Board of Directors Meeting Minutes 7/22/11

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JULY 22, 2011
11:30 AM


1. Call Meeting to Order meeting room at neighboring community Riverwalk at 12:00. Present; Board Members, Erik Noyd, Kent Hutchings & Aliya Nylander, Home Owner; James Allen. Property managers Rich Redelfs and Nathan Andres.

2. Filling Board Member Position: Mary Allen, who just had a baby, has resigned her position as board member. Following the annual meeting Derek Moore had resigned due to schedule conflicts and his position had not yet been filled. Three persons have expressed a willingness to serve as board members for the two positions now open, James Allen, Mike Lavin & Andrea Liggett. Existing board members discussed the subject. Vote taken, board members unanimously approve: James Allen and Andrea Liggett have been elected to fill the two positions until the next annual meeting.

3. Approval of Previous Board Meeting Minutes
A. *June 8, 2011- motion made by Erik to approve, Kent seconded, The minutes were approved.

4. Comments or Questions from Homeowners
A. *Mike Lavin, homeowner sent e-mail correspondence expressing concern about potentially yet undiscovered plumbing leak due to unusual sound and occasional smell. Homeowner indicated prior investigations may not have been sufficient. Board considered owners request and decided due diligence warranted a bit more investigation due to prior instances discovered in other locations. This will be the last attempt to locate an issue in this unit at the association’s expense.
B. Brad Williamson, Website. Homeowner requested SWC blog site the updated more frequently with meeting minutes. Board hopes to appoint board member responsible for updating this blog now that all positions of board members have been filled.
C. *Condo Commercial Landscape Maintenance. Landscape maintenance people report being approached by tenant telling them they should not be working around their unit #15838 Leary Way. Letter to be sent to unit owner instructing them that all communication should be done through the Association and management company and they should tell their tenant not to direct landscape crews in any way.

5. Financial Report
A. *Financial Statement Review-no significant changes or adjustments. Special assessment funds on deposit to be applied to existing Association loan as soon as final payment amount to Eggert Strand Hunt construction is known. Consideration of appropriate special assessment "reserves" will be factored in.
a. Insurance Reserve Checks – signed
B. *Delinquency Review-discussion of the few delinquent accounts. Account 1106 has gone back to the bank, so all future assessment payments are the bank's responsibility. Collection of delinquent payments still in process. A couple units with small balances have been referred to collection. Unit 6306 is scheduled for trustee sale mid-September. Unit owner presented proposal for payment of delinquent dues through their attorney, board approved payment structure provided trustee sale is completed before year's end.

6. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. work is complete following follow-up request by city of Redmond
B. Janitorial – Alta Building Services – no current issues
C. Landscaping & Irrigation – Condo Commercial – plumbing repairs to landscape plumbing complete
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 101/102 Received as of 7/22/11 – excellent response by homeowners
E. Brad Williamson, #2302; Door Frame Damage – Maintco furniture delivery persons damage to paint repaired by contractor.

7. Committee Reports – Volunteers Needed!!!
A. Landscaping- no change
B. Entrance Signage -no change
C. Rules Enforcement- no change
D. Community Website- no change
E. Design/Color Committee- no change

8. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-contractor has submitted for final payment, project manager reviewing this request, anticipate payment made within 30 days.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. *Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond board has received proposal for three tree removals and replacement. This work has been postponed temporarily until all budget considerations have been factored in.
C. Trail Maintenance -board member Kent Hutchings still exploring options including getting King County to complete this work.
D. Hose Bib Repairs @ Building 2 & 4- Board Member Kent Hutchings is mapping out locations of hose bibs to understand where shut offs would be.



