Board of Directors Meeting Minutes 7/24/2012

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING – Approved

JULY 24, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:34 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *June 26, 2012  James 1st, Erik 2nd

 

3.                  Comments or Questions from Homeowners

A.    #2204 – Noise Complaint of Upstairs Neighbor – tenant & owner to speak with unit above
 plus mediation info given

B.     #5106 – Request for Late Fee Waiver – approved James 1^st, Andrea 2^nd 

C.     Other? – 7278 question on lighting in storage area

 

4.                  Financial Report

A.    *Financial Statement Review – reviewed by board, no issues

B.     2011 Audit Engagement Letter (Signature Required)

C.     2010 Federal Income Tax Return (Signatures Required) – signed & filed this wk

D.    *Delinquency Review – 4201 waiting on legal recommendation;

 

5.                  Property Maintenance Report

a.       Leak Repairs Units #6204 & #6104 Completed – email confirm repairs complete

b.      Leak from unit #4204 plumbing in the wall (Dry out has begun) – association pipe;
storage area drying

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement – board to do once a quarter

D.    Community Website

 

7.                  Old Business

A.    Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree

B.     Hose Bib Repairs @ Building 2 – table to next mtg

C.     Skylights/Insulation/Ducting in Third Floor Units – Maintco

a.   All Units Complete - Waiting for final Report

b.   *Invoice Received

D.    Alarm Maintenance Contract Terminated August 25, 2012 – FPI

a.       Additional Equipment Required/ End of August for Switch Invoice Requested FPI

E.     *High Risk Components Amendment – mail letters to people who have not voted

F.      Entrance Signs – proposals to come next mtg

G.    *Chase Covers – Emerald City Chimney proposal approve to include fire hazards, Aliya 1^st ,
Pam 2^nd

H.    Building 6 Fire Panel (Prepayment Requested) –FPI

a.       *Updated Invoice Received – bid doubled, ask for revision

I.       Resident Information Forms

a.       93 of 102 Received – Fine Letters Mailed

J.       Due Process Procedure – Motion to amend rules on Hearings - James 1^st; Pam 2^nd

K.    Reserve Study Update Review – Morrison Hershfield

a.       Check for Study (Signatures Required) approved Erik 1^st, Aliya 2^nd, copy to be filed

L.     Window Maintenance Communication – letter (maintenance) to be sent with amendment to
rules; approved via Erik 1^st, James 2^nd

M.   Smashed Downspouts on Carports – Nate to discuss with Maintco (Shanedeinoa)

N.    Trip Hazards – Scheduled for between July 27^th and August 1^st

O.    Digital Communication – in the works

P.      *Exterior Cleaning (Siding, Walkways, Windows, etc.) –  approved by email for early
September

Q.    Other? – Enter Information

 

8.                  New Business

A.    *Landscaping Bid Proposal – Condo Commercial  – approved for stump/reseed; Aliya 1^st, Andrea 2^nd

B.     Other?  –

 

9.                  Set Date, Time, & Location of Next Meeting (August 28, 2012)

 

10.              Adjourn – 8:05pm

 

 

Board of Directors Meeting Minutes 6/26/2012

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – APPROVED

JUNE 26, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:40 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *May 29, 2012  Pam 1st, Erik 2nd

 

3.                  Comments or Questions from Homeowners

A.    *#5205 – Leaking Windows – Report sent to 5205 attorney and Email sent to Jim Strichartz – awaiting instructions from attorney

B.     #4205 – Parking Concerns Multiple Vehicles in Single Spot – discussed options for
motorcycles; mopeds/motorcycle w/cars – okay needs permits

C.     #3202 – Heat Detector needing Repair – added to New Business

D.    #4302 – Report of tag on building 4 southwest staircase – police to be reported and then
painted

E.     #2204 – Noise complaint from upstairs – Manager for unit requested corroboration

F.      #6301 – animal noise behind fridge; Sprague went out put traps in attic

 

4.                  Financial Report

A.    *Financial Statement Review – over on maintenance & legal YTD but not over for year; overall good

B.     2011 Audit Engagement Proposals – Cagianut Co; unanimous

C.     *Delinquency Review – board reviewed; no actions

 

5.                  Property Maintenance Report

a.       Latches on Dumpsters Installed – complete

b.      Loose Stair at Building 5 Repaired – complete

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement

D.    Community Website

 

7.                  Old Business

A.    Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree

B.     Hose Bib Repairs @ Building 2 – Discuss with unit owner

C.     Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning &
Repair

a.       Inspections Complete

D.    Skylights/Insulation/Ducting in Third Floor Units – Maintco

a.   All Units Complete - Waiting for final Report and Invoice

E.     Alarm Maintenance Contract Terminated August 25, 2012 – FPI

a.       Additional Equipment Required/ End of August for Switch Invoice Requested FPI –
FPI to continue for 2 month due to radio conversion not in time for 6/30

