Board of Directors Meeting Minutes 9/24/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING Approved

SEPTEMBER 24, 2013 ; 6:30 PM



1. Call Meeting to Order 6:36 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, James Allen and from RCA Management: Nate Andres



2. *Approval of Previous Board Meeting Minutes (August 27, 2013) - Erik 1st, Pam 2nd



3. Comments or Questions from Homeowners

A. *#3305 – Request for Repairs of Storage Unit – on-going investigation

B. #6205 – Complaint of Parking Violation and Work Being Done to Vehicle (Letters Sent)

C. *#5206 – Appeal of Noise Complaint – accepted appeal-no violation

D. #2306 – Unit #2305 Leaving Garbage Bags In Walkway (Violation Letter Mailed)

E. Other? Possible non-residents using water spigot to wash car-will monitor



4. Financial Report

A. *Financial Statement Review

a. 2012 Taxes - Need Signature – completed

B. *Delinquency Review

a. *Settlement offer by Rano – BOD counter-offered



5. Property Maintenance Report

A. Buildings 1 – 3 had Dryer Vents Cleaned – Additional date set for November 1st – on-going

B. Tree Branches Removed that Fell off Tree – Request for health status sent to Davey Tree

C. Broken Sprinkler head Repaired – by bldg. 2; fixed

D. Parking Passes Ordered for 2014/15 – Distribute in Nov/Dec w/completed budget

E. Sprinklers are off and will be winterized the first week of October

F. Building 4 black goo location repaired – Sno-King



6. Committee Reports – Volunteers Needed!!!

A. Landscaping – reseeding done

B. Rules Enforcement

C. Community Website



7. Old Business

A. High Risk Components Amendment

a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve

B. Resident Information Forms

a. 101 of 102 Received

C. Water Heaters –Pursuing bids for “package proposal”

D. Gutter Guards - 10 Ordered and should be ready next week for pickup

E. Large Items Being Left by Dumpsters – reissue signs with no dumping

F. Investigating Spot Breakage of Siding (Certainteed Inspecting) – warranty request submitted

G. *Common Area, Limited Common Area & Unit Repairs – ask for two bids

H. Other?



8. New Business

A. *Recommended Tree Surgery – Davey Tree – reserve expense; approved bid James 1st, Pam 2nd

B. Other? Reserve Study – Approved by Erik 1st, James 2nd



9. Set Date, Time, & Location of Next Meeting (October 29, 2013?) – 4th Tuesday Oct 22nd.





10. Adjourn – 7:53pm

Board of Directors Meeting Minutes 8/27/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION


BOARD OF DIRECTORS MEETING MINUTES – APPROVED


AUGUST 27, 2013


6:30 PM






1. Call Meeting to Order 6:36 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant and from RCA Management: Nate Andres






2. *Approval of Previous Board Meeting Minutes (July 23, 2013) - Erik 1st, Pam 2nd






3. Comments or Questions from Homeowners


A. #4301 & 4203 Requested for Building 4 paint trim/door trim – Get bid from original painter LEI;


BOD walk around 9/7/13


B. *#5306 – Noise Complaint Received about #5206 (Washer Running 3AM) – send rule violation warning


C. Other?






4. Financial Report


A. *Financial Statement Review


a. *Recommend Transfer to Spec. Assessment Account and Loan Payment – postpone to next mtg


