SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JUNE 8, 2011
11:30 AM
1. Call Meeting to Order at 11:45am. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, and Mary Allen, and from RCA Management: Rich Redelfs and Nathan Andrews
2. Approval of Previous Board Meeting Minutes
A. *May 11, 2011 - Kent made a motion to approve, Erik seconded the motion.
3. Comments or Questions from Homeowners - none
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures – Signed by Erik Noyd and Kent Hutchins
b. Audit & Tax Return – Need Signatures– Signed by Erik Noyd and Kent Hutchins
B. *Delinquency Review – 1106: Hold off action until the foreclosure next week; 2303: Rich to follow up with bank to see if we have an account on file or an old check.
5. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. – It was discovered that we need additional landscaping on the W Lake Sammamish side of the property
B. Janitorial – Alta Building Services – Will schedule this monthly between the 5th and 10th
C. Landscaping & Irrigation – Condo Commercial
a. Bid Proposal for Irrigation Repairs – Erik made a motion to approve, Mary seconded the motion
b. Additional Repair Needed @ Units Available Sign by Building 5
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 89/102 Received as of 6/8/11
E. Brad Williamson, #2302; Door Frame Damage – Maintco – The work has been completed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – Erik will do a final walk through and will send a note to the board on findings. Warranty is good from Jan 2011 to Jan 2014
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed – Asking Davey Tree for tree quotes for Evergreen and also Leafing tree.
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond
C. Trail Maintenance – Trying to get a hold of the guy at the county to see if they will clear blackberry bushes since it is county property. Kent to follow up
D. Hose Bib Repairs @ Building 2 & 4 – Need to identify the locations of the hose bibs. Kent to follow up
E. Chimney Inspections/Cleanings & Chimney Collars – We are going to have Emerald resend a quote for just the Collars and will move forward with Homesaver for the cleaning.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. - – We will use the same roof contractor to install the anchors per OSHA requirements to ensure our warranty for the roof is not voided. The anchors will allow for work to proceed on the condensation issues
G. Skylights in Third Floor Units – Asking Maintco for a Time and Materials Quote
H. #6103 Repairs – Maintco – Still waiting on the owner to provide documentation
I. Parking Rules – Update rules for a motorcycle provision to state that motorcycles need permits too. Rich to draft a modification of signage rules and motorcycle rules for board approval.
J. Water Damage in #5303 – Maintco –Erik made a motion to approve repairs Aliya seconded.
K. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI – Provide a notice to the owners indicating they need to allow access
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI – Repair underway all damages were covered by HOA insurance.
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco- Association to make a payment for damages outside of insurance.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description - Tabled
8. New Business
A. Pipe Leak & Water Damage @ #1102 – Maintco – Erik made a motion to approve and Aliya seconded.
B. Board Member Resignation Received from Derek Moore – Follow up on replacement for next board meeting
C. Association Loan – Foundation Bank – Foundation offered a counter offer of 5.25% for a possible association refinance.
D. Other? Window Cleaning – Rich will get this scheduled asap; need to include frames and glass in cleaning. Rich to get dates from Ricks Window Rangers. Will be mailing a notice to owners to remove screens.
9. Set Date, Time, & Location of Next Meeting – July 12 at 6:30pm LWSD
10. Adjourn – 1:20pm.
11. Executive Session
Friday, August 26, 2011
Board of Directors Meeting Minutes 5/11/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
MAY 11, 2011
6:30 PM
1. Called Meeting to Order at 6:35, in attendance, Erik Noyd, Kent Hutchings, Tom Smith and RCA Management, Rich Redelfs and Nathan Andres
2. Approval of Previous Board Meeting Minutes
A. *February 9, 2011, motion to approve by Erik, seconded by Kent
B. *March 10, 2011 (Abbreviated), Motion to approve by Kent, seconded by Tom
C. *April 13, 2011, Approved with changes
3. Comments or Questions from Homeowners
A. Bulletin Board Posting Request – Allan Fridson, #1105- Board will consider best use, generally intended for community wide communication from HOA
B. *Concern Regarding Car Washing – Allan Fridson, #1105- Existing rules cover the practice and allow for car washing.
C. *Complaint Regarding #6102 – Jay Jackson, #6205, Warning letter to be sent regarding suspected use of dumpster for construction material disposal.
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures-Signed
B. *Delinquency Review
5. Property Maintenance Report
A. Building 1 Downspout & Building 5 & 6 Crawlspaces – Wu Construction; downspout fixed, crawlspaces inspected and found to be dry.
B. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc.,
C. Janitorial – Alta Building Services- Abandonded items to be disposed of on a regular basis with a monthly sweep of community.
D. Landscaping & Irrigation – Condo Commercial
E. 2011 Resident Information Form Update Mailed to All Owners in December
a. 78/102 Received as of 5/11/11
F. Lighting Repairs Punch List Completed – RME
G. Brad Williamson, #2302; Door Frame Damage – Maintco to repair and furniture store to pay for.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-
Walk to complex to evaluate handrails.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree-
a. Priority #1 & #2 Items Completed
C. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond Final cost of proposal still pending.