F.      *High Risk Components Amendment – send out to unvoting owners w/pre-paid envelope

G.    Entrance Signs – to meet after meeting

H.    *Chase Covers – revisit Emerald bid; create not to exceed w/Emerald

I.       Building 6 Fire Panel (Prepayment Requested) –FPI

a.       Updated Invoice Requested – moving forward

J.       Resident Information Forms

a.       92 of 102 Received – Fine Letters Mailed June 26^th

K.    Due Process Procedure – resend & vote by email

L.     *Reserve Study Update Review – Morrison Hershfield – to be reviewed

M.   Window Maintenance Communication – send out contractor / Statin glass pamphlet; separate
 letter

N.    *Smashed Downspouts on Carports – tabled to next meeting

O.    *Trip Hazards – approved prior; to be scheduled

P.      Other?

 

8.                  New Business

A.    Digital Communication – tabled to next meeting

B.     *Drain Pipe Leak Building 1 – James 1^st; Eric 2^nd approved to repair

C.     *Exterior Cleaning (Siding, Walkways, Windows, etc.) – Interlake Window cleaning estimate bid reviewed; request multi-year bid

D.    Other?

 

9.                  Set Date, Time, & Location of Next Meeting (July 24, 2012 & Aug 28th)

 

10.              Adjourn – 8:15pm; moved to SWC for review of sign location

 

 

Board of Directors Meeting Minutes 5/29/2012

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – Approved

MAY 29, 2012

6:30 PM

 

 

1.                  Call Meeting to Order 6:35 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *April 24, 2012  James 1st, Pam 2nd

 

3.                  Comments or Questions from Homeowners

A.    *#1206 – Request for Waiver of Late Fee from September of 2009 – approved via email

B.     #4301 – Safety Concern for Recycling Bin (No visibility inside) – was reviewed, encourage
to use an alternate

C.     #4302 – Downspout smashed on parking structure – moved to new business

D.    #4302 – Request for digital communication – RCA to setup digital email

E.     #4301 – Crack in Window frame Inspected, No Action Needed at this time – Statton Glass – picture documented,

F.      #5305 – Violation Letter for Charcoal Barbecue Incorrect Unit – mail out new letter to 5306

G.     Parking violation – celtic bayou & MT car tabs expired

 

 

4.                  Financial Report

A.    *Financial Statement Review – adjust budget for next year on legal fees (mainly collection fees to balance out later) and Gen. maintenance

B.     2010 Audit Review – reviewed and signed by BOD

C.     *2011 Audit Engagement Proposals – BOD vote over email

D.    New Reserve Account Signature Card – done

E.     *Delinquency Review - 4201 postpone to 7/27 James 1^st, Andrea 2^nd ; 2205 no action from BOD, reference attorney letter ; 2303 recheck in September

a.       *Attorney Feedback for Delinquency Letters – BOD to finalize non-legal letter and then mnth-mnth assess who that letter should go out too.

 

5.                  Property Maintenance Report

a.       Window Repair Complete #3102 – Window repaired, Maintco to schedule drywall repair

b.      25 Outdoor Light Fixtures Purchased – Fixtures Repaired

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement

D.    Community Website

 

7.                  Old Business

A.    *Tree Removals & Replacements; Permits & Tree Bonds –
City of Redmond/Davey Tree – Davy Tree approved James 1st, Aliya 2nd

B.     Hose Bib Repairs @ Building 2 – next mtg

C.     Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning &
Repair

a.       Units remaining; #1203 (Fined May 29^th & 1106 (New Owner – inspection is done)

D.    Skylights/Insulation/Ducting in Third Floor Units – Maintco – next mtg

a.   All Units Complete - Waiting for final Report and Invoice

E.     Alarm Maintenance Contract Terminated August 25, 2012 – FPI

a.       *Bid Proposals for Monitoring and Inspections – next mtg get additional information on
 details

F.      High Risk Components Amendment – suggest an additional letter to get more votes, review
letter

G.    Entrance Signs – via email; BOD to meet on site

H.    Chase Covers

I.       Building 6 Fire Panel (Prepayment Requested) –FPI – prepay James 1st, Eric 2nd

J.       Summit Roofing Lien Released

K.    Resident Information Forms

a.       89 of 102 Received – 2^nd Request Mailed April 24^th Due May 31^st

L.     *Due Process Procedure – tabled next mtg

M.   Other?

 

8.                  New Business

A.    Reserve Study Update Review – Morrison Hershfield – MH to fix and resubmit

B.     Window Maintenance Communication – tabled next mtg

C.     Window washing bids – BOD to make decision on email

D.    Maintco bid on downspout – tabled next mtg

E.     Maintco bid on trip hazard – tabled next mtg

 

 

9.                  Set Date, Time, & Location of Next Meeting (June 26, 2012)

 

10.              Adjourn – 8:31pm