Several owners have requested the cost for the windows included in our restoration project. The requests are coming from a desire to take advantage of the Federal Tax Credit(s) available. Anyone using this information should carefully examine the rules and qualification requirements for the credit.
Use your percentage of ownership to determine your portion of this cost. Your percentage of ownership may be found in the SWC declarations or on your deed.
A letter with details and a cost breakdown about all windows is available by going to the ESH web site (www.eggertstrandhunt.com) go to our bulletin board and user-sammamish/pswd waterway. The information available is posted there. You may also request it by contacting Rich Redelfs, RCA Management.
Saturday, March 6, 2010
Monday, March 1, 2010
Minutes-Board of Directors Meeting Jan 28th, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 28, 2010
6:30 PM
1. Call Meeting to Order
6:38pm. Meeting attended by Erik Noyd, Kent Hutchings, and Mary Allen. Nathan Andres, Property Manager from RCA Management: Rich Redelfs
2. Approval of Previous Board Meeting Minutes
December 8, 2009 & Abbreviated Board of Director’s Meeting January 4, 2010. Kent Hutchings moved to approve the Dec 8, 2009 minutes and Erik Noyd seconded. Kent Hutchings moved to approve the Jan 4, 2010 minutes, Mary Allen seconded.
3. Comments or Questions from Homeowners
A. Car Break In Reported by Owner Joanne Powell
The board reminds owners to remove valuables from their car. If any owner sees suspicious activity, contact the police immediately.
B. Question Regarding Tax Write-Off for New Windows
Erik Noyd will ask ESH to identify the total costs of windows and installation. At this time, it is unconfirmed if the windows qualify for a tax write off. We will respond to the owner with their cost which will be % ownership multiplied by total costs of windows and installation.
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
Per loan documents, we must invest $1M into the project before we start drawing from the loan. No current action needed.
b. Payment Application #2 – Eggert Strand Hunt/Morrison Hershfield
c. WAFED Accounts Closed
B. Delinquency Update ; Five Accounts > 30 Days Past Due As of Dec. 31, 2009
No new delinquencies
#1302 – $2,933.88; IN COLLECTIONS- Erik Noyd moved forward with judicial foreclosure, Kent Hutchings seconded
#2205 – $2,908.30; IN COLLECTIONS
#2303 – $1,678.60; IN COLLECTIONS
#5106 – $2,087.00; IN COLLECTIONS
#5301 – $2,720.76; IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting
a. Building 2 Flood Lights (Front & Back) – Walk through completed, Rich will do another walkthrough after the board meeting on 1/28/10 – to create a punch list of lights that still need attention.
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
B. Janitorial – Alta Building Services
C. Dryer Vent Cleaning Follow Up – Vent Masters
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
D. Pest Control Contract – Sprague Pest Solutions – Rich to determine our currently balance
E. 2010 Resident Information Form Update - Rich will aggregate the information from the forms.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – No update
B. Rules Enforcement– No update
C. Community Website– No update
D. Design/Color Committee– Mary makes a motion to approve the color committee’s recommendation. Kent Hutchings seconded.
a. Buildings 1/4 – Reddish Hue
b. Buildings 2/5 – Yellow Hue
c. Buildings 3/6 – Greyish Hue
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
d. Cable Upgrade/ FIOS Concluded that it did not make sense to install FIOS System underneath the siding. This project has been postponed as there may be some financial incentives to add this at a later date.
e. Window Upgrade Options - Resolved.
f. Potential Rebate for Window Upgrade – ECOS/PSE- Still investigating.
g. Building 6 Roof Replacement- Still working on components and looking to work on the flat roof installation in about 1 week. Compare price from Maintco with that of ESH to fix the damaged unit in Building 6
h. Window Installation - Proceeding
i. Cable TV Outlet Troubles- Mailing was sent to the community today. Asked owners to report any cable outlets that are not working
j. Satellite Dishes-Reminder to NOT install dishes to the structure in any way
B. Annual Fire Alarm Inspection Performed Nov. 14 – FPI
a. Bldg. 4 All Units & Bldg. 6 Floor 1 Troubleshooting Scheduled for February 15 – FPI is requesting access to all units in Building 4. Need to get into all of the 1st floor units. Confirm that ESH is comfortable accompanying FPI by accessing units. Owners will need to do one of the following: be home to physically allow access, authorize access via the key provided to ESH (owner must individually confirm that this is an approved use of key) or a locksmith will enter the unit. Rich will draft a letter to attach to the certified legal letter to the board prior to sending to owners.
b. Access Required; Protocol on Access into Units – Attorney Michael Padilla
C. Parking Enforcement & Violation Forms
a. Visitor Parking Permits –Create the signs and permits.
