SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING – APPROVED
NOVEMBER 1, 2011
6:30 PM
1. Call Meeting to Order 6:40 pm. Everyone is here. Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, James Allen, and from RCA Management: Nate Andrews, Rich Redelfs
2. Approval of Previous Board Meeting Minutes
A. *October 6, 2011 approved Erik 1st, Kent 2nd
3. Comments or Questions from Homeowners
A. #7382; New Tenant damaged light scheduled for repair – Maintco
HOA is to be reimbursed by the homeowner for the repair
4. Financial Report
A. *Financial Statement Review
Rich to do analysis on balance forecast on loan.
B. *Delinquency Review
Erik 1st, Andrea 2nd ; 4201 vote to follow legal recommendations
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Agreed to Sweep Under Stairwells
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents Received at RCA Management – MH
b. Maintenance Manual – MH
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
wait till next spring 2012
C. Trail Maintenance
Kent found person w/track hoe, will get bid for Nov, BOD to vote between now & next mtg on date for removal
D. Hose Bib Repairs @ Building 2 & 4
still in process; get bldg. 4 bib correct , leaking one; contact unit owner
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed September
b. *Follow up performed on 10/15; 17 Units Inspected, 6 Remaining
c. Units remaining; #1106, 1203, 2306, 4106, 4306 & 6201
Letter to owners for weekday visit; if not complete owners to be responsible to complete or Association will require access on owners expense.
d. *One repair recommended; roof inspection required - AACCR
F. Chimney Collars – Emerald City Chimney, Inc.
a. *Updated Bid Proposal Erik 1st, James 2nd approved
G. Roof Anchor Installation – Summit Construction & Roofing Co.
complete
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
I. *Skylights/Insulation/Ducting in Third Floor Units – Maintco
J. Alarm Maintenance Contract – FPI
K. *High Risk Components Amendment
L. #5205 Legal Correspondence – waiting for report from installation
M. #2305 Gypcrete & drywall repair – Maintco Construction,
scheduled, paint ready
N. Resident Manager Job Description
O. Other?
8. New Business
A. *2012 Updated Draft Operating Budget
B. Loan Financing – FHA, other
RCA to pursue FHA status; James 1st, Aliya 2nd
C. *Walkthrough
letter to all residences on window coverings & decks/walkways
D. Siding Damage Building 2 – Condo Commercial admitted damage
E. Missing Siding Building 3
F. *Entrance Signs
postponed to next meeting; review prior proposals
G. *Downspout Guards Bid Proposal – Maintco
Kent to purchase 1 downspout cover then BOD to decide on additional covers
H. Other?
F. Mann : proposal accepted Erik 1st; Andrea 2nd
9. Set Date, Time, & Location of Next Meeting
A. December 6, 2011 6:30pm
10. Adjourn
8:41pm
Monday, December 12, 2011
Board of Directors Meeting Minutes 10/6/2011
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
OCTOBER 6, 2011
6:30 PM
1. Call Meeting to Order at 6:40pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, and from RCA Management: Nathan Andrews (property manager) and Rich Redelfs
2. Approval of Previous Board Meeting Minutes
A. *August 30, 2011 – board approved with changes [Erik 1st ; Kent 2nd ]
3. Comments or Questions from Homeowners
A. #6206; Concerns Regarding Previous Flooding in #6306
-no issues; was carpet cleaning van
B. #4302; Damaged Light Fixture & Damaged Downspout on Carport
-Kent will checkout a vendor to find bumper type of metal to attach to carport downspout; Maintco to replace light fixture
C. #1206; Missing Light Fixture
-Maintco to take care of
D. *#5202; Request to Waive Late Fees ; Signage concern
-checkbook stolen, waived fees [Erik 1st , Aliya 2nd]; board will continue to discuss signage blocking seeing bicycles (add to new business)
4. Financial Report
A. *Financial Statement Review
a. Audit Engagement Letter – Need Signature
b. [added] draft review of next yrs budget to be reviewed under new business; loan finance paid down complete
B. *Delinquency Review
5. Property Maintenance Report
A. Bee Treatments – Sprague Pest Control
-more bldgings, requested more detail on how they are getting in and prevention suggestion
B. Janitorial – Alta Building Services
a. Monthly Dump Runs Confirmed; at Beginning of Each Month (Approx. 5th – 10th)
-dump run scheduled 1st of the month; under stairs area to be requested to be swept
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - no update
B. Entrance Signage - no update
C. Rules Enforcement - no update
D. Community Website - no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents – MH
a. Maintenance Manual – MH
-Erik to pick up; RCA to store;
