SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –APPROVED
OCTOBER 13, 2010
6:30 PM
1. Call Meeting to Order –Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:32pm.
2. Approval of Previous Board Meeting Minutes
A. *September 8, 2010 – Erik made a motion to approve; Kent seconded the motion.
3. Comments or Questions from Homeowners
A. #4201 – Request for Late Charge Waiver – in fairness to other owners, we are staying consistent and declining the request.
B. #4205 – Request for Late Charge Waiver – in fairness to other owners, we are staying consistent and declining the request.
C. #4302 – Request for Landscaping Modification– we will consider this when we look at landscaping improvements. Rich to follow up with owner thanking her for the suggestion.
4. Financial Report
A. *Financial Statement Review
a. Reserve Checks – Need Signatures – Kent and Erik signed
b. Payment Application #11 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 13= $1,950,000.00
d. *Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS – in collections, lender took possession
#2303 – IN COLLECTIONS – moved to Michigan, served via publication. Move to foreclosure.
#4303 – REFERRED TO COLLECTIONS 8/16/10 –
#5101 – IN COLLECTIONS – Federal Home Loan Mortgage
#5106 – IN COLLECTIONS – trustee sale 90 days from now
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters - done
B. Pest Control – Sprague Pest Solutions
a. Secure All Open Crawl Space Vents- done
C. Annual Fire Extinguisher Maintenance – FPI – Later this month
D. Landscaping – Condo Commercial
a. Clean Crawl Space Vents of Debris – Come back and finish cleaning.
E. 2010 Resident Information Form Update – 99/102 Received as of 10/13/10
a. Unit #’s Remaining: 1203, 1302 & 5301 -
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
*Permit approved by the City of Redmond, dumpster enclosure cost decreased by about $2500
*Evaluating the slopes of the walkway and drainage.
*Portions of the walkways will need to be replaced (at no additional cost) Send a letter to all of the owners notifying of this -starting in the next 7-10 days.
*Decision made to paint the flashing at the sky wall bump out.
*5 damaged doors have been replaced. Patching and repairs are being made to doors
*We have 15 additional light fixtures. We have already used 3.
B. Storage Room Hardware Replacement Completed Sept. 15– Bulger Safe & Lock – finished.
C. Review Signage in Common Area – Parking Signs - Areas for signs have been designated. Company will be hired to install, consult sprinkler lines.
D. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – completed.
E. Tree Evaluation Bid Proposal – Davey Tree. – Get a price for tree and stump removal. Erik will follow up with a revised specs and proposal.
E. Trail Maintenance Bid Proposal– Approved vendor to trim blackberry bushes across trail.
F. Plumbing Leak @ 6103/6203 – Maintco Construction
a. Board Approved Owner Request to Replace Drywall in Bathroom – confirmed
b. Owner of 6103 that Maintco turned off power in her unit causing food to spoil. Owner had multiple contractors in the unit in a specified period of time.
*It is impossible for us to determine if Maintco turned off the power. In any event it is not the associations responsibility to correct something that Maintco may or may not have done.
*Owner said there was water damage in the unit and has independently contracted a company to come to and assess damage. This is a request that should go through the board and be assessed by the board’s contract. Owner should stop work with the contractor and we will have ESH take a look.
Tabled Until After Restoration Project:
G. Resident Manager Job Description - tabled
8. New Business
A. 2011 Draft Budget Review – HOA fees will be projected to increase by 15.91%. Approval of budget tabled for future meeting
B. Plumbing Issue @ Building 5 – Bellevue Plumbing & Heating – done.
C. Other?
9. Set Date, Time, & Location of Next Meeting – November 10
10. Adjourn- adjourn 8:27pm
Sunday, November 14, 2010
Board of Directors Meeting Minutes Sept 8, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
SEPTEMBER 8, 2010
6:30 PM
1. Call Meeting to Order Tom Smith, Erik Noyd, Mary Allen, Derek Moore, Kent Hutchins, Richard Redelfs & Nathan Andres from RCA Management. Called to order at 6:36pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010—approved Erik moved to move, Tom seconded.