E. Chimney Inspections/Cleanings & Chimney Collars-previously approved cleaning and inspection by lowest-priced contractor. Bid for new chimney collars to be obtained.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. progress on installation of attic ventilation on hold until resolution of required safety restraints for roof work is figured out. Air systems engineering Inc. has informed the Association that OSHA requirements prevent them from proceeding with their work until we have installed roof anchors to be used for safety restraints. Board has bid proposal from our roofing contractor and this is being reviewed by our project manager/architect. Provided these requirements are in order board anticipates approving this work so that this and any future roof work can be done in accordance with safety regulations. Anticipate this should be completed by early fall.
G. Skylights in Third Floor Units-board directed property manager to pursue a time and materials proposal from MaintCo. for installation repair/replacement in top floor units where missing.
H. #6103 Repairs – Maintco- letter sent by Association to unit owner indicating we are awaiting a response from them.
I. Parking Rules -draft change to parking rules addressing motorcycle parking underway.
J. *Draft For Sale Sign Rule Amendment-amendment discussed Erik made motion to approve, Aliya seconded, passed. For-sale posts will no longer be permitted along Leary Way, units for sale or to utilize the new entrance sign and boxes.
K. Water Damage in #5303 – Maintco -these repairs are complete
L. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI -these repairs are complete pending evaluation of invoice from FPI.
M. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI -nearly complete
N. Hot Water Tank Failure in #6301/6201/6101 – Maintco these repairs are nearly complete. Top floor unit owner’s insurance covered the repairs to their unit. Damage to adjoining units covered by Association insurance.
O. Pipe Leak & Water Damage @ #1102 – Maintco – repairs in this unit are underway.
P. Association Loan – Foundation Bank-board member Aliya Nylander provided resource for potential refinance of Association loan. Board President in conversations with new lender and with assistance of property manager, in conversation with a Foundation Bank. Board hopes to be able to refinance our Association, reconstruction loan to a lower interest rate. Final resolution is pending.
Q. Other?

Tabled Until After Restoration Project:
R. Resident Manager Job Description

9. New Business
A. Board member identified loose siding board on building number four. This has been brought to contractor's attention for repair
B. Cleaning-window cleaning is scheduled for roughly mid August. Walkway cleaning has been postponed until next year.
C. Unit 6306, proposal received from unit owner regarding repayment of HOA debt. Board approved a payment schedule of $250/mo from owner, provided the unit does in fact sell or is sold in trustees sale no later than 12/31/2011, at which time current accumulation of expenses would end and the owner would be paying off old debt without incurring any new debt.

10. Next Meeting -August 30, 6:30 PM, Lake Washington school district

11. Adjourn-2 PM

12. Executive Session-none

Board of Directors Meeting Minutes 6/8/11

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JUNE 8, 2011
11:30 AM


1. Call Meeting to Order at 11:45am. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, and Mary Allen, and from RCA Management: Rich Redelfs and Nathan Andrews

2. Approval of Previous Board Meeting Minutes
A. *May 11, 2011 - Kent made a motion to approve, Erik seconded the motion.

3. Comments or Questions from Homeowners - none

4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures – Signed by Erik Noyd and Kent Hutchins
b. Audit & Tax Return – Need Signatures– Signed by Erik Noyd and Kent Hutchins
B. *Delinquency Review – 1106: Hold off action until the foreclosure next week; 2303: Rich to follow up with bank to see if we have an account on file or an old check.

5. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. – It was discovered that we need additional landscaping on the W Lake Sammamish side of the property
B. Janitorial – Alta Building Services – Will schedule this monthly between the 5th and 10th
C. Landscaping & Irrigation – Condo Commercial
a. Bid Proposal for Irrigation Repairs – Erik made a motion to approve, Mary seconded the motion
b. Additional Repair Needed @ Units Available Sign by Building 5
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 89/102 Received as of 6/8/11
E. Brad Williamson, #2302; Door Frame Damage – Maintco – The work has been completed

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – Erik will do a final walk through and will send a note to the board on findings. Warranty is good from Jan 2011 to Jan 2014
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed – Asking Davey Tree for tree quotes for Evergreen and also Leafing tree.
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond
C. Trail Maintenance – Trying to get a hold of the guy at the county to see if they will clear blackberry bushes since it is county property. Kent to follow up
D. Hose Bib Repairs @ Building 2 & 4 – Need to identify the locations of the hose bibs. Kent to follow up
E. Chimney Inspections/Cleanings & Chimney Collars – We are going to have Emerald resend a quote for just the Collars and will move forward with Homesaver for the cleaning.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. - – We will use the same roof contractor to install the anchors per OSHA requirements to ensure our warranty for the roof is not voided. The anchors will allow for work to proceed on the condensation issues
G. Skylights in Third Floor Units – Asking Maintco for a Time and Materials Quote
H. #6103 Repairs – Maintco – Still waiting on the owner to provide documentation
I. Parking Rules – Update rules for a motorcycle provision to state that motorcycles need permits too. Rich to draft a modification of signage rules and motorcycle rules for board approval.
J. Water Damage in #5303 – Maintco –Erik made a motion to approve repairs Aliya seconded.
K. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI – Provide a notice to the owners indicating they need to allow access
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI – Repair underway all damages were covered by HOA insurance.
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco- Association to make a payment for damages outside of insurance.
N. Other?