- board to review MH maintenance manual
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
-postponed till spring
C. Trail Maintenance
- information pending
D. Hose Bib Repairs @ Building 2 & 4
-Kent to complete
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed
b. 24 Units Not Inspected/No Access; Follow Up Visit: 10/15, 10AM – NOON
F. Chimney Collars – Emerald City Chimney, Inc.
a. Reserve Check – Need Signatures
-Check signed; request they will comply with Osha
G. Roof Anchor Installation – Summit Construction & Roofing Co.
-anchors started should be done by end of Oct
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
a. *Updated Bid Proposal
-deduction approved [Erik 1st , Kent 2nd ]; Erik to contact to schedule time & how long will take
I. Skylights/Insulation/Ducting in Third Floor Units – Maintco
-to be done Nov/Dec pending completion of H
J. Window Washing Follow Up Completed in September – Rick’s Window Rangers
K. Alarm Maintenance Contract – FPI
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
-repairs complete ; heat detector reinstalled in #3202
M. Other?
-#2305 gypcrete broken; drywall repair; fire box rust; Chimney cleaners to review – [Erik 1st, Kent 2nd ] approve gypcrete, drywall texture, and inspection of firebox
N. Resident Manager Job Description - under consideration
8. New Business
B. High Risk Components Amendment
-request lawyer for updated version; new declaration
C. *2012 Draft Operating Budget
D. Other?
a. SWC front signage concerns
b. One section of siding fell off building 3, building 2 near vent
9. Set Date, Time, & Location of Next Meeting
A. November 1, 2011 6:30pm (1st Tues of the Month)
10. Adjourn – 8:40pm
11. Executive Session
A. #5205 Legal Correspondence
BOARD OF DIRECTORS MEETING MINUTES – Approved
OCTOBER 6, 2011
6:30 PM
1. Call Meeting to Order at 6:40pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, and from RCA Management: Nathan Andrews (property manager) and Rich Redelfs
2. Approval of Previous Board Meeting Minutes
A. *August 30, 2011 – board approved with changes [Erik 1st ; Kent 2nd ]
3. Comments or Questions from Homeowners
A. #6206; Concerns Regarding Previous Flooding in #6306
-no issues; was carpet cleaning van
B. #4302; Damaged Light Fixture & Damaged Downspout on Carport
-Kent will checkout a vendor to find bumper type of metal to attach to carport downspout; Maintco to replace light fixture
C. #1206; Missing Light Fixture
-Maintco to take care of
D. *#5202; Request to Waive Late Fees ; Signage concern
-checkbook stolen, waived fees [Erik 1st , Aliya 2nd]; board will continue to discuss signage blocking seeing bicycles (add to new business)
4. Financial Report
A. *Financial Statement Review
a. Audit Engagement Letter – Need Signature
b. [added] draft review of next yrs budget to be reviewed under new business; loan finance paid down complete
B. *Delinquency Review
5. Property Maintenance Report
A. Bee Treatments – Sprague Pest Control
-more bldgings, requested more detail on how they are getting in and prevention suggestion
B. Janitorial – Alta Building Services
a. Monthly Dump Runs Confirmed; at Beginning of Each Month (Approx. 5th – 10th)
-dump run scheduled 1st of the month; under stairs area to be requested to be swept
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - no update
B. Entrance Signage - no update
C. Rules Enforcement - no update
D. Community Website - no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents – MH
a. Maintenance Manual – MH
-Erik to pick up; RCA to store;
- board to review MH maintenance manual
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
-postponed till spring
C. Trail Maintenance
- information pending
D. Hose Bib Repairs @ Building 2 & 4
-Kent to complete
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed
b. 24 Units Not Inspected/No Access; Follow Up Visit: 10/15, 10AM – NOON
F. Chimney Collars – Emerald City Chimney, Inc.
a. Reserve Check – Need Signatures
-Check signed; request they will comply with Osha
G. Roof Anchor Installation – Summit Construction & Roofing Co.
-anchors started should be done by end of Oct
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
a. *Updated Bid Proposal
-deduction approved [Erik 1st , Kent 2nd ]; Erik to contact to schedule time & how long will take