B. August 11, 2010 – approved Erik moved to move, Tom seconded.
3. Comments or Questions from Homeowners
A. #5204/6101/6201 Concern Regarding Parking Rule Changes – Put in the front window (Dash or mirror)
B. #4304 Concern Regarding Water on Exterior Walkways & Stairs – Ask ESH and Morrison Hershfield to look at this, evaluate each instance on a case by case basis to see if there is something that they can do. We will take this seriously if it can be corrected without great expense.
C. #2101 Request for Community Garage Sale – No because parking is a factor.
D. #4106 Concern Regarding Painting of Unit Entrance Doors – The other five edges are owner’s responsibilities. HOA will provide the color code and the brand.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures- Completed
b. Payment Application #10 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of September 8 = $1,350,000.00
d. Restoration Project Cost Summary – As the final payment is due we will seek council on appropriate loan balance and cash on hand. Erik made a motion to approve, Derek seconded.
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS
#2303 – IN COLLECTIONS – file a motion requesting that the court order service the debtor by publication.
#4303 – REFERRED TO COLLECTIONS 8/16/10 - just got referred to the attorney last month.
#5101 – IN COLLECTIONS -
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters -
B. Pest Control – Sprague Pest Solutions
C. Parking Violations
D. Irrigation – Condo Commercial
E. 2010 Resident Information Form Update – 98/102 Received as of 09/08/10
a. Unit #’s Remaining: 1203, 1302, 2303 & 5301
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled
E. Design/Color Committee- no action is required.
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
B. Storage Room Hardware Replacement Scheduled for Sept. 15– Bulger Safe & Lock
a. Two Keys Mailed to All Owners on August 13, 2010
b. Distribute Master Keys to Board Members
C. Three 2010/2011 SWC Parking Permits Mailed to All Owners on August 13, 2010
D. Review Signage in Common Area – Parking Signs - Kent to mark placement of signs and send to Rich.
E. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – move forward with numbering reserved spaces with stencils.
F. High Consumption Advisory – City of Redmond
G. Letter Regarding Six Month Super Priority Lien
H. Tight Lines at Building 4 – Wu Construction
I. Tree Evaluation Bid Proposal – Davey Tree. Kent, Erik, will do a walk through. Tom and Derek to attend if possible.
Tabled Until After Restoration Project:
J. Resident Manager Job Description – tabled.
K. Trail Maintenance - tabled
L. Other?
8. New Business
A. Plumbing Leak @ 6103/6203 – Maintco Construction. Tub drain and facet leaking.
B. Dumpster – Erik will go back and ask ESH to sharpen their pencils.
C. Permits – We are going to use the permits as currently planned
D. Other? Curb repair will be after the asphalt.
E. Blackberries – Get quote on cutting the blackberries back
F. Front Doors & Dents – We are appropriately replacing or repairing doors.
G. 2106 Kitchen Repairs. The owner’s signs that he accepted the kitchen without a countertop and sink. The amount will be refunded $808.
H. Bike Storage in Building 1 & 6 – Get a bid for a light to be installed.
9. Set Date, Time, & Location of Next Meeting – October 13.
10. Adjourn
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
SEPTEMBER 8, 2010
6:30 PM
1. Call Meeting to Order Tom Smith, Erik Noyd, Mary Allen, Derek Moore, Kent Hutchins, Richard Redelfs & Nathan Andres from RCA Management. Called to order at 6:36pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010—approved Erik moved to move, Tom seconded.
B. August 11, 2010 – approved Erik moved to move, Tom seconded.
3. Comments or Questions from Homeowners
A. #5204/6101/6201 Concern Regarding Parking Rule Changes – Put in the front window (Dash or mirror)
B. #4304 Concern Regarding Water on Exterior Walkways & Stairs – Ask ESH and Morrison Hershfield to look at this, evaluate each instance on a case by case basis to see if there is something that they can do. We will take this seriously if it can be corrected without great expense.
