SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING – APPROVED
NOVEMBER 1, 2011
6:30 PM
1. Call Meeting to Order 6:40 pm. Everyone is here. Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, James Allen, and from RCA Management: Nate Andrews, Rich Redelfs
2. Approval of Previous Board Meeting Minutes
A. *October 6, 2011 approved Erik 1st, Kent 2nd
3. Comments or Questions from Homeowners
A. #7382; New Tenant damaged light scheduled for repair – Maintco
HOA is to be reimbursed by the homeowner for the repair
4. Financial Report
A. *Financial Statement Review
Rich to do analysis on balance forecast on loan.
B. *Delinquency Review
Erik 1st, Andrea 2nd ; 4201 vote to follow legal recommendations
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Agreed to Sweep Under Stairwells
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents Received at RCA Management – MH
b. Maintenance Manual – MH
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
wait till next spring 2012
C. Trail Maintenance
Kent found person w/track hoe, will get bid for Nov, BOD to vote between now & next mtg on date for removal
D. Hose Bib Repairs @ Building 2 & 4
still in process; get bldg. 4 bib correct , leaking one; contact unit owner
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed September
b. *Follow up performed on 10/15; 17 Units Inspected, 6 Remaining
c. Units remaining; #1106, 1203, 2306, 4106, 4306 & 6201
Letter to owners for weekday visit; if not complete owners to be responsible to complete or Association will require access on owners expense.
d. *One repair recommended; roof inspection required - AACCR
F. Chimney Collars – Emerald City Chimney, Inc.
a. *Updated Bid Proposal Erik 1st, James 2nd approved
G. Roof Anchor Installation – Summit Construction & Roofing Co.
complete
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
I. *Skylights/Insulation/Ducting in Third Floor Units – Maintco
J. Alarm Maintenance Contract – FPI
K. *High Risk Components Amendment
L. #5205 Legal Correspondence – waiting for report from installation
M. #2305 Gypcrete & drywall repair – Maintco Construction,
scheduled, paint ready
N. Resident Manager Job Description
O. Other?
8. New Business
A. *2012 Updated Draft Operating Budget
B. Loan Financing – FHA, other
RCA to pursue FHA status; James 1st, Aliya 2nd
C. *Walkthrough
letter to all residences on window coverings & decks/walkways
D. Siding Damage Building 2 – Condo Commercial admitted damage
E. Missing Siding Building 3
F. *Entrance Signs
postponed to next meeting; review prior proposals
G. *Downspout Guards Bid Proposal – Maintco
Kent to purchase 1 downspout cover then BOD to decide on additional covers
H. Other?
F. Mann : proposal accepted Erik 1st; Andrea 2nd
9. Set Date, Time, & Location of Next Meeting
A. December 6, 2011 6:30pm
10. Adjourn
8:41pm
Monday, December 12, 2011
Board of Directors Meeting Minutes 10/6/2011
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
OCTOBER 6, 2011
6:30 PM
1. Call Meeting to Order at 6:40pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, and from RCA Management: Nathan Andrews (property manager) and Rich Redelfs
2. Approval of Previous Board Meeting Minutes
A. *August 30, 2011 – board approved with changes [Erik 1st ; Kent 2nd ]
3. Comments or Questions from Homeowners
A. #6206; Concerns Regarding Previous Flooding in #6306
-no issues; was carpet cleaning van
B. #4302; Damaged Light Fixture & Damaged Downspout on Carport
-Kent will checkout a vendor to find bumper type of metal to attach to carport downspout; Maintco to replace light fixture
C. #1206; Missing Light Fixture
-Maintco to take care of
D. *#5202; Request to Waive Late Fees ; Signage concern
-checkbook stolen, waived fees [Erik 1st , Aliya 2nd]; board will continue to discuss signage blocking seeing bicycles (add to new business)
4. Financial Report
A. *Financial Statement Review
a. Audit Engagement Letter – Need Signature
b. [added] draft review of next yrs budget to be reviewed under new business; loan finance paid down complete
B. *Delinquency Review
5. Property Maintenance Report
A. Bee Treatments – Sprague Pest Control
-more bldgings, requested more detail on how they are getting in and prevention suggestion
B. Janitorial – Alta Building Services
a. Monthly Dump Runs Confirmed; at Beginning of Each Month (Approx. 5th – 10th)
-dump run scheduled 1st of the month; under stairs area to be requested to be swept
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - no update
B. Entrance Signage - no update
C. Rules Enforcement - no update
D. Community Website - no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents – MH
a. Maintenance Manual – MH
-Erik to pick up; RCA to store;
- board to review MH maintenance manual
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
-postponed till spring
C. Trail Maintenance
- information pending
D. Hose Bib Repairs @ Building 2 & 4
-Kent to complete
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed
b. 24 Units Not Inspected/No Access; Follow Up Visit: 10/15, 10AM – NOON
F. Chimney Collars – Emerald City Chimney, Inc.
a. Reserve Check – Need Signatures
-Check signed; request they will comply with Osha
G. Roof Anchor Installation – Summit Construction & Roofing Co.
-anchors started should be done by end of Oct
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
a. *Updated Bid Proposal
-deduction approved [Erik 1st , Kent 2nd ]; Erik to contact to schedule time & how long will take
I. Skylights/Insulation/Ducting in Third Floor Units – Maintco
-to be done Nov/Dec pending completion of H
J. Window Washing Follow Up Completed in September – Rick’s Window Rangers
K. Alarm Maintenance Contract – FPI
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
-repairs complete ; heat detector reinstalled in #3202
M. Other?
-#2305 gypcrete broken; drywall repair; fire box rust; Chimney cleaners to review – [Erik 1st, Kent 2nd ] approve gypcrete, drywall texture, and inspection of firebox
N. Resident Manager Job Description - under consideration
8. New Business
B. High Risk Components Amendment
-request lawyer for updated version; new declaration
C. *2012 Draft Operating Budget
D. Other?
a. SWC front signage concerns
b. One section of siding fell off building 3, building 2 near vent
9. Set Date, Time, & Location of Next Meeting
A. November 1, 2011 6:30pm (1st Tues of the Month)
10. Adjourn – 8:40pm
11. Executive Session
A. #5205 Legal Correspondence
BOARD OF DIRECTORS MEETING MINUTES – Approved
OCTOBER 6, 2011
6:30 PM
1. Call Meeting to Order at 6:40pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, and from RCA Management: Nathan Andrews (property manager) and Rich Redelfs
2. Approval of Previous Board Meeting Minutes
A. *August 30, 2011 – board approved with changes [Erik 1st ; Kent 2nd ]
3. Comments or Questions from Homeowners
A. #6206; Concerns Regarding Previous Flooding in #6306
-no issues; was carpet cleaning van
B. #4302; Damaged Light Fixture & Damaged Downspout on Carport
-Kent will checkout a vendor to find bumper type of metal to attach to carport downspout; Maintco to replace light fixture
C. #1206; Missing Light Fixture
-Maintco to take care of
D. *#5202; Request to Waive Late Fees ; Signage concern
-checkbook stolen, waived fees [Erik 1st , Aliya 2nd]; board will continue to discuss signage blocking seeing bicycles (add to new business)
4. Financial Report
A. *Financial Statement Review
a. Audit Engagement Letter – Need Signature
b. [added] draft review of next yrs budget to be reviewed under new business; loan finance paid down complete
B. *Delinquency Review
5. Property Maintenance Report
A. Bee Treatments – Sprague Pest Control
-more bldgings, requested more detail on how they are getting in and prevention suggestion
B. Janitorial – Alta Building Services
a. Monthly Dump Runs Confirmed; at Beginning of Each Month (Approx. 5th – 10th)
-dump run scheduled 1st of the month; under stairs area to be requested to be swept
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - no update
B. Entrance Signage - no update
C. Rules Enforcement - no update
D. Community Website - no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents – MH
a. Maintenance Manual – MH
-Erik to pick up; RCA to store;
- board to review MH maintenance manual
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
-postponed till spring
C. Trail Maintenance
- information pending
D. Hose Bib Repairs @ Building 2 & 4
-Kent to complete
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed
b. 24 Units Not Inspected/No Access; Follow Up Visit: 10/15, 10AM – NOON
F. Chimney Collars – Emerald City Chimney, Inc.
a. Reserve Check – Need Signatures
-Check signed; request they will comply with Osha
G. Roof Anchor Installation – Summit Construction & Roofing Co.
-anchors started should be done by end of Oct
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
a. *Updated Bid Proposal
-deduction approved [Erik 1st , Kent 2nd ]; Erik to contact to schedule time & how long will take
I. Skylights/Insulation/Ducting in Third Floor Units – Maintco
-to be done Nov/Dec pending completion of H
J. Window Washing Follow Up Completed in September – Rick’s Window Rangers
K. Alarm Maintenance Contract – FPI
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
-repairs complete ; heat detector reinstalled in #3202
M. Other?
-#2305 gypcrete broken; drywall repair; fire box rust; Chimney cleaners to review – [Erik 1st, Kent 2nd ] approve gypcrete, drywall texture, and inspection of firebox
N. Resident Manager Job Description - under consideration
8. New Business
B. High Risk Components Amendment
-request lawyer for updated version; new declaration
C. *2012 Draft Operating Budget
D. Other?
a. SWC front signage concerns
b. One section of siding fell off building 3, building 2 near vent
9. Set Date, Time, & Location of Next Meeting
A. November 1, 2011 6:30pm (1st Tues of the Month)
10. Adjourn – 8:40pm
11. Executive Session
A. #5205 Legal Correspondence
Board of Directors Meeting Minutes 8/30/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 30, 2011
6:30 PM
1. Call Meeting to Order at 6:32pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, James Allen, Andrea Liggett, and from RCA Management: Rich Redelfs and Nathan Andrews.
2. Approval of Previous Board Meeting Minutes
A. *July 22, 2011 - Kent made a motion to approve, James seconded the motion. New officer roles: Erik – President, Aliya – Secretary, James – VP, Kent – Treasurer, Andrea – Member at Large
3. Comments or Questions from Homeowners
A. #6205; Complaint Regarding Remittance Envelopes included with Coupon Books
– board reviewed, no action necessary
4. Financial Report
A. *Financial Statement Review
a. Update Signature Cards - completed
B. *Delinquency Review – 1106 board suggested an offer plan, if do not taken then litigation, Erik 1st motion, Kent 2nd ; 2303 unit sold, attorney recommendation approved, Erik 1st, Aliya 2nd; 4201 attorney’s recommendation approved, Erik 1st, James 2nd; 6306 waiting for response from owner.
