Approved Board of Directors Meeting Minutes 10/22/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING – APPROVED MINUTES

OCTOBER 22, 2013

6:30 PM



1. Call Meeting to Order 6:40 pm Present were Erik Noyd, Andrea Liggett, Pam Bryant and James Allen



2. *Approval of Previous Board Meeting Minutes (September 24, 2013) unanimous



3. Comments or Questions from Homeowners

A. #2306 – Unit #2305 Leaving Garbage Bags In Walkway Continued (gone as of meeting, will continue to monitor)

B. #5203 – Complaint of Illegal Hard Surface Floor in #5303 (will ask for photos that they do not have hard surface floors)

C. *#6102 – Illegal Items Left on Patio (warning letter being sent)

D. #6305 – Unknown Siding Repair next to Unit (will send letter to owner asking if they know anything about the unauthorized siding repair)

E. Other?



4. Financial Report

A. *Financial Statement Review

B. *Delinquency Review



5. Property Maintenance Report

A. Tree Surgery Scheduled for November 7th and 8th – Davey Tree (will post signs for tenants notice)

B. Exterior Lighting Repaired – Sno-King

C. Follow up Dryer Vent Cleaning Scheduled for November 1st – VentMasters



6. Committee Reports – Volunteers Needed!!!

A. Landscaping

B. Rules Enforcement

C. Community Website



7. Old Business

A. High Risk Components Amendment

a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve

B. Water Heaters (Erik will ask for bids and put together a report for next meeting)

C. *Gutter Guards - 10 ready next week for pickup – Need Locations for Installation (Erik will count and inform Nate)

D. Large Items Being Left by Dumpsters (agreed on signage, will get price)

E. Investigating Spot Breakage of Siding (Certainteed Inspecting) (Certainteed will put together a proposal that will include options for repairing or paying us off and we repair)

F. *Common Area, Limited Common Area & Unit Repairs (waiting for more info)

G. Other?



8. New Business

A. *Recommended Bush Trim or Removal (agreed to remove smaller of the two bushes, will see how that affects vision before agreeing to remove the larger bush)

B. De-Icer (ordering from Ewing, they will deliver. Pam and Andrea will put in buckets and distribute to buildings)

C. *Recycling Information & Food Waste (Table until next meeting)

D. Draft Budget (move $90,000 from operating budget to special assessment and then $60,000 from special assessment to pay down loan. Will also look at re-amortizing loan)

E. Other?



9. Set Date, Time, & Location of Next Meeting - Thursday, Dec. 5





10. Adjourn 8:30 pm

Board of Directors Meeting Minutes 9/24/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING Approved

SEPTEMBER 24, 2013 ; 6:30 PM



1. Call Meeting to Order 6:36 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, James Allen and from RCA Management: Nate Andres



2. *Approval of Previous Board Meeting Minutes (August 27, 2013) - Erik 1st, Pam 2nd