C. #2101 Request for Community Garage Sale – No because parking is a factor.
D. #4106 Concern Regarding Painting of Unit Entrance Doors – The other five edges are owner’s responsibilities. HOA will provide the color code and the brand.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures- Completed
b. Payment Application #10 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of September 8 = $1,350,000.00
d. Restoration Project Cost Summary – As the final payment is due we will seek council on appropriate loan balance and cash on hand. Erik made a motion to approve, Derek seconded.
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS
#2303 – IN COLLECTIONS – file a motion requesting that the court order service the debtor by publication.
#4303 – REFERRED TO COLLECTIONS 8/16/10 - just got referred to the attorney last month.
#5101 – IN COLLECTIONS -
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters -
B. Pest Control – Sprague Pest Solutions
C. Parking Violations
D. Irrigation – Condo Commercial
E. 2010 Resident Information Form Update – 98/102 Received as of 09/08/10
a. Unit #’s Remaining: 1203, 1302, 2303 & 5301
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled
E. Design/Color Committee- no action is required.
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
B. Storage Room Hardware Replacement Scheduled for Sept. 15– Bulger Safe & Lock
a. Two Keys Mailed to All Owners on August 13, 2010
b. Distribute Master Keys to Board Members
C. Three 2010/2011 SWC Parking Permits Mailed to All Owners on August 13, 2010
D. Review Signage in Common Area – Parking Signs - Kent to mark placement of signs and send to Rich.
E. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – move forward with numbering reserved spaces with stencils.
F. High Consumption Advisory – City of Redmond
G. Letter Regarding Six Month Super Priority Lien
H. Tight Lines at Building 4 – Wu Construction
I. Tree Evaluation Bid Proposal – Davey Tree. Kent, Erik, will do a walk through. Tom and Derek to attend if possible.
Tabled Until After Restoration Project:
J. Resident Manager Job Description – tabled.
K. Trail Maintenance - tabled
L. Other?
8. New Business
A. Plumbing Leak @ 6103/6203 – Maintco Construction. Tub drain and facet leaking.
B. Dumpster – Erik will go back and ask ESH to sharpen their pencils.
C. Permits – We are going to use the permits as currently planned
D. Other? Curb repair will be after the asphalt.
E. Blackberries – Get quote on cutting the blackberries back
F. Front Doors & Dents – We are appropriately replacing or repairing doors.
G. 2106 Kitchen Repairs. The owner’s signs that he accepted the kitchen without a countertop and sink. The amount will be refunded $808.
H. Bike Storage in Building 1 & 6 – Get a bid for a light to be installed.
9. Set Date, Time, & Location of Next Meeting – October 13.
10. Adjourn
Board of Directors Meeting Minutes Aug 11, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
AUGUST 11, 2010
6:30 PM
1. Call Meeting to Order: Tom Smith, Erik Noyd, Mary Allen, Richard Redelfs & Nathan Andrews from RCA Management. Called to order at 6:45pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010 – will do by email
3. Comments or Questions from Homeowners
A. #3304 Concern Regarding Parking Rule Changes – The board reviewed this concern and will take it into an account in the rules of the parking policy.
B. #4304 Concern Regarding Parking Rule Changes– The board reviewed this concern and will take it into an account in the rules of the parking policy.
C. #4301 Concern Regarding Tile – If there has been damage from construction, the association will consider that. There does not seem to any indication that there is evidence that there was damage.
D. #4301 Concern Regarding Window Rebate – The windows are the associations’ and the window rebate will go into the association’s fund. This is being viewed as the scope of the restoration project. Rich will draft a response and send to the board for review.
E. #5203 Satellite Dish Request & Concern Regarding Noise – We can allow satellite dishes as long as it doesn’t penetrate into the common areas. Rich will send a letter to the owner #5303 asking for proof that they obtained approval to change the hardwood flooring.
F. #2302 Submitted a concern about his door being unlocked. This has happened 3 times to Brad.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures
b. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield: Payment was $275,586. $288k outstanding. Withdraw 250k from the loan. Restoration Project Loan Balance as of August 11 = $1,100,000.00
c. Restoration Project Cost Summary– Rich will have an update by next meeting.
