Board Of Directors Meeting Minutes - April 14th 2010

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
APRIL 14, 2010
6:30 PM

1. Call Meeting to Order – Called to order at 6:30pm. Kent Hutchings, Tom Smith, Erik Noyd, Derek Moore, and Mary Allen. Rich Redelfs & Nathan Andrews from RCA Management.

2. Approval of Previous Board Meeting Minutes – February 22, 2010 –Approved unanimously & March 11 (Abbreviated) –Tabled until next meeting

3. Comments or Questions from Homeowners
A. Seven Emails Regarding Paint Survey – Patricia McNabb, #4301. The board reviewed all of the emails concerning the color selection process. The board has responded to the concerns and considers the topic resolved.
B. Referrals for Interior Painting & Concern Regarding Project – John Kappler. The board reviewed this owners’ communication.
C. Frank Mann #6306 – Requested to have no roof structure over the 3rd floor deck to be open. The board reviewed this request and agreed that we would stick with the existing plan.

4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Renewals –The money from the CDARs and Special Assessment less approximately 50k will go toward the next invoice. The remaining balance of the invoice will be paid from the line of credit.
b. Payment Application #5 – Eggert Strand Hunt/Morrison Hershfield – The association is paying invoices relative to the progress made by ESH and as advised by MH.
B. Delinquency Update; Five Accounts > 60 Days Past Due As of March 31
#1302 – $3,984.38; IN COLLECTIONS
#2205 – $4,326.62; IN COLLECTIONS
#2303 – $2,469.24; IN COLLECTIONS (Review Attorney Recommendation). For Unit 2303, Erik Noyd moves to go forward with the personal judgment. Derek Moore seconded.
#5106 – $3,110.40; IN COLLECTIONS – Rich will follow up to see if there has been a response from the owner. If there has not been any response by 4/19/10 then the current offer will be off the table. We will ask for a recommendation for moving forward with a personal judgment or foreclosure.
#5301 – $2,720.76; IN COLLECTIONS – Unit has been foreclosed upon, property owned by the bank.

5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting – Due to construction, install flood light on building 2. Fix light at the Sammamish Waterway Sign entrance.
B. Janitorial – Alta Building Services – No update
C. Pest Control – Sprague Pest Solutions – No update
D. 2010 Resident Information Form Update – 75/102 Received as of 04/14/10 -- Will follow up with fines for the owners who don’t respond by 4/30/10
E. Parking Violations – #’s 1 & 3 – cars had expired tabs, sent a letter. Rich to follow up with #1 to have her send the tabs to 15852 and advise her that we will need her to move the cars to do construction on the car ports.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – tabled
B. Rules Enforcement– tabled
C. Community Website– tabled
D. Design/Color Committee–
• Accent Color for 2&5will be changed to a comparable lighter tone. The Accent Color for 1&4 will be changed to a darker tone.
• Reviewed and approved numbers selection for buildings
• Reviewed and approved building lights

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
a. Rebate for Window Upgrade – ECOS/PSE. This rebate is on track, our rebate has been granted for the windows and back light fixture.
b. Cable TV Outlet Troubles – Haven’t received any additional notifications of issues
c. Tax Write Off Information Posted on Association Website – Has been posted on the website
d. Carports, Mailbox Hutches & Dumpster Enclosure Design – Approved going forward with ESH as the carport redo into the project in the last meeting. Will need to get a construction permit for the carports. Redmond Town Center has granted us access to their 3rd floor garage during the construction – but we will need to limit it to 20 cars with permits. Dumpster design is TBD. Carports will need to be vented.
B. Fire Alarm Troubleshooting & Repair – FPI
a. FPI Invoices for Repairs at #’s 6104 & 2102 – Invoice of $438.01 paid for by the owner for 2102. Invoice of $733.66. Homeowner of 6104 to pay $280 plus tax and the HOA will pay $475 plus tax. Derek Moore made a motion and Erik Noyd seconded.
C. Parking Enforcement & Violation Forms
a. Draft Parking Rules Amendments. First sixty days we will issue warnings, but after that cars will be subject to being towed. Signs will be put in with the same timing as the permit.
D. Proposed Declaration Amendment 47/50 votes received approved the amendment. The attorney mentioned that we could hold the vote open until the next annual meeting.
E. Storage Locker Damage – Dan Posluns, #3106 & 5303 Rich was going to go through all of the storage units to check for damages.