5. Property Maintenance Report
A. Bee’s Nests – Sprague Pest Control; 3 locations taken care of
B. #3205 Follow Up Inspection for Potential Leak – Maintco ; waiting for homeowner to schedule
C. Janitorial – Alta Building Services ; proactive dump runs; check schedule
D. Landscaping & Irrigation – Condo Commercial
a. Irrigation Repair – repair for bldg 2
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage – no update
C. Rules Enforcement – no update
D. Community Website – no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Pay Application & Retention Paid
B. Association Loan Balance & Loan Refinance – Foundation Bank
- approved 200k pay down to loan, Erik 1st, Aliya 2nd
C. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
- postponed
a. [Added] Landscape: Committed docs to be reviewed; proactive maintenance needed; shelve to Fall for budget in Spring
D. Trail Maintenance – (Kent) no response from King County
E. Hose Bib Repairs @ Building 2 & 4 – (Kent) all facets mapped to be sent to Rich
F. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair- (Rich) letter to go out this week
G. Chimney Collars – Emerald City Chimney, Inc. – replacing collars on missing ones; to be implemented
a. Slow Drip in Chimney Reported at #4304
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc. – approved installation of hooks on bldg roofs but not car ports. Stay with current roofer to keep warranty on roof. Aliya 1st, Erik 2nd ; Move forward with vent replacement.
I. Skylights/Insulation in Third Floor Units – Maintco – Time/Materials to be requested; Schedule by EOM Sept; Air systems for Oct.
J. Draft Parking Rules & Board Approved For Sale Sign Rule Amendment –
– reviewed and approved Erik 1st, James 2nd
K. Alarm Maintenance Contract – FPI proposals from Rich
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
– repairs done; insurance payment pending
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco – all done
N. Pipe Leak & Water Damage @ #1102 – Maintco – all done
O. Window Washing Completed August 22-24 – Rick’s Window Rangers – scheduled and completed
P. Other?
a. #6103 Repairs – Maintco ???
Tabled Until After Restoration Project:
Q. Resident Manager Job Description
8. New Business
A. Parking Violations – covered car will be followed up; Kent to get tag 3 to Rich; Send letter
B. Other?
a. Storage Units: hallways are getting full of stuff; Notes to be posted; materials to be donated if not removed
b. Screen doors: to be put back on my owners not association
c. Gutter issue: Bldg 4 by 4205, downspout to be looked at; not working or secured properly
d. Inspection of Decks: Community walk-around needed
e. Hand Rail: Bldg 2 hand rail 4x4 concrete issue – contact Maintco
9. Set Date, Time, & Location of Next Meeting
- Next meeting Oct 6th 6:30pm, then every 1st Tues of the Month at 6:30pm
10. Adjourn – 8:46pm
11. Executive Session
A. #5205 Legal Correspondence – attorney to formulate response
B. Other?
a. Rules for maintaining your unit after renovation; (James) WA guidelines for internal maintenance recommended
b. Board Liaison: Erik’s time spent on renovation, Board approved final payment James 1st, Kent 2nd
c. New Property Manager: Nathan will be new community association manager & primary contact for association; Rich will continue to come to board mtgs & for upcoming Annual mtg to create smooth transition.
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 30, 2011
6:30 PM
1. Call Meeting to Order at 6:32pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, James Allen, Andrea Liggett, and from RCA Management: Rich Redelfs and Nathan Andrews.
2. Approval of Previous Board Meeting Minutes
A. *July 22, 2011 - Kent made a motion to approve, James seconded the motion. New officer roles: Erik – President, Aliya – Secretary, James – VP, Kent – Treasurer, Andrea – Member at Large
3. Comments or Questions from Homeowners
A. #6205; Complaint Regarding Remittance Envelopes included with Coupon Books
– board reviewed, no action necessary
4. Financial Report
A. *Financial Statement Review
a. Update Signature Cards - completed
B. *Delinquency Review – 1106 board suggested an offer plan, if do not taken then litigation, Erik 1st motion, Kent 2nd ; 2303 unit sold, attorney recommendation approved, Erik 1st, Aliya 2nd; 4201 attorney’s recommendation approved, Erik 1st, James 2nd; 6306 waiting for response from owner.
5. Property Maintenance Report
A. Bee’s Nests – Sprague Pest Control; 3 locations taken care of
B. #3205 Follow Up Inspection for Potential Leak – Maintco ; waiting for homeowner to schedule
C. Janitorial – Alta Building Services ; proactive dump runs; check schedule
D. Landscaping & Irrigation – Condo Commercial
a. Irrigation Repair – repair for bldg 2
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage – no update
C. Rules Enforcement – no update
D. Community Website – no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Pay Application & Retention Paid
B. Association Loan Balance & Loan Refinance – Foundation Bank
- approved 200k pay down to loan, Erik 1st, Aliya 2nd
C. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
- postponed
a. [Added] Landscape: Committed docs to be reviewed; proactive maintenance needed; shelve to Fall for budget in Spring
D. Trail Maintenance – (Kent) no response from King County
E. Hose Bib Repairs @ Building 2 & 4 – (Kent) all facets mapped to be sent to Rich
F. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair- (Rich) letter to go out this week
G. Chimney Collars – Emerald City Chimney, Inc. – replacing collars on missing ones; to be implemented
a. Slow Drip in Chimney Reported at #4304
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc. – approved installation of hooks on bldg roofs but not car ports. Stay with current roofer to keep warranty on roof. Aliya 1st, Erik 2nd ; Move forward with vent replacement.
I. Skylights/Insulation in Third Floor Units – Maintco – Time/Materials to be requested; Schedule by EOM Sept; Air systems for Oct.
J. Draft Parking Rules & Board Approved For Sale Sign Rule Amendment –
– reviewed and approved Erik 1st, James 2nd
K. Alarm Maintenance Contract – FPI proposals from Rich
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
– repairs done; insurance payment pending
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco – all done
N. Pipe Leak & Water Damage @ #1102 – Maintco – all done
O. Window Washing Completed August 22-24 – Rick’s Window Rangers – scheduled and completed
P. Other?
a. #6103 Repairs – Maintco ???
Tabled Until After Restoration Project:
Q. Resident Manager Job Description
8. New Business
A. Parking Violations – covered car will be followed up; Kent to get tag 3 to Rich; Send letter
B. Other?
a. Storage Units: hallways are getting full of stuff; Notes to be posted; materials to be donated if not removed
b. Screen doors: to be put back on my owners not association
c. Gutter issue: Bldg 4 by 4205, downspout to be looked at; not working or secured properly
d. Inspection of Decks: Community walk-around needed
e. Hand Rail: Bldg 2 hand rail 4x4 concrete issue – contact Maintco
9. Set Date, Time, & Location of Next Meeting
- Next meeting Oct 6th 6:30pm, then every 1st Tues of the Month at 6:30pm
10. Adjourn – 8:46pm
11. Executive Session
A. #5205 Legal Correspondence – attorney to formulate response
B. Other?
a. Rules for maintaining your unit after renovation; (James) WA guidelines for internal maintenance recommended
b. Board Liaison: Erik’s time spent on renovation, Board approved final payment James 1st, Kent 2nd
c. New Property Manager: Nathan will be new community association manager & primary contact for association; Rich will continue to come to board mtgs & for upcoming Annual mtg to create smooth transition.
Wednesday, August 31, 2011
Board of Directors Meeting Minutes 7/22/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JULY 22, 2011
11:30 AM
1. Call Meeting to Order meeting room at neighboring community Riverwalk at 12:00. Present; Board Members, Erik Noyd, Kent Hutchings & Aliya Nylander, Home Owner; James Allen. Property managers Rich Redelfs and Nathan Andres.
2. Filling Board Member Position: Mary Allen, who just had a baby, has resigned her position as board member. Following the annual meeting Derek Moore had resigned due to schedule conflicts and his position had not yet been filled. Three persons have expressed a willingness to serve as board members for the two positions now open, James Allen, Mike Lavin & Andrea Liggett. Existing board members discussed the subject. Vote taken, board members unanimously approve: James Allen and Andrea Liggett have been elected to fill the two positions until the next annual meeting.
3. Approval of Previous Board Meeting Minutes
A. *June 8, 2011- motion made by Erik to approve, Kent seconded, The minutes were approved.
4. Comments or Questions from Homeowners
A. *Mike Lavin, homeowner sent e-mail correspondence expressing concern about potentially yet undiscovered plumbing leak due to unusual sound and occasional smell. Homeowner indicated prior investigations may not have been sufficient. Board considered owners request and decided due diligence warranted a bit more investigation due to prior instances discovered in other locations. This will be the last attempt to locate an issue in this unit at the association’s expense.
B. Brad Williamson, Website. Homeowner requested SWC blog site the updated more frequently with meeting minutes. Board hopes to appoint board member responsible for updating this blog now that all positions of board members have been filled.
C. *Condo Commercial Landscape Maintenance. Landscape maintenance people report being approached by tenant telling them they should not be working around their unit #15838 Leary Way. Letter to be sent to unit owner instructing them that all communication should be done through the Association and management company and they should tell their tenant not to direct landscape crews in any way.
5. Financial Report
A. *Financial Statement Review-no significant changes or adjustments. Special assessment funds on deposit to be applied to existing Association loan as soon as final payment amount to Eggert Strand Hunt construction is known. Consideration of appropriate special assessment "reserves" will be factored in.
a. Insurance Reserve Checks – signed
B. *Delinquency Review-discussion of the few delinquent accounts. Account 1106 has gone back to the bank, so all future assessment payments are the bank's responsibility. Collection of delinquent payments still in process. A couple units with small balances have been referred to collection. Unit 6306 is scheduled for trustee sale mid-September. Unit owner presented proposal for payment of delinquent dues through their attorney, board approved payment structure provided trustee sale is completed before year's end.
6. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. work is complete following follow-up request by city of Redmond
B. Janitorial – Alta Building Services – no current issues
C. Landscaping & Irrigation – Condo Commercial – plumbing repairs to landscape plumbing complete
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 101/102 Received as of 7/22/11 – excellent response by homeowners
E. Brad Williamson, #2302; Door Frame Damage – Maintco furniture delivery persons damage to paint repaired by contractor.
7. Committee Reports – Volunteers Needed!!!
A. Landscaping- no change
B. Entrance Signage -no change
C. Rules Enforcement- no change
D. Community Website- no change
E. Design/Color Committee- no change
8. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-contractor has submitted for final payment, project manager reviewing this request, anticipate payment made within 30 days.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. *Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond board has received proposal for three tree removals and replacement. This work has been postponed temporarily until all budget considerations have been factored in.
C. Trail Maintenance -board member Kent Hutchings still exploring options including getting King County to complete this work.
D. Hose Bib Repairs @ Building 2 & 4- Board Member Kent Hutchings is mapping out locations of hose bibs to understand where shut offs would be.