D. Trail Maintenance – Kent trying to locate new contractor to do- possible county job
E. Hose Bib Repairs @ Building 2 & 4, Tom volunteered to locate all hose bibs and adjoining units for service.
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors- installed
G. Chimney Inspections/Cleanings & Chimney Collars – C&H- Awaiting proposal-due
a. Slow Drip in Chimney Reported at #4304
H. Air Systems Engineering, Inc.-roof vent issues- work scheduled should be done soon
I. *Skylights in Third Floor Units –schedule/costs TBD
J. #6103 Repairs – Maintco: Letter to be sent to unit owner indicating that status of repairs is in their hands as we await their response to the HOA proposal for repairs.
K. Parking Rules- concerns about motorcycles being parked in open spaces “reserving” the space. Suggestions about motorcycle only parking area and restricting/permitting motorcycles-to be revisited.
L. Damage in #5303 skylight and closet– Maintco repairs should be underway
M. Building 6 Floor 2 Fire Alarm Trouble – FPI – notice for need to access units building six to locate fault.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description
8. New Business
A. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI Failure in top floor unit resulting in significant flooding and damage to two lower units. Board determined to file claim with insurance carrier as cost to repair likely to exceed $30,000, with only a $5,000 insurance deductable. Present declarations indicate HOA insurance to cover. Again this exposes continued need to pass declaration amendment allowing HOA to require responsibility and insurance coverage shift to unit owners. This was proposed 2 years ago but failed.
B. Concern Regarding Water Drip Noise – #3205- Problem discussed and determine we are awaiting the correspondence from unit owner.
C. Common “for sale” sign colors approved for order.
D. Concerns about tracking modification to units- unit owners responsible to preserve documentation approving changes to units which require Board consent.
E. Request Waste Management move recycling container to enclosure and that they orient the dumpsters inside spaces for better access.
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
a. Notices Mailed April 8, 2011
10. Adjourn- 8:20 pm
11. Executive Session-none
BOARD OF DIRECTORS MEETING MINUTES
MAY 11, 2011
6:30 PM
1. Called Meeting to Order at 6:35, in attendance, Erik Noyd, Kent Hutchings, Tom Smith and RCA Management, Rich Redelfs and Nathan Andres
2. Approval of Previous Board Meeting Minutes
A. *February 9, 2011, motion to approve by Erik, seconded by Kent
B. *March 10, 2011 (Abbreviated), Motion to approve by Kent, seconded by Tom
C. *April 13, 2011, Approved with changes
3. Comments or Questions from Homeowners
A. Bulletin Board Posting Request – Allan Fridson, #1105- Board will consider best use, generally intended for community wide communication from HOA
B. *Concern Regarding Car Washing – Allan Fridson, #1105- Existing rules cover the practice and allow for car washing.
C. *Complaint Regarding #6102 – Jay Jackson, #6205, Warning letter to be sent regarding suspected use of dumpster for construction material disposal.
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures-Signed
B. *Delinquency Review
5. Property Maintenance Report
A. Building 1 Downspout & Building 5 & 6 Crawlspaces – Wu Construction; downspout fixed, crawlspaces inspected and found to be dry.
B. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc.,
C. Janitorial – Alta Building Services- Abandonded items to be disposed of on a regular basis with a monthly sweep of community.
D. Landscaping & Irrigation – Condo Commercial
E. 2011 Resident Information Form Update Mailed to All Owners in December
a. 78/102 Received as of 5/11/11
F. Lighting Repairs Punch List Completed – RME
G. Brad Williamson, #2302; Door Frame Damage – Maintco to repair and furniture store to pay for.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-
Walk to complex to evaluate handrails.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree-
a. Priority #1 & #2 Items Completed
C. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond Final cost of proposal still pending.
D. Trail Maintenance – Kent trying to locate new contractor to do- possible county job
E. Hose Bib Repairs @ Building 2 & 4, Tom volunteered to locate all hose bibs and adjoining units for service.
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors- installed
G. Chimney Inspections/Cleanings & Chimney Collars – C&H- Awaiting proposal-due
a. Slow Drip in Chimney Reported at #4304
H. Air Systems Engineering, Inc.-roof vent issues- work scheduled should be done soon
I. *Skylights in Third Floor Units –schedule/costs TBD
J. #6103 Repairs – Maintco: Letter to be sent to unit owner indicating that status of repairs is in their hands as we await their response to the HOA proposal for repairs.
K. Parking Rules- concerns about motorcycles being parked in open spaces “reserving” the space. Suggestions about motorcycle only parking area and restricting/permitting motorcycles-to be revisited.
L. Damage in #5303 skylight and closet– Maintco repairs should be underway
M. Building 6 Floor 2 Fire Alarm Trouble – FPI – notice for need to access units building six to locate fault.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description
8. New Business
A. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI Failure in top floor unit resulting in significant flooding and damage to two lower units. Board determined to file claim with insurance carrier as cost to repair likely to exceed $30,000, with only a $5,000 insurance deductable. Present declarations indicate HOA insurance to cover. Again this exposes continued need to pass declaration amendment allowing HOA to require responsibility and insurance coverage shift to unit owners. This was proposed 2 years ago but failed.
B. Concern Regarding Water Drip Noise – #3205- Problem discussed and determine we are awaiting the correspondence from unit owner.
C. Common “for sale” sign colors approved for order.
D. Concerns about tracking modification to units- unit owners responsible to preserve documentation approving changes to units which require Board consent.
E. Request Waste Management move recycling container to enclosure and that they orient the dumpsters inside spaces for better access.
