Board of Directors Meeting Minutes June 4, 2013

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION





BOARD OF DIRECTORS MEETING





JUNE 4, 2013 Approved





6:30 PM











1. Call Meeting to Order 6:30 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Andrea Liggett and James Allen from RCA Management: Nate Andres











2. *Approval of Previous Board Meeting Minutes (April 30, 2013) - Erik 1st, James 2nd











3. Comments or Questions from Homeowners





A. #4301 – Request for Reimbursement for Leak – Approved via Email





B. #3305 – Request for Free Parking Passes – Denied via Email





C. #4301 – Request for cleanup in stairwell – Completed





D. #4203 - Is the heater HOA or owner? Owner, depending on if electrical; Is the door Jam HOA or owner? Send to Nate request to look.





E. Owner 7278 brown patch on ceiling below neighbors tub











4. Financial Report





A. *Financial Statement Review





a. Recommend Paying Down Loan (Amount to be Determined) - 70k from special assessment to pay off special assessment loan, Erik 1st James 2nd





B. *Delinquency Review –





a. 4303 – tabled to Feb-2014





b. 4201 – review legal recommendations





c. 2303 – on-going





d. 1106 – update requested











5. Property Maintenance Report





A. Dryer Vent Cleaning Scheduled for September 21 & 28





B. Report that Building 5 Stairwell to Left Top Step Loose and Repaired – Sno-King











6. Committee Reports – Volunteers Needed!!!





A. Landscaping – Andrea & James, Laurie





C. Entrance Signage – COMPLETE Remove





B. Rules Enforcement





C. Community Website











7. Old Business





A. High Risk Components Amendment





a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve





B. *Entrance Signs Installed (Lighting?) - Sign Pros – approved proposal, Erik 1st, James 2nd





C. Resident Information Forms – Fine Letters to be Mailed this Week





a. 97 of 102 Received





D. Digital Communication – In Progress





E. *Tar-Like Substance – J2 Construction Bid Proposal – no action; HOA will clean up when issues arise





F. *FEMA Map Update LOMA Received and Mailed to Owners – Triad Bid Proposal – complete





G. Core Aeration & Seeding Scheduled – Condo Commercial– on-going





H. Water heaters – Fast Water Heater & Gary Fox plumbing bid for the whole complex











8. New Business





A. Policy of Illegally Stored Items – discussed





B. Main Line Plumbing Leak and Repairs – Unit #2105 – approve Andrea 1st James 2nd





C. Trim tree behind building 3 – Aliya 1st Erik 2nd











9. Set Date, Time, & Location of Next Meeting (TBD) – Tuesday July 23rd 6:30pm @ LWSD











10. Adjourn – 8:17pm

Board of Directors Meeting Minutes April 30, 2013

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION





BOARD OF DIRECTORS MEETING MINUTES -Approved





APRIL 30, 2013





6:30 PM











1. Call Meeting to Order 6:30 pm Board Members in Attendance: Erik Noyd, Andrea Liggett, Pam Bryant and James Allen











2. *Approval of Previous Board Meeting Minutes (February 5, 2013)











3. Comments or Questions from Homeowners





A. *#4301 – Request for Reimbursement for Leak Nate will mail a request for more specific information re location of leak





B. *#2201 – Standing Water in Walkway slope has changed, small amounts of water are not damaging to new walkway covering material





C. #4301 – Garbage Left outside Dumpster (Pizza Box from #4204) Nate will send appropriate warning or fine letter





D. #6302 – Theft of Items from Building 6 Bike Room Will look into adding self closing mechanism to doors to ensure that they close and latch completely





E. #5203 – Building 5 Fire Panel Beeping at 2:30AM Will send instructions to residents of Building 5 about diagnosing trouble signals.