B. Delinquency Update; Six Significant Balances As of July 31 – we will monitor new delinquencies
#1203 – $441.70
#4303 – $663.64
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – $461.70
#6105 – $255.00
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Run performed on June 2 – Request for a dump run and go through with the flat bladed shovel.
b. Flat Bladed Shovel Around Dumpsters
B. Pest Control – Sprague Pest Solutions
a. Wasp Nest at #6301
C. Parking Violations
D. Irrigation – Condo Commercial. – Jacob is going to have an electrician take a look. Electrician was supposed to come out this week. No update. Rich will follow up with Jacob.
E. 2010 Resident Information Form Update – 96/102 Received as of 08/11/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – Rich will keep following up.
F. Plumbing issue in one of the buildings 6203 and 6103 and it was concluded that it is the homeowners responsibility. The owner is going to discontinue use until it is repaired.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Davie Tree is going to provide an update to Rich for the next meeting
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH) – ESH is working on getting a quote for the garbage disposal. Bldg 6 will remain in the same configuration, Dumpster in front of Bldg 3 will remain the same configuration due to space limitations. Dumpster by bldg. 4 will now have 2 enclosures within the existing space. One will be for garbage, the other for recycling. The recycling in front of bldg. 3 will be moved. The design will be improved for this center along with the center in front of bldg. 1.
B. Storage Room Hardware Replacement – Bulger Safe & Lock – Rich has the keys and will be sending them out in padded envelopes for storage rooms and bike units. Rich to email the rules to the board members for approval so we can send it with the key.
C. Review Signage in Common Area – Parking Signs –We have the new signs which will be installed. Mary will send out a proposed location for the 10 signs and 2 red signs.
D. Seal Coat/Asphalt/Curb Bid Proposals – Northwest, Superior, & Rainier – We have decided to move forward with Rainier. Erik makes a motion to approve, Tom seconded. Add curb stop and handicap. Ensure bid is includes all stencils. Follow up with the logistics around process. We will need have of the parking lot useable at all times.
E. Illegal Alteration – Cat Door Installed Through Siding @ #7414 -
a. Owner Responded This Was Not at His Unit – board has notified all owners that they cannot modify exterior without written permission.
F. High Consumption Advisory – City of Redmond – Level of consumption was not out of line.
G. Draft Letter Regarding Six Month Super Priority Lien – Rich will send the letter to the bank.
H. Tight Line at Building 4 – Wu Construction - We need to have Rota Rooter come out to fix this.
I. Tree Evaluation – Davey Tree. Update will be given next meeting.
J. Door Paint – Paint will be redone. Costs will be determined. Some of the doors are not fixable.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – no update
L. Trail Maintenance – no update
M. Other? – no update
8. New Business
A. Building 2 Crawl Space – no update
B. Property Map – Rich made a map with the grid
C. Parking Permit – addressed earlier in the meeting, tabled for next meeting.
D. Kitchen – numbers from ESH requested. Tom to provide a letter to the association indicating that he is responsible for the countertop
9. Set Date, Time, & Location of Next Meeting – Sept 8 at 6:30pm at LWSD
10. Adjourn
BOARD OF DIRECTORS MEETING
AUGUST 11, 2010
6:30 PM
1. Call Meeting to Order: Tom Smith, Erik Noyd, Mary Allen, Richard Redelfs & Nathan Andrews from RCA Management. Called to order at 6:45pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010 – will do by email
3. Comments or Questions from Homeowners
A. #3304 Concern Regarding Parking Rule Changes – The board reviewed this concern and will take it into an account in the rules of the parking policy.
B. #4304 Concern Regarding Parking Rule Changes– The board reviewed this concern and will take it into an account in the rules of the parking policy.
C. #4301 Concern Regarding Tile – If there has been damage from construction, the association will consider that. There does not seem to any indication that there is evidence that there was damage.