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
a. Notices Mailed April 8, 2011
10. Adjourn- 8:20 pm
11. Executive Session-none
Board of Directors Meeting Minutes 4/13/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
APRIL 13, 2011
6:30 PM
1. Call Meeting to Order at 6:35pm Erik Noyd, Mary Allen, Tom Smith, Kent Hutchins, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. December 8, 2010 – Approved, motion to approve by Erik. Kent seconded the motion.
B. January 12, 2011 – Approved, motion to approve by Erik. Kent seconded the motion.
C. February 9, 2011 – Will approve over email
D. March 10, 2011 (Abbreviated) – Will approve over email
3. Comments or Questions from Homeowners
A. Allan Fridson, #1105 – Call Wu Construction. Ask that they also look at the crawl space under the storage area Bldg 5 & 6.
B. Hui Shi, #2101 – Would like to get information for tax rebates for his taxes.
C. Brad Williamson, #2302 – Had furniture delivered, and needs to repair door frame. Rich to contact ESH for paint codes and for them to haul the paint away from the dumpster area by building 1.
D. Andriy Klyuchevskyy, #5205 – The board has no authority to alter dues based on the usage of the property.
E. #1302 Inspection Report – Improper ventilation will be addressed hopefully in May by Air Systems Engineer.
F. Erik Noyd, #5301 – Suspected attic ventilation and insulation issues with some top floor units. Need to inspect all of the attics on the top floor. This will be addressed in May by Air Systems Engineer.
4. Financial Report
A. Financial Statement Review – will update before annual meeting
B. Delinquency Review
1106 overdue $5355.77 – rejected owner proposal for partial payment
5. Property Maintenance Report
A. Janitorial – Alta Building Services – no update
B. Landscaping – Condo Commercial
a. Rich to follow up to get sprinkler system by parking lot addressed.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 77/102 Received – 25 more to follow up on
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting (RME)
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Rich to follow up with ESH to fix the siding
a. Lighting in building 2 storage needs to be address
b. Leary Way Entrance Signage – lighting to be fixed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management
i. They made modifications to the door. Dumpster by Bldg 3 has a broken latch. Erik will ask ESH to replace the bar.
b. Skylights in Third Floor Unit – Skylight wells were not all insulated well and so there is condensation is forming in the skylights. We going to have the top floor units inspected and are going to insulate the skylights. Maintco to give price per skylight by looking at Erik Noyd’s unit. Second quote from Burnham Insulation.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Rich to follow up.
C. Trail Maintenance – Mark Pieratt
a. Mark needs parking to be open up in the day to get his trailer in. Kent to follow up.
D. Reserve Study – Morrison Hershfield. This is completed, email RCA Management if you would like a PDF of this.
E. Hose Bib Repairs @ Building 2 & 4 – Tom will check this out then Bellevue Heating will come out to take a look
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors
a. Contractor can do this on T&M, give the keys to Rich post project
b. Entertainment Center on sidewalk near building 2 – call to have it haul away.
G. Chimney Inspections/Cleanings & Chimney Collars – C&H
a. Slow Drip in Chimney Reported at #4304
b. Need to send a mailing –Include a reminder of the board meeting.
H. Condensation Issues – Air Systems Engineering, Inc. – board approved the 3rd revision to the repairs over email.
I. #6103 Repairs – Maintco
a. Send a letter indicating that we are waiting to hear from the homeowner.
J. Other?
a. Alta will come make a sweep to pick up big trash items.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – after the new board meeting we will address.
8. New Business
A. Parking Rules – all vehicles need permits
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
10. Adjourn – 8:04pm
BOARD OF DIRECTORS MEETING MINUTES
APRIL 13, 2011
6:30 PM
1. Call Meeting to Order at 6:35pm Erik Noyd, Mary Allen, Tom Smith, Kent Hutchins, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. December 8, 2010 – Approved, motion to approve by Erik. Kent seconded the motion.
B. January 12, 2011 – Approved, motion to approve by Erik. Kent seconded the motion.
C. February 9, 2011 – Will approve over email
D. March 10, 2011 (Abbreviated) – Will approve over email
3. Comments or Questions from Homeowners
A. Allan Fridson, #1105 – Call Wu Construction. Ask that they also look at the crawl space under the storage area Bldg 5 & 6.
B. Hui Shi, #2101 – Would like to get information for tax rebates for his taxes.
C. Brad Williamson, #2302 – Had furniture delivered, and needs to repair door frame. Rich to contact ESH for paint codes and for them to haul the paint away from the dumpster area by building 1.
D. Andriy Klyuchevskyy, #5205 – The board has no authority to alter dues based on the usage of the property.
E. #1302 Inspection Report – Improper ventilation will be addressed hopefully in May by Air Systems Engineer.
F. Erik Noyd, #5301 – Suspected attic ventilation and insulation issues with some top floor units. Need to inspect all of the attics on the top floor. This will be addressed in May by Air Systems Engineer.
4. Financial Report
A. Financial Statement Review – will update before annual meeting
B. Delinquency Review
1106 overdue $5355.77 – rejected owner proposal for partial payment
5. Property Maintenance Report
A. Janitorial – Alta Building Services – no update
B. Landscaping – Condo Commercial
a. Rich to follow up to get sprinkler system by parking lot addressed.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 77/102 Received – 25 more to follow up on
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting (RME)
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Rich to follow up with ESH to fix the siding
a. Lighting in building 2 storage needs to be address
b. Leary Way Entrance Signage – lighting to be fixed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management
i. They made modifications to the door. Dumpster by Bldg 3 has a broken latch. Erik will ask ESH to replace the bar.
b. Skylights in Third Floor Unit – Skylight wells were not all insulated well and so there is condensation is forming in the skylights. We going to have the top floor units inspected and are going to insulate the skylights. Maintco to give price per skylight by looking at Erik Noyd’s unit. Second quote from Burnham Insulation.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Rich to follow up.
