Board of Directors Meetgin Minutes 10/23/12

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – APPROVED

OCTOBER 23, 2012

6:30 PM

1.                  Call Meeting to Order 6:36 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                   Approval of Previous Board Meeting Minutes

A.     *September 25, 2012  - Pam 1^st, Erik 2^nd  

 

3.                   Comments or Questions from Homeowners

A.     #3206 – Sliding Glass Door Defect – Statton Glass – under investigation

B.      #3302 – Exterior Light out – Maintco Construction Scheduled October 23, 2012

C.      Other?

 

4.                   Financial Report

A.     *Financial Statement Review – dropped to estimated budget area of agenda

B.      *Delinquency Review – title acquired in 6203 trustee sale

 

5.                   Property Maintenance Report

A.     Fire Panel Replaced on Building 5 – complete

B.      Unit 6203 Purchased at Trustee Sale October 19^th, 2012 – by association

C.      Loose Stair at Building 5 Repaired – complete

D.     Chase Cover Repairs Complete – check in mail

 

6.                   Committee Reports – Volunteers Needed!!!

A.     Landscaping

B.      Entrance Signage – see below

C.      Rules Enforcement

D.     Community Website

 

7.                   Old Business

A.     Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree – Oct 26^th estimate for replacement

B.      *High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve – 1 more arrived today

C.      Entrance Signs- Sign Pros – down payment check; flag to be placed for where sign should be located; not to be looked at under or over, should be back enough  -- new position for signs to be determined

D.     Resident Information Forms

a.       96 of 102 Received – Fine Letters Mailed

E.      Smashed Downspouts on Carports – Allied Metal Fabrication 25 down spouts protectors; Erik 1^st , Pam 2^nd  

F.      Digital Communication – Tops – on-going

G.     Tar-Like Substance – where siding meets deck; only a few locations; received email response from Morrison Hershfield – suggested option cleaning instead of taking off siding; Erik 1^st & Andrea 2^nd ;

H.     FEMA Map Update – FEMA sent docs for flood plan; certified in 1995 did not need flood insurance; Need to recertified w/FEMA – contact Triad Associates who did before. Vote over email

I.        Other?

 

8.                   New Business

A.     *Reclassification of Tree Work – large trees taken down -- City of Redmond, Davey Tree, Erik Noyd (permit fees) moved to reserve study budget; Aliya 1^st James 2^nd  

B.      Draft 2013 Budget – board reviewed; largest over budget is legal fees for individual owners until collected & water loss repairs (35k) un-budgeted

C.      Other? – Repair / replacement of broken concrete curbs; get bid

D.     Comcast Letter – renew of 10yr commitment, they would compensate association $10,200.00 

 

9.                   Set Date, Time, & Location of Next Meeting (?)
revamped again – moved to 2^nd Tuesdays of month, start Dec 11^th and Jan 8^th 6:30-8:30p

 

10.               Adjourn – 8:47pm

Board of Directors Meeting Minutes 9/25/12

 SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING – MINUTES APPROVED

SEPTEMBER 25, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:40 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *August 28, 2012  Erik 1st, Pam 2nd

 

3.                  Comments or Questions from Homeowners

A.    *#6205 – Watering of Plants from unit Above – email owner to talk with tenant

B.     *#5304 – Request for Exercise Equipment on Deck for Short Periods – approved by email; at long as not overnight

C.     *#1103 – Request for Late Fee Waiver – approved by email

D.    Other?

 

4.                  Financial Report

A.    *Financial Statement Review

B.     *Delinquency Review
– 2205 to move forward with existing ledgers, Eric 1^st, Aliya 2^nd
– 4303 get attorney recommedation

 

5.                  Property Maintenance Report

a.       Light Repaired on Building 4

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage – see below

C.     Rules Enforcement

D.    Community Website

 

7.                  Old Business

A.    Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree – on-going, trees purchased

B.     Hose Bib Repairs @ Building 2 – removed

C.     Skylights/Insulation/Ducting in Third Floor Units – Maintco

a.   Invoice Received – Signatures Required – payment made; job complete

D.    *High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve
– missing votes from 38 owners

E.     Entrance Signs – approved on Leary Way & W.Lake – 1-each sign; James 1^st, Pam 2^nd

F.      *Chase Cover Repairs Scheduled for September 25^th – Emerald City

G.    Building 6 Fire Panel Replaced – Cintas

H.    Resident Information Forms

a.       96 of 102 Received – Fine Letters To Be Mailed

I.       Smashed Downspouts on Carports – tabled

J.       Digital Communication – RCA to get cost

K.    Exterior Cleaning (Siding, Walkways, Windows, etc.) Complete – Interlake – back of bldg. 1, 2ft wide vertical missed

L.     Landscaping – Over seeding scheduled for Fall – complete

M.   Other?

 

8.                  New Business

A.    Flood Insurance – in review

B.     Other? – tar-like sticky substance dripping from under siding in 5-locations

 

9.                  Set Date, Time, & Location of Next Meeting (October 23, 2012)
move to 1^st Tuesdays of month, start Dec 4^th

 

10.              Adjourn – 7:55pm

 

 

Board of Directors Meeting Minutes 8/28/12

 SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING – MINUTES APPROVED

AUGUST 28, 2012

6:30 PM

 

1.                  Call Meeting to Order  6:40 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *July 24, 2012  Erik 1st, Pam 2nd

 

3.                  Comments or Questions from Homeowners

A.    *#4306 – Storage Locker #57 Claimed – Locked by Another Resident – carport & storage locker same; send out letter to building 4