Tabled Until After Restoration Project:
F. Review Signage in Common Area – Reviewed some sign options and pricing. Erik will follow up with the sign company that is doing the building signs. We are looking to do a two sided sign, possibly like the one at Woodland Trails.
G. Resident Manager Job Description - Tabled
H. Trail Maintenance - Tabled
I. Other?

8. New Business
A. Screen Doors & Security Doors – Needs to be kept in good repair and consistent color.
B. Crawlspaces – Wu Construction & Sprague Pest Control – Work to be completed very soon.
C. Bid for Storage Room Hardware Replacement – Bulger Safe & Lock. Move forward with sending a letter to notify owners that we are getting the new storage unit locks, changing the keys.
D. Other –
• Caulking solution to be applied around entry way door trim to ensure waterproofing. Board approved unanimously
• Build a covered structure over the panel on Building 5. Board approved unanimously
• Rich to follow up with the lawn company to ensure that they are moving near the trail, especially on account of the fact that most of the lawn is gone.
• Erik Noyd made a request for to the board to get compensated for past and future work completed above and beyond normal board duties. Erik will not be voting on the approval of this request. The remaining board members decided to think about this request, but no decision was made tonight

9. Set Date, Time, & Location of Next Meeting – 2nd Wednesday of every month, May 12 will be the next board meeting

10. Adjourn – Meeting adjourned at 9:20pm

Annual Owners Meeting Minutes - March 11th, 2010

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
ANNUAL OWNERS MEETING –Approved
MARCH 11, 2010
7:00 PM


AGENDA

• CALL TO ORDER – 7:00 PM Meeting called to order at 7:10pm by Erik Noyd. Board members in attendance were: Njord Folgedalen, Kent Hutchings, Tom Smith, Erik Noyd and Mary Allen
o INTRODUCTIONS
o ROLL CALL – 49 homeowners were present at roll call
o ESTABLISH A QUORUM (40%)

• PRESENT PROOF OF NOTICE OF MEETING
o NOTICE MAILED TO ALL OWNERS ON FEBRUARY 6, 2010

• APPROVAL OF PRECEDING OWNERS MEETING MINUTES – Motion to approve minutes were made by the owner of 1-206 and seconded by the owner of 2-302. Meetings were unanimously approved.
o MAY 13, 2009 ANNUAL OWNERS MEETING MINUTES

• REPORTS OF OFFICERS
o PRESIDENT’S REPORT – ACCOMPLISHMENTS IN 2009 Erik Noyd discussed the restoration project beginning with the procurement of the loan, affects of the economic climate, beginning of construction, meeting checkpoints and consultants hired. Other items included general maintained of the condo, parking regulations, and insurance changes
o TREASURER’S REPORT – YEAR 2009 SUMMARY For full report, please see the income/expenses statement for Period 12/01/09 to 12/31/09

• ELECTIONS – TWO OPENINGS
o TWO 2-YEAR TERMS EXPIRING 2012
o SELECTION OF ELECTION COMMITTEE
o NOMINATIONS Kent Hutchings nominated; Derek Moore nominated
o DISCUSSION
o VOTE Motion to approve the nominations made by owner of 4-102; motion seconded by owner of 2-302.
o RESULTS Unanimous verbal approval of the election for Kent Hutchings and Derek Moore for two the open board positions

• UNFINISHED BUSINESS – NONE

• NEW BUSINESS
o OWNER VOTE ON DECLARATION AMENDMENT TO ADD THE NON-JUDICIAL FORECLOSURE REMEDY There was not the required amount of owners in attendance to declare an outcome on the amendment. Rich Redelfs, RCA Management will consult with attorney to see if it is possible to contact owners that did not vote to complete this process

• ADJOURNMENT Meeting adjourned at 7:58pm

• OPEN HOMEOWNER’S FORUM Forum continued for approximately 1 hour with representatives from TR Eggert and Morrison Hershfield.


*** 2010 BOARD MEMBERS – Please stay for a brief Board meeting to elect officers.