C. Trail Maintenance – Mark Pieratt
a. Mark needs parking to be open up in the day to get his trailer in. Kent to follow up.
D. Reserve Study – Morrison Hershfield. This is completed, email RCA Management if you would like a PDF of this.
E. Hose Bib Repairs @ Building 2 & 4 – Tom will check this out then Bellevue Heating will come out to take a look
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors
a. Contractor can do this on T&M, give the keys to Rich post project
b. Entertainment Center on sidewalk near building 2 – call to have it haul away.
G. Chimney Inspections/Cleanings & Chimney Collars – C&H
a. Slow Drip in Chimney Reported at #4304
b. Need to send a mailing –Include a reminder of the board meeting.
H. Condensation Issues – Air Systems Engineering, Inc. – board approved the 3rd revision to the repairs over email.
I. #6103 Repairs – Maintco
a. Send a letter indicating that we are waiting to hear from the homeowner.
J. Other?
a. Alta will come make a sweep to pick up big trash items.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – after the new board meeting we will address.
8. New Business
A. Parking Rules – all vehicles need permits
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
10. Adjourn – 8:04pm
Board of Directors Meeting Minutes 3/10/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
Abbreviated Meeting Minutes 3/10/11
6:00 PM
1. Call Meeting to Order – 6:00pm
• Attendance: Board Members: Erik Noyd, Mary Allen, Kent Hutchings, and Tom Smith. RCA Management property managers Rich Redelfs & Nathan Andres
2. Reclassification of money from Reserve Funds to Restoration project expenses. SWC’s restoration project incurred expenses exceeding those funds collected in the Special Assessment and through Energy Rebates by approximately $129,372.93. Significantly higher decay, interior repairs and carport/garbage enclosure work than our budgeted allowances, as well as changes to the scope of work responding to conditions discovered during construction, added these costs. The Board of Directors determined that use of Reserve Funds for these costs was warranted as many items addressed during construction would have been repaired or replaced using reserves in any event. Erik moved this amount be re-classified and Kent seconded the motion. Approved unanimously.
3. Letter from attorney representing unit owner 4-301 “McNabb”. Review second letter from her attorney seeking explanation of SWC’s intentions with rebate funds received from PSE for window and lighting installations. Board directed property manager to send letter explaining that rebate funds were to be used to defray restoration project expenses in excess of the special assessment, so that no additional funds would be required from homeowners for the project.
4. Roof Ventilation Modification- Erik presented a new design proposed by the contractor responsible for changes to the roof vent changes. New design will improve connections for ducting from top floor units and maintain existing attic ventilation. Board unanimously approved most recent change. Start of project pending but should be this spring.
5. Missing skylight insulation and defects in venting from ducts of top floor units. Two or 3 units have been identified as having problems with insulation or ducting. This can result in higher than desired moisture levels in attics or the forming of condensation on skylight wells where the insulation is missing. It is likely more units are effected and individual inspections are warranted. Board directed property manager to inquire with contractors about steps to correct Developing a plan of action to follow.
6. “For sale” signage. Current rules allow installation of sign posts at the Leary Way entrance. This has been a bit of an eyesore as well as an impediment to good visability when leaving from SWC. Board tentatively approved a new design for a single sign to indicate that units were available along with boxes for informational flyers. This sign to be placed in a better location at the Leary Way entrance. Final pricing and design as well as rules changes are pending.
Meeting adjourned 7:30pm
BOARD OF DIRECTORS MEETING MINUTES
Abbreviated Meeting Minutes 3/10/11
6:00 PM
1. Call Meeting to Order – 6:00pm
• Attendance: Board Members: Erik Noyd, Mary Allen, Kent Hutchings, and Tom Smith. RCA Management property managers Rich Redelfs & Nathan Andres
2. Reclassification of money from Reserve Funds to Restoration project expenses. SWC’s restoration project incurred expenses exceeding those funds collected in the Special Assessment and through Energy Rebates by approximately $129,372.93. Significantly higher decay, interior repairs and carport/garbage enclosure work than our budgeted allowances, as well as changes to the scope of work responding to conditions discovered during construction, added these costs. The Board of Directors determined that use of Reserve Funds for these costs was warranted as many items addressed during construction would have been repaired or replaced using reserves in any event. Erik moved this amount be re-classified and Kent seconded the motion. Approved unanimously.
3. Letter from attorney representing unit owner 4-301 “McNabb”. Review second letter from her attorney seeking explanation of SWC’s intentions with rebate funds received from PSE for window and lighting installations. Board directed property manager to send letter explaining that rebate funds were to be used to defray restoration project expenses in excess of the special assessment, so that no additional funds would be required from homeowners for the project.
4. Roof Ventilation Modification- Erik presented a new design proposed by the contractor responsible for changes to the roof vent changes. New design will improve connections for ducting from top floor units and maintain existing attic ventilation. Board unanimously approved most recent change. Start of project pending but should be this spring.