Tabled Until After Restoration Project:
O. Resident Manager Job Description - Tabled

8. New Business
A. Pipe Leak & Water Damage @ #1102 – Maintco – Erik made a motion to approve and Aliya seconded.
B. Board Member Resignation Received from Derek Moore – Follow up on replacement for next board meeting
C. Association Loan – Foundation Bank – Foundation offered a counter offer of 5.25% for a possible association refinance.
D. Other? Window Cleaning – Rich will get this scheduled asap; need to include frames and glass in cleaning. Rich to get dates from Ricks Window Rangers. Will be mailing a notice to owners to remove screens.

9. Set Date, Time, & Location of Next Meeting – July 12 at 6:30pm LWSD

10. Adjourn – 1:20pm.

11. Executive Session

Board of Directors Meeting Minutes 5/11/11

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
MAY 11, 2011
6:30 PM


1. Called Meeting to Order at 6:35, in attendance, Erik Noyd, Kent Hutchings, Tom Smith and RCA Management, Rich Redelfs and Nathan Andres

2. Approval of Previous Board Meeting Minutes
A. *February 9, 2011, motion to approve by Erik, seconded by Kent
B. *March 10, 2011 (Abbreviated), Motion to approve by Kent, seconded by Tom
C. *April 13, 2011, Approved with changes

3. Comments or Questions from Homeowners
A. Bulletin Board Posting Request – Allan Fridson, #1105- Board will consider best use, generally intended for community wide communication from HOA
B. *Concern Regarding Car Washing – Allan Fridson, #1105- Existing rules cover the practice and allow for car washing.
C. *Complaint Regarding #6102 – Jay Jackson, #6205, Warning letter to be sent regarding suspected use of dumpster for construction material disposal.

4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures-Signed
B. *Delinquency Review

5. Property Maintenance Report
A. Building 1 Downspout & Building 5 & 6 Crawlspaces – Wu Construction; downspout fixed, crawlspaces inspected and found to be dry.
B. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc.,
C. Janitorial – Alta Building Services- Abandonded items to be disposed of on a regular basis with a monthly sweep of community.
D. Landscaping & Irrigation – Condo Commercial
E. 2011 Resident Information Form Update Mailed to All Owners in December
a. 78/102 Received as of 5/11/11
F. Lighting Repairs Punch List Completed – RME
G. Brad Williamson, #2302; Door Frame Damage – Maintco to repair and furniture store to pay for.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-
Walk to complex to evaluate handrails.




B. Tree Evaluation/Updated Bid Proposal – Davey Tree-
a. Priority #1 & #2 Items Completed
C. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond Final cost of proposal still pending.

D. Trail Maintenance – Kent trying to locate new contractor to do- possible county job
E. Hose Bib Repairs @ Building 2 & 4, Tom volunteered to locate all hose bibs and adjoining units for service.
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors- installed
G. Chimney Inspections/Cleanings & Chimney Collars – C&H- Awaiting proposal-due
a. Slow Drip in Chimney Reported at #4304
H. Air Systems Engineering, Inc.-roof vent issues- work scheduled should be done soon
I. *Skylights in Third Floor Units –schedule/costs TBD
J. #6103 Repairs – Maintco: Letter to be sent to unit owner indicating that status of repairs is in their hands as we await their response to the HOA proposal for repairs.
K. Parking Rules- concerns about motorcycles being parked in open spaces “reserving” the space. Suggestions about motorcycle only parking area and restricting/permitting motorcycles-to be revisited.
L. Damage in #5303 skylight and closet– Maintco repairs should be underway
M. Building 6 Floor 2 Fire Alarm Trouble – FPI – notice for need to access units building six to locate fault.
N. Other?

Tabled Until After Restoration Project:
O. Resident Manager Job Description

8. New Business
A. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI Failure in top floor unit resulting in significant flooding and damage to two lower units. Board determined to file claim with insurance carrier as cost to repair likely to exceed $30,000, with only a $5,000 insurance deductable. Present declarations indicate HOA insurance to cover. Again this exposes continued need to pass declaration amendment allowing HOA to require responsibility and insurance coverage shift to unit owners. This was proposed 2 years ago but failed.
B. Concern Regarding Water Drip Noise – #3205- Problem discussed and determine we are awaiting the correspondence from unit owner.
C. Common “for sale” sign colors approved for order.
D. Concerns about tracking modification to units- unit owners responsible to preserve documentation approving changes to units which require Board consent.
E. Request Waste Management move recycling container to enclosure and that they orient the dumpsters inside spaces for better access.