D. Insurance Coverage Increased general liability insurance coverage.
E. Dumpster Enclosure Design–Tabled
Tabled Until After Restoration Project:
F. Review Signage in Common Area –Tabled
G. Resident Manager Job Description –Tabled
H. Trail Maintenance –Tabled
I. Other?
8. New Business
A. Request to Install Hard Surface Flooring from Claudette Gilbert, #3304–This was approved unanimously by the board via email.
B. Annual Meeting Preparation –Erik Noyd to check on board room availability during the week of Mar 22 for annual board meeting
C. EHS got the ability to bury cables to the wall cavity. Erik Noyd moved to authorize this decision and Kent Hutchings seconded the motion
D. Kim Stewart, the color consultant: 25-30 hrs over the original proposal. Charges $65/hr. She asked for $1250 + tax for compensation. Mary Allen moves to approve this and Kent Hutchings seconds it.
E. Signs
a. Large Numbers – continue discussion with vendors
b. Range Numbers– continue discussion with vendors
c. Individual Unit Numbers– continue discussion with vendors
d. Entry Way Signs– continue discussion with vendors
9. Set Date, Time, & Location of Next Meeting – Tentatively holding Feb 22, 6:30pm LWSD
10. Adjourn – 8:02pm
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 28, 2010
6:30 PM
1. Call Meeting to Order
6:38pm. Meeting attended by Erik Noyd, Kent Hutchings, and Mary Allen. Nathan Andres, Property Manager from RCA Management: Rich Redelfs
2. Approval of Previous Board Meeting Minutes
December 8, 2009 & Abbreviated Board of Director’s Meeting January 4, 2010. Kent Hutchings moved to approve the Dec 8, 2009 minutes and Erik Noyd seconded. Kent Hutchings moved to approve the Jan 4, 2010 minutes, Mary Allen seconded.
3. Comments or Questions from Homeowners
A. Car Break In Reported by Owner Joanne Powell
The board reminds owners to remove valuables from their car. If any owner sees suspicious activity, contact the police immediately.
B. Question Regarding Tax Write-Off for New Windows
Erik Noyd will ask ESH to identify the total costs of windows and installation. At this time, it is unconfirmed if the windows qualify for a tax write off. We will respond to the owner with their cost which will be % ownership multiplied by total costs of windows and installation.
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
Per loan documents, we must invest $1M into the project before we start drawing from the loan. No current action needed.
b. Payment Application #2 – Eggert Strand Hunt/Morrison Hershfield
c. WAFED Accounts Closed
B. Delinquency Update ; Five Accounts > 30 Days Past Due As of Dec. 31, 2009
No new delinquencies
#1302 – $2,933.88; IN COLLECTIONS- Erik Noyd moved forward with judicial foreclosure, Kent Hutchings seconded
#2205 – $2,908.30; IN COLLECTIONS
#2303 – $1,678.60; IN COLLECTIONS
#5106 – $2,087.00; IN COLLECTIONS
#5301 – $2,720.76; IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting
a. Building 2 Flood Lights (Front & Back) – Walk through completed, Rich will do another walkthrough after the board meeting on 1/28/10 – to create a punch list of lights that still need attention.