3. Comments or Questions from Homeowners

A. *#3305 – Request for Repairs of Storage Unit – on-going investigation

B. #6205 – Complaint of Parking Violation and Work Being Done to Vehicle (Letters Sent)

C. *#5206 – Appeal of Noise Complaint – accepted appeal-no violation

D. #2306 – Unit #2305 Leaving Garbage Bags In Walkway (Violation Letter Mailed)

E. Other? Possible non-residents using water spigot to wash car-will monitor



4. Financial Report

A. *Financial Statement Review

a. 2012 Taxes - Need Signature – completed

B. *Delinquency Review

a. *Settlement offer by Rano – BOD counter-offered



5. Property Maintenance Report

A. Buildings 1 – 3 had Dryer Vents Cleaned – Additional date set for November 1st – on-going

B. Tree Branches Removed that Fell off Tree – Request for health status sent to Davey Tree

C. Broken Sprinkler head Repaired – by bldg. 2; fixed

D. Parking Passes Ordered for 2014/15 – Distribute in Nov/Dec w/completed budget

E. Sprinklers are off and will be winterized the first week of October

F. Building 4 black goo location repaired – Sno-King



6. Committee Reports – Volunteers Needed!!!

A. Landscaping – reseeding done

B. Rules Enforcement

C. Community Website



7. Old Business

A. High Risk Components Amendment

a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve

B. Resident Information Forms

a. 101 of 102 Received

C. Water Heaters –Pursuing bids for “package proposal”

D. Gutter Guards - 10 Ordered and should be ready next week for pickup

E. Large Items Being Left by Dumpsters – reissue signs with no dumping

F. Investigating Spot Breakage of Siding (Certainteed Inspecting) – warranty request submitted

G. *Common Area, Limited Common Area & Unit Repairs – ask for two bids

H. Other?



8. New Business

A. *Recommended Tree Surgery – Davey Tree – reserve expense; approved bid James 1st, Pam 2nd

B. Other? Reserve Study – Approved by Erik 1st, James 2nd



9. Set Date, Time, & Location of Next Meeting (October 29, 2013?) – 4th Tuesday Oct 22nd.





10. Adjourn – 7:53pm

Board of Directors Meeting Minutes 8/27/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION


BOARD OF DIRECTORS MEETING MINUTES – APPROVED


AUGUST 27, 2013


6:30 PM






1. Call Meeting to Order 6:36 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant and from RCA Management: Nate Andres






2. *Approval of Previous Board Meeting Minutes (July 23, 2013) - Erik 1st, Pam 2nd






3. Comments or Questions from Homeowners


A. #4301 & 4203 Requested for Building 4 paint trim/door trim – Get bid from original painter LEI;


BOD walk around 9/7/13


B. *#5306 – Noise Complaint Received about #5206 (Washer Running 3AM) – send rule violation warning


C. Other?






4. Financial Report


A. *Financial Statement Review


a. *Recommend Transfer to Spec. Assessment Account and Loan Payment – postpone to next mtg


B. *Delinquency Review






5. Property Maintenance Report


A. Sprinkler head between Buildings 1 & 2 repaired 7/25/13


B. Pagoda Light Repaired near Building 4


C. Building 6 Stairwell Light Repaired


D. Building 1 Door Repaired July 29th


E. Condo Commercial scheduled to clean the black staining building 4 next week






6. Committee Reports – Volunteers Needed!!!


A. *Landscaping


B. Rules Enforcement


C. Community Website






7. Old Business


A. High Risk Components Amendment


a. *Insurance 47.14% Approve – High Risk Management – 39.5% Approve


B. Resident Information Forms – Fine Letters Mailed this Week


a. 100 of 102 Received


C. Digital Communication – Ready for Form Mailing to Community for Opt-in – mailed out


D. *Core Aeration & Seeding Completed – Condo Commercial


E. Water Heaters – on-going discussion


F. Gutter Guards (Ordered?) – order 10


G. Other?






8. New Business


A. Ownership Status #6203 – on going & discuss next mtg


B. *Common Area, Limited Common Area & Unit Repairs – tabled to next mtg


C. Investigate spot breakage of siding – In-process w/M&H


D. *Large Items Being Left by Dumpsters – need signage & verbage


E. Other?






9. Set Date, Time, & Location of Next Meeting (September 24, 2013?)









10. Adjourn – 8:16pm

Board of Directors Meeting Minutes 7/23/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION


BOARD OF DIRECTORS MEETING MINUTES


JULY 23, 2013


6:30 PM






1. Call Meeting to Order 6:32 pm Board members in attendance: Erik Noyd, Pam Bryant, James Allen, Andrea Liggett






2. *Approval of Previous Board Meeting Minutes (June 4, 2013) Erik 1st, Pam 2nd - Approved






3. Comments or Questions from Homeowners


A. #3105 – Report of Illegal Dumping – Warning Letter Mailed on 6/18/13


B. Building 6 Storage Locker #11 Broken – Waiting for Homeowner to Remove Lock (since lock


is still on, we will cut it and repair door)


C. #1302 – Dryer Vent Clogged Needs Cleaning Prior to Project – Completed on 7/17/13


D. #4205 – Leak from Tub Drain line Detected from Unit Above – Sno-King (to be scheduled for repair)


E. #6102 – Report of Illegal Dumping (fine letter will be mailed)


F. Charcoal BBQ’s, windows (Erik will draft letter reminding residents of common rule violations. Will look into creating in postcard form to make it stand out more)