5. Missing skylight insulation and defects in venting from ducts of top floor units. Two or 3 units have been identified as having problems with insulation or ducting. This can result in higher than desired moisture levels in attics or the forming of condensation on skylight wells where the insulation is missing. It is likely more units are effected and individual inspections are warranted. Board directed property manager to inquire with contractors about steps to correct Developing a plan of action to follow.
6. “For sale” signage. Current rules allow installation of sign posts at the Leary Way entrance. This has been a bit of an eyesore as well as an impediment to good visability when leaving from SWC. Board tentatively approved a new design for a single sign to indicate that units were available along with boxes for informational flyers. This sign to be placed in a better location at the Leary Way entrance. Final pricing and design as well as rules changes are pending.
Meeting adjourned 7:30pm
Board of Directors Meeting Minutes 2/9/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
FEBRUARY 9, 2011
6:30 PM
1. Call Meeting to Order - 6:59 PM
In Attendance: Erik Noyd, Tom Smith, Kent Hutchings; RCA: Richard Redelfs & Nathan Andres; Homeowner: Allan Fridson
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – To be reviewed at next meeting
B. *January 12, 2011 – To be reviewed at next meeting
3. Comments or Questions from Homeowners
A. Multiple Concerns – Allan Fridson, #1105
a. Leary Way Signage – Board to consider Bids on a New Sign.
b. Building 1 Drainage – Board to consider with other Landscapign Improvements.
c. Building 1 Landscaping by Aegis, Request for Fence – Board heard request and will consider.
d. Blind Signage for Jeffrey Kuebler – Sign locations to be researched.
B. Parking Complaints – Jay Jackson, #6206 – Board will review Parking Rules at a later meeting.
C. #1302 Inspection Report – Consider in Old Business.
D. Request for Pressure Washing Walkways – Stephanie Wagner, #3305 – Board Appreciates information and will consider with Spring Cleaning.
4. Financial Report
A. Financial Statement Review – Board reviewed draft year end Financials.
B. Delinquency Review – Board reviewed, no decisions.
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Last Dump Run 2/5/11
B. Landscaping – Condo Commercial
a. Core Aeration Bid Proposal – Board will consider at a later date.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 48/102 Received – RCA to send out courtesy reminder to owners.
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Leary Way Entrance Signage – Board approved installing lighting as recommended by Rocky Mountain Electric. Pagoda lights to be removed after installation.
E. Building 1 Carport Light – Light to be capped.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee – No Committee Reports
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management – Some small repairs still ongoing.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond- Board looking for clarification of costs and further recomme ndations from Davey Tree.
C. Trail Maintenance – Mark Pieratt – Kent Hutchings will work directly with vendor.
D. Review Special Assessment Expenses for Reclassifications – Board to review at an upcoming abbreviated Board of Directors meeting.
E. Draft Reserve Study – Morrison Hershfield – Board to review final draft once reclassifications finalized.
F. Hose Bib Repairs @ Building 2 & 4 Require Interior Access*** & Water Shut Off – RCA will ask plumber if hose bibs are repairable rather than replace.
G. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors – Board approves signs and mirrors; RCA Management to order.
H. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - Tabled
I. Microwave Vent Condensation @ #5303 & #4304 – Air Systems Engineering, Inc. - Board approved amended bid to address ventilation problems.
J. Chimney Inspections/Cleanings – C&H- Tabled
K. #6103 Repairs – Maintco – No contact from homeowner.
L. Other?
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
8. New Business
A. Annual Meeting Preparation – Notice to go out 2/10/11
B. Other?
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 8:28 PM
11. Executive Session
BOARD OF DIRECTORS MEETING MINUTES
FEBRUARY 9, 2011
6:30 PM
1. Call Meeting to Order - 6:59 PM
In Attendance: Erik Noyd, Tom Smith, Kent Hutchings; RCA: Richard Redelfs & Nathan Andres; Homeowner: Allan Fridson
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – To be reviewed at next meeting
B. *January 12, 2011 – To be reviewed at next meeting
3. Comments or Questions from Homeowners
A. Multiple Concerns – Allan Fridson, #1105
a. Leary Way Signage – Board to consider Bids on a New Sign.
b. Building 1 Drainage – Board to consider with other Landscapign Improvements.
c. Building 1 Landscaping by Aegis, Request for Fence – Board heard request and will consider.
d. Blind Signage for Jeffrey Kuebler – Sign locations to be researched.
B. Parking Complaints – Jay Jackson, #6206 – Board will review Parking Rules at a later meeting.
C. #1302 Inspection Report – Consider in Old Business.
D. Request for Pressure Washing Walkways – Stephanie Wagner, #3305 – Board Appreciates information and will consider with Spring Cleaning.
4. Financial Report
A. Financial Statement Review – Board reviewed draft year end Financials.
B. Delinquency Review – Board reviewed, no decisions.
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Last Dump Run 2/5/11
B. Landscaping – Condo Commercial
a. Core Aeration Bid Proposal – Board will consider at a later date.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 48/102 Received – RCA to send out courtesy reminder to owners.
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Leary Way Entrance Signage – Board approved installing lighting as recommended by Rocky Mountain Electric. Pagoda lights to be removed after installation.
E. Building 1 Carport Light – Light to be capped.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee – No Committee Reports
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management – Some small repairs still ongoing.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond- Board looking for clarification of costs and further recomme ndations from Davey Tree.