D. #4301 Concern Regarding Window Rebate – The windows are the associations’ and the window rebate will go into the association’s fund. This is being viewed as the scope of the restoration project. Rich will draft a response and send to the board for review.
E. #5203 Satellite Dish Request & Concern Regarding Noise – We can allow satellite dishes as long as it doesn’t penetrate into the common areas. Rich will send a letter to the owner #5303 asking for proof that they obtained approval to change the hardwood flooring.
F. #2302 Submitted a concern about his door being unlocked. This has happened 3 times to Brad.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures
b. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield: Payment was $275,586. $288k outstanding. Withdraw 250k from the loan. Restoration Project Loan Balance as of August 11 = $1,100,000.00
c. Restoration Project Cost Summary– Rich will have an update by next meeting.
B. Delinquency Update; Six Significant Balances As of July 31 – we will monitor new delinquencies
#1203 – $441.70
#4303 – $663.64
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – $461.70
#6105 – $255.00
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Run performed on June 2 – Request for a dump run and go through with the flat bladed shovel.
b. Flat Bladed Shovel Around Dumpsters
B. Pest Control – Sprague Pest Solutions
a. Wasp Nest at #6301
C. Parking Violations
D. Irrigation – Condo Commercial. – Jacob is going to have an electrician take a look. Electrician was supposed to come out this week. No update. Rich will follow up with Jacob.
E. 2010 Resident Information Form Update – 96/102 Received as of 08/11/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – Rich will keep following up.
F. Plumbing issue in one of the buildings 6203 and 6103 and it was concluded that it is the homeowners responsibility. The owner is going to discontinue use until it is repaired.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Davie Tree is going to provide an update to Rich for the next meeting
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH) – ESH is working on getting a quote for the garbage disposal. Bldg 6 will remain in the same configuration, Dumpster in front of Bldg 3 will remain the same configuration due to space limitations. Dumpster by bldg. 4 will now have 2 enclosures within the existing space. One will be for garbage, the other for recycling. The recycling in front of bldg. 3 will be moved. The design will be improved for this center along with the center in front of bldg. 1.
B. Storage Room Hardware Replacement – Bulger Safe & Lock – Rich has the keys and will be sending them out in padded envelopes for storage rooms and bike units. Rich to email the rules to the board members for approval so we can send it with the key.
C. Review Signage in Common Area – Parking Signs –We have the new signs which will be installed. Mary will send out a proposed location for the 10 signs and 2 red signs.
D. Seal Coat/Asphalt/Curb Bid Proposals – Northwest, Superior, & Rainier – We have decided to move forward with Rainier. Erik makes a motion to approve, Tom seconded. Add curb stop and handicap. Ensure bid is includes all stencils. Follow up with the logistics around process. We will need have of the parking lot useable at all times.
E. Illegal Alteration – Cat Door Installed Through Siding @ #7414 -
a. Owner Responded This Was Not at His Unit – board has notified all owners that they cannot modify exterior without written permission.
F. High Consumption Advisory – City of Redmond – Level of consumption was not out of line.
G. Draft Letter Regarding Six Month Super Priority Lien – Rich will send the letter to the bank.
H. Tight Line at Building 4 – Wu Construction - We need to have Rota Rooter come out to fix this.
I. Tree Evaluation – Davey Tree. Update will be given next meeting.
J. Door Paint – Paint will be redone. Costs will be determined. Some of the doors are not fixable.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – no update
L. Trail Maintenance – no update
M. Other? – no update
8. New Business
A. Building 2 Crawl Space – no update
B. Property Map – Rich made a map with the grid
C. Parking Permit – addressed earlier in the meeting, tabled for next meeting.
D. Kitchen – numbers from ESH requested. Tom to provide a letter to the association indicating that he is responsible for the countertop
9. Set Date, Time, & Location of Next Meeting – Sept 8 at 6:30pm at LWSD
10. Adjourn
Board of Directors Meeting Minutes July 14th, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JULY 14, 2010
6:30 PM
1. Call Meeting to Order at 6:40pm – Derek Moore, Kent Hutchins, Mary Allen, Erik Noyd, Tom Smith, Richard Redelfs & Nathan Andrews from RCA Management
2. Approval of Previous Board Meeting Minutes
A. May 12, 2010 – motion to approve the May Minutes by Derek Moore and Erik Noyd seconded it.
3. Comments or Questions from Homeowners
A. #5106 Request for Fine Waived – we will waive the fee once we receive the form.
B. #5106 Noise Complaint – Owner forwarded an email from the tenant, coming from the unit above. Rich will send the standard letter to the owner of the alleged resident that was making the noise.
