Board of Directors Meeting Minutes 1/12/11

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 12, 2011
6:30 PM


1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Mary Allen, Derek Moore, Nathan Andres & Rich Redelfs from RCA Management, Inc.

2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – board meeting minutes tabled.

3. Comments or Questions from Homeowners
A. Budget Concerns – Andrea Liggett, #4205– send a response indicating that this is a budget that protects the community and will pay the bills.
B. Budget Concerns – Jamie Kimpton, #4201– send a response indicating that this is a budget that protects the community and will pay the bills.
C. Budget Concerns – Jake Chambers, #1205– send a response indicating that this is a budget that protects the community and will pay the bills.
D. Parking Lot Traffic Concerns – Allan Fridson, #1105– board has approved purchasing 2 signs to notify drivers that we have a blind community member and to drive slowly.
E. Skylight Concern – Amit Velingkar, #5303 – Rich has referred to ESH, we will follow up.
F. Questions Regarding Remediation/Reconstruction – Leanne Bonrud, #6103 – Board said that 50% of Serve Pro Invoice was approved. Asking for 100% of the water remediation, restoration of dry wall work. Homeowners asking to get a comparable bid. Would like compensation for a refrigerator and contents of the fridge. They also have maintenance request to fix front door light fixture and to finish painting the front door
G. Allan Fridson, #1105 – Concern about the amount we are saving for the reserve study. Discussed that we are open to reviewing any information Allan can provide to help inform future budget decisions.
H. Njord Foldegalan #5301 – Njord needs to get a balance due from the HOAs attorney’s office.

4. Financial Report
A. Financial Statement Review

5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Runs – Need to have Alta come out and check building 6
B. Pest Control – Sprague Pest Solutions – no update
C. Landscaping – Condo Commercial – no update
D. 2011 Resident Information Form Update Mailed to All Owners in December
E. Lighting Repairs – Jones Lighting – Nate and Rich walked the building and took notes of lights being out. Approx. 4 or 5 lights have been damaged.
F. #2201 Chimney Cleaned – Emerald City Chimney. – this has been resolved.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping -tabled
B. Entrance Signage-tabled
C. Rules Enforcement -tabled
D. Community Website -tabled
E. Design/Color Committee -tabled

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – garbage enclosure loose ends. Erik has sent ESH a punch list.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Tentatively Scheduled for Next Week– Schedule this for next week
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Board asks that we get permits, have Davey Tree consult.
C. Trail Maintenance – Mark Pieratt. As long as the hourly rate remains the same, we approve to move forward.
D. Review Special Assessment Expenses for Reclassifications - table
E. Draft Reserve Study – Morrison Hershfield. – Rich will send an email on the reserve study
F. Hose Bib Repairs @ Building 2 & 4 Require Water Shut Off – Maintco Construction. Requires notice for the building. We wanted to wait until after the holidays.
G. Bulletin Boards & ‘No Storage’ Signs & Mirrors – We will move forward with purchasing 6 bulletin boards.
H. Annual Inspection on 1/8/11 and Fire Alarm Monitoring & Maintenance – FPI : Some residents were concerned that they would be billed for a follow up trip. However, the building had all passed the inspection. If any resident was home and would like a re-inspection, they are to contact Rich.
I. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - A proposal
J. Microwave Vent Condensation @ #5303 & #4304 – Water coming down from vent into the range hood. ESH came out to take a look at this. They are talking to a sheet metal fabricator, per Erik’s request. This repair is about $300 per vent. Board unanimously approved fixing all third floor units.
K. Other?

Tabled Until After Restoration Project:
L. Resident Manager Job Description

8. New Business
A. Chimney Inspection/Cleaning Bid Proposals – Unanimously move forward with C&H Chimney Sweeps. Rich to ask for proposal for collars.
B. New Dumpster Enclosures – Waste Management – Waste Management needs to wheel out dumpsters which will result in an increased cost. There are mixed messages if this is actually the case.
C. Other?