I. Skylights/Insulation/Ducting in Third Floor Units – Maintco
-to be done Nov/Dec pending completion of H
J. Window Washing Follow Up Completed in September – Rick’s Window Rangers
K. Alarm Maintenance Contract – FPI
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
-repairs complete ; heat detector reinstalled in #3202
M. Other?
-#2305 gypcrete broken; drywall repair; fire box rust; Chimney cleaners to review – [Erik 1st, Kent 2nd ] approve gypcrete, drywall texture, and inspection of firebox
N. Resident Manager Job Description - under consideration
8. New Business
B. High Risk Components Amendment
-request lawyer for updated version; new declaration
C. *2012 Draft Operating Budget
D. Other?
a. SWC front signage concerns
b. One section of siding fell off building 3, building 2 near vent
9. Set Date, Time, & Location of Next Meeting
A. November 1, 2011 6:30pm (1st Tues of the Month)
10. Adjourn – 8:40pm
11. Executive Session
A. #5205 Legal Correspondence
Board of Directors Meeting Minutes 8/30/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 30, 2011
6:30 PM
1. Call Meeting to Order at 6:32pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, James Allen, Andrea Liggett, and from RCA Management: Rich Redelfs and Nathan Andrews.
2. Approval of Previous Board Meeting Minutes
A. *July 22, 2011 - Kent made a motion to approve, James seconded the motion. New officer roles: Erik – President, Aliya – Secretary, James – VP, Kent – Treasurer, Andrea – Member at Large
3. Comments or Questions from Homeowners
A. #6205; Complaint Regarding Remittance Envelopes included with Coupon Books
– board reviewed, no action necessary
4. Financial Report
A. *Financial Statement Review
a. Update Signature Cards - completed
B. *Delinquency Review – 1106 board suggested an offer plan, if do not taken then litigation, Erik 1st motion, Kent 2nd ; 2303 unit sold, attorney recommendation approved, Erik 1st, Aliya 2nd; 4201 attorney’s recommendation approved, Erik 1st, James 2nd; 6306 waiting for response from owner.
5. Property Maintenance Report
A. Bee’s Nests – Sprague Pest Control; 3 locations taken care of
B. #3205 Follow Up Inspection for Potential Leak – Maintco ; waiting for homeowner to schedule
C. Janitorial – Alta Building Services ; proactive dump runs; check schedule
D. Landscaping & Irrigation – Condo Commercial
a. Irrigation Repair – repair for bldg 2
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage – no update
C. Rules Enforcement – no update
D. Community Website – no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Pay Application & Retention Paid
B. Association Loan Balance & Loan Refinance – Foundation Bank
- approved 200k pay down to loan, Erik 1st, Aliya 2nd
C. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
- postponed
a. [Added] Landscape: Committed docs to be reviewed; proactive maintenance needed; shelve to Fall for budget in Spring
D. Trail Maintenance – (Kent) no response from King County
E. Hose Bib Repairs @ Building 2 & 4 – (Kent) all facets mapped to be sent to Rich
F. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair- (Rich) letter to go out this week
G. Chimney Collars – Emerald City Chimney, Inc. – replacing collars on missing ones; to be implemented
a. Slow Drip in Chimney Reported at #4304
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc. – approved installation of hooks on bldg roofs but not car ports. Stay with current roofer to keep warranty on roof. Aliya 1st, Erik 2nd ; Move forward with vent replacement.
I. Skylights/Insulation in Third Floor Units – Maintco – Time/Materials to be requested; Schedule by EOM Sept; Air systems for Oct.
J. Draft Parking Rules & Board Approved For Sale Sign Rule Amendment –
– reviewed and approved Erik 1st, James 2nd
K. Alarm Maintenance Contract – FPI proposals from Rich
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
– repairs done; insurance payment pending
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco – all done
N. Pipe Leak & Water Damage @ #1102 – Maintco – all done
O. Window Washing Completed August 22-24 – Rick’s Window Rangers – scheduled and completed
P. Other?
a. #6103 Repairs – Maintco ???
Tabled Until After Restoration Project:
Q. Resident Manager Job Description
8. New Business
A. Parking Violations – covered car will be followed up; Kent to get tag 3 to Rich; Send letter
B. Other?
a. Storage Units: hallways are getting full of stuff; Notes to be posted; materials to be donated if not removed
b. Screen doors: to be put back on my owners not association
c. Gutter issue: Bldg 4 by 4205, downspout to be looked at; not working or secured properly
d. Inspection of Decks: Community walk-around needed
e. Hand Rail: Bldg 2 hand rail 4x4 concrete issue – contact Maintco
9. Set Date, Time, & Location of Next Meeting
- Next meeting Oct 6th 6:30pm, then every 1st Tues of the Month at 6:30pm
10. Adjourn – 8:46pm
11. Executive Session
A. #5205 Legal Correspondence – attorney to formulate response
B. Other?
a. Rules for maintaining your unit after renovation; (James) WA guidelines for internal maintenance recommended
b. Board Liaison: Erik’s time spent on renovation, Board approved final payment James 1st, Kent 2nd
c. New Property Manager: Nathan will be new community association manager & primary contact for association; Rich will continue to come to board mtgs & for upcoming Annual mtg to create smooth transition.