C. #2302 Questions Regarding Restoration Project –
a. Wanted to know if things are on budget or on track? We are mailing information, yes we are on budget, and schedule for completion is 3rd week in August.
b. Is Erik being paid as a board member? No. Erik is being compensated as his role as a construction liaison starting April 14, 2010.
c. Additional Costs – All unexpected costs have been communicated throughout this project but have not exceeded the contingency fund we held. A detail of the items will be included in the next mailing.
D. #5306 Regarding Bike Rooms
a. Send a letter (in the next packet) to homeowners asking them to tag their bikes so we can identify the bike
E. #1105
a. Wanted to ensure that there are latches on the doors. Yes there are latches.
b. Previously there was a bracket in the center. There is a need for a center support in the 8’ window. Erik will ask ESH about the possibility of drilling into the window.
c. For Sale signs on Leary are obstructing the view
d. Flood insurance – SWC is not in a flood zone and flood insurance is not something that is a required insurance.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures - collected
b. CDARS Investments Changed to DDM at Renewal – Foundation Bank
c. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield
d. Restoration Project Loan Balance as of July 14 = $1,100,000.00 – to help facilitate payment of the last invoice.
e. Restoration Construction Loan Period Extended since the project has been pushed out.
f. Restoration Project Cost Summary. Original budget 3870857.70, amount spent is 3104612.54
B. Delinquency Update; Six Accounts > 60 Days Past Due As of June 30 –Talking to attorney, may be to our advantage requesting payment up to 6 months of past dues. On occasion the banks may paid although we may not be entitled.
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance & Repairs Completed – Jones Lighting – repairs have been completed.
B. Janitorial – Alta Building Services -
a. Dump Run performed on June 2
b. Flat Bladed Shovel Around Dumpsters – if this did occur, then they should come out and clean them again.
C. Pest Control – Sprague Pest Solutions – no major reports
D. Parking Violations - no major reports. Remind workers not to park in the lot and litter.
E. Irrigation – Condo Commercial – broken supply by building 5. Followed up with ESH – we have had that repaired.
F. 2010 Resident Information Form Update – 96/102 Received as of 07/14/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – will continue to follow up
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – prioritize the list of the top 3 improvements. Drainage, level, add grass seed. Davey Tree experts will come out and provide a recommendation on the health of our trees.
B. Entrance Signage - Rich will bring sample bricks
C. Rules Enforcement – no update
D. Community Website– this is cost prohibitive.
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH)
a. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH – We agreed to keep the mailbox hutches and re-roof and paint. The plan is to rebuild the dumpster enclosure as is without project management from Morrison Hershfield. Go station to station, consider the space and restrictions of waste management.
b. Rebate Received – PSE/ECOS – Received.
c. Draft Notice Regarding Common Area Penetrations & Project Update
i. Add excerpt from association rules on not penetrating the siding.
ii. Add note about a future mailing for parking passes & storage unit keys
iii. Tag bikes
iv. Communicate the requirements of a screen doors.
v. (Do asphalt project, then put up the signs and distribute parking passes)
d. Attorney Letter Representing Employees of Subcontractor Time to Time Const.- association receive a letter from an attorney representing laborers. Claim made in the letter and the association withheld the amount from ESH to protect the association.