E. Chimney Inspections/Cleanings & Chimney Collars-previously approved cleaning and inspection by lowest-priced contractor. Bid for new chimney collars to be obtained.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. progress on installation of attic ventilation on hold until resolution of required safety restraints for roof work is figured out. Air systems engineering Inc. has informed the Association that OSHA requirements prevent them from proceeding with their work until we have installed roof anchors to be used for safety restraints. Board has bid proposal from our roofing contractor and this is being reviewed by our project manager/architect. Provided these requirements are in order board anticipates approving this work so that this and any future roof work can be done in accordance with safety regulations. Anticipate this should be completed by early fall.
G. Skylights in Third Floor Units-board directed property manager to pursue a time and materials proposal from MaintCo. for installation repair/replacement in top floor units where missing.
H. #6103 Repairs – Maintco- letter sent by Association to unit owner indicating we are awaiting a response from them.
I. Parking Rules -draft change to parking rules addressing motorcycle parking underway.
J. *Draft For Sale Sign Rule Amendment-amendment discussed Erik made motion to approve, Aliya seconded, passed. For-sale posts will no longer be permitted along Leary Way, units for sale or to utilize the new entrance sign and boxes.
K. Water Damage in #5303 – Maintco -these repairs are complete
L. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI -these repairs are complete pending evaluation of invoice from FPI.
M. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI -nearly complete
N. Hot Water Tank Failure in #6301/6201/6101 – Maintco these repairs are nearly complete. Top floor unit owner’s insurance covered the repairs to their unit. Damage to adjoining units covered by Association insurance.
O. Pipe Leak & Water Damage @ #1102 – Maintco – repairs in this unit are underway.
P. Association Loan – Foundation Bank-board member Aliya Nylander provided resource for potential refinance of Association loan. Board President in conversations with new lender and with assistance of property manager, in conversation with a Foundation Bank. Board hopes to be able to refinance our Association, reconstruction loan to a lower interest rate. Final resolution is pending.
Q. Other?
Tabled Until After Restoration Project:
R. Resident Manager Job Description
9. New Business
A. Board member identified loose siding board on building number four. This has been brought to contractor's attention for repair
B. Cleaning-window cleaning is scheduled for roughly mid August. Walkway cleaning has been postponed until next year.
C. Unit 6306, proposal received from unit owner regarding repayment of HOA debt. Board approved a payment schedule of $250/mo from owner, provided the unit does in fact sell or is sold in trustees sale no later than 12/31/2011, at which time current accumulation of expenses would end and the owner would be paying off old debt without incurring any new debt.
10. Next Meeting -August 30, 6:30 PM, Lake Washington school district
11. Adjourn-2 PM
12. Executive Session-none
BOARD OF DIRECTORS MEETING MINUTES –Approved
JULY 22, 2011
11:30 AM
1. Call Meeting to Order meeting room at neighboring community Riverwalk at 12:00. Present; Board Members, Erik Noyd, Kent Hutchings & Aliya Nylander, Home Owner; James Allen. Property managers Rich Redelfs and Nathan Andres.
2. Filling Board Member Position: Mary Allen, who just had a baby, has resigned her position as board member. Following the annual meeting Derek Moore had resigned due to schedule conflicts and his position had not yet been filled. Three persons have expressed a willingness to serve as board members for the two positions now open, James Allen, Mike Lavin & Andrea Liggett. Existing board members discussed the subject. Vote taken, board members unanimously approve: James Allen and Andrea Liggett have been elected to fill the two positions until the next annual meeting.
3. Approval of Previous Board Meeting Minutes
A. *June 8, 2011- motion made by Erik to approve, Kent seconded, The minutes were approved.
4. Comments or Questions from Homeowners
A. *Mike Lavin, homeowner sent e-mail correspondence expressing concern about potentially yet undiscovered plumbing leak due to unusual sound and occasional smell. Homeowner indicated prior investigations may not have been sufficient. Board considered owners request and decided due diligence warranted a bit more investigation due to prior instances discovered in other locations. This will be the last attempt to locate an issue in this unit at the association’s expense.
B. Brad Williamson, Website. Homeowner requested SWC blog site the updated more frequently with meeting minutes. Board hopes to appoint board member responsible for updating this blog now that all positions of board members have been filled.
C. *Condo Commercial Landscape Maintenance. Landscape maintenance people report being approached by tenant telling them they should not be working around their unit #15838 Leary Way. Letter to be sent to unit owner instructing them that all communication should be done through the Association and management company and they should tell their tenant not to direct landscape crews in any way.
5. Financial Report
A. *Financial Statement Review-no significant changes or adjustments. Special assessment funds on deposit to be applied to existing Association loan as soon as final payment amount to Eggert Strand Hunt construction is known. Consideration of appropriate special assessment "reserves" will be factored in.
a. Insurance Reserve Checks – signed
B. *Delinquency Review-discussion of the few delinquent accounts. Account 1106 has gone back to the bank, so all future assessment payments are the bank's responsibility. Collection of delinquent payments still in process. A couple units with small balances have been referred to collection. Unit 6306 is scheduled for trustee sale mid-September. Unit owner presented proposal for payment of delinquent dues through their attorney, board approved payment structure provided trustee sale is completed before year's end.
6. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. work is complete following follow-up request by city of Redmond
B. Janitorial – Alta Building Services – no current issues
C. Landscaping & Irrigation – Condo Commercial – plumbing repairs to landscape plumbing complete
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 101/102 Received as of 7/22/11 – excellent response by homeowners
E. Brad Williamson, #2302; Door Frame Damage – Maintco furniture delivery persons damage to paint repaired by contractor.
7. Committee Reports – Volunteers Needed!!!
A. Landscaping- no change
B. Entrance Signage -no change
C. Rules Enforcement- no change
D. Community Website- no change
E. Design/Color Committee- no change
8. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-contractor has submitted for final payment, project manager reviewing this request, anticipate payment made within 30 days.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. *Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond board has received proposal for three tree removals and replacement. This work has been postponed temporarily until all budget considerations have been factored in.
C. Trail Maintenance -board member Kent Hutchings still exploring options including getting King County to complete this work.
D. Hose Bib Repairs @ Building 2 & 4- Board Member Kent Hutchings is mapping out locations of hose bibs to understand where shut offs would be.
E. Chimney Inspections/Cleanings & Chimney Collars-previously approved cleaning and inspection by lowest-priced contractor. Bid for new chimney collars to be obtained.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. progress on installation of attic ventilation on hold until resolution of required safety restraints for roof work is figured out. Air systems engineering Inc. has informed the Association that OSHA requirements prevent them from proceeding with their work until we have installed roof anchors to be used for safety restraints. Board has bid proposal from our roofing contractor and this is being reviewed by our project manager/architect. Provided these requirements are in order board anticipates approving this work so that this and any future roof work can be done in accordance with safety regulations. Anticipate this should be completed by early fall.
G. Skylights in Third Floor Units-board directed property manager to pursue a time and materials proposal from MaintCo. for installation repair/replacement in top floor units where missing.
H. #6103 Repairs – Maintco- letter sent by Association to unit owner indicating we are awaiting a response from them.
I. Parking Rules -draft change to parking rules addressing motorcycle parking underway.
J. *Draft For Sale Sign Rule Amendment-amendment discussed Erik made motion to approve, Aliya seconded, passed. For-sale posts will no longer be permitted along Leary Way, units for sale or to utilize the new entrance sign and boxes.
K. Water Damage in #5303 – Maintco -these repairs are complete
L. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI -these repairs are complete pending evaluation of invoice from FPI.
M. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI -nearly complete
N. Hot Water Tank Failure in #6301/6201/6101 – Maintco these repairs are nearly complete. Top floor unit owner’s insurance covered the repairs to their unit. Damage to adjoining units covered by Association insurance.
O. Pipe Leak & Water Damage @ #1102 – Maintco – repairs in this unit are underway.
P. Association Loan – Foundation Bank-board member Aliya Nylander provided resource for potential refinance of Association loan. Board President in conversations with new lender and with assistance of property manager, in conversation with a Foundation Bank. Board hopes to be able to refinance our Association, reconstruction loan to a lower interest rate. Final resolution is pending.
Q. Other?
Tabled Until After Restoration Project:
R. Resident Manager Job Description
9. New Business
A. Board member identified loose siding board on building number four. This has been brought to contractor's attention for repair
B. Cleaning-window cleaning is scheduled for roughly mid August. Walkway cleaning has been postponed until next year.
C. Unit 6306, proposal received from unit owner regarding repayment of HOA debt. Board approved a payment schedule of $250/mo from owner, provided the unit does in fact sell or is sold in trustees sale no later than 12/31/2011, at which time current accumulation of expenses would end and the owner would be paying off old debt without incurring any new debt.
10. Next Meeting -August 30, 6:30 PM, Lake Washington school district
11. Adjourn-2 PM
12. Executive Session-none
Friday, August 26, 2011
Board of Directors Meeting Minutes 6/8/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JUNE 8, 2011
11:30 AM
1. Call Meeting to Order at 11:45am. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, and Mary Allen, and from RCA Management: Rich Redelfs and Nathan Andrews
2. Approval of Previous Board Meeting Minutes
A. *May 11, 2011 - Kent made a motion to approve, Erik seconded the motion.
3. Comments or Questions from Homeowners - none
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures – Signed by Erik Noyd and Kent Hutchins
b. Audit & Tax Return – Need Signatures– Signed by Erik Noyd and Kent Hutchins
B. *Delinquency Review – 1106: Hold off action until the foreclosure next week; 2303: Rich to follow up with bank to see if we have an account on file or an old check.
5. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. – It was discovered that we need additional landscaping on the W Lake Sammamish side of the property
B. Janitorial – Alta Building Services – Will schedule this monthly between the 5th and 10th
C. Landscaping & Irrigation – Condo Commercial
a. Bid Proposal for Irrigation Repairs – Erik made a motion to approve, Mary seconded the motion
b. Additional Repair Needed @ Units Available Sign by Building 5
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 89/102 Received as of 6/8/11
E. Brad Williamson, #2302; Door Frame Damage – Maintco – The work has been completed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – Erik will do a final walk through and will send a note to the board on findings. Warranty is good from Jan 2011 to Jan 2014
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed – Asking Davey Tree for tree quotes for Evergreen and also Leafing tree.
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond
C. Trail Maintenance – Trying to get a hold of the guy at the county to see if they will clear blackberry bushes since it is county property. Kent to follow up
D. Hose Bib Repairs @ Building 2 & 4 – Need to identify the locations of the hose bibs. Kent to follow up
E. Chimney Inspections/Cleanings & Chimney Collars – We are going to have Emerald resend a quote for just the Collars and will move forward with Homesaver for the cleaning.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. - – We will use the same roof contractor to install the anchors per OSHA requirements to ensure our warranty for the roof is not voided. The anchors will allow for work to proceed on the condensation issues
G. Skylights in Third Floor Units – Asking Maintco for a Time and Materials Quote
H. #6103 Repairs – Maintco – Still waiting on the owner to provide documentation
I. Parking Rules – Update rules for a motorcycle provision to state that motorcycles need permits too. Rich to draft a modification of signage rules and motorcycle rules for board approval.