4. Financial Report


A. *Financial Statement Review


a. *Special Assessment and Reserve Financial Information


(Nate will request that our loan be re-amortized to see if our monthly payment goes down and to see what it would be if we paid off more with some of our reserve fund)


B. *Delinquency Review


a. Previous Owner #2303 – Garnishment Checks beginning






5. Property Maintenance Report


A. Dryer Vent Cleaning Scheduled for September 21 & 28 (notice to be sent out at end of


August)


B. Mainline Leak Unit #2105 Repaired


C. Draft Reserve Study Update Provided – Morrison Hershfield


D. Tree Work Complete for Building Clearance – Davey Tree


E. Building 1 & 6 bike room doors repaired – Bulger and Sno-King (Bldg 1 needs more work


on strike plate, still does not close automatically)






6. Committee Reports – Volunteers Needed!!!


A. Landscaping (James will paint sign on trail)


B. Rules Enforcement


C. Community Website






7. Old Business


A. High Risk Components Amendment


a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve


B. Resident Information Forms – Fine Letters Mailed this Week


a. 100 of 102 Received


C. Digital Communication – Ready for Form Mailing to Community for Opt-in (will send out


information with dryer vent notice)


D. Core Aeration & Seeding Completed – Condo Commercial (Pam says some areas that were damaged during construction are still bare. Were they re-seeded? Does it need to


be done again?)


E. Water Heaters


F. Other?






8. New Business


A. *Heat Detector Repairs for Damaged Detectors – Unit #1105 (approved $360.20, resident will be billed)


B. Electrical Box Across From Building 4 to be Moved to back of Post (completed)


C. Gutter Guards (Erik will order 10 more)


D. *Door Jamb Repairs (will find out if door can be matched exactly)


E. *FEMA Map Revisions (City of Redmond confirms we are not in flood plain)


F. Should we build a separate storage room for Association items? (to be discussed at later meeting)


G. Move In fees (to be discussed at later meeting)






9. Set Date, Time, & Location of Next Meeting August 27, 2013 6:30 pm









10. Adjourn 8:00 pm

Board of Directors Meeting Minutes June 4, 2013

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION





BOARD OF DIRECTORS MEETING





JUNE 4, 2013 Approved





6:30 PM











1. Call Meeting to Order 6:30 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Andrea Liggett and James Allen from RCA Management: Nate Andres











2. *Approval of Previous Board Meeting Minutes (April 30, 2013) - Erik 1st, James 2nd











3. Comments or Questions from Homeowners





A. #4301 – Request for Reimbursement for Leak – Approved via Email





B. #3305 – Request for Free Parking Passes – Denied via Email





C. #4301 – Request for cleanup in stairwell – Completed





D. #4203 - Is the heater HOA or owner? Owner, depending on if electrical; Is the door Jam HOA or owner? Send to Nate request to look.





E. Owner 7278 brown patch on ceiling below neighbors tub











4. Financial Report





A. *Financial Statement Review





a. Recommend Paying Down Loan (Amount to be Determined) - 70k from special assessment to pay off special assessment loan, Erik 1st James 2nd