B.     *#5303 – Lender Requiring Flood Insurance – contact insurance company; FEMA

C.     *#6205 – Building 6 Dumpster Doors Sagging – reviewed

D.    Other?

 

4.                  Financial Report

A.    *Financial Statement Review

B.     2011 Tax Return – Signature Required

C.     *Delinquency Review  

a.                   *Offer Received by Mann – proposed payback plan reviewed

 

5.                  Property Maintenance Report

a.       Electrical Repaired at carport by building 5

b.      Damaged Siding Repaired from Mower Damage (Reimbursement from Condo Commercial Expected) – waiting on billing

c.       Light Repaired on Building 6

d.      *Repairs Update

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage – moved to old business

C.     Rules Enforcement – porch/balcony reviewed; violations letters send out

D.    Community Website

 

7.                  Old Business

A.    Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree

B.     Hose Bib Repairs @ Building 2 – continue to reach owner

C.     Skylights/Insulation/Ducting in Third Floor Units – Maintco

a.   All Units Complete - Waiting for final Report – Documentation final report provided & pictures (CD format)

b.   Invoice Received – check to be cut

D.    Alarm Maintenance Contract Terminated August 31, 2012 – FPI

a.       Cintas Fire Approved by Board of Directors – Monitoring to begin August 30^th

E.     Building 6 Fire Panel – Cintas

a.       Awaiting Proposal from Cintas

F.      *High Risk Components Amendment

a.       Insurance 43.42% Approve – High Risk Management – 35.8% Approve – 80 of 104 owners collected so far

G.    Entrance Signs – mock ups reviewed by Sign Pro; unanimous vote on horizontal option 1-sign on Leary Way, get bid on 2-signs on W.Lk; next mock up to be reviewed & vote by email

H.    *Chase Covers Bid Proposal – Emerald City – Eric 1^st, Aliya 2^nd

I.       Resident Information Forms

a.       96 of 102 Received – Fine Letters To Be Mailed in September

J.       *Smashed Downspouts on Carports – Erik to get bid & BOD vote on email; Maintco offer rejected

K.    Trip Hazards – Completed

L.     Digital Communication – on-going

M.   Exterior Cleaning (Siding, Walkways, Windows, etc.) – Scheduled for September

N.    Landscaping – Over seeding scheduled for Fall

O.    Other?

 

8.                  New Business

A.    Other?

 

9.                  Set Date, Time, & Location of Next Meeting (September 25, 2012)
– Stay Sept 25^th  & Oct 23^rd and then move to 1^st Tuesdays of month, start Dec 4^th

 

10.              Adjourn – 8:35pm

 

 

Board of Directors Meeting Minutes 7/24/2012

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING – Approved

JULY 24, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:34 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *June 26, 2012  James 1st, Erik 2nd

 

3.                  Comments or Questions from Homeowners

A.    #2204 – Noise Complaint of Upstairs Neighbor – tenant & owner to speak with unit above
 plus mediation info given

B.     #5106 – Request for Late Fee Waiver – approved James 1^st, Andrea 2^nd 

C.     Other? – 7278 question on lighting in storage area

 

4.                  Financial Report

A.    *Financial Statement Review – reviewed by board, no issues

B.     2011 Audit Engagement Letter (Signature Required)

C.     2010 Federal Income Tax Return (Signatures Required) – signed & filed this wk

D.    *Delinquency Review – 4201 waiting on legal recommendation;

 

5.                  Property Maintenance Report

a.       Leak Repairs Units #6204 & #6104 Completed – email confirm repairs complete

b.      Leak from unit #4204 plumbing in the wall (Dry out has begun) – association pipe;
storage area drying

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement – board to do once a quarter

D.    Community Website

 

7.                  Old Business

A.    Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree

B.     Hose Bib Repairs @ Building 2 – table to next mtg

C.     Skylights/Insulation/Ducting in Third Floor Units – Maintco

a.   All Units Complete - Waiting for final Report

b.   *Invoice Received

D.    Alarm Maintenance Contract Terminated August 25, 2012 – FPI

a.       Additional Equipment Required/ End of August for Switch Invoice Requested FPI

E.     *High Risk Components Amendment – mail letters to people who have not voted

F.      Entrance Signs – proposals to come next mtg

G.    *Chase Covers – Emerald City Chimney proposal approve to include fire hazards, Aliya 1^st ,
Pam 2^nd

H.    Building 6 Fire Panel (Prepayment Requested) –FPI

a.       *Updated Invoice Received – bid doubled, ask for revision

I.       Resident Information Forms

a.       93 of 102 Received – Fine Letters Mailed

J.       Due Process Procedure – Motion to amend rules on Hearings - James 1^st; Pam 2^nd

K.    Reserve Study Update Review – Morrison Hershfield

a.       Check for Study (Signatures Required) approved Erik 1^st, Aliya 2^nd, copy to be filed

L.     Window Maintenance Communication – letter (maintenance) to be sent with amendment to
rules; approved via Erik 1^st, James 2^nd

M.   Smashed Downspouts on Carports – Nate to discuss with Maintco (Shanedeinoa)

N.    Trip Hazards – Scheduled for between July 27^th and August 1^st

O.    Digital Communication – in the works

P.      *Exterior Cleaning (Siding, Walkways, Windows, etc.) –  approved by email for early
September

Q.    Other? – Enter Information

 

8.                  New Business

A.    *Landscaping Bid Proposal – Condo Commercial  – approved for stump/reseed; Aliya 1^st, Andrea 2^nd

B.     Other?  –

 

9.                  Set Date, Time, & Location of Next Meeting (August 28, 2012)

 

10.              Adjourn – 8:05pm