C. Trail Maintenance – Mark Pieratt – Kent Hutchings will work directly with vendor.
D. Review Special Assessment Expenses for Reclassifications – Board to review at an upcoming abbreviated Board of Directors meeting.
E. Draft Reserve Study – Morrison Hershfield – Board to review final draft once reclassifications finalized.
F. Hose Bib Repairs @ Building 2 & 4 Require Interior Access*** & Water Shut Off – RCA will ask plumber if hose bibs are repairable rather than replace.
G. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors – Board approves signs and mirrors; RCA Management to order.
H. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - Tabled
I. Microwave Vent Condensation @ #5303 & #4304 – Air Systems Engineering, Inc. - Board approved amended bid to address ventilation problems.
J. Chimney Inspections/Cleanings – C&H- Tabled
K. #6103 Repairs – Maintco – No contact from homeowner.
L. Other?
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
8. New Business
A. Annual Meeting Preparation – Notice to go out 2/10/11
B. Other?
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 8:28 PM
11. Executive Session
Friday, April 22, 2011
Board of Directors Meeting Minutes 1/12/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 12, 2011
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Mary Allen, Derek Moore, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – board meeting minutes tabled.
3. Comments or Questions from Homeowners
A. Budget Concerns – Andrea Liggett, #4205– send a response indicating that this is a budget that protects the community and will pay the bills.
B. Budget Concerns – Jamie Kimpton, #4201– send a response indicating that this is a budget that protects the community and will pay the bills.
C. Budget Concerns – Jake Chambers, #1205– send a response indicating that this is a budget that protects the community and will pay the bills.
D. Parking Lot Traffic Concerns – Allan Fridson, #1105– board has approved purchasing 2 signs to notify drivers that we have a blind community member and to drive slowly.
E. Skylight Concern – Amit Velingkar, #5303 – Rich has referred to ESH, we will follow up.
F. Questions Regarding Remediation/Reconstruction – Leanne Bonrud, #6103 – Board said that 50% of Serve Pro Invoice was approved. Asking for 100% of the water remediation, restoration of dry wall work. Homeowners asking to get a comparable bid. Would like compensation for a refrigerator and contents of the fridge. They also have maintenance request to fix front door light fixture and to finish painting the front door
G. Allan Fridson, #1105 – Concern about the amount we are saving for the reserve study. Discussed that we are open to reviewing any information Allan can provide to help inform future budget decisions.
H. Njord Foldegalan #5301 – Njord needs to get a balance due from the HOAs attorney’s office.
4. Financial Report
A. Financial Statement Review
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Runs – Need to have Alta come out and check building 6
B. Pest Control – Sprague Pest Solutions – no update
C. Landscaping – Condo Commercial – no update
D. 2011 Resident Information Form Update Mailed to All Owners in December
E. Lighting Repairs – Jones Lighting – Nate and Rich walked the building and took notes of lights being out. Approx. 4 or 5 lights have been damaged.
F. #2201 Chimney Cleaned – Emerald City Chimney. – this has been resolved.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping -tabled
B. Entrance Signage-tabled
C. Rules Enforcement -tabled
D. Community Website -tabled
E. Design/Color Committee -tabled
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – garbage enclosure loose ends. Erik has sent ESH a punch list.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Tentatively Scheduled for Next Week– Schedule this for next week
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Board asks that we get permits, have Davey Tree consult.
C. Trail Maintenance – Mark Pieratt. As long as the hourly rate remains the same, we approve to move forward.
D. Review Special Assessment Expenses for Reclassifications - table
E. Draft Reserve Study – Morrison Hershfield. – Rich will send an email on the reserve study
F. Hose Bib Repairs @ Building 2 & 4 Require Water Shut Off – Maintco Construction. Requires notice for the building. We wanted to wait until after the holidays.
G. Bulletin Boards & ‘No Storage’ Signs & Mirrors – We will move forward with purchasing 6 bulletin boards.
H. Annual Inspection on 1/8/11 and Fire Alarm Monitoring & Maintenance – FPI : Some residents were concerned that they would be billed for a follow up trip. However, the building had all passed the inspection. If any resident was home and would like a re-inspection, they are to contact Rich.
I. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - A proposal
J. Microwave Vent Condensation @ #5303 & #4304 – Water coming down from vent into the range hood. ESH came out to take a look at this. They are talking to a sheet metal fabricator, per Erik’s request. This repair is about $300 per vent. Board unanimously approved fixing all third floor units.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description
8. New Business
A. Chimney Inspection/Cleaning Bid Proposals – Unanimously move forward with C&H Chimney Sweeps. Rich to ask for proposal for collars.
B. New Dumpster Enclosures – Waste Management – Waste Management needs to wheel out dumpsters which will result in an increased cost. There are mixed messages if this is actually the case.
C. Other?
9. Set Date, Time, & Location of Next Meeting – February 9, 6:30pm at Lake Washington School District
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011 – 7:00pm
10. Adjourn – 8:23pm
11. Executive Session
A. Collection Attorney Status Update -
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 12, 2011
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Mary Allen, Derek Moore, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – board meeting minutes tabled.
3. Comments or Questions from Homeowners
A. Budget Concerns – Andrea Liggett, #4205– send a response indicating that this is a budget that protects the community and will pay the bills.
B. Budget Concerns – Jamie Kimpton, #4201– send a response indicating that this is a budget that protects the community and will pay the bills.