J. Water Damage in #5303 – Maintco –Erik made a motion to approve repairs Aliya seconded.
K. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI – Provide a notice to the owners indicating they need to allow access
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI – Repair underway all damages were covered by HOA insurance.
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco- Association to make a payment for damages outside of insurance.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description - Tabled
8. New Business
A. Pipe Leak & Water Damage @ #1102 – Maintco – Erik made a motion to approve and Aliya seconded.
B. Board Member Resignation Received from Derek Moore – Follow up on replacement for next board meeting
C. Association Loan – Foundation Bank – Foundation offered a counter offer of 5.25% for a possible association refinance.
D. Other? Window Cleaning – Rich will get this scheduled asap; need to include frames and glass in cleaning. Rich to get dates from Ricks Window Rangers. Will be mailing a notice to owners to remove screens.
9. Set Date, Time, & Location of Next Meeting – July 12 at 6:30pm LWSD
10. Adjourn – 1:20pm.
11. Executive Session
BOARD OF DIRECTORS MEETING MINUTES
JUNE 8, 2011
11:30 AM
1. Call Meeting to Order at 11:45am. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, and Mary Allen, and from RCA Management: Rich Redelfs and Nathan Andrews
2. Approval of Previous Board Meeting Minutes
A. *May 11, 2011 - Kent made a motion to approve, Erik seconded the motion.
3. Comments or Questions from Homeowners - none
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures – Signed by Erik Noyd and Kent Hutchins
b. Audit & Tax Return – Need Signatures– Signed by Erik Noyd and Kent Hutchins
B. *Delinquency Review – 1106: Hold off action until the foreclosure next week; 2303: Rich to follow up with bank to see if we have an account on file or an old check.
5. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. – It was discovered that we need additional landscaping on the W Lake Sammamish side of the property
B. Janitorial – Alta Building Services – Will schedule this monthly between the 5th and 10th
C. Landscaping & Irrigation – Condo Commercial
a. Bid Proposal for Irrigation Repairs – Erik made a motion to approve, Mary seconded the motion
b. Additional Repair Needed @ Units Available Sign by Building 5
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 89/102 Received as of 6/8/11
E. Brad Williamson, #2302; Door Frame Damage – Maintco – The work has been completed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – Erik will do a final walk through and will send a note to the board on findings. Warranty is good from Jan 2011 to Jan 2014
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed – Asking Davey Tree for tree quotes for Evergreen and also Leafing tree.
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond
C. Trail Maintenance – Trying to get a hold of the guy at the county to see if they will clear blackberry bushes since it is county property. Kent to follow up
D. Hose Bib Repairs @ Building 2 & 4 – Need to identify the locations of the hose bibs. Kent to follow up
E. Chimney Inspections/Cleanings & Chimney Collars – We are going to have Emerald resend a quote for just the Collars and will move forward with Homesaver for the cleaning.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. - – We will use the same roof contractor to install the anchors per OSHA requirements to ensure our warranty for the roof is not voided. The anchors will allow for work to proceed on the condensation issues
G. Skylights in Third Floor Units – Asking Maintco for a Time and Materials Quote
H. #6103 Repairs – Maintco – Still waiting on the owner to provide documentation
I. Parking Rules – Update rules for a motorcycle provision to state that motorcycles need permits too. Rich to draft a modification of signage rules and motorcycle rules for board approval.
J. Water Damage in #5303 – Maintco –Erik made a motion to approve repairs Aliya seconded.
K. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI – Provide a notice to the owners indicating they need to allow access
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI – Repair underway all damages were covered by HOA insurance.
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco- Association to make a payment for damages outside of insurance.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description - Tabled
8. New Business
A. Pipe Leak & Water Damage @ #1102 – Maintco – Erik made a motion to approve and Aliya seconded.
B. Board Member Resignation Received from Derek Moore – Follow up on replacement for next board meeting
C. Association Loan – Foundation Bank – Foundation offered a counter offer of 5.25% for a possible association refinance.
D. Other? Window Cleaning – Rich will get this scheduled asap; need to include frames and glass in cleaning. Rich to get dates from Ricks Window Rangers. Will be mailing a notice to owners to remove screens.
9. Set Date, Time, & Location of Next Meeting – July 12 at 6:30pm LWSD
10. Adjourn – 1:20pm.
11. Executive Session
Board of Directors Meeting Minutes 5/11/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
MAY 11, 2011
6:30 PM
1. Called Meeting to Order at 6:35, in attendance, Erik Noyd, Kent Hutchings, Tom Smith and RCA Management, Rich Redelfs and Nathan Andres
2. Approval of Previous Board Meeting Minutes
A. *February 9, 2011, motion to approve by Erik, seconded by Kent
B. *March 10, 2011 (Abbreviated), Motion to approve by Kent, seconded by Tom
C. *April 13, 2011, Approved with changes
3. Comments or Questions from Homeowners
A. Bulletin Board Posting Request – Allan Fridson, #1105- Board will consider best use, generally intended for community wide communication from HOA
B. *Concern Regarding Car Washing – Allan Fridson, #1105- Existing rules cover the practice and allow for car washing.
C. *Complaint Regarding #6102 – Jay Jackson, #6205, Warning letter to be sent regarding suspected use of dumpster for construction material disposal.
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures-Signed
B. *Delinquency Review
5. Property Maintenance Report
A. Building 1 Downspout & Building 5 & 6 Crawlspaces – Wu Construction; downspout fixed, crawlspaces inspected and found to be dry.
B. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc.,
C. Janitorial – Alta Building Services- Abandonded items to be disposed of on a regular basis with a monthly sweep of community.
D. Landscaping & Irrigation – Condo Commercial
E. 2011 Resident Information Form Update Mailed to All Owners in December
a. 78/102 Received as of 5/11/11
F. Lighting Repairs Punch List Completed – RME
G. Brad Williamson, #2302; Door Frame Damage – Maintco to repair and furniture store to pay for.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-
Walk to complex to evaluate handrails.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree-
a. Priority #1 & #2 Items Completed
C. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond Final cost of proposal still pending.
D. Trail Maintenance – Kent trying to locate new contractor to do- possible county job
E. Hose Bib Repairs @ Building 2 & 4, Tom volunteered to locate all hose bibs and adjoining units for service.
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors- installed
G. Chimney Inspections/Cleanings & Chimney Collars – C&H- Awaiting proposal-due
a. Slow Drip in Chimney Reported at #4304
H. Air Systems Engineering, Inc.-roof vent issues- work scheduled should be done soon
I. *Skylights in Third Floor Units –schedule/costs TBD
J. #6103 Repairs – Maintco: Letter to be sent to unit owner indicating that status of repairs is in their hands as we await their response to the HOA proposal for repairs.
K. Parking Rules- concerns about motorcycles being parked in open spaces “reserving” the space. Suggestions about motorcycle only parking area and restricting/permitting motorcycles-to be revisited.
L. Damage in #5303 skylight and closet– Maintco repairs should be underway
M. Building 6 Floor 2 Fire Alarm Trouble – FPI – notice for need to access units building six to locate fault.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description
8. New Business
A. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI Failure in top floor unit resulting in significant flooding and damage to two lower units. Board determined to file claim with insurance carrier as cost to repair likely to exceed $30,000, with only a $5,000 insurance deductable. Present declarations indicate HOA insurance to cover. Again this exposes continued need to pass declaration amendment allowing HOA to require responsibility and insurance coverage shift to unit owners. This was proposed 2 years ago but failed.
B. Concern Regarding Water Drip Noise – #3205- Problem discussed and determine we are awaiting the correspondence from unit owner.
C. Common “for sale” sign colors approved for order.
D. Concerns about tracking modification to units- unit owners responsible to preserve documentation approving changes to units which require Board consent.
E. Request Waste Management move recycling container to enclosure and that they orient the dumpsters inside spaces for better access.
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
a. Notices Mailed April 8, 2011
10. Adjourn- 8:20 pm
11. Executive Session-none
BOARD OF DIRECTORS MEETING MINUTES
MAY 11, 2011
6:30 PM
1. Called Meeting to Order at 6:35, in attendance, Erik Noyd, Kent Hutchings, Tom Smith and RCA Management, Rich Redelfs and Nathan Andres
2. Approval of Previous Board Meeting Minutes
A. *February 9, 2011, motion to approve by Erik, seconded by Kent
B. *March 10, 2011 (Abbreviated), Motion to approve by Kent, seconded by Tom
C. *April 13, 2011, Approved with changes
3. Comments or Questions from Homeowners
A. Bulletin Board Posting Request – Allan Fridson, #1105- Board will consider best use, generally intended for community wide communication from HOA
B. *Concern Regarding Car Washing – Allan Fridson, #1105- Existing rules cover the practice and allow for car washing.
C. *Complaint Regarding #6102 – Jay Jackson, #6205, Warning letter to be sent regarding suspected use of dumpster for construction material disposal.
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures-Signed
B. *Delinquency Review
5. Property Maintenance Report
A. Building 1 Downspout & Building 5 & 6 Crawlspaces – Wu Construction; downspout fixed, crawlspaces inspected and found to be dry.
B. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc.,
C. Janitorial – Alta Building Services- Abandonded items to be disposed of on a regular basis with a monthly sweep of community.
D. Landscaping & Irrigation – Condo Commercial
E. 2011 Resident Information Form Update Mailed to All Owners in December
a. 78/102 Received as of 5/11/11
F. Lighting Repairs Punch List Completed – RME
G. Brad Williamson, #2302; Door Frame Damage – Maintco to repair and furniture store to pay for.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-
Walk to complex to evaluate handrails.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree-
a. Priority #1 & #2 Items Completed
C. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond Final cost of proposal still pending.
D. Trail Maintenance – Kent trying to locate new contractor to do- possible county job
E. Hose Bib Repairs @ Building 2 & 4, Tom volunteered to locate all hose bibs and adjoining units for service.
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors- installed
G. Chimney Inspections/Cleanings & Chimney Collars – C&H- Awaiting proposal-due
a. Slow Drip in Chimney Reported at #4304
H. Air Systems Engineering, Inc.-roof vent issues- work scheduled should be done soon
I. *Skylights in Third Floor Units –schedule/costs TBD
J. #6103 Repairs – Maintco: Letter to be sent to unit owner indicating that status of repairs is in their hands as we await their response to the HOA proposal for repairs.