9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
a. Notices Mailed April 8, 2011

10. Adjourn- 8:20 pm

11. Executive Session-none

Board of Directors Meeting Minutes 4/13/11

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
APRIL 13, 2011
6:30 PM

1. Call Meeting to Order at 6:35pm Erik Noyd, Mary Allen, Tom Smith, Kent Hutchins, Nathan Andres & Rich Redelfs from RCA Management, Inc.

2. Approval of Previous Board Meeting Minutes
A. December 8, 2010 – Approved, motion to approve by Erik. Kent seconded the motion.
B. January 12, 2011 – Approved, motion to approve by Erik. Kent seconded the motion.
C. February 9, 2011 – Will approve over email
D. March 10, 2011 (Abbreviated) – Will approve over email

3. Comments or Questions from Homeowners
A. Allan Fridson, #1105 – Call Wu Construction. Ask that they also look at the crawl space under the storage area Bldg 5 & 6.
B. Hui Shi, #2101 – Would like to get information for tax rebates for his taxes.
C. Brad Williamson, #2302 – Had furniture delivered, and needs to repair door frame. Rich to contact ESH for paint codes and for them to haul the paint away from the dumpster area by building 1.
D. Andriy Klyuchevskyy, #5205 – The board has no authority to alter dues based on the usage of the property.
E. #1302 Inspection Report – Improper ventilation will be addressed hopefully in May by Air Systems Engineer.
F. Erik Noyd, #5301 – Suspected attic ventilation and insulation issues with some top floor units. Need to inspect all of the attics on the top floor. This will be addressed in May by Air Systems Engineer.

4. Financial Report
A. Financial Statement Review – will update before annual meeting
B. Delinquency Review
1106 overdue $5355.77 – rejected owner proposal for partial payment

5. Property Maintenance Report
A. Janitorial – Alta Building Services – no update
B. Landscaping – Condo Commercial
a. Rich to follow up to get sprinkler system by parking lot addressed.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 77/102 Received – 25 more to follow up on
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting (RME)
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Rich to follow up with ESH to fix the siding
a. Lighting in building 2 storage needs to be address
b. Leary Way Entrance Signage – lighting to be fixed

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management
i. They made modifications to the door. Dumpster by Bldg 3 has a broken latch. Erik will ask ESH to replace the bar.
b. Skylights in Third Floor Unit – Skylight wells were not all insulated well and so there is condensation is forming in the skylights. We going to have the top floor units inspected and are going to insulate the skylights. Maintco to give price per skylight by looking at Erik Noyd’s unit. Second quote from Burnham Insulation.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Rich to follow up.
C. Trail Maintenance – Mark Pieratt
a. Mark needs parking to be open up in the day to get his trailer in. Kent to follow up.
D. Reserve Study – Morrison Hershfield. This is completed, email RCA Management if you would like a PDF of this.
E. Hose Bib Repairs @ Building 2 & 4 – Tom will check this out then Bellevue Heating will come out to take a look
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors
a. Contractor can do this on T&M, give the keys to Rich post project
b. Entertainment Center on sidewalk near building 2 – call to have it haul away.
G. Chimney Inspections/Cleanings & Chimney Collars – C&H
a. Slow Drip in Chimney Reported at #4304
b. Need to send a mailing –Include a reminder of the board meeting.
H. Condensation Issues – Air Systems Engineering, Inc. – board approved the 3rd revision to the repairs over email.
I. #6103 Repairs – Maintco
a. Send a letter indicating that we are waiting to hear from the homeowner.
J. Other?
a. Alta will come make a sweep to pick up big trash items.

Tabled Until After Restoration Project:
K. Resident Manager Job Description – after the new board meeting we will address.

8. New Business
A. Parking Rules – all vehicles need permits

9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011

10. Adjourn – 8:04pm

Board of Directors Meeting Minutes 3/10/11

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
Abbreviated Meeting Minutes 3/10/11
6:00 PM

1. Call Meeting to Order – 6:00pm
• Attendance: Board Members: Erik Noyd, Mary Allen, Kent Hutchings, and Tom Smith. RCA Management property managers Rich Redelfs & Nathan Andres

2. Reclassification of money from Reserve Funds to Restoration project expenses. SWC’s restoration project incurred expenses exceeding those funds collected in the Special Assessment and through Energy Rebates by approximately $129,372.93. Significantly higher decay, interior repairs and carport/garbage enclosure work than our budgeted allowances, as well as changes to the scope of work responding to conditions discovered during construction, added these costs. The Board of Directors determined that use of Reserve Funds for these costs was warranted as many items addressed during construction would have been repaired or replaced using reserves in any event. Erik moved this amount be re-classified and Kent seconded the motion. Approved unanimously.