F. Other?











4. Financial Report





A. *Financial Statement Review





B. *Delinquency Review











5. Property Maintenance Report





A. Leak Repairs Completed for Unit #’s 5102 & 5202





B. Illegally stored items removed from Building 6 Storage Room





C. Leak Investigation Schedule for 5/1 with Unit #5303 – Sno-King











6. Committee Reports – Volunteers Needed!!!





A. Landscaping





B. Entrance Signage





C. Rules Enforcement





D. Community Website











7. Old Business





A. High Risk Components Amendment





a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve





B. Entrance Signs Installed (Lighting?) - Sign Pros Will get bid from Sno King for light at W. Lk. Samm entrance





C. Resident Information Forms – Fine Letters to be Mailed this Week





a. 89 of 102 Received





D. Smashed Downspouts on Carports – Guards Installed





E. Digital Communication – In Progress





F. *Tar-Like Substance – Charter Construction Inspected Awaiting Report Tabled until next meeting





G. FEMA Map Update Application Re-Submitted under Review – Triad Bid Proposal





H. Curb Repairs Completed – Basaltic





I. Fire Protection Repairs Completed





J. Other?











8. New Business





A. *Recommendation by Landscaper to do Core Aeration & Seeding Approved





B. *Dryer Vent Cleaning Will schedule for September





C. Policy of Illegally Stored Items Table until next meeting





D. Window cleaning needs to be scheduled











9. Set Date, Time, & Location of Next Meeting (TBD)











10. Adjourn

Board of Directors Meeting Minutes Feb 5, 2013

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION





BOARD OF DIRECTORS MEETING





FEBRUARY 5, 2013 Approved





6:30 PM











1. Call Meeting to Order 6:47 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Andrea Liggett and James Allen from RCA Management: Nate Andres











2. Approval of Previous Board Meeting Minutes





A. *January 8, 2013 - Erik 1st, James 2nd











3. Comments or Questions from Homeowners





A. #4301 – Icy Walkways during Cold Temperatures – table for Oct/Nov; de-ice near stairs





B. *#6102 – Request for Payment Plan for Fines – alternate plan to be submitted; James 1st, Aliya 2nd





C. #5304 – Oil Stained Cleaned – according to tenant, to be verified.





D. #4205 – Telephone Book Delivery – request Alta to remove when they see them





E. Other?











4. Financial Report





A. *Financial Statement Review





a. 2012 FYE Audit Engagement Letter – Signature Needed





B. *Delinquency Review











5. Property Maintenance Report





A. #2102 – Window Repairs Completed (Weep Hole Added)











6. Committee Reports – Volunteers Needed!!!





A. Landscaping





B. Entrance Signage – finished; remove off of next meeting agenda





C. Rules Enforcement





D. Community Website











7. Old Business





A. High Risk Components Amendment





a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve





B. Entrance Signs Installed (Lighting?) - Sign Pros – Leary way light looks good; replace street light on W.Lk before seeing if we need to add lighting





C. Resident Information Forms – 2nd Request to be Mailed





a. 49 of 102 Received





D. Smashed Downspouts on Carports – Corrections to Guards In Process – re-drillling holes in a few





E. Digital Communication $.25 each – In Progress





F. Tar-Like Substance – Charter Construction Inspected Awaiting Report – not responding





G. FEMA Map Update Application Submitted under Review – Triad Bid Proposal – awaiting for response





H. #3206 – Sliding Glass Door (Owner Reported No Problem) – Statton Glass





I. Comcast Proposal – for now we are passing





J. Unit #6203 – Property Management – rent on craigslist





K. *Curb Repairs – Basaltic – Andrea 1st; James 2nd





L. Other?











8. New Business





A. Annual Meeting Mailing – board to review last yrs mailing; mail next week





B. *Damage to Siding over Parking space #11 – assess to 6102; pictures provided





C. Recommendation by Landscaper to do Core Aeration – get seeding bid & yr plan





D. Fire Protection Repairs Scheduled for February 25th. – mailed Thursday





E. Other? Hot water heater – Andrea to call for group discount & include w/annual mtg letter





F. Dryer vents – to be schedule to be cleaned











9. Set Date, Time, & Location of Next Meeting (Annual Meeting 3/25/13)











10. Adjourn – 8:16pm