B. Fire Alarm Troubleshooting & Repair – FPI
a. Fire Alarm for Damaged Heat Detector @ #3304 on May 10 – owner must pay
b. Building 1 Lost Communication May 3, Proposal for Panel Replacement
c. #2301 Heat Detector – owner must pay.
d. With regard to FPi – we will pay half of the amount – 6 mon. worth
C. Parking Enforcement & Violation Forms, Parking Rules Amendments –approved in the May meeting.
D. Declaration Amendment Recorded – in the May Meeting, available upon request.
E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 –Rich and Nathan resolved this issue.
F. Draft Resolution for Screen/Security Doors – Dark Brown, Charcoal or Black - confirmed, will finalize via email.
G. Storage Room Hardware Replacement – Bulger Safe & Lock – Storage and Bike Room keys will be ordered and distributed in a padded envelope. Send 2 of each per owner.
H. New Towing/Impound Contract Completed – Mac Towing
a. New Mac Towing Signage Installed at Entrances – Kent will identify where to put them and we will install them. Rich to email area map.
b. Additional Signs in Storage
I. Review Signage in Common Area – Parking Signs
J. Mailboxes - addressed
K. Seal Coat/Asphalt/Curb Bids – Northwest, Superior, & Rainier – Seal, Curbs, Paint: we are in the process of getting bids. They will be emailed to the board next week.
L. Illegal Alteration – Cat Door Installed through siding @ #7414 – A letter has been communicated to the owner.
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
N. Trail Maintenance - Tabled
O. Other?
8. New Business
A. High Consumption Advisory – City of Redmond – We have note this advisory.
B. Letter Regarding Six Month Super Priority Lien – Purchased the unit and are required to pay the assessment.
C. Building 2 Crawl Space & Tight Line at Building 4 – Wu Construction – fix the sump pump. Had them come out to do additional work.
D. Front Doors – They closed the doors when they paint was still wet and now the dents are very obvious.
E. Water Pressure - When they changed the regulator, the water pressure was reduced.
F. Other?
9. Set Date, Time, & Location of Next Meeting – August 11 –
10. Adjourn – 8:55pm
BOARD OF DIRECTORS MEETING MINUTES
JULY 14, 2010
6:30 PM
1. Call Meeting to Order at 6:40pm – Derek Moore, Kent Hutchins, Mary Allen, Erik Noyd, Tom Smith, Richard Redelfs & Nathan Andrews from RCA Management
2. Approval of Previous Board Meeting Minutes
A. May 12, 2010 – motion to approve the May Minutes by Derek Moore and Erik Noyd seconded it.
3. Comments or Questions from Homeowners
A. #5106 Request for Fine Waived – we will waive the fee once we receive the form.
B. #5106 Noise Complaint – Owner forwarded an email from the tenant, coming from the unit above. Rich will send the standard letter to the owner of the alleged resident that was making the noise.
C. #2302 Questions Regarding Restoration Project –
a. Wanted to know if things are on budget or on track? We are mailing information, yes we are on budget, and schedule for completion is 3rd week in August.
b. Is Erik being paid as a board member? No. Erik is being compensated as his role as a construction liaison starting April 14, 2010.
c. Additional Costs – All unexpected costs have been communicated throughout this project but have not exceeded the contingency fund we held. A detail of the items will be included in the next mailing.
D. #5306 Regarding Bike Rooms
a. Send a letter (in the next packet) to homeowners asking them to tag their bikes so we can identify the bike
E. #1105
a. Wanted to ensure that there are latches on the doors. Yes there are latches.
b. Previously there was a bracket in the center. There is a need for a center support in the 8’ window. Erik will ask ESH about the possibility of drilling into the window.
c. For Sale signs on Leary are obstructing the view
d. Flood insurance – SWC is not in a flood zone and flood insurance is not something that is a required insurance.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures - collected
b. CDARS Investments Changed to DDM at Renewal – Foundation Bank
c. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield
d. Restoration Project Loan Balance as of July 14 = $1,100,000.00 – to help facilitate payment of the last invoice.
e. Restoration Construction Loan Period Extended since the project has been pushed out.
f. Restoration Project Cost Summary. Original budget 3870857.70, amount spent is 3104612.54
B. Delinquency Update; Six Accounts > 60 Days Past Due As of June 30 –Talking to attorney, may be to our advantage requesting payment up to 6 months of past dues. On occasion the banks may paid although we may not be entitled.