K. Parking Rules- concerns about motorcycles being parked in open spaces “reserving” the space. Suggestions about motorcycle only parking area and restricting/permitting motorcycles-to be revisited.
L. Damage in #5303 skylight and closet– Maintco repairs should be underway
M. Building 6 Floor 2 Fire Alarm Trouble – FPI – notice for need to access units building six to locate fault.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description
8. New Business
A. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI Failure in top floor unit resulting in significant flooding and damage to two lower units. Board determined to file claim with insurance carrier as cost to repair likely to exceed $30,000, with only a $5,000 insurance deductable. Present declarations indicate HOA insurance to cover. Again this exposes continued need to pass declaration amendment allowing HOA to require responsibility and insurance coverage shift to unit owners. This was proposed 2 years ago but failed.
B. Concern Regarding Water Drip Noise – #3205- Problem discussed and determine we are awaiting the correspondence from unit owner.
C. Common “for sale” sign colors approved for order.
D. Concerns about tracking modification to units- unit owners responsible to preserve documentation approving changes to units which require Board consent.
E. Request Waste Management move recycling container to enclosure and that they orient the dumpsters inside spaces for better access.
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
a. Notices Mailed April 8, 2011
10. Adjourn- 8:20 pm
11. Executive Session-none
Board of Directors Meeting Minutes 4/13/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
APRIL 13, 2011
6:30 PM
1. Call Meeting to Order at 6:35pm Erik Noyd, Mary Allen, Tom Smith, Kent Hutchins, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. December 8, 2010 – Approved, motion to approve by Erik. Kent seconded the motion.
B. January 12, 2011 – Approved, motion to approve by Erik. Kent seconded the motion.
C. February 9, 2011 – Will approve over email
D. March 10, 2011 (Abbreviated) – Will approve over email
3. Comments or Questions from Homeowners
A. Allan Fridson, #1105 – Call Wu Construction. Ask that they also look at the crawl space under the storage area Bldg 5 & 6.
B. Hui Shi, #2101 – Would like to get information for tax rebates for his taxes.
C. Brad Williamson, #2302 – Had furniture delivered, and needs to repair door frame. Rich to contact ESH for paint codes and for them to haul the paint away from the dumpster area by building 1.
D. Andriy Klyuchevskyy, #5205 – The board has no authority to alter dues based on the usage of the property.
E. #1302 Inspection Report – Improper ventilation will be addressed hopefully in May by Air Systems Engineer.
F. Erik Noyd, #5301 – Suspected attic ventilation and insulation issues with some top floor units. Need to inspect all of the attics on the top floor. This will be addressed in May by Air Systems Engineer.
4. Financial Report
A. Financial Statement Review – will update before annual meeting
B. Delinquency Review
1106 overdue $5355.77 – rejected owner proposal for partial payment
5. Property Maintenance Report
A. Janitorial – Alta Building Services – no update
B. Landscaping – Condo Commercial
a. Rich to follow up to get sprinkler system by parking lot addressed.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 77/102 Received – 25 more to follow up on
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting (RME)
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Rich to follow up with ESH to fix the siding
a. Lighting in building 2 storage needs to be address
b. Leary Way Entrance Signage – lighting to be fixed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management
i. They made modifications to the door. Dumpster by Bldg 3 has a broken latch. Erik will ask ESH to replace the bar.
b. Skylights in Third Floor Unit – Skylight wells were not all insulated well and so there is condensation is forming in the skylights. We going to have the top floor units inspected and are going to insulate the skylights. Maintco to give price per skylight by looking at Erik Noyd’s unit. Second quote from Burnham Insulation.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Rich to follow up.
C. Trail Maintenance – Mark Pieratt
a. Mark needs parking to be open up in the day to get his trailer in. Kent to follow up.
D. Reserve Study – Morrison Hershfield. This is completed, email RCA Management if you would like a PDF of this.
E. Hose Bib Repairs @ Building 2 & 4 – Tom will check this out then Bellevue Heating will come out to take a look
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors
a. Contractor can do this on T&M, give the keys to Rich post project
b. Entertainment Center on sidewalk near building 2 – call to have it haul away.
G. Chimney Inspections/Cleanings & Chimney Collars – C&H
a. Slow Drip in Chimney Reported at #4304
b. Need to send a mailing –Include a reminder of the board meeting.
H. Condensation Issues – Air Systems Engineering, Inc. – board approved the 3rd revision to the repairs over email.
I. #6103 Repairs – Maintco
a. Send a letter indicating that we are waiting to hear from the homeowner.
J. Other?
a. Alta will come make a sweep to pick up big trash items.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – after the new board meeting we will address.
8. New Business
A. Parking Rules – all vehicles need permits
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
10. Adjourn – 8:04pm
BOARD OF DIRECTORS MEETING MINUTES
APRIL 13, 2011
6:30 PM
1. Call Meeting to Order at 6:35pm Erik Noyd, Mary Allen, Tom Smith, Kent Hutchins, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. December 8, 2010 – Approved, motion to approve by Erik. Kent seconded the motion.
B. January 12, 2011 – Approved, motion to approve by Erik. Kent seconded the motion.
C. February 9, 2011 – Will approve over email
D. March 10, 2011 (Abbreviated) – Will approve over email
3. Comments or Questions from Homeowners
A. Allan Fridson, #1105 – Call Wu Construction. Ask that they also look at the crawl space under the storage area Bldg 5 & 6.
B. Hui Shi, #2101 – Would like to get information for tax rebates for his taxes.
C. Brad Williamson, #2302 – Had furniture delivered, and needs to repair door frame. Rich to contact ESH for paint codes and for them to haul the paint away from the dumpster area by building 1.
D. Andriy Klyuchevskyy, #5205 – The board has no authority to alter dues based on the usage of the property.
E. #1302 Inspection Report – Improper ventilation will be addressed hopefully in May by Air Systems Engineer.
F. Erik Noyd, #5301 – Suspected attic ventilation and insulation issues with some top floor units. Need to inspect all of the attics on the top floor. This will be addressed in May by Air Systems Engineer.
4. Financial Report
A. Financial Statement Review – will update before annual meeting
B. Delinquency Review
1106 overdue $5355.77 – rejected owner proposal for partial payment
5. Property Maintenance Report
A. Janitorial – Alta Building Services – no update
B. Landscaping – Condo Commercial
a. Rich to follow up to get sprinkler system by parking lot addressed.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 77/102 Received – 25 more to follow up on
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting (RME)
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Rich to follow up with ESH to fix the siding
a. Lighting in building 2 storage needs to be address
b. Leary Way Entrance Signage – lighting to be fixed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management
i. They made modifications to the door. Dumpster by Bldg 3 has a broken latch. Erik will ask ESH to replace the bar.
b. Skylights in Third Floor Unit – Skylight wells were not all insulated well and so there is condensation is forming in the skylights. We going to have the top floor units inspected and are going to insulate the skylights. Maintco to give price per skylight by looking at Erik Noyd’s unit. Second quote from Burnham Insulation.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Rich to follow up.
C. Trail Maintenance – Mark Pieratt
a. Mark needs parking to be open up in the day to get his trailer in. Kent to follow up.
D. Reserve Study – Morrison Hershfield. This is completed, email RCA Management if you would like a PDF of this.
E. Hose Bib Repairs @ Building 2 & 4 – Tom will check this out then Bellevue Heating will come out to take a look
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors
a. Contractor can do this on T&M, give the keys to Rich post project
b. Entertainment Center on sidewalk near building 2 – call to have it haul away.
G. Chimney Inspections/Cleanings & Chimney Collars – C&H
a. Slow Drip in Chimney Reported at #4304
b. Need to send a mailing –Include a reminder of the board meeting.
H. Condensation Issues – Air Systems Engineering, Inc. – board approved the 3rd revision to the repairs over email.
I. #6103 Repairs – Maintco
a. Send a letter indicating that we are waiting to hear from the homeowner.
J. Other?
a. Alta will come make a sweep to pick up big trash items.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – after the new board meeting we will address.
8. New Business
A. Parking Rules – all vehicles need permits
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
10. Adjourn – 8:04pm
Board of Directors Meeting Minutes 3/10/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
Abbreviated Meeting Minutes 3/10/11
6:00 PM
1. Call Meeting to Order – 6:00pm
• Attendance: Board Members: Erik Noyd, Mary Allen, Kent Hutchings, and Tom Smith. RCA Management property managers Rich Redelfs & Nathan Andres
2. Reclassification of money from Reserve Funds to Restoration project expenses. SWC’s restoration project incurred expenses exceeding those funds collected in the Special Assessment and through Energy Rebates by approximately $129,372.93. Significantly higher decay, interior repairs and carport/garbage enclosure work than our budgeted allowances, as well as changes to the scope of work responding to conditions discovered during construction, added these costs. The Board of Directors determined that use of Reserve Funds for these costs was warranted as many items addressed during construction would have been repaired or replaced using reserves in any event. Erik moved this amount be re-classified and Kent seconded the motion. Approved unanimously.
3. Letter from attorney representing unit owner 4-301 “McNabb”. Review second letter from her attorney seeking explanation of SWC’s intentions with rebate funds received from PSE for window and lighting installations. Board directed property manager to send letter explaining that rebate funds were to be used to defray restoration project expenses in excess of the special assessment, so that no additional funds would be required from homeowners for the project.
4. Roof Ventilation Modification- Erik presented a new design proposed by the contractor responsible for changes to the roof vent changes. New design will improve connections for ducting from top floor units and maintain existing attic ventilation. Board unanimously approved most recent change. Start of project pending but should be this spring.
5. Missing skylight insulation and defects in venting from ducts of top floor units. Two or 3 units have been identified as having problems with insulation or ducting. This can result in higher than desired moisture levels in attics or the forming of condensation on skylight wells where the insulation is missing. It is likely more units are effected and individual inspections are warranted. Board directed property manager to inquire with contractors about steps to correct Developing a plan of action to follow.
6. “For sale” signage. Current rules allow installation of sign posts at the Leary Way entrance. This has been a bit of an eyesore as well as an impediment to good visability when leaving from SWC. Board tentatively approved a new design for a single sign to indicate that units were available along with boxes for informational flyers. This sign to be placed in a better location at the Leary Way entrance. Final pricing and design as well as rules changes are pending.