C. Budget Concerns – Jake Chambers, #1205– send a response indicating that this is a budget that protects the community and will pay the bills.
D. Parking Lot Traffic Concerns – Allan Fridson, #1105– board has approved purchasing 2 signs to notify drivers that we have a blind community member and to drive slowly.
E. Skylight Concern – Amit Velingkar, #5303 – Rich has referred to ESH, we will follow up.
F. Questions Regarding Remediation/Reconstruction – Leanne Bonrud, #6103 – Board said that 50% of Serve Pro Invoice was approved. Asking for 100% of the water remediation, restoration of dry wall work. Homeowners asking to get a comparable bid. Would like compensation for a refrigerator and contents of the fridge. They also have maintenance request to fix front door light fixture and to finish painting the front door
G. Allan Fridson, #1105 – Concern about the amount we are saving for the reserve study. Discussed that we are open to reviewing any information Allan can provide to help inform future budget decisions.
H. Njord Foldegalan #5301 – Njord needs to get a balance due from the HOAs attorney’s office.
4. Financial Report
A. Financial Statement Review
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Runs – Need to have Alta come out and check building 6
B. Pest Control – Sprague Pest Solutions – no update
C. Landscaping – Condo Commercial – no update
D. 2011 Resident Information Form Update Mailed to All Owners in December
E. Lighting Repairs – Jones Lighting – Nate and Rich walked the building and took notes of lights being out. Approx. 4 or 5 lights have been damaged.
F. #2201 Chimney Cleaned – Emerald City Chimney. – this has been resolved.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping -tabled
B. Entrance Signage-tabled
C. Rules Enforcement -tabled
D. Community Website -tabled
E. Design/Color Committee -tabled
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – garbage enclosure loose ends. Erik has sent ESH a punch list.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Tentatively Scheduled for Next Week– Schedule this for next week
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Board asks that we get permits, have Davey Tree consult.
C. Trail Maintenance – Mark Pieratt. As long as the hourly rate remains the same, we approve to move forward.
D. Review Special Assessment Expenses for Reclassifications - table
E. Draft Reserve Study – Morrison Hershfield. – Rich will send an email on the reserve study
F. Hose Bib Repairs @ Building 2 & 4 Require Water Shut Off – Maintco Construction. Requires notice for the building. We wanted to wait until after the holidays.
G. Bulletin Boards & ‘No Storage’ Signs & Mirrors – We will move forward with purchasing 6 bulletin boards.
H. Annual Inspection on 1/8/11 and Fire Alarm Monitoring & Maintenance – FPI : Some residents were concerned that they would be billed for a follow up trip. However, the building had all passed the inspection. If any resident was home and would like a re-inspection, they are to contact Rich.
I. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - A proposal
J. Microwave Vent Condensation @ #5303 & #4304 – Water coming down from vent into the range hood. ESH came out to take a look at this. They are talking to a sheet metal fabricator, per Erik’s request. This repair is about $300 per vent. Board unanimously approved fixing all third floor units.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description
8. New Business
A. Chimney Inspection/Cleaning Bid Proposals – Unanimously move forward with C&H Chimney Sweeps. Rich to ask for proposal for collars.
B. New Dumpster Enclosures – Waste Management – Waste Management needs to wheel out dumpsters which will result in an increased cost. There are mixed messages if this is actually the case.
C. Other?
9. Set Date, Time, & Location of Next Meeting – February 9, 6:30pm at Lake Washington School District
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011 – 7:00pm
10. Adjourn – 8:23pm
11. Executive Session
A. Collection Attorney Status Update -
Board of Directors Meeting Minutes 12/8/2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
MINUTES- BOARD OF DIRECTORS MEETING-Approved
DECEMBER 8, 2010
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Kent Hutchins, Tom Smith, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *November 10, 2010 – Approved with 2 changes: to 7D. and 10. E strike italics.
3. Comments or Questions from Homeowners
A. New Dumpster Enclosures – Andrea Liggett, #4205 – reviewed suggestion: Board approved to add garbage and recycling signs as well as four convex mirrors.
B. Storage Room Lighting – Andrea Liggett, #4205 – RCA to replace bulbs.
C. Access to Snow Removal Supplies – Allan Fridson, #1105 – reviewed and the Board will pull supplies out and position outside under stairs at building 2 during inclimate weather.
D. Front Door Weather Stripping – Allan Fridson, #1105 – RCA will respond owner maintained item.
4. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #13 – Eggert Strand Hunt/Morrison Hershfield
c. *Restoration Project Cost Summary Thru November 30 - reviewed
B. Delinquency Update; Five Significant Balances as of November 31
#1106 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – IN COLLECTIONS
*Review Remaining Balances for Previous Owners of Unit #’s 1302, 5101 & 5301
- Balances of three units approved to write off as bad debt expense – portion will be applied to Bad Debt Expense budgeted with the Special Assessment.
5. Property Maintenance Report
A. Janitorial – Alta Building Services – No Report
B. Pest Control – Sprague Pest Solutions
a. *Crawl Space Vents – Jack Roach (owner of Sprague) called Board President and assured of improvement of performance.
C. Landscaping – Condo Commercial – no report
D. *2011 Resident Information Form Update – To Be Mailed w/ 2011 Budget – Approved to send
E. Lighting Repairs – Jones Lighting- repairs completed
F. Annual Nonprofit Corporation Report Filed – Secretary of State - completed
G. #2201 Chimney Inspection – Emerald City Chimney – chimney cleaning scheduled for unit #2201.
6. Committee Reports – Volunteers Needed!!! - Tabled
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
- Substantial Completion Expected on December 10th.
