Board of Directors Meeting Minutes 12/6/2011

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING – APPROVED MINUTES
DECEMBER 6, 2011
6:30 PM


1. Call Meeting to Order
6:40 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, James Allen, and from RCA Management: Nate Andres, Rich Redelfs

2. Approval of Previous Board Meeting Minutes
A. *November 1, 2011; changes noted Erik 1st, Kent 2nd

3. Comments or Questions from Homeowners
A. #1303 Leak Reported November 6th; investigated no leak found – Maintco
B. #2306 – Request for Late Fee Waiver approved waiver Erik 1st, James 2nd

4. Financial Report
A. *Financial Statement Review
Move to pay down restoration loan by 100k; Erik 1st, Kent 2nd
B. *Delinquency Review – no changes
C. [added] #4105 – RCA to pay difference of payment mistake, ~1k

5. Property Maintenance Report
a. Annual Non-Profit Renewal Submitted November 14, 2011

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website

7. Old Business
A. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
table till Spring
B. Trail Maintenance - bid to arrive next week
C. Hose Bib Repairs @ Building 2 & 4 ; Maintco scheduled for bldg.4 - 12/10/11
D. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. Units remaining; #1106, 1203, 2306, 4106, 4306 & 6201
3rd notice to be given, owners to schedule w/in 30-days; after $50/month fine
b. Roof Top Inspection / Entrance $250 for 6 units.
E. Chimney Collars – Emerald City Chimney, Inc.
a. Scheduled for December 19th
F. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
G. Skylights/Insulation/Ducting in Third Floor Units – Maintco – work continuing
H. Alarm Maintenance Contract – FPI – under review
I. *High Risk Components Amendment – on-going discussion, deliver at Annual Mtg
J. *#5205 Legal Correspondence – approve for attorney to send letter; Erik 1st, James 2nd
K. #2305 Gypcrete & drywall repair complete – Maintco Construction
L. Resident Manager Job Description
M. Loan Financing – FHA, other – in motion, RCA almost complete
N. *Walkthrough – letter to be reviewed & voted via email to send out
O. Siding Damage Building 2 Repairs Complete – Condo Commercial admitted damage – in process
P. Missing Siding Building 3 – in process
Q. Entrance Signs – move to next mtg
R. Other?

8. New Business
A. *2012 Updated Draft Operating Budget
Budget approved with changes, Kent 1st James 2nd; approved Bad Debt to be kept on the books Aliya 1st, James 2nd; Landscape – other, to increase to 5k, Andrea 1st, Kent 2nd
B. Other?
Payment for safety tie-downs approved, Aliya 1st, Andrea 2nd
C. [added] Damage to stairwell reported for bldg. 2

9. Set Date, Time, & Location of Next Meeting
Next meeting 3rd Tuesdays :: Jan 17th & Feb 21st 6:30pm

10. Adjourn
8:29pm