The annual meeting of the Sammamish Waterway HOA will be at 7:00 pm, March 15th at the Lake WA School District meeting room, Redmond Town Center.
As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update and elect positions for the board of directors whose terms are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest.
A quorum of 40%+ of owners is required to hold a valid meeting. Your proxy and vote is greatly needed if you cannot attend. 40% does not sound like a lot, but in years past it has been close, so please attend or send your proxy back. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.
Following the meeting, an update on the restoration project will be given and there will be an opportunity for questions.
Thursday, February 10, 2011
Monthly Board Meetings
The Board of Directors has adopted a schedule of meeting each 2nd Wednesday of the month, conducting the regular business of the SWC Association. Typically these are to be held at 6:30pm at LWSD meeting room. Property owners are encouraged call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.
Wednesday, February 9, 2011
Board of Directors Meeting Minutes 11/10/2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
NOVEMBER 10, 2010
6:30 PM
1. Call Meeting to Order Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:36pm.
2. Approval of Previous Board Meeting Minutes
A. *October 13, 2010 – approved with minor changes. Changes have been updated in the October Minutes. Mary to send updated minutes to Rich Redelfs. Erik approves minutes, Kent Seconded.
3. Comments or Questions from Homeowners –
4. Owner of unit 6103. Owner to provide proof that all of the repairs completed were necessary.
5. Parking – 6306 Owner frustrated with motorcycles in car space. Board sees no current violation. Board will add that motorcycles will need parking permits when parked in spaces.
6.
7. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #12 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 31 = $1,950,000.00
The board approved the conversion of the line of credit to a loan on Oct 28, 2010 over email.
d. Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances as of October 31
#1106 – REFERRED TO COLLECTIONS in October 2010
#2303 – IN COLLECTIONS – served via publication
*#5101 – IN COLLECTIONS, New Owner: Fannie Mae– reject lawsuit for personal judgment
#5106 – IN COLLECTIONS – move forward with trustee sale.
*#5301 – IN COLLECTIONS, New Owner: Fed. Home Loan Mortgage Corp.
8. Property Maintenance Report
A. Restoration Update Mailed October 22, 2010 - mailer sent
B. Janitorial – Alta Building Services
a. Dumpster Areas Cleared & Items Under Stairs Removed – Rich contacted them and they were out.
C. Pest Control – Sprague Pest Solutions,
a. Secure All Open Crawl Space Vents - Rich submitted a picture to Sprague and a note to express our dissatisfaction with their work. Sprague to clear out the crawlspace prior to sealing the screens.
D. Annual Fire Extinguisher Maintenance Completed – FPI – work was completed
E. Landscaping – Condo Commercial – no update
F. 2010 Resident Information Form Update – 100/102 Received as of 11/10/10
a. Unit #’s Remaining: 1302 & 5301
9. Committee Reports – Volunteers Needed!!!
A. Landscaping - no change
B. Entrance Signage-- no change
C. Rules Enforcement- - no change
D. Community Website- - no change
E. Design/Color Committee- - no change
10. Old Business
A. Restoration Project – Eggert Strand Hunt Construction (ESH)/Morrison Hershfield (MH) – The only work remaining is the completion of the dumpster enclosures.
--All additional work for the correction of the sloping of the walkways, installation of hand rails, installation of walkway rails, still needs to be completed by subcontractor Prodex
--Issue at 6104 with mold on exterior wall. Still under investigation but the initial investigation indicated that while the molding and sheetrock was moist, the interior walls seemed dry. The unit is being monitored currently to gain insight into the source of the moisture.
--Completed punch list for everything in the exteriors.
--Board has approved expense to paint remaining cable boxes.
B. Install Parking Signs- Call Davis Signs to install these in November on a Tuesday at 12:30pm. Erik will be on site to meet them.
C. Tree Evaluation Bid Proposal – Davey Tree - Need a bid for the removal of the trees. Move forward with the pruning.
D. *Trail Maintenance Bid Proposal – Board has approved expense for trail maintenance bid. Expectation is that they are mowed down.
E. 2011 Draft Budget Review –
2011budget has not been approved yet.
F. Plumbing Repair Completed @ Building 5 – Bellevue Plumbing & Heating
G. Plumbing Leak @ 6103/6203 – Maintco Construction –see above
Tabled Until After Restoration Project:
F. Resident Manager Job Description - tabled
11. New Business
A. *Lighting Repairs – Jones Lighting – to be scheduled for anything that is not attached to a building.
B. Draft Reserve Study – Morrison Hershfield – Morrison Hershfield to take a look at the reserve study following the reclassification of funds.