Meeting adjourned 7:30pm
BOARD OF DIRECTORS MEETING MINUTES
Abbreviated Meeting Minutes 3/10/11
6:00 PM
1. Call Meeting to Order – 6:00pm
• Attendance: Board Members: Erik Noyd, Mary Allen, Kent Hutchings, and Tom Smith. RCA Management property managers Rich Redelfs & Nathan Andres
2. Reclassification of money from Reserve Funds to Restoration project expenses. SWC’s restoration project incurred expenses exceeding those funds collected in the Special Assessment and through Energy Rebates by approximately $129,372.93. Significantly higher decay, interior repairs and carport/garbage enclosure work than our budgeted allowances, as well as changes to the scope of work responding to conditions discovered during construction, added these costs. The Board of Directors determined that use of Reserve Funds for these costs was warranted as many items addressed during construction would have been repaired or replaced using reserves in any event. Erik moved this amount be re-classified and Kent seconded the motion. Approved unanimously.
3. Letter from attorney representing unit owner 4-301 “McNabb”. Review second letter from her attorney seeking explanation of SWC’s intentions with rebate funds received from PSE for window and lighting installations. Board directed property manager to send letter explaining that rebate funds were to be used to defray restoration project expenses in excess of the special assessment, so that no additional funds would be required from homeowners for the project.
4. Roof Ventilation Modification- Erik presented a new design proposed by the contractor responsible for changes to the roof vent changes. New design will improve connections for ducting from top floor units and maintain existing attic ventilation. Board unanimously approved most recent change. Start of project pending but should be this spring.
5. Missing skylight insulation and defects in venting from ducts of top floor units. Two or 3 units have been identified as having problems with insulation or ducting. This can result in higher than desired moisture levels in attics or the forming of condensation on skylight wells where the insulation is missing. It is likely more units are effected and individual inspections are warranted. Board directed property manager to inquire with contractors about steps to correct Developing a plan of action to follow.
6. “For sale” signage. Current rules allow installation of sign posts at the Leary Way entrance. This has been a bit of an eyesore as well as an impediment to good visability when leaving from SWC. Board tentatively approved a new design for a single sign to indicate that units were available along with boxes for informational flyers. This sign to be placed in a better location at the Leary Way entrance. Final pricing and design as well as rules changes are pending.
Meeting adjourned 7:30pm
Board of Directors Meeting Minutes 2/9/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
FEBRUARY 9, 2011
6:30 PM
1. Call Meeting to Order - 6:59 PM
In Attendance: Erik Noyd, Tom Smith, Kent Hutchings; RCA: Richard Redelfs & Nathan Andres; Homeowner: Allan Fridson
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – To be reviewed at next meeting
B. *January 12, 2011 – To be reviewed at next meeting
3. Comments or Questions from Homeowners
A. Multiple Concerns – Allan Fridson, #1105
a. Leary Way Signage – Board to consider Bids on a New Sign.
b. Building 1 Drainage – Board to consider with other Landscapign Improvements.
c. Building 1 Landscaping by Aegis, Request for Fence – Board heard request and will consider.
d. Blind Signage for Jeffrey Kuebler – Sign locations to be researched.
B. Parking Complaints – Jay Jackson, #6206 – Board will review Parking Rules at a later meeting.
C. #1302 Inspection Report – Consider in Old Business.
D. Request for Pressure Washing Walkways – Stephanie Wagner, #3305 – Board Appreciates information and will consider with Spring Cleaning.
4. Financial Report
A. Financial Statement Review – Board reviewed draft year end Financials.
B. Delinquency Review – Board reviewed, no decisions.
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Last Dump Run 2/5/11
B. Landscaping – Condo Commercial
a. Core Aeration Bid Proposal – Board will consider at a later date.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 48/102 Received – RCA to send out courtesy reminder to owners.
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Leary Way Entrance Signage – Board approved installing lighting as recommended by Rocky Mountain Electric. Pagoda lights to be removed after installation.
E. Building 1 Carport Light – Light to be capped.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee – No Committee Reports
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management – Some small repairs still ongoing.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond- Board looking for clarification of costs and further recomme ndations from Davey Tree.
C. Trail Maintenance – Mark Pieratt – Kent Hutchings will work directly with vendor.
D. Review Special Assessment Expenses for Reclassifications – Board to review at an upcoming abbreviated Board of Directors meeting.
E. Draft Reserve Study – Morrison Hershfield – Board to review final draft once reclassifications finalized.
F. Hose Bib Repairs @ Building 2 & 4 Require Interior Access*** & Water Shut Off – RCA will ask plumber if hose bibs are repairable rather than replace.
G. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors – Board approves signs and mirrors; RCA Management to order.
H. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - Tabled
I. Microwave Vent Condensation @ #5303 & #4304 – Air Systems Engineering, Inc. - Board approved amended bid to address ventilation problems.
J. Chimney Inspections/Cleanings – C&H- Tabled
K. #6103 Repairs – Maintco – No contact from homeowner.
L. Other?
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
8. New Business
A. Annual Meeting Preparation – Notice to go out 2/10/11
B. Other?
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 8:28 PM
11. Executive Session
BOARD OF DIRECTORS MEETING MINUTES
FEBRUARY 9, 2011
6:30 PM
1. Call Meeting to Order - 6:59 PM
In Attendance: Erik Noyd, Tom Smith, Kent Hutchings; RCA: Richard Redelfs & Nathan Andres; Homeowner: Allan Fridson
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – To be reviewed at next meeting
B. *January 12, 2011 – To be reviewed at next meeting
3. Comments or Questions from Homeowners
A. Multiple Concerns – Allan Fridson, #1105
a. Leary Way Signage – Board to consider Bids on a New Sign.
b. Building 1 Drainage – Board to consider with other Landscapign Improvements.
c. Building 1 Landscaping by Aegis, Request for Fence – Board heard request and will consider.
d. Blind Signage for Jeffrey Kuebler – Sign locations to be researched.
B. Parking Complaints – Jay Jackson, #6206 – Board will review Parking Rules at a later meeting.
C. #1302 Inspection Report – Consider in Old Business.
D. Request for Pressure Washing Walkways – Stephanie Wagner, #3305 – Board Appreciates information and will consider with Spring Cleaning.
4. Financial Report
A. Financial Statement Review – Board reviewed draft year end Financials.
B. Delinquency Review – Board reviewed, no decisions.
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Last Dump Run 2/5/11
B. Landscaping – Condo Commercial
a. Core Aeration Bid Proposal – Board will consider at a later date.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 48/102 Received – RCA to send out courtesy reminder to owners.
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Leary Way Entrance Signage – Board approved installing lighting as recommended by Rocky Mountain Electric. Pagoda lights to be removed after installation.
E. Building 1 Carport Light – Light to be capped.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee – No Committee Reports
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management – Some small repairs still ongoing.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond- Board looking for clarification of costs and further recomme ndations from Davey Tree.
C. Trail Maintenance – Mark Pieratt – Kent Hutchings will work directly with vendor.
D. Review Special Assessment Expenses for Reclassifications – Board to review at an upcoming abbreviated Board of Directors meeting.
E. Draft Reserve Study – Morrison Hershfield – Board to review final draft once reclassifications finalized.
F. Hose Bib Repairs @ Building 2 & 4 Require Interior Access*** & Water Shut Off – RCA will ask plumber if hose bibs are repairable rather than replace.
G. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors – Board approves signs and mirrors; RCA Management to order.
H. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - Tabled
I. Microwave Vent Condensation @ #5303 & #4304 – Air Systems Engineering, Inc. - Board approved amended bid to address ventilation problems.
J. Chimney Inspections/Cleanings – C&H- Tabled
K. #6103 Repairs – Maintco – No contact from homeowner.
L. Other?
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
8. New Business
A. Annual Meeting Preparation – Notice to go out 2/10/11
B. Other?
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 8:28 PM
11. Executive Session
Friday, April 22, 2011
Board of Directors Meeting Minutes 1/12/11
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 12, 2011
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Mary Allen, Derek Moore, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – board meeting minutes tabled.
3. Comments or Questions from Homeowners
A. Budget Concerns – Andrea Liggett, #4205– send a response indicating that this is a budget that protects the community and will pay the bills.
B. Budget Concerns – Jamie Kimpton, #4201– send a response indicating that this is a budget that protects the community and will pay the bills.
C. Budget Concerns – Jake Chambers, #1205– send a response indicating that this is a budget that protects the community and will pay the bills.
D. Parking Lot Traffic Concerns – Allan Fridson, #1105– board has approved purchasing 2 signs to notify drivers that we have a blind community member and to drive slowly.
E. Skylight Concern – Amit Velingkar, #5303 – Rich has referred to ESH, we will follow up.
F. Questions Regarding Remediation/Reconstruction – Leanne Bonrud, #6103 – Board said that 50% of Serve Pro Invoice was approved. Asking for 100% of the water remediation, restoration of dry wall work. Homeowners asking to get a comparable bid. Would like compensation for a refrigerator and contents of the fridge. They also have maintenance request to fix front door light fixture and to finish painting the front door
G. Allan Fridson, #1105 – Concern about the amount we are saving for the reserve study. Discussed that we are open to reviewing any information Allan can provide to help inform future budget decisions.
H. Njord Foldegalan #5301 – Njord needs to get a balance due from the HOAs attorney’s office.
4. Financial Report
A. Financial Statement Review
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Runs – Need to have Alta come out and check building 6
B. Pest Control – Sprague Pest Solutions – no update
C. Landscaping – Condo Commercial – no update
D. 2011 Resident Information Form Update Mailed to All Owners in December
E. Lighting Repairs – Jones Lighting – Nate and Rich walked the building and took notes of lights being out. Approx. 4 or 5 lights have been damaged.
F. #2201 Chimney Cleaned – Emerald City Chimney. – this has been resolved.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping -tabled
B. Entrance Signage-tabled
C. Rules Enforcement -tabled
D. Community Website -tabled
E. Design/Color Committee -tabled
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – garbage enclosure loose ends. Erik has sent ESH a punch list.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Tentatively Scheduled for Next Week– Schedule this for next week
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Board asks that we get permits, have Davey Tree consult.
C. Trail Maintenance – Mark Pieratt. As long as the hourly rate remains the same, we approve to move forward.
D. Review Special Assessment Expenses for Reclassifications - table
E. Draft Reserve Study – Morrison Hershfield. – Rich will send an email on the reserve study
F. Hose Bib Repairs @ Building 2 & 4 Require Water Shut Off – Maintco Construction. Requires notice for the building. We wanted to wait until after the holidays.
G. Bulletin Boards & ‘No Storage’ Signs & Mirrors – We will move forward with purchasing 6 bulletin boards.
H. Annual Inspection on 1/8/11 and Fire Alarm Monitoring & Maintenance – FPI : Some residents were concerned that they would be billed for a follow up trip. However, the building had all passed the inspection. If any resident was home and would like a re-inspection, they are to contact Rich.
I. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - A proposal
J. Microwave Vent Condensation @ #5303 & #4304 – Water coming down from vent into the range hood. ESH came out to take a look at this. They are talking to a sheet metal fabricator, per Erik’s request. This repair is about $300 per vent. Board unanimously approved fixing all third floor units.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description
8. New Business
A. Chimney Inspection/Cleaning Bid Proposals – Unanimously move forward with C&H Chimney Sweeps. Rich to ask for proposal for collars.
B. New Dumpster Enclosures – Waste Management – Waste Management needs to wheel out dumpsters which will result in an increased cost. There are mixed messages if this is actually the case.
C. Other?
9. Set Date, Time, & Location of Next Meeting – February 9, 6:30pm at Lake Washington School District
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011 – 7:00pm
10. Adjourn – 8:23pm
11. Executive Session
A. Collection Attorney Status Update -
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 12, 2011
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Mary Allen, Derek Moore, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – board meeting minutes tabled.
3. Comments or Questions from Homeowners
A. Budget Concerns – Andrea Liggett, #4205– send a response indicating that this is a budget that protects the community and will pay the bills.
B. Budget Concerns – Jamie Kimpton, #4201– send a response indicating that this is a budget that protects the community and will pay the bills.
C. Budget Concerns – Jake Chambers, #1205– send a response indicating that this is a budget that protects the community and will pay the bills.
D. Parking Lot Traffic Concerns – Allan Fridson, #1105– board has approved purchasing 2 signs to notify drivers that we have a blind community member and to drive slowly.
E. Skylight Concern – Amit Velingkar, #5303 – Rich has referred to ESH, we will follow up.
F. Questions Regarding Remediation/Reconstruction – Leanne Bonrud, #6103 – Board said that 50% of Serve Pro Invoice was approved. Asking for 100% of the water remediation, restoration of dry wall work. Homeowners asking to get a comparable bid. Would like compensation for a refrigerator and contents of the fridge. They also have maintenance request to fix front door light fixture and to finish painting the front door
G. Allan Fridson, #1105 – Concern about the amount we are saving for the reserve study. Discussed that we are open to reviewing any information Allan can provide to help inform future budget decisions.
H. Njord Foldegalan #5301 – Njord needs to get a balance due from the HOAs attorney’s office.
4. Financial Report
A. Financial Statement Review
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Runs – Need to have Alta come out and check building 6
B. Pest Control – Sprague Pest Solutions – no update
C. Landscaping – Condo Commercial – no update
D. 2011 Resident Information Form Update Mailed to All Owners in December
E. Lighting Repairs – Jones Lighting – Nate and Rich walked the building and took notes of lights being out. Approx. 4 or 5 lights have been damaged.
F. #2201 Chimney Cleaned – Emerald City Chimney. – this has been resolved.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping -tabled
B. Entrance Signage-tabled
C. Rules Enforcement -tabled
D. Community Website -tabled
E. Design/Color Committee -tabled
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – garbage enclosure loose ends. Erik has sent ESH a punch list.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Tentatively Scheduled for Next Week– Schedule this for next week
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Board asks that we get permits, have Davey Tree consult.
C. Trail Maintenance – Mark Pieratt. As long as the hourly rate remains the same, we approve to move forward.
D. Review Special Assessment Expenses for Reclassifications - table
E. Draft Reserve Study – Morrison Hershfield. – Rich will send an email on the reserve study
F. Hose Bib Repairs @ Building 2 & 4 Require Water Shut Off – Maintco Construction. Requires notice for the building. We wanted to wait until after the holidays.
G. Bulletin Boards & ‘No Storage’ Signs & Mirrors – We will move forward with purchasing 6 bulletin boards.
H. Annual Inspection on 1/8/11 and Fire Alarm Monitoring & Maintenance – FPI : Some residents were concerned that they would be billed for a follow up trip. However, the building had all passed the inspection. If any resident was home and would like a re-inspection, they are to contact Rich.
I. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - A proposal
J. Microwave Vent Condensation @ #5303 & #4304 – Water coming down from vent into the range hood. ESH came out to take a look at this. They are talking to a sheet metal fabricator, per Erik’s request. This repair is about $300 per vent. Board unanimously approved fixing all third floor units.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description
8. New Business
A. Chimney Inspection/Cleaning Bid Proposals – Unanimously move forward with C&H Chimney Sweeps. Rich to ask for proposal for collars.
B. New Dumpster Enclosures – Waste Management – Waste Management needs to wheel out dumpsters which will result in an increased cost. There are mixed messages if this is actually the case.
C. Other?
9. Set Date, Time, & Location of Next Meeting – February 9, 6:30pm at Lake Washington School District
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011 – 7:00pm
10. Adjourn – 8:23pm
11. Executive Session
A. Collection Attorney Status Update -
Board of Directors Meeting Minutes 12/8/2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
MINUTES- BOARD OF DIRECTORS MEETING-Approved
DECEMBER 8, 2010
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Kent Hutchins, Tom Smith, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *November 10, 2010 – Approved with 2 changes: to 7D. and 10. E strike italics.
3. Comments or Questions from Homeowners
A. New Dumpster Enclosures – Andrea Liggett, #4205 – reviewed suggestion: Board approved to add garbage and recycling signs as well as four convex mirrors.
B. Storage Room Lighting – Andrea Liggett, #4205 – RCA to replace bulbs.
C. Access to Snow Removal Supplies – Allan Fridson, #1105 – reviewed and the Board will pull supplies out and position outside under stairs at building 2 during inclimate weather.
D. Front Door Weather Stripping – Allan Fridson, #1105 – RCA will respond owner maintained item.
4. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #13 – Eggert Strand Hunt/Morrison Hershfield
c. *Restoration Project Cost Summary Thru November 30 - reviewed
B. Delinquency Update; Five Significant Balances as of November 31
#1106 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – IN COLLECTIONS
*Review Remaining Balances for Previous Owners of Unit #’s 1302, 5101 & 5301
- Balances of three units approved to write off as bad debt expense – portion will be applied to Bad Debt Expense budgeted with the Special Assessment.
5. Property Maintenance Report
A. Janitorial – Alta Building Services – No Report
B. Pest Control – Sprague Pest Solutions
a. *Crawl Space Vents – Jack Roach (owner of Sprague) called Board President and assured of improvement of performance.
C. Landscaping – Condo Commercial – no report
D. *2011 Resident Information Form Update – To Be Mailed w/ 2011 Budget – Approved to send
E. Lighting Repairs – Jones Lighting- repairs completed
F. Annual Nonprofit Corporation Report Filed – Secretary of State - completed
G. #2201 Chimney Inspection – Emerald City Chimney – chimney cleaning scheduled for unit #2201.
6. Committee Reports – Volunteers Needed!!! - Tabled
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
- Substantial Completion Expected on December 10th.
B. Parking Signs Installed - Completed
C. *Tree Evaluation/Updated Bid Proposal – Davey Tree – priority1& 2 pruning items approved.
D. Trail Maintenance Tentatively Scheduled for Monday, Dec. 13 – Mark Pieratt
E. *2011 Draft Budget Review - Board will review once recommended changes are added and approve via email in December.
a. *Review Special Assessment Expenses for Reclassifications – Board will review reclassifications to perform.
F. Draft Reserve Study – Morrison Hershfield – Ready to Finalize in December. Board to add Tree Maintenance to Reserve Study.
G. Historical Records Retention/Sample Retention Schedule - Tabled
H. Drainage Repairs Completed – Wu Construction – Completed. Caps and trenches dug.
I. Hose Bib Repairs @ Building 2 & 4 – Maintco Construction – Repairs Approved.
J. #6104 Repair Request – ServPro Invoice & MaintcoBid Reviewed – 50% of ServPro Invoice approved to pay. Maintco bid proposal approved in part to repair Common Area & Select Items the Board presumed reasonable. RCA Management will prepare response to Owner.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description - Tabled
8. New Business
A. Bulletin Boards & ‘No Storage’ Signs - Table
B. Fire Alarm Monitoring & Maintenance – FPI – Approved for Scheduling. Notice to be mailed.
C. Chimney Inspection & Cleaning – Board to gain bids and scheduling for Association wide inspection & cleaning.
D. Chimney Collars – Board to Review via email.
E. Other?
9. Set Date, Time, & Location of Next Meeting – January 12
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 9:03pm
MINUTES- BOARD OF DIRECTORS MEETING-Approved
DECEMBER 8, 2010
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Kent Hutchins, Tom Smith, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *November 10, 2010 – Approved with 2 changes: to 7D. and 10. E strike italics.
3. Comments or Questions from Homeowners
A. New Dumpster Enclosures – Andrea Liggett, #4205 – reviewed suggestion: Board approved to add garbage and recycling signs as well as four convex mirrors.
B. Storage Room Lighting – Andrea Liggett, #4205 – RCA to replace bulbs.
C. Access to Snow Removal Supplies – Allan Fridson, #1105 – reviewed and the Board will pull supplies out and position outside under stairs at building 2 during inclimate weather.
D. Front Door Weather Stripping – Allan Fridson, #1105 – RCA will respond owner maintained item.
4. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #13 – Eggert Strand Hunt/Morrison Hershfield
c. *Restoration Project Cost Summary Thru November 30 - reviewed
B. Delinquency Update; Five Significant Balances as of November 31
#1106 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – IN COLLECTIONS
*Review Remaining Balances for Previous Owners of Unit #’s 1302, 5101 & 5301
- Balances of three units approved to write off as bad debt expense – portion will be applied to Bad Debt Expense budgeted with the Special Assessment.
5. Property Maintenance Report
A. Janitorial – Alta Building Services – No Report
B. Pest Control – Sprague Pest Solutions
a. *Crawl Space Vents – Jack Roach (owner of Sprague) called Board President and assured of improvement of performance.
C. Landscaping – Condo Commercial – no report
D. *2011 Resident Information Form Update – To Be Mailed w/ 2011 Budget – Approved to send
E. Lighting Repairs – Jones Lighting- repairs completed
F. Annual Nonprofit Corporation Report Filed – Secretary of State - completed
G. #2201 Chimney Inspection – Emerald City Chimney – chimney cleaning scheduled for unit #2201.
6. Committee Reports – Volunteers Needed!!! - Tabled
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
- Substantial Completion Expected on December 10th.
B. Parking Signs Installed - Completed
C. *Tree Evaluation/Updated Bid Proposal – Davey Tree – priority1& 2 pruning items approved.
D. Trail Maintenance Tentatively Scheduled for Monday, Dec. 13 – Mark Pieratt
E. *2011 Draft Budget Review - Board will review once recommended changes are added and approve via email in December.
a. *Review Special Assessment Expenses for Reclassifications – Board will review reclassifications to perform.
F. Draft Reserve Study – Morrison Hershfield – Ready to Finalize in December. Board to add Tree Maintenance to Reserve Study.