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance & Repairs Completed – Jones Lighting – repairs have been completed.
B. Janitorial – Alta Building Services -
a. Dump Run performed on June 2
b. Flat Bladed Shovel Around Dumpsters – if this did occur, then they should come out and clean them again.
C. Pest Control – Sprague Pest Solutions – no major reports
D. Parking Violations - no major reports. Remind workers not to park in the lot and litter.
E. Irrigation – Condo Commercial – broken supply by building 5. Followed up with ESH – we have had that repaired.
F. 2010 Resident Information Form Update – 96/102 Received as of 07/14/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – will continue to follow up
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – prioritize the list of the top 3 improvements. Drainage, level, add grass seed. Davey Tree experts will come out and provide a recommendation on the health of our trees.
B. Entrance Signage - Rich will bring sample bricks
C. Rules Enforcement – no update
D. Community Website– this is cost prohibitive.
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH)
a. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH – We agreed to keep the mailbox hutches and re-roof and paint. The plan is to rebuild the dumpster enclosure as is without project management from Morrison Hershfield. Go station to station, consider the space and restrictions of waste management.
b. Rebate Received – PSE/ECOS – Received.
c. Draft Notice Regarding Common Area Penetrations & Project Update
i. Add excerpt from association rules on not penetrating the siding.
ii. Add note about a future mailing for parking passes & storage unit keys
iii. Tag bikes
iv. Communicate the requirements of a screen doors.
v. (Do asphalt project, then put up the signs and distribute parking passes)
d. Attorney Letter Representing Employees of Subcontractor Time to Time Const.- association receive a letter from an attorney representing laborers. Claim made in the letter and the association withheld the amount from ESH to protect the association.
B. Fire Alarm Troubleshooting & Repair – FPI
a. Fire Alarm for Damaged Heat Detector @ #3304 on May 10 – owner must pay
b. Building 1 Lost Communication May 3, Proposal for Panel Replacement
c. #2301 Heat Detector – owner must pay.
d. With regard to FPi – we will pay half of the amount – 6 mon. worth
C. Parking Enforcement & Violation Forms, Parking Rules Amendments –approved in the May meeting.
D. Declaration Amendment Recorded – in the May Meeting, available upon request.
E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 –Rich and Nathan resolved this issue.
F. Draft Resolution for Screen/Security Doors – Dark Brown, Charcoal or Black - confirmed, will finalize via email.
G. Storage Room Hardware Replacement – Bulger Safe & Lock – Storage and Bike Room keys will be ordered and distributed in a padded envelope. Send 2 of each per owner.
H. New Towing/Impound Contract Completed – Mac Towing
a. New Mac Towing Signage Installed at Entrances – Kent will identify where to put them and we will install them. Rich to email area map.
b. Additional Signs in Storage
I. Review Signage in Common Area – Parking Signs
J. Mailboxes - addressed
K. Seal Coat/Asphalt/Curb Bids – Northwest, Superior, & Rainier – Seal, Curbs, Paint: we are in the process of getting bids. They will be emailed to the board next week.
L. Illegal Alteration – Cat Door Installed through siding @ #7414 – A letter has been communicated to the owner.
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
N. Trail Maintenance - Tabled
O. Other?
8. New Business
A. High Consumption Advisory – City of Redmond – We have note this advisory.
B. Letter Regarding Six Month Super Priority Lien – Purchased the unit and are required to pay the assessment.
C. Building 2 Crawl Space & Tight Line at Building 4 – Wu Construction – fix the sump pump. Had them come out to do additional work.
D. Front Doors – They closed the doors when they paint was still wet and now the dents are very obvious.
E. Water Pressure - When they changed the regulator, the water pressure was reduced.
F. Other?
9. Set Date, Time, & Location of Next Meeting – August 11 –
10. Adjourn – 8:55pm
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