B. *Delinquency Review






5. Property Maintenance Report


A. Sprinkler head between Buildings 1 & 2 repaired 7/25/13


B. Pagoda Light Repaired near Building 4


C. Building 6 Stairwell Light Repaired


D. Building 1 Door Repaired July 29th


E. Condo Commercial scheduled to clean the black staining building 4 next week






6. Committee Reports – Volunteers Needed!!!


A. *Landscaping


B. Rules Enforcement


C. Community Website






7. Old Business


A. High Risk Components Amendment


a. *Insurance 47.14% Approve – High Risk Management – 39.5% Approve


B. Resident Information Forms – Fine Letters Mailed this Week


a. 100 of 102 Received


C. Digital Communication – Ready for Form Mailing to Community for Opt-in – mailed out


D. *Core Aeration & Seeding Completed – Condo Commercial


E. Water Heaters – on-going discussion


F. Gutter Guards (Ordered?) – order 10


G. Other?






8. New Business


A. Ownership Status #6203 – on going & discuss next mtg


B. *Common Area, Limited Common Area & Unit Repairs – tabled to next mtg


C. Investigate spot breakage of siding – In-process w/M&H


D. *Large Items Being Left by Dumpsters – need signage & verbage


E. Other?






9. Set Date, Time, & Location of Next Meeting (September 24, 2013?)









10. Adjourn – 8:16pm

Board of Directors Meeting Minutes 7/23/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION


BOARD OF DIRECTORS MEETING MINUTES


JULY 23, 2013


6:30 PM






1. Call Meeting to Order 6:32 pm Board members in attendance: Erik Noyd, Pam Bryant, James Allen, Andrea Liggett






2. *Approval of Previous Board Meeting Minutes (June 4, 2013) Erik 1st, Pam 2nd - Approved






3. Comments or Questions from Homeowners


A. #3105 – Report of Illegal Dumping – Warning Letter Mailed on 6/18/13


B. Building 6 Storage Locker #11 Broken – Waiting for Homeowner to Remove Lock (since lock


is still on, we will cut it and repair door)


C. #1302 – Dryer Vent Clogged Needs Cleaning Prior to Project – Completed on 7/17/13


D. #4205 – Leak from Tub Drain line Detected from Unit Above – Sno-King (to be scheduled for repair)


E. #6102 – Report of Illegal Dumping (fine letter will be mailed)


F. Charcoal BBQ’s, windows (Erik will draft letter reminding residents of common rule violations. Will look into creating in postcard form to make it stand out more)






4. Financial Report


A. *Financial Statement Review


a. *Special Assessment and Reserve Financial Information


(Nate will request that our loan be re-amortized to see if our monthly payment goes down and to see what it would be if we paid off more with some of our reserve fund)


B. *Delinquency Review


a. Previous Owner #2303 – Garnishment Checks beginning






5. Property Maintenance Report


A. Dryer Vent Cleaning Scheduled for September 21 & 28 (notice to be sent out at end of


August)


B. Mainline Leak Unit #2105 Repaired


C. Draft Reserve Study Update Provided – Morrison Hershfield


D. Tree Work Complete for Building Clearance – Davey Tree


E. Building 1 & 6 bike room doors repaired – Bulger and Sno-King (Bldg 1 needs more work


on strike plate, still does not close automatically)






6. Committee Reports – Volunteers Needed!!!


A. Landscaping (James will paint sign on trail)


B. Rules Enforcement


C. Community Website






7. Old Business


A. High Risk Components Amendment


a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve


B. Resident Information Forms – Fine Letters Mailed this Week


a. 100 of 102 Received


C. Digital Communication – Ready for Form Mailing to Community for Opt-in (will send out


information with dryer vent notice)


D. Core Aeration & Seeding Completed – Condo Commercial (Pam says some areas that were damaged during construction are still bare. Were they re-seeded? Does it need to


be done again?)


E. Water Heaters


F. Other?






8. New Business


A. *Heat Detector Repairs for Damaged Detectors – Unit #1105 (approved $360.20, resident will be billed)


B. Electrical Box Across From Building 4 to be Moved to back of Post (completed)


C. Gutter Guards (Erik will order 10 more)


D. *Door Jamb Repairs (will find out if door can be matched exactly)


E. *FEMA Map Revisions (City of Redmond confirms we are not in flood plain)


F. Should we build a separate storage room for Association items? (to be discussed at later meeting)


G. Move In fees (to be discussed at later meeting)






9. Set Date, Time, & Location of Next Meeting August 27, 2013 6:30 pm









10. Adjourn 8:00 pm