B. *Delinquency Review –





a. 4303 – tabled to Feb-2014





b. 4201 – review legal recommendations





c. 2303 – on-going





d. 1106 – update requested











5. Property Maintenance Report





A. Dryer Vent Cleaning Scheduled for September 21 & 28





B. Report that Building 5 Stairwell to Left Top Step Loose and Repaired – Sno-King











6. Committee Reports – Volunteers Needed!!!





A. Landscaping – Andrea & James, Laurie





C. Entrance Signage – COMPLETE Remove





B. Rules Enforcement





C. Community Website











7. Old Business





A. High Risk Components Amendment





a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve





B. *Entrance Signs Installed (Lighting?) - Sign Pros – approved proposal, Erik 1st, James 2nd





C. Resident Information Forms – Fine Letters to be Mailed this Week





a. 97 of 102 Received





D. Digital Communication – In Progress





E. *Tar-Like Substance – J2 Construction Bid Proposal – no action; HOA will clean up when issues arise





F. *FEMA Map Update LOMA Received and Mailed to Owners – Triad Bid Proposal – complete





G. Core Aeration & Seeding Scheduled – Condo Commercial– on-going





H. Water heaters – Fast Water Heater & Gary Fox plumbing bid for the whole complex











8. New Business





A. Policy of Illegally Stored Items – discussed





B. Main Line Plumbing Leak and Repairs – Unit #2105 – approve Andrea 1st James 2nd





C. Trim tree behind building 3 – Aliya 1st Erik 2nd











9. Set Date, Time, & Location of Next Meeting (TBD) – Tuesday July 23rd 6:30pm @ LWSD











10. Adjourn – 8:17pm

Board of Directors Meeting Minutes April 30, 2013

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION





BOARD OF DIRECTORS MEETING MINUTES -Approved





APRIL 30, 2013





6:30 PM











1. Call Meeting to Order 6:30 pm Board Members in Attendance: Erik Noyd, Andrea Liggett, Pam Bryant and James Allen











2. *Approval of Previous Board Meeting Minutes (February 5, 2013)











3. Comments or Questions from Homeowners





A. *#4301 – Request for Reimbursement for Leak Nate will mail a request for more specific information re location of leak





B. *#2201 – Standing Water in Walkway slope has changed, small amounts of water are not damaging to new walkway covering material





C. #4301 – Garbage Left outside Dumpster (Pizza Box from #4204) Nate will send appropriate warning or fine letter





D. #6302 – Theft of Items from Building 6 Bike Room Will look into adding self closing mechanism to doors to ensure that they close and latch completely





E. #5203 – Building 5 Fire Panel Beeping at 2:30AM Will send instructions to residents of Building 5 about diagnosing trouble signals.





F. Other?











4. Financial Report





A. *Financial Statement Review





B. *Delinquency Review











5. Property Maintenance Report





A. Leak Repairs Completed for Unit #’s 5102 & 5202





B. Illegally stored items removed from Building 6 Storage Room





C. Leak Investigation Schedule for 5/1 with Unit #5303 – Sno-King











6. Committee Reports – Volunteers Needed!!!





A. Landscaping





B. Entrance Signage





C. Rules Enforcement





D. Community Website











7. Old Business





A. High Risk Components Amendment





a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve





B. Entrance Signs Installed (Lighting?) - Sign Pros Will get bid from Sno King for light at W. Lk. Samm entrance





C. Resident Information Forms – Fine Letters to be Mailed this Week





a. 89 of 102 Received





D. Smashed Downspouts on Carports – Guards Installed





E. Digital Communication – In Progress





F. *Tar-Like Substance – Charter Construction Inspected Awaiting Report Tabled until next meeting





G. FEMA Map Update Application Re-Submitted under Review – Triad Bid Proposal





H. Curb Repairs Completed – Basaltic





I. Fire Protection Repairs Completed





J. Other?











8. New Business





A. *Recommendation by Landscaper to do Core Aeration & Seeding Approved





B. *Dryer Vent Cleaning Will schedule for September





C. Policy of Illegally Stored Items Table until next meeting





D. Window cleaning needs to be scheduled











9. Set Date, Time, & Location of Next Meeting (TBD)











10. Adjourn

Board of Directors Meeting Minutes Feb 5, 2013

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION





BOARD OF DIRECTORS MEETING





FEBRUARY 5, 2013 Approved





6:30 PM











1. Call Meeting to Order 6:47 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Andrea Liggett and James Allen from RCA Management: Nate Andres