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 30, 2011
6:30 PM
1. Call Meeting to Order at 6:32pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, James Allen, Andrea Liggett, and from RCA Management: Rich Redelfs and Nathan Andrews.
2. Approval of Previous Board Meeting Minutes
A. *July 22, 2011 - Kent made a motion to approve, James seconded the motion. New officer roles: Erik – President, Aliya – Secretary, James – VP, Kent – Treasurer, Andrea – Member at Large
3. Comments or Questions from Homeowners
A. #6205; Complaint Regarding Remittance Envelopes included with Coupon Books
– board reviewed, no action necessary
4. Financial Report
A. *Financial Statement Review
a. Update Signature Cards - completed
B. *Delinquency Review – 1106 board suggested an offer plan, if do not taken then litigation, Erik 1st motion, Kent 2nd ; 2303 unit sold, attorney recommendation approved, Erik 1st, Aliya 2nd; 4201 attorney’s recommendation approved, Erik 1st, James 2nd; 6306 waiting for response from owner.
5. Property Maintenance Report
A. Bee’s Nests – Sprague Pest Control; 3 locations taken care of
B. #3205 Follow Up Inspection for Potential Leak – Maintco ; waiting for homeowner to schedule
C. Janitorial – Alta Building Services ; proactive dump runs; check schedule
D. Landscaping & Irrigation – Condo Commercial
a. Irrigation Repair – repair for bldg 2
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage – no update
C. Rules Enforcement – no update
D. Community Website – no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Pay Application & Retention Paid
B. Association Loan Balance & Loan Refinance – Foundation Bank
- approved 200k pay down to loan, Erik 1st, Aliya 2nd
C. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
- postponed
a. [Added] Landscape: Committed docs to be reviewed; proactive maintenance needed; shelve to Fall for budget in Spring
D. Trail Maintenance – (Kent) no response from King County
E. Hose Bib Repairs @ Building 2 & 4 – (Kent) all facets mapped to be sent to Rich
F. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair- (Rich) letter to go out this week
G. Chimney Collars – Emerald City Chimney, Inc. – replacing collars on missing ones; to be implemented
a. Slow Drip in Chimney Reported at #4304
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc. – approved installation of hooks on bldg roofs but not car ports. Stay with current roofer to keep warranty on roof. Aliya 1st, Erik 2nd ; Move forward with vent replacement.
I. Skylights/Insulation in Third Floor Units – Maintco – Time/Materials to be requested; Schedule by EOM Sept; Air systems for Oct.
J. Draft Parking Rules & Board Approved For Sale Sign Rule Amendment –
– reviewed and approved Erik 1st, James 2nd
K. Alarm Maintenance Contract – FPI proposals from Rich
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
– repairs done; insurance payment pending
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco – all done
N. Pipe Leak & Water Damage @ #1102 – Maintco – all done
O. Window Washing Completed August 22-24 – Rick’s Window Rangers – scheduled and completed
P. Other?
a. #6103 Repairs – Maintco ???
Tabled Until After Restoration Project:
Q. Resident Manager Job Description
8. New Business
A. Parking Violations – covered car will be followed up; Kent to get tag 3 to Rich; Send letter
B. Other?
a. Storage Units: hallways are getting full of stuff; Notes to be posted; materials to be donated if not removed
b. Screen doors: to be put back on my owners not association
c. Gutter issue: Bldg 4 by 4205, downspout to be looked at; not working or secured properly
d. Inspection of Decks: Community walk-around needed
e. Hand Rail: Bldg 2 hand rail 4x4 concrete issue – contact Maintco
9. Set Date, Time, & Location of Next Meeting
- Next meeting Oct 6th 6:30pm, then every 1st Tues of the Month at 6:30pm
10. Adjourn – 8:46pm
11. Executive Session
A. #5205 Legal Correspondence – attorney to formulate response
B. Other?
a. Rules for maintaining your unit after renovation; (James) WA guidelines for internal maintenance recommended
b. Board Liaison: Erik’s time spent on renovation, Board approved final payment James 1st, Kent 2nd
c. New Property Manager: Nathan will be new community association manager & primary contact for association; Rich will continue to come to board mtgs & for upcoming Annual mtg to create smooth transition.
Subscribe to:
Comments (Atom)