Board of Directors Meeting Minutes 1/8/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES - APPROVED

JANUARY 8, 2013

6:30 PM

1.                  Call Meeting to Order 7:07 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *December 11, 2012  - Erik 1^st , Andrea 2^nd 

 

3.                  Comments or Questions from Homeowners

A.    *#6102 – Contesting Violations for Dumping in Dumpster and Debris – violation for dumpster materials upheld – based on evidence; violation for debris parking area withdrawn; Erik 1^st Andrea 2^nd

B.     *#2301 – Leaves on Garden Windows – added: branches to be trimmed near window next tree trimming, arborist recently reviewed all trees; windows are cleaned annually

C.     *#5204, 6101 & 6201 – Parking Enforcement Issues  – board finds parking important & does best to enforce

D.    Other? – parking enforcement volunteer requested

 

4.                  Financial Report

A.    *Financial Statement Review – Draft

a.       2012 FYE Audit Vendor Choice – Erik 1^st Aliya 2^nd to go w/same auditor

b.      Payoff Received – Recommendation to Pay Down Loan $40,000 – received assessment payoff; table to next month – want all board mbrs input

B.     *Delinquency Review – approved OR attorney for collection Erik 1^st, Andrea 2^nd

 

5.                  Property Maintenance Report

A.    Building #3 Storage Room Light Switch Replaced

B.     Gutters and Roof Cleaned per Contract – Gutter King

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement

D.    Community Website

 

7.                  Old Business

A.    High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve

B.     Entrance Signs- Sign Pros – to be in this week

C.     Resident Information Forms – Due January 31, 2013

a.       21 of 102 Received

D.    Smashed Downspouts on Carports – Should be Done by Week End

E.     Digital Communication $.25 each – In Progress

F.      Tar-Like Substance – Charter Construction Inspecting – monitoring, in progress

G.    *FEMA Map Update Application Submitted under Review – Triad Bid Proposal – in FEMA to take 30-60 days to review application & get back to us

H.    #3206 – Sliding Glass Door – Statton Glass – repair pending

I.       *Comcast Proposal – lawyer comments to be forwarded to Comcast representative

J.       Unit #6203 – Property Management – Property mgr to be hired for rental, Market rent, no-smoker, no-pets 6mo lease; Aliya 1^st, Andrea 2^nd

K.    Curb Repairs – Rainier Asphalt Proposal – Basaltic Concrete bid to be requested

L.     Other? – #1206 – on-going monitoring

 

8.                  New Business

A.    Other?

 

9.                  Set Date, Time, & Location of Next Meeting (?)
Next mtg - Tuesday February 5^th 6:30-8:30p

 

10.              Adjourn – 8:03pm

Board of Directors Meeting Minutes 12/11/12

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – Approved

DECEMBER 11, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:35 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                   Approval of Previous Board Meeting Minutes

A.     *October 23, 2012  - Erik 1^st , Pam 2^nd  

 

3.                   Comments or Questions from Homeowners

A.     #2102 – Request for Waiver of Late Fees -  Approved via Email

B.      *#3204 – Holes in Exterior Wall  – BOD to examine & repair

C.      #6102 – Complaints for Multiple Violations – to be mailed 12/12/12

a.       Dumping Construction Debris in Dumpster

b.       Littering Debris in Parking Lot

c.       Operating a construction business from the Condominium Unit

d.       Dog loose – Off-leash

D.     Other?

a.       Michael’s shopping carts in stairwell of Bldg 6. – Nate to call/remove

 

4.                   Financial Report

A.     *Financial Statement Review

a.       2011 Audit Completed – Signatures Required

B.      *Delinquency Review

a.       #2205 – Agreed Settlement of $10,500.00 – Board to write off as bad debt expenses of $1,137.79 – BOD approved in mtg & via emaill

 

5.                   Property Maintenance Report

A.     Multiple Exterior Lights Repaired – Photo Cell Bypass

B.      *Proposal from Alta to Change Light Bulbs - $3 each Proposed – Aliya 1^st, Erik 2^nd

C.      Loose Stair Repaired Building #3

 

6.                   Committee Reports – Volunteers Needed!!!

A.     Landscaping

B.      Entrance Signage – see below

C.      Rules Enforcement

D.     Community Website

 

7.                   Old Business

A.     Tree Removals & Replacements; Permits & Tree Bonds (Complete) – City of Redmond/Davey Tree

B.      *High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve – add again to budget letter that is going out

C.      Entrance Signs- Sign Pros – signs to go in 2wks from today; 3^rd sign to go by trail & red path

D.     Resident Information Forms

a.       98 of 102 Received – Fine Letters Mailed

E.      Smashed Downspouts on Carports – Guards Ready for Pickup – Brent to replace downspouts & install guards  

F.      Digital Communication – Tops – include in annual mtg  notice & put on all resident forms moving forward

G.     Tar-Like Substance – Insurance Claim? – move to go to attorney for question on in insurance claim -- Erik 1^st, Pam 2^nd ;

H.     FEMA Map Update – Triad Bid Proposal  – email final proposal and via via email

I.        Other?

 

8.                   New Business

A.     #3206 – Sliding Glass Door – looking for follow-up  

B.      *Comcast Proposal – attorney opinion Aliya 1^st, Erik 2^nd; due to 10yr lock-up

C.      Unit #6203 – Property Management – find 2^nd bid property management company

D.     *Invoice for Repairs to Parking Space #3 – complete

E.      Andrea Liggett – Hourly Research – Aliya 1^st, Pam 2^nd approved to pay 4-hrs

F.      *Curb Repairs – Rainier Asphalt Proposal – 2^nd bid requested; wheel stops

G.     Draft 2013 Budget – 2013 dues increase = 7.44%; majority of this increase is due to 2012 water damages from owners in condo;  Budget approved by James 1^st, Andrea 2^nd  

