A second annual meeting has been scheduled for May 13th, 2009. For anyone not in attendance at the annual meeting held the night of April 7th, a second annual meeting is being held because it was accurately pointed out by a homeowner in attendance, that insufficient notice (only about 14 days) was given prior to the meeting. The result of the insufficient notice is that it rendered the meeting held that night "unofficial". Our property manager expresed his apologies for his oversight, indicating that other association bylaws required less time. It is not the Board or Property manager's intent to give the minium amount of notice, only to provide for possible changes or revisions that may become necessary. SWC bylaws state that the annual owner's meeting be 30 days or longer from notice to homeowners.
Scheduling challenges as well as the desire to hold the next meeting ASAP, resulted in choosing this new date. Notice of the meeting date was mailed to all owners on Friday, April 10th, 2009. On May 13th we hope to quickly review the agenda for the meeting held on April 7th, 2009. It is the Board's hope that we can quickly approve the same information, conduct elections of Board members and then make use of the time for continued updates with the Restoration Project.
As with all Annual Meetings of the HOA, a quarum will need to be established, requiring the presence by proxy or in person of 40% of the HOA. Please attend or send your proxy!
