SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
SPECIAL MEETING OF THE ASSOCIATION-
PRESENTATION OF BUILDING REHAB PROJECT
QUESTION AND ANSWER SESSION.
AMMENDMENT TO DECLARATION FOR ASSOCIATION FINANCE AUTHORITY & VOTES
MEETING MINUTES – APPROVED
Sept 30, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:35pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; Community Association Manager Richard Redelfs; Skylur Haggart and Sam Packard of Morrison Hershfield, Project Managers; Jim Strichartz-Association Attorney; and Charlie Swenson, Arnie Quackenbush and Jeanne Quackenbush with Eggert Strand Hunt Construction.
2. Established Quorum; 82 units represented in person and 5 additional by proxy.
3. Presentation by Board, 6:35pm-7:00pm
A. Robert Folgadalen, Board President- Introduction of all persons present to homeowners. Establishing protocol for evening.
B. Robert Folgadalen, Board President- Summary of process since entire association learned about results of Envelope Study in Feb. 2007; developing contract for design work by MH, developing a plan for effected areas, reviewing design drawings, assembling contractors for bids, interviewing contractors, meeting on site to discuss scope of work, MH reviewing bids, reviewing recommendation of contractor, review of proposal, meet with contractor, review project, discuss possible options for scaling back plan or altering materials to reduce cost, review of new proposal, meeting with attorney for considerations, developing communication with association.
C. Erik Noyd-Board Member; presents photos of another community which has physical elements similar to what SWC would have.
4. Questions from Owners, 7:00pm-8:20pm
A. Robert Folgadalen, Board President- Moderates an open question and answer session with owners. Questions about project elements, legal issues, design features, logistical questions, changes to Declaration for authority to obtain financing received from owners. Nature of questions often determined who answered; contractor, architect, lawyer, board members or property manager. Every effort was made to allow as many persons a chance to speak as possible.
B. Board agreed that the vote for financing elements be held first. Ten minutes of focused questions on this point, prior to voting.
5. Vote held regarding Changes to Declaration, 8:30pm- to allow association the authority to obtain financing for repairs secured by future collected assessments. Votes counted by property manager while discussion continued regarding actual repair project. Change to Declaration passes and announced at meeting.
6. Resume discussion regarding building repairs and vote held, 8:35-8:55pm
A. Wrapping up question period.
B. Vote held for Building Envelope Repair Project. Ballots collected and sorted by Rich Redelfs, Property Manager.
C. Room/Building closes at 9:00pm, so insufficient time to tally votes during meeting. Board members agree to publish vote as soon as vote confirmed.
7. Meeting Adjourned, 9:00pm