B. Parking Signs Installed - Completed
C. *Tree Evaluation/Updated Bid Proposal – Davey Tree – priority1& 2 pruning items approved.
D. Trail Maintenance Tentatively Scheduled for Monday, Dec. 13 – Mark Pieratt
E. *2011 Draft Budget Review - Board will review once recommended changes are added and approve via email in December.
a. *Review Special Assessment Expenses for Reclassifications – Board will review reclassifications to perform.
F. Draft Reserve Study – Morrison Hershfield – Ready to Finalize in December. Board to add Tree Maintenance to Reserve Study.
G. Historical Records Retention/Sample Retention Schedule - Tabled
H. Drainage Repairs Completed – Wu Construction – Completed. Caps and trenches dug.
I. Hose Bib Repairs @ Building 2 & 4 – Maintco Construction – Repairs Approved.
J. #6104 Repair Request – ServPro Invoice & MaintcoBid Reviewed – 50% of ServPro Invoice approved to pay. Maintco bid proposal approved in part to repair Common Area & Select Items the Board presumed reasonable. RCA Management will prepare response to Owner.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description - Tabled
8. New Business
A. Bulletin Boards & ‘No Storage’ Signs - Table
B. Fire Alarm Monitoring & Maintenance – FPI – Approved for Scheduling. Notice to be mailed.
C. Chimney Inspection & Cleaning – Board to gain bids and scheduling for Association wide inspection & cleaning.
D. Chimney Collars – Board to Review via email.
E. Other?
9. Set Date, Time, & Location of Next Meeting – January 12
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 9:03pm
MINUTES- BOARD OF DIRECTORS MEETING-Approved
DECEMBER 8, 2010
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Kent Hutchins, Tom Smith, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *November 10, 2010 – Approved with 2 changes: to 7D. and 10. E strike italics.
3. Comments or Questions from Homeowners
A. New Dumpster Enclosures – Andrea Liggett, #4205 – reviewed suggestion: Board approved to add garbage and recycling signs as well as four convex mirrors.
B. Storage Room Lighting – Andrea Liggett, #4205 – RCA to replace bulbs.
C. Access to Snow Removal Supplies – Allan Fridson, #1105 – reviewed and the Board will pull supplies out and position outside under stairs at building 2 during inclimate weather.
D. Front Door Weather Stripping – Allan Fridson, #1105 – RCA will respond owner maintained item.
4. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #13 – Eggert Strand Hunt/Morrison Hershfield
c. *Restoration Project Cost Summary Thru November 30 - reviewed
B. Delinquency Update; Five Significant Balances as of November 31
#1106 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – IN COLLECTIONS
*Review Remaining Balances for Previous Owners of Unit #’s 1302, 5101 & 5301
- Balances of three units approved to write off as bad debt expense – portion will be applied to Bad Debt Expense budgeted with the Special Assessment.
5. Property Maintenance Report
A. Janitorial – Alta Building Services – No Report
B. Pest Control – Sprague Pest Solutions
a. *Crawl Space Vents – Jack Roach (owner of Sprague) called Board President and assured of improvement of performance.
C. Landscaping – Condo Commercial – no report
D. *2011 Resident Information Form Update – To Be Mailed w/ 2011 Budget – Approved to send
E. Lighting Repairs – Jones Lighting- repairs completed
F. Annual Nonprofit Corporation Report Filed – Secretary of State - completed
G. #2201 Chimney Inspection – Emerald City Chimney – chimney cleaning scheduled for unit #2201.
6. Committee Reports – Volunteers Needed!!! - Tabled
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
- Substantial Completion Expected on December 10th.
B. Parking Signs Installed - Completed
C. *Tree Evaluation/Updated Bid Proposal – Davey Tree – priority1& 2 pruning items approved.
D. Trail Maintenance Tentatively Scheduled for Monday, Dec. 13 – Mark Pieratt
E. *2011 Draft Budget Review - Board will review once recommended changes are added and approve via email in December.
a. *Review Special Assessment Expenses for Reclassifications – Board will review reclassifications to perform.
F. Draft Reserve Study – Morrison Hershfield – Ready to Finalize in December. Board to add Tree Maintenance to Reserve Study.
G. Historical Records Retention/Sample Retention Schedule - Tabled
H. Drainage Repairs Completed – Wu Construction – Completed. Caps and trenches dug.
I. Hose Bib Repairs @ Building 2 & 4 – Maintco Construction – Repairs Approved.
J. #6104 Repair Request – ServPro Invoice & MaintcoBid Reviewed – 50% of ServPro Invoice approved to pay. Maintco bid proposal approved in part to repair Common Area & Select Items the Board presumed reasonable. RCA Management will prepare response to Owner.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description - Tabled
8. New Business
A. Bulletin Boards & ‘No Storage’ Signs - Table
B. Fire Alarm Monitoring & Maintenance – FPI – Approved for Scheduling. Notice to be mailed.
C. Chimney Inspection & Cleaning – Board to gain bids and scheduling for Association wide inspection & cleaning.
D. Chimney Collars – Board to Review via email.
E. Other?
9. Set Date, Time, & Location of Next Meeting – January 12
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 9:03pm
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