2. Approval of Previous Board Meeting Minutes





A. *January 8, 2013 - Erik 1st, James 2nd











3. Comments or Questions from Homeowners





A. #4301 – Icy Walkways during Cold Temperatures – table for Oct/Nov; de-ice near stairs





B. *#6102 – Request for Payment Plan for Fines – alternate plan to be submitted; James 1st, Aliya 2nd





C. #5304 – Oil Stained Cleaned – according to tenant, to be verified.





D. #4205 – Telephone Book Delivery – request Alta to remove when they see them





E. Other?











4. Financial Report





A. *Financial Statement Review





a. 2012 FYE Audit Engagement Letter – Signature Needed





B. *Delinquency Review











5. Property Maintenance Report





A. #2102 – Window Repairs Completed (Weep Hole Added)











6. Committee Reports – Volunteers Needed!!!





A. Landscaping





B. Entrance Signage – finished; remove off of next meeting agenda





C. Rules Enforcement





D. Community Website











7. Old Business





A. High Risk Components Amendment





a. Insurance 47.14% Approve – High Risk Management – 39.5% Approve





B. Entrance Signs Installed (Lighting?) - Sign Pros – Leary way light looks good; replace street light on W.Lk before seeing if we need to add lighting





C. Resident Information Forms – 2nd Request to be Mailed





a. 49 of 102 Received





D. Smashed Downspouts on Carports – Corrections to Guards In Process – re-drillling holes in a few





E. Digital Communication $.25 each – In Progress





F. Tar-Like Substance – Charter Construction Inspected Awaiting Report – not responding





G. FEMA Map Update Application Submitted under Review – Triad Bid Proposal – awaiting for response





H. #3206 – Sliding Glass Door (Owner Reported No Problem) – Statton Glass





I. Comcast Proposal – for now we are passing





J. Unit #6203 – Property Management – rent on craigslist





K. *Curb Repairs – Basaltic – Andrea 1st; James 2nd





L. Other?











8. New Business





A. Annual Meeting Mailing – board to review last yrs mailing; mail next week





B. *Damage to Siding over Parking space #11 – assess to 6102; pictures provided





C. Recommendation by Landscaper to do Core Aeration – get seeding bid & yr plan





D. Fire Protection Repairs Scheduled for February 25th. – mailed Thursday





E. Other? Hot water heater – Andrea to call for group discount & include w/annual mtg letter





F. Dryer vents – to be schedule to be cleaned











9. Set Date, Time, & Location of Next Meeting (Annual Meeting 3/25/13)











10. Adjourn – 8:16pm

Sammamish Waterway Annual Meeting March 25th, 7pm

NOTICE OF ANNUAL HOMEOWNERS MEETING

For

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

 

The Annual Meeting of the Sammamish Waterway Condominium Association will be held:

Monday, March 25, 2013 – 7:00 p.m.

@

Lake Washington School District Administration Building

Redmond Town Center

16250 NE 74^th Street

Redmond, WA  98052

 

The primary purposes of this meeting are to review the Association’s business of 2012, to elect three (3) Board Members – the terms of Erik Noyd, Aliya Nylander and James Allen are expiring and to review and to vote on the enclosed proposed Declaration Amendment.  Please read the enclosed letter from the Board of Directors describing the importance of this Amendment.  You may vote on this Amendment before, during or after the Annual Meeting Scheduled on March 25^th, 2013. 

 

If you are interested in serving as a Board Member, please write a brief statement and mail it to RCA Management to be received by Friday, March 22, 2013.  A Call for Nominations will be held and Agendas & Ballots (to elect officers) will be distributed at the meeting.

 

Please fill out and return the enclosed proxy (below) to help the Association attain a Quorum.

 

IF A QUORUM IS NOT PRESENT AT THE MEETING, THE MEETING WILL NOT BE ABLE TO TAKE PLACE AND WILL NEED TO BE RESCHEDULED.  THIS WILL CAUSE ADDITIONAL EXPENSES TO THE ASSOCIATION.  IF YOU ARE UNABLE TO BE PRESENT OR EVEN IF YOU THINK IT IS POSSIBLE YOU CAN’T MAKE IT, PLEASE RETURN THE ENCLOSED PROXY TO THE ADDRESS BELOW, FAX IT TO (425) 697-7223, OR GIVE IT TO A BOARD MEMBER OR A NEIGHBOR WHO WILL BE ATTENDING THE MEETING.  IF YOU ARE ABLE TO MAKE THE MEETING YOUR PROXY WILL BE GIVEN BACK TO YOU AT THE MEETING.

 

Driving/Walking Directions from Sammamish Waterway:         Turn left down Leary Way.  Turn right onto Bear Creek Parkway and take your first left onto 74^th Street.  The Lake Washington School District Administration Building is the first building on the left. 