3. Letter from attorney representing unit owner 4-301 “McNabb”. Review second letter from her attorney seeking explanation of SWC’s intentions with rebate funds received from PSE for window and lighting installations. Board directed property manager to send letter explaining that rebate funds were to be used to defray restoration project expenses in excess of the special assessment, so that no additional funds would be required from homeowners for the project.

4. Roof Ventilation Modification- Erik presented a new design proposed by the contractor responsible for changes to the roof vent changes. New design will improve connections for ducting from top floor units and maintain existing attic ventilation. Board unanimously approved most recent change. Start of project pending but should be this spring.

5. Missing skylight insulation and defects in venting from ducts of top floor units. Two or 3 units have been identified as having problems with insulation or ducting. This can result in higher than desired moisture levels in attics or the forming of condensation on skylight wells where the insulation is missing. It is likely more units are effected and individual inspections are warranted. Board directed property manager to inquire with contractors about steps to correct Developing a plan of action to follow.

6. “For sale” signage. Current rules allow installation of sign posts at the Leary Way entrance. This has been a bit of an eyesore as well as an impediment to good visability when leaving from SWC. Board tentatively approved a new design for a single sign to indicate that units were available along with boxes for informational flyers. This sign to be placed in a better location at the Leary Way entrance. Final pricing and design as well as rules changes are pending.

Meeting adjourned 7:30pm

Board of Directors Meeting Minutes 2/9/11

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
FEBRUARY 9, 2011
6:30 PM


1. Call Meeting to Order - 6:59 PM
In Attendance: Erik Noyd, Tom Smith, Kent Hutchings; RCA: Richard Redelfs & Nathan Andres; Homeowner: Allan Fridson

2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – To be reviewed at next meeting
B. *January 12, 2011 – To be reviewed at next meeting

3. Comments or Questions from Homeowners
A. Multiple Concerns – Allan Fridson, #1105
a. Leary Way Signage – Board to consider Bids on a New Sign.
b. Building 1 Drainage – Board to consider with other Landscapign Improvements.
c. Building 1 Landscaping by Aegis, Request for Fence – Board heard request and will consider.
d. Blind Signage for Jeffrey Kuebler – Sign locations to be researched.
B. Parking Complaints – Jay Jackson, #6206 – Board will review Parking Rules at a later meeting.
C. #1302 Inspection Report – Consider in Old Business.
D. Request for Pressure Washing Walkways – Stephanie Wagner, #3305 – Board Appreciates information and will consider with Spring Cleaning.

4. Financial Report
A. Financial Statement Review – Board reviewed draft year end Financials.
B. Delinquency Review – Board reviewed, no decisions.

5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Last Dump Run 2/5/11
B. Landscaping – Condo Commercial
a. Core Aeration Bid Proposal – Board will consider at a later date.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 48/102 Received – RCA to send out courtesy reminder to owners.
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Leary Way Entrance Signage – Board approved installing lighting as recommended by Rocky Mountain Electric. Pagoda lights to be removed after installation.
E. Building 1 Carport Light – Light to be capped.


6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee – No Committee Reports



7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management – Some small repairs still ongoing.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond- Board looking for clarification of costs and further recomme ndations from Davey Tree.
C. Trail Maintenance – Mark Pieratt – Kent Hutchings will work directly with vendor.
D. Review Special Assessment Expenses for Reclassifications – Board to review at an upcoming abbreviated Board of Directors meeting.
E. Draft Reserve Study – Morrison Hershfield – Board to review final draft once reclassifications finalized.
F. Hose Bib Repairs @ Building 2 & 4 Require Interior Access*** & Water Shut Off – RCA will ask plumber if hose bibs are repairable rather than replace.
G. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors – Board approves signs and mirrors; RCA Management to order.
H. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - Tabled
I. Microwave Vent Condensation @ #5303 & #4304 – Air Systems Engineering, Inc. - Board approved amended bid to address ventilation problems.
J. Chimney Inspections/Cleanings – C&H- Tabled
K. #6103 Repairs – Maintco – No contact from homeowner.
L. Other?

Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled

8. New Business
A. Annual Meeting Preparation – Notice to go out 2/10/11
B. Other?

9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011

10. Adjourn – 8:28 PM

11. Executive Session