C. Annual Nonprofit Corporation Report (Need Signature) – Secretary of State - signed
D. *Sample Retention Schedule – Sample schedule provided as guidance for what we need to keep in storage.
E. Wu Construction – 3 below grade drain lines in building 1, 2, and 3. Open drains throughout the community. Open drains need to be capped Building 2 had 2, Building 3 had 3, Building 4 had 3, Building 5 had 2, Building 6 and 1 had 0.
F. Plumber need to come out to address a leaking hose bib near building 4.
12. Set Date, Time, & Location of Next Meeting – December 8 at Lake Washington School District
13. Adjourn – 8:48pm
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
NOVEMBER 10, 2010
6:30 PM
1. Call Meeting to Order Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:36pm.
2. Approval of Previous Board Meeting Minutes
A. *October 13, 2010 – approved with minor changes. Changes have been updated in the October Minutes. Mary to send updated minutes to Rich Redelfs. Erik approves minutes, Kent Seconded.
3. Comments or Questions from Homeowners –
4. Owner of unit 6103. Owner to provide proof that all of the repairs completed were necessary.
5. Parking – 6306 Owner frustrated with motorcycles in car space. Board sees no current violation. Board will add that motorcycles will need parking permits when parked in spaces.
6.
7. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #12 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 31 = $1,950,000.00
The board approved the conversion of the line of credit to a loan on Oct 28, 2010 over email.
d. Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances as of October 31
#1106 – REFERRED TO COLLECTIONS in October 2010
#2303 – IN COLLECTIONS – served via publication
*#5101 – IN COLLECTIONS, New Owner: Fannie Mae– reject lawsuit for personal judgment
#5106 – IN COLLECTIONS – move forward with trustee sale.
*#5301 – IN COLLECTIONS, New Owner: Fed. Home Loan Mortgage Corp.
8. Property Maintenance Report
A. Restoration Update Mailed October 22, 2010 - mailer sent
B. Janitorial – Alta Building Services
a. Dumpster Areas Cleared & Items Under Stairs Removed – Rich contacted them and they were out.
C. Pest Control – Sprague Pest Solutions,
a. Secure All Open Crawl Space Vents - Rich submitted a picture to Sprague and a note to express our dissatisfaction with their work. Sprague to clear out the crawlspace prior to sealing the screens.
D. Annual Fire Extinguisher Maintenance Completed – FPI – work was completed
E. Landscaping – Condo Commercial – no update
F. 2010 Resident Information Form Update – 100/102 Received as of 11/10/10
a. Unit #’s Remaining: 1302 & 5301
9. Committee Reports – Volunteers Needed!!!
A. Landscaping - no change
B. Entrance Signage-- no change
C. Rules Enforcement- - no change
D. Community Website- - no change
E. Design/Color Committee- - no change
10. Old Business
A. Restoration Project – Eggert Strand Hunt Construction (ESH)/Morrison Hershfield (MH) – The only work remaining is the completion of the dumpster enclosures.
--All additional work for the correction of the sloping of the walkways, installation of hand rails, installation of walkway rails, still needs to be completed by subcontractor Prodex
--Issue at 6104 with mold on exterior wall. Still under investigation but the initial investigation indicated that while the molding and sheetrock was moist, the interior walls seemed dry. The unit is being monitored currently to gain insight into the source of the moisture.
--Completed punch list for everything in the exteriors.
--Board has approved expense to paint remaining cable boxes.
B. Install Parking Signs- Call Davis Signs to install these in November on a Tuesday at 12:30pm. Erik will be on site to meet them.
C. Tree Evaluation Bid Proposal – Davey Tree - Need a bid for the removal of the trees. Move forward with the pruning.
D. *Trail Maintenance Bid Proposal – Board has approved expense for trail maintenance bid. Expectation is that they are mowed down.
E. 2011 Draft Budget Review –
2011budget has not been approved yet.
F. Plumbing Repair Completed @ Building 5 – Bellevue Plumbing & Heating
G. Plumbing Leak @ 6103/6203 – Maintco Construction –see above
Tabled Until After Restoration Project:
F. Resident Manager Job Description - tabled
11. New Business
A. *Lighting Repairs – Jones Lighting – to be scheduled for anything that is not attached to a building.
B. Draft Reserve Study – Morrison Hershfield – Morrison Hershfield to take a look at the reserve study following the reclassification of funds.
C. Annual Nonprofit Corporation Report (Need Signature) – Secretary of State - signed
D. *Sample Retention Schedule – Sample schedule provided as guidance for what we need to keep in storage.
E. Wu Construction – 3 below grade drain lines in building 1, 2, and 3. Open drains throughout the community. Open drains need to be capped Building 2 had 2, Building 3 had 3, Building 4 had 3, Building 5 had 2, Building 6 and 1 had 0.
F. Plumber need to come out to address a leaking hose bib near building 4.
12. Set Date, Time, & Location of Next Meeting – December 8 at Lake Washington School District
13. Adjourn – 8:48pm
Subscribe to:
Comments (Atom)