H.     Other?   

 

9.                   Set Date, Time, & Location of Next Meeting (?)
2^nd Tuesdays of month, Jan 8^th 6:30-8:30p

 

10.               Adjourn – 7:54pm

Board of Directors Meetgin Minutes 10/23/12

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – APPROVED

OCTOBER 23, 2012

6:30 PM

1.                  Call Meeting to Order 6:36 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                   Approval of Previous Board Meeting Minutes

A.     *September 25, 2012  - Pam 1^st, Erik 2^nd  

 

3.                   Comments or Questions from Homeowners

A.     #3206 – Sliding Glass Door Defect – Statton Glass – under investigation

B.      #3302 – Exterior Light out – Maintco Construction Scheduled October 23, 2012

C.      Other?

 

4.                   Financial Report

A.     *Financial Statement Review – dropped to estimated budget area of agenda

B.      *Delinquency Review – title acquired in 6203 trustee sale

 

5.                   Property Maintenance Report

A.     Fire Panel Replaced on Building 5 – complete

B.      Unit 6203 Purchased at Trustee Sale October 19^th, 2012 – by association

C.      Loose Stair at Building 5 Repaired – complete

D.     Chase Cover Repairs Complete – check in mail

 

6.                   Committee Reports – Volunteers Needed!!!

A.     Landscaping

B.      Entrance Signage – see below

C.      Rules Enforcement

D.     Community Website

 

7.                   Old Business

A.     Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree – Oct 26^th estimate for replacement

B.      *High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve – 1 more arrived today

C.      Entrance Signs- Sign Pros – down payment check; flag to be placed for where sign should be located; not to be looked at under or over, should be back enough  -- new position for signs to be determined

D.     Resident Information Forms

a.       96 of 102 Received – Fine Letters Mailed

E.      Smashed Downspouts on Carports – Allied Metal Fabrication 25 down spouts protectors; Erik 1^st , Pam 2^nd  

F.      Digital Communication – Tops – on-going

G.     Tar-Like Substance – where siding meets deck; only a few locations; received email response from Morrison Hershfield – suggested option cleaning instead of taking off siding; Erik 1^st & Andrea 2^nd ;

H.     FEMA Map Update – FEMA sent docs for flood plan; certified in 1995 did not need flood insurance; Need to recertified w/FEMA – contact Triad Associates who did before. Vote over email

I.        Other?

 

8.                   New Business

A.     *Reclassification of Tree Work – large trees taken down -- City of Redmond, Davey Tree, Erik Noyd (permit fees) moved to reserve study budget; Aliya 1^st James 2^nd  

B.      Draft 2013 Budget – board reviewed; largest over budget is legal fees for individual owners until collected & water loss repairs (35k) un-budgeted

C.      Other? – Repair / replacement of broken concrete curbs; get bid

D.     Comcast Letter – renew of 10yr commitment, they would compensate association $10,200.00 

 

9.                   Set Date, Time, & Location of Next Meeting (?)
revamped again – moved to 2^nd Tuesdays of month, start Dec 11^th and Jan 8^th 6:30-8:30p

 

10.               Adjourn – 8:47pm

Board of Directors Meeting Minutes 9/25/12

 SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING – MINUTES APPROVED

SEPTEMBER 25, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:40 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *August 28, 2012  Erik 1st, Pam 2nd

 

3.                  Comments or Questions from Homeowners

A.    *#6205 – Watering of Plants from unit Above – email owner to talk with tenant

B.     *#5304 – Request for Exercise Equipment on Deck for Short Periods – approved by email; at long as not overnight

C.     *#1103 – Request for Late Fee Waiver – approved by email

D.    Other?

 

4.                  Financial Report

A.    *Financial Statement Review

B.     *Delinquency Review
– 2205 to move forward with existing ledgers, Eric 1^st, Aliya 2^nd
– 4303 get attorney recommedation

 

5.                  Property Maintenance Report

a.       Light Repaired on Building 4

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage – see below

C.     Rules Enforcement

D.    Community Website

 

7.                  Old Business

A.    Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree – on-going, trees purchased

B.     Hose Bib Repairs @ Building 2 – removed

C.     Skylights/Insulation/Ducting in Third Floor Units – Maintco

a.   Invoice Received – Signatures Required – payment made; job complete

D.    *High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve
– missing votes from 38 owners

E.     Entrance Signs – approved on Leary Way & W.Lake – 1-each sign; James 1^st, Pam 2^nd

F.      *Chase Cover Repairs Scheduled for September 25^th – Emerald City

G.    Building 6 Fire Panel Replaced – Cintas

H.    Resident Information Forms

a.       96 of 102 Received – Fine Letters To Be Mailed

I.       Smashed Downspouts on Carports – tabled

J.       Digital Communication – RCA to get cost

K.    Exterior Cleaning (Siding, Walkways, Windows, etc.) Complete – Interlake – back of bldg. 1, 2ft wide vertical missed

L.     Landscaping – Over seeding scheduled for Fall – complete

M.   Other?

 

8.                  New Business

A.    Flood Insurance – in review

B.     Other? – tar-like sticky substance dripping from under siding in 5-locations

 

9.                  Set Date, Time, & Location of Next Meeting (October 23, 2012)
move to 1^st Tuesdays of month, start Dec 4^th

 

10.              Adjourn – 7:55pm