 

Please contact Community Association Manager Nathan Andres at (425) 697-7226 or nate@rcamgmt.com with any questions or concerns.

 

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

ANNUAL MEETING GENERAL PROXY

MARCH 25, 2013

 

The undersigned owner(s) of one or more condominium units within the premises located at 7266-7434 W. Lake Sammamish Parkway NE and 15802-15868 NE Leary Way, Redmond, Washington  98052, and member(s) of the Sammamish Waterway Condominium Association do(es) hereby appoint:

 

 

            0            ____________________________________________

                                Enter Representative’s Name Here

 

OR Board Member:                                                               (CHECK ONE BOX ONLY.)

 

 

                0            Erik Noyd, President                                    

                                                                                                                                                                       

                0            James Allen, Treasurer

 

                0            Pamela Bryant, Member at Large

 

                0            Aliya Nylander, Secretary

 

                0            Andrea Liggett, Vice President

 

To act as attorney for the undersigned to vote as the proxy of the undersigned Homeowner(s) at the Annual Meeting, and any adjournment, thereof, upon all questions and matters which may come before said meeting, hereby ratifying all that said attorney shall lawfully do by virtue of this proxy.  If no representative is designated, or if the designated representative fails to attend, the proxy will only be used for quorum purposes.

 

 

_________________________________      ____________________________________

Owner Signature                                                             Address

 

__________________________________________

Witness

 

__________________            __________________            ________________________

Date                                         Unit Number(s)                                    Telephone

 

IN ORDER TO ASSURE A QUORUM AT THE ANNUAL MEETING, please have your designated representative bring the proxy to the meeting, send by facsimile to (425) 697-7223, email, or mail your proxy for receipt by March 24, 2013 to the address below:

 

            Sammamish Waterway C.A.

            c/o RCA Management, Inc.

            P.O. Box 33010

            Seattle, WA  98133

 

In the event an owner delivers a proxy and then is present at the meeting, the proxy will be returned to the owner at the beginning of the meeting.  If there is any doubt on whether or not you will be attending the Annual Meeting, please mail-in your proxy.

Board of Directors Meeting Minutes 1/8/13

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES - APPROVED

JANUARY 8, 2013

6:30 PM

1.                  Call Meeting to Order 7:07 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *December 11, 2012  - Erik 1^st , Andrea 2^nd 

 

3.                  Comments or Questions from Homeowners

A.    *#6102 – Contesting Violations for Dumping in Dumpster and Debris – violation for dumpster materials upheld – based on evidence; violation for debris parking area withdrawn; Erik 1^st Andrea 2^nd

B.     *#2301 – Leaves on Garden Windows – added: branches to be trimmed near window next tree trimming, arborist recently reviewed all trees; windows are cleaned annually

C.     *#5204, 6101 & 6201 – Parking Enforcement Issues  – board finds parking important & does best to enforce

D.    Other? – parking enforcement volunteer requested

 

4.                  Financial Report

A.    *Financial Statement Review – Draft

a.       2012 FYE Audit Vendor Choice – Erik 1^st Aliya 2^nd to go w/same auditor

b.      Payoff Received – Recommendation to Pay Down Loan $40,000 – received assessment payoff; table to next month – want all board mbrs input

B.     *Delinquency Review – approved OR attorney for collection Erik 1^st, Andrea 2^nd

 

5.                  Property Maintenance Report

A.    Building #3 Storage Room Light Switch Replaced

B.     Gutters and Roof Cleaned per Contract – Gutter King

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement

D.    Community Website

 

7.                  Old Business

A.    High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve

B.     Entrance Signs- Sign Pros – to be in this week

C.     Resident Information Forms – Due January 31, 2013

a.       21 of 102 Received

D.    Smashed Downspouts on Carports – Should be Done by Week End

E.     Digital Communication $.25 each – In Progress

F.      Tar-Like Substance – Charter Construction Inspecting – monitoring, in progress

G.    *FEMA Map Update Application Submitted under Review – Triad Bid Proposal – in FEMA to take 30-60 days to review application & get back to us