9. Set Date, Time, & Location of Next Meeting – February 9, 6:30pm at Lake Washington School District

A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011 – 7:00pm

10. Adjourn – 8:23pm

11. Executive Session
A. Collection Attorney Status Update -

Board of Directors Meeting Minutes 12/8/2010

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
MINUTES- BOARD OF DIRECTORS MEETING-Approved
DECEMBER 8, 2010
6:30 PM


1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Kent Hutchins, Tom Smith, Nathan Andres & Rich Redelfs from RCA Management, Inc.

2. Approval of Previous Board Meeting Minutes
A. *November 10, 2010 – Approved with 2 changes: to 7D. and 10. E strike italics.

3. Comments or Questions from Homeowners
A. New Dumpster Enclosures – Andrea Liggett, #4205 – reviewed suggestion: Board approved to add garbage and recycling signs as well as four convex mirrors.
B. Storage Room Lighting – Andrea Liggett, #4205 – RCA to replace bulbs.
C. Access to Snow Removal Supplies – Allan Fridson, #1105 – reviewed and the Board will pull supplies out and position outside under stairs at building 2 during inclimate weather.
D. Front Door Weather Stripping – Allan Fridson, #1105 – RCA will respond owner maintained item.

4. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #13 – Eggert Strand Hunt/Morrison Hershfield
c. *Restoration Project Cost Summary Thru November 30 - reviewed
B. Delinquency Update; Five Significant Balances as of November 31
#1106 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – IN COLLECTIONS
*Review Remaining Balances for Previous Owners of Unit #’s 1302, 5101 & 5301
- Balances of three units approved to write off as bad debt expense – portion will be applied to Bad Debt Expense budgeted with the Special Assessment.

5. Property Maintenance Report
A. Janitorial – Alta Building Services – No Report
B. Pest Control – Sprague Pest Solutions
a. *Crawl Space Vents – Jack Roach (owner of Sprague) called Board President and assured of improvement of performance.
C. Landscaping – Condo Commercial – no report
D. *2011 Resident Information Form Update – To Be Mailed w/ 2011 Budget – Approved to send
E. Lighting Repairs – Jones Lighting- repairs completed
F. Annual Nonprofit Corporation Report Filed – Secretary of State - completed
G. #2201 Chimney Inspection – Emerald City Chimney – chimney cleaning scheduled for unit #2201.

6. Committee Reports – Volunteers Needed!!! - Tabled
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
- Substantial Completion Expected on December 10th.
B. Parking Signs Installed - Completed
C. *Tree Evaluation/Updated Bid Proposal – Davey Tree – priority1& 2 pruning items approved.
D. Trail Maintenance Tentatively Scheduled for Monday, Dec. 13 – Mark Pieratt
E. *2011 Draft Budget Review - Board will review once recommended changes are added and approve via email in December.
a. *Review Special Assessment Expenses for Reclassifications – Board will review reclassifications to perform.
F. Draft Reserve Study – Morrison Hershfield – Ready to Finalize in December. Board to add Tree Maintenance to Reserve Study.
G. Historical Records Retention/Sample Retention Schedule - Tabled
H. Drainage Repairs Completed – Wu Construction – Completed. Caps and trenches dug.
I. Hose Bib Repairs @ Building 2 & 4 – Maintco Construction – Repairs Approved.
J. #6104 Repair Request – ServPro Invoice & MaintcoBid Reviewed – 50% of ServPro Invoice approved to pay. Maintco bid proposal approved in part to repair Common Area & Select Items the Board presumed reasonable. RCA Management will prepare response to Owner.
K. Other?

Tabled Until After Restoration Project:
L. Resident Manager Job Description - Tabled

8. New Business
A. Bulletin Boards & ‘No Storage’ Signs - Table
B. Fire Alarm Monitoring & Maintenance – FPI – Approved for Scheduling. Notice to be mailed.
C. Chimney Inspection & Cleaning – Board to gain bids and scheduling for Association wide inspection & cleaning.
D. Chimney Collars – Board to Review via email.
E. Other?

9. Set Date, Time, & Location of Next Meeting – January 12
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011

10. Adjourn – 9:03pm