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
B. Janitorial – Alta Building Services
C. Dryer Vent Cleaning Follow Up – Vent Masters
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
D. Pest Control Contract – Sprague Pest Solutions – Rich to determine our currently balance
E. 2010 Resident Information Form Update - Rich will aggregate the information from the forms.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – No update
B. Rules Enforcement– No update
C. Community Website– No update
D. Design/Color Committee– Mary makes a motion to approve the color committee’s recommendation. Kent Hutchings seconded.
a. Buildings 1/4 – Reddish Hue
b. Buildings 2/5 – Yellow Hue
c. Buildings 3/6 – Greyish Hue
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
d. Cable Upgrade/ FIOS Concluded that it did not make sense to install FIOS System underneath the siding. This project has been postponed as there may be some financial incentives to add this at a later date.
e. Window Upgrade Options - Resolved.
f. Potential Rebate for Window Upgrade – ECOS/PSE- Still investigating.
g. Building 6 Roof Replacement- Still working on components and looking to work on the flat roof installation in about 1 week. Compare price from Maintco with that of ESH to fix the damaged unit in Building 6
h. Window Installation - Proceeding
i. Cable TV Outlet Troubles- Mailing was sent to the community today. Asked owners to report any cable outlets that are not working
j. Satellite Dishes-Reminder to NOT install dishes to the structure in any way
B. Annual Fire Alarm Inspection Performed Nov. 14 – FPI
a. Bldg. 4 All Units & Bldg. 6 Floor 1 Troubleshooting Scheduled for February 15 – FPI is requesting access to all units in Building 4. Need to get into all of the 1st floor units. Confirm that ESH is comfortable accompanying FPI by accessing units. Owners will need to do one of the following: be home to physically allow access, authorize access via the key provided to ESH (owner must individually confirm that this is an approved use of key) or a locksmith will enter the unit. Rich will draft a letter to attach to the certified legal letter to the board prior to sending to owners.
b. Access Required; Protocol on Access into Units – Attorney Michael Padilla
C. Parking Enforcement & Violation Forms
a. Visitor Parking Permits –Create the signs and permits.
D. Insurance Coverage Increased general liability insurance coverage.
E. Dumpster Enclosure Design–Tabled
Tabled Until After Restoration Project:
F. Review Signage in Common Area –Tabled
G. Resident Manager Job Description –Tabled
H. Trail Maintenance –Tabled
I. Other?
8. New Business
A. Request to Install Hard Surface Flooring from Claudette Gilbert, #3304–This was approved unanimously by the board via email.
B. Annual Meeting Preparation –Erik Noyd to check on board room availability during the week of Mar 22 for annual board meeting
C. EHS got the ability to bury cables to the wall cavity. Erik Noyd moved to authorize this decision and Kent Hutchings seconded the motion
D. Kim Stewart, the color consultant: 25-30 hrs over the original proposal. Charges $65/hr. She asked for $1250 + tax for compensation. Mary Allen moves to approve this and Kent Hutchings seconds it.
E. Signs
a. Large Numbers – continue discussion with vendors
b. Range Numbers– continue discussion with vendors
c. Individual Unit Numbers– continue discussion with vendors
d. Entry Way Signs– continue discussion with vendors
9. Set Date, Time, & Location of Next Meeting – Tentatively holding Feb 22, 6:30pm LWSD
10. Adjourn – 8:02pm
Annual Meeting March 11th, 2010, 7-9PM
The annual meeting of the Sammamish Waterway HOA will be at 7:00 pm, March 11th at the Lake WA School District meeting room, Redmond Town Center.
As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update, elect 2 positions for the board of directors (The positions held by Kent Hutchings and Robert (Njord) Folgadalen are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest. In addition, a vote will be taken by the association with regard to a declaration amendment approved by the board of directors. A copy of this amendment was mailed to all owners.
A quorum of 40%+ of owners is required to hold a valid meeting and a "yes vote" of 60% is required to pass the declaration amendment. Your proxy and vote is desperately needed if you cannot attend. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.
At the meeting, an update on the restoration project will be given and there will be an opportunity for questions.
As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update, elect 2 positions for the board of directors (The positions held by Kent Hutchings and Robert (Njord) Folgadalen are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest. In addition, a vote will be taken by the association with regard to a declaration amendment approved by the board of directors. A copy of this amendment was mailed to all owners.
A quorum of 40%+ of owners is required to hold a valid meeting and a "yes vote" of 60% is required to pass the declaration amendment. Your proxy and vote is desperately needed if you cannot attend. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.
At the meeting, an update on the restoration project will be given and there will be an opportunity for questions.
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