H.    #3206 – Sliding Glass Door – Statton Glass – repair pending

I.       *Comcast Proposal – lawyer comments to be forwarded to Comcast representative

J.       Unit #6203 – Property Management – Property mgr to be hired for rental, Market rent, no-smoker, no-pets 6mo lease; Aliya 1^st, Andrea 2^nd

K.    Curb Repairs – Rainier Asphalt Proposal – Basaltic Concrete bid to be requested

L.     Other? – #1206 – on-going monitoring

 

8.                  New Business

A.    Other?

 

9.                  Set Date, Time, & Location of Next Meeting (?)
Next mtg - Tuesday February 5^th 6:30-8:30p

 

10.              Adjourn – 8:03pm

Board of Directors Meeting Minutes 12/11/12

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – Approved

DECEMBER 11, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:35 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                   Approval of Previous Board Meeting Minutes

A.     *October 23, 2012  - Erik 1^st , Pam 2^nd  

 

3.                   Comments or Questions from Homeowners

A.     #2102 – Request for Waiver of Late Fees -  Approved via Email

B.      *#3204 – Holes in Exterior Wall  – BOD to examine & repair

C.      #6102 – Complaints for Multiple Violations – to be mailed 12/12/12

a.       Dumping Construction Debris in Dumpster

b.       Littering Debris in Parking Lot

c.       Operating a construction business from the Condominium Unit

d.       Dog loose – Off-leash

D.     Other?

a.       Michael’s shopping carts in stairwell of Bldg 6. – Nate to call/remove

 

4.                   Financial Report

A.     *Financial Statement Review

a.       2011 Audit Completed – Signatures Required

B.      *Delinquency Review

a.       #2205 – Agreed Settlement of $10,500.00 – Board to write off as bad debt expenses of $1,137.79 – BOD approved in mtg & via emaill

 

5.                   Property Maintenance Report

A.     Multiple Exterior Lights Repaired – Photo Cell Bypass

B.      *Proposal from Alta to Change Light Bulbs - $3 each Proposed – Aliya 1^st, Erik 2^nd

C.      Loose Stair Repaired Building #3

 

6.                   Committee Reports – Volunteers Needed!!!

A.     Landscaping

B.      Entrance Signage – see below

C.      Rules Enforcement

D.     Community Website

 

7.                   Old Business

A.     Tree Removals & Replacements; Permits & Tree Bonds (Complete) – City of Redmond/Davey Tree

B.      *High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve – add again to budget letter that is going out

C.      Entrance Signs- Sign Pros – signs to go in 2wks from today; 3^rd sign to go by trail & red path

D.     Resident Information Forms

a.       98 of 102 Received – Fine Letters Mailed

E.      Smashed Downspouts on Carports – Guards Ready for Pickup – Brent to replace downspouts & install guards  

F.      Digital Communication – Tops – include in annual mtg  notice & put on all resident forms moving forward

G.     Tar-Like Substance – Insurance Claim? – move to go to attorney for question on in insurance claim -- Erik 1^st, Pam 2^nd ;

H.     FEMA Map Update – Triad Bid Proposal  – email final proposal and via via email

I.        Other?

 

8.                   New Business

A.     #3206 – Sliding Glass Door – looking for follow-up  

B.      *Comcast Proposal – attorney opinion Aliya 1^st, Erik 2^nd; due to 10yr lock-up

C.      Unit #6203 – Property Management – find 2^nd bid property management company

D.     *Invoice for Repairs to Parking Space #3 – complete

E.      Andrea Liggett – Hourly Research – Aliya 1^st, Pam 2^nd approved to pay 4-hrs

F.      *Curb Repairs – Rainier Asphalt Proposal – 2^nd bid requested; wheel stops

G.     Draft 2013 Budget – 2013 dues increase = 7.44%; majority of this increase is due to 2012 water damages from owners in condo;  Budget approved by James 1^st, Andrea 2^nd  

H.     Other?   

 

9.                   Set Date, Time, & Location of Next Meeting (?)
2^nd Tuesdays of month, Jan 8^th 6:30-8:30p

 

10.               Adjourn – 7:54pm