G. Historical Records Retention/Sample Retention Schedule - Tabled
H. Drainage Repairs Completed – Wu Construction – Completed. Caps and trenches dug.
I. Hose Bib Repairs @ Building 2 & 4 – Maintco Construction – Repairs Approved.
J. #6104 Repair Request – ServPro Invoice & MaintcoBid Reviewed – 50% of ServPro Invoice approved to pay. Maintco bid proposal approved in part to repair Common Area & Select Items the Board presumed reasonable. RCA Management will prepare response to Owner.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description - Tabled
8. New Business
A. Bulletin Boards & ‘No Storage’ Signs - Table
B. Fire Alarm Monitoring & Maintenance – FPI – Approved for Scheduling. Notice to be mailed.
C. Chimney Inspection & Cleaning – Board to gain bids and scheduling for Association wide inspection & cleaning.
D. Chimney Collars – Board to Review via email.
E. Other?
9. Set Date, Time, & Location of Next Meeting – January 12
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 9:03pm
Thursday, February 10, 2011
Annual Meeting March 15th, 2011
The annual meeting of the Sammamish Waterway HOA will be at 7:00 pm, March 15th at the Lake WA School District meeting room, Redmond Town Center.
As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update and elect positions for the board of directors whose terms are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest.
A quorum of 40%+ of owners is required to hold a valid meeting. Your proxy and vote is greatly needed if you cannot attend. 40% does not sound like a lot, but in years past it has been close, so please attend or send your proxy back. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.
Following the meeting, an update on the restoration project will be given and there will be an opportunity for questions.
As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update and elect positions for the board of directors whose terms are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest.
A quorum of 40%+ of owners is required to hold a valid meeting. Your proxy and vote is greatly needed if you cannot attend. 40% does not sound like a lot, but in years past it has been close, so please attend or send your proxy back. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.
Following the meeting, an update on the restoration project will be given and there will be an opportunity for questions.
Monthly Board Meetings
The Board of Directors has adopted a schedule of meeting each 2nd Wednesday of the month, conducting the regular business of the SWC Association. Typically these are to be held at 6:30pm at LWSD meeting room. Property owners are encouraged call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.
Wednesday, February 9, 2011
Board of Directors Meeting Minutes 11/10/2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
NOVEMBER 10, 2010
6:30 PM
1. Call Meeting to Order Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:36pm.
2. Approval of Previous Board Meeting Minutes
A. *October 13, 2010 – approved with minor changes. Changes have been updated in the October Minutes. Mary to send updated minutes to Rich Redelfs. Erik approves minutes, Kent Seconded.
3. Comments or Questions from Homeowners –
4. Owner of unit 6103. Owner to provide proof that all of the repairs completed were necessary.
5. Parking – 6306 Owner frustrated with motorcycles in car space. Board sees no current violation. Board will add that motorcycles will need parking permits when parked in spaces.
6.
7. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #12 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 31 = $1,950,000.00
The board approved the conversion of the line of credit to a loan on Oct 28, 2010 over email.
d. Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances as of October 31
#1106 – REFERRED TO COLLECTIONS in October 2010
#2303 – IN COLLECTIONS – served via publication
*#5101 – IN COLLECTIONS, New Owner: Fannie Mae– reject lawsuit for personal judgment
#5106 – IN COLLECTIONS – move forward with trustee sale.
*#5301 – IN COLLECTIONS, New Owner: Fed. Home Loan Mortgage Corp.
8. Property Maintenance Report
A. Restoration Update Mailed October 22, 2010 - mailer sent
B. Janitorial – Alta Building Services
a. Dumpster Areas Cleared & Items Under Stairs Removed – Rich contacted them and they were out.
C. Pest Control – Sprague Pest Solutions,
a. Secure All Open Crawl Space Vents - Rich submitted a picture to Sprague and a note to express our dissatisfaction with their work. Sprague to clear out the crawlspace prior to sealing the screens.
D. Annual Fire Extinguisher Maintenance Completed – FPI – work was completed
E. Landscaping – Condo Commercial – no update
F. 2010 Resident Information Form Update – 100/102 Received as of 11/10/10
a. Unit #’s Remaining: 1302 & 5301
9. Committee Reports – Volunteers Needed!!!
A. Landscaping - no change
B. Entrance Signage-- no change
C. Rules Enforcement- - no change
D. Community Website- - no change
E. Design/Color Committee- - no change
10. Old Business
A. Restoration Project – Eggert Strand Hunt Construction (ESH)/Morrison Hershfield (MH) – The only work remaining is the completion of the dumpster enclosures.
--All additional work for the correction of the sloping of the walkways, installation of hand rails, installation of walkway rails, still needs to be completed by subcontractor Prodex
--Issue at 6104 with mold on exterior wall. Still under investigation but the initial investigation indicated that while the molding and sheetrock was moist, the interior walls seemed dry. The unit is being monitored currently to gain insight into the source of the moisture.
--Completed punch list for everything in the exteriors.
--Board has approved expense to paint remaining cable boxes.
B. Install Parking Signs- Call Davis Signs to install these in November on a Tuesday at 12:30pm. Erik will be on site to meet them.
C. Tree Evaluation Bid Proposal – Davey Tree - Need a bid for the removal of the trees. Move forward with the pruning.
D. *Trail Maintenance Bid Proposal – Board has approved expense for trail maintenance bid. Expectation is that they are mowed down.
E. 2011 Draft Budget Review –
2011budget has not been approved yet.
F. Plumbing Repair Completed @ Building 5 – Bellevue Plumbing & Heating
G. Plumbing Leak @ 6103/6203 – Maintco Construction –see above
Tabled Until After Restoration Project:
F. Resident Manager Job Description - tabled
11. New Business
A. *Lighting Repairs – Jones Lighting – to be scheduled for anything that is not attached to a building.
B. Draft Reserve Study – Morrison Hershfield – Morrison Hershfield to take a look at the reserve study following the reclassification of funds.
C. Annual Nonprofit Corporation Report (Need Signature) – Secretary of State - signed
D. *Sample Retention Schedule – Sample schedule provided as guidance for what we need to keep in storage.
E. Wu Construction – 3 below grade drain lines in building 1, 2, and 3. Open drains throughout the community. Open drains need to be capped Building 2 had 2, Building 3 had 3, Building 4 had 3, Building 5 had 2, Building 6 and 1 had 0.
F. Plumber need to come out to address a leaking hose bib near building 4.
12. Set Date, Time, & Location of Next Meeting – December 8 at Lake Washington School District
13. Adjourn – 8:48pm
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
NOVEMBER 10, 2010
6:30 PM
1. Call Meeting to Order Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:36pm.
2. Approval of Previous Board Meeting Minutes
A. *October 13, 2010 – approved with minor changes. Changes have been updated in the October Minutes. Mary to send updated minutes to Rich Redelfs. Erik approves minutes, Kent Seconded.
3. Comments or Questions from Homeowners –
4. Owner of unit 6103. Owner to provide proof that all of the repairs completed were necessary.
5. Parking – 6306 Owner frustrated with motorcycles in car space. Board sees no current violation. Board will add that motorcycles will need parking permits when parked in spaces.
6.
7. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #12 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 31 = $1,950,000.00
The board approved the conversion of the line of credit to a loan on Oct 28, 2010 over email.
d. Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances as of October 31
#1106 – REFERRED TO COLLECTIONS in October 2010
#2303 – IN COLLECTIONS – served via publication
*#5101 – IN COLLECTIONS, New Owner: Fannie Mae– reject lawsuit for personal judgment
#5106 – IN COLLECTIONS – move forward with trustee sale.
*#5301 – IN COLLECTIONS, New Owner: Fed. Home Loan Mortgage Corp.
8. Property Maintenance Report
A. Restoration Update Mailed October 22, 2010 - mailer sent
B. Janitorial – Alta Building Services
a. Dumpster Areas Cleared & Items Under Stairs Removed – Rich contacted them and they were out.
C. Pest Control – Sprague Pest Solutions,
a. Secure All Open Crawl Space Vents - Rich submitted a picture to Sprague and a note to express our dissatisfaction with their work. Sprague to clear out the crawlspace prior to sealing the screens.
D. Annual Fire Extinguisher Maintenance Completed – FPI – work was completed
E. Landscaping – Condo Commercial – no update
F. 2010 Resident Information Form Update – 100/102 Received as of 11/10/10
a. Unit #’s Remaining: 1302 & 5301
9. Committee Reports – Volunteers Needed!!!
A. Landscaping - no change
B. Entrance Signage-- no change
C. Rules Enforcement- - no change
D. Community Website- - no change
E. Design/Color Committee- - no change
10. Old Business
A. Restoration Project – Eggert Strand Hunt Construction (ESH)/Morrison Hershfield (MH) – The only work remaining is the completion of the dumpster enclosures.
--All additional work for the correction of the sloping of the walkways, installation of hand rails, installation of walkway rails, still needs to be completed by subcontractor Prodex
--Issue at 6104 with mold on exterior wall. Still under investigation but the initial investigation indicated that while the molding and sheetrock was moist, the interior walls seemed dry. The unit is being monitored currently to gain insight into the source of the moisture.
--Completed punch list for everything in the exteriors.
--Board has approved expense to paint remaining cable boxes.
B. Install Parking Signs- Call Davis Signs to install these in November on a Tuesday at 12:30pm. Erik will be on site to meet them.
C. Tree Evaluation Bid Proposal – Davey Tree - Need a bid for the removal of the trees. Move forward with the pruning.
D. *Trail Maintenance Bid Proposal – Board has approved expense for trail maintenance bid. Expectation is that they are mowed down.
E. 2011 Draft Budget Review –
2011budget has not been approved yet.
F. Plumbing Repair Completed @ Building 5 – Bellevue Plumbing & Heating
G. Plumbing Leak @ 6103/6203 – Maintco Construction –see above
Tabled Until After Restoration Project:
F. Resident Manager Job Description - tabled
11. New Business
A. *Lighting Repairs – Jones Lighting – to be scheduled for anything that is not attached to a building.
B. Draft Reserve Study – Morrison Hershfield – Morrison Hershfield to take a look at the reserve study following the reclassification of funds.
C. Annual Nonprofit Corporation Report (Need Signature) – Secretary of State - signed
D. *Sample Retention Schedule – Sample schedule provided as guidance for what we need to keep in storage.
E. Wu Construction – 3 below grade drain lines in building 1, 2, and 3. Open drains throughout the community. Open drains need to be capped Building 2 had 2, Building 3 had 3, Building 4 had 3, Building 5 had 2, Building 6 and 1 had 0.
F. Plumber need to come out to address a leaking hose bib near building 4.
12. Set Date, Time, & Location of Next Meeting – December 8 at Lake Washington School District
13. Adjourn – 8:48pm
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