SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES- JANUARY 27, 2009
6:30 PM
1. Call Meeting to Order - Meeting called to order at 6:37pm by VP Tom Smith, Derek Moore, Tom Smith, Kent Hutchings, Rich Redelfs in attendance.
2. Approval of Previous Board Meeting Minutes – November 25, 2008 – Approved. December meeting notes to be approved at later date.
3. Comments or Questions from Homeowners
A. Request for Waiver of Late Charge – Kathy Saltz, #6302 – Board voted to deny the request for waiver of late fee. The policy regarding due dates is quite clear and multiple options exist to help avoid late fees.
4. Questions from owner - Latest status of restoration project? - No updates on project. Will be discussed by board during course of meeting.
Entrance light out at 5205 (15820) – Board made note of outage and will investigate.
How do owners find out about board meeting dates? - Check the blog, try to post to bulletin board, or contact Rich.
5. Financial Report - No exceptions regarding to report against budget.
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures
b. 2008 Audit
B. Delinquency Update
a. Zero Accounts > 30 Days Past Due; as of January 27, 2009
b. Three Accounts Past Due for January 1 Payment; as of January 27, 2009
6. Property Maintenance Report
A. Skylight Leak – #5306 - Temporarily tarped, holding till major renovation.
B. Fire Alarm Trouble Issue at Building 1 on January 26 – FPI
C. Landscaping – Condo Commercial - No updates on landscaping, no major damage from snowstorm.
D. Lighting Maintenance – Sun Lighting- W. Lake Samm pole light fixed; couple more need repair. Outstanding light issues at building 2 which needs to be addressed. Rich will be working with Njord to identify the bulb types so spares can be ordered.
E. Janitorial – ALTA
a. Carport Lighting Fixtures Need Cleaning - RCA will follow-up with Alta on carport lighting fixtures.
F. Skylight Leak @ #6306/15858 – Maintco Construction – Resolved.
G. Plumbing Leak @ #5204/15818 – Resolved.
H. Snow Removal on Roofs – Maintco Construction – Completed as precaution.
I. Dryer Vent Cleaning – Vent Masters – Not scheduled yet; will complete in Spring 2009.
7. Committee Reports – Volunteers Needed!!!
A. Landscaping - Tabled
B. Rules Enforcement - Tabled
C. Community Website - Tabled
D. Design/Color Committee - Design\Color - Erik met with 2 owners and a design consultant. Hired to give us proposals on design\color to present to the community for input once a direction is defined.
8. Old Business
A. Restoration Plan
a. Restoration Plan Approved on November 12
b. Association Funding Search
i. Able to obtain an informal offer of 10yr financing, but it has been challenging to get a lender to commit to 15yr financing due to economic conditions. Loan limits not high enough, reduced loan limits. No current prospects, but RCA actively continuing to secure a loan.
ii. CA Banc re-confirmed offer of considering a 15yr loan after a trial period (would require a temporary increase in HOA dues of 250%), but after conferring with attorney would not be advisable.
iii. Considering in-person proposal to Foundation Bank to convince them to approve a 15yr loan. Confirmed to meet with them in the 1st two weeks in Feb.
iv. Plan is to continue to secure 15yr loan terms over the next 30 days. If 15yr term cannot be secured, board will reconvene and determine next steps. Involve attorney for advice.
c. Cable Upgrade – Verizon – Will consider with project renovations.
B. Review Signage in Common Area – Tabled Until After Major Project
C. Resident Manager Job Description – Tabled Until After Major Project
E. Blackberry Bushes - On hold until spring due to snow pushing them back.
9. New Business
A. Cleaning & Maintenance Bid Proposals – ALTA
a. Pressure washing - 1st floors and between buildings ($480), with 2nd/3rd floors = $885. Scheduled for April 1st (1st floor only). Include garage pads.
b. $80 per month for lighting maintenance. Does not include polelights. Will ask to include carports.
B. Building Design Bid Proposal – Connections Construction
C. Car Impound on December 15 Due to Alarm Sounding for >16 Hours
a. Court Hearing January 29, 2009 @ 8:45 AM -
D. Other?
10. Set Date, Time, & Location of Next Meeting - Scheduled for Feb 24th., 6:30pm at LWSD.
11. Adjourn – Meeting adjourned at 8:30 pm
