SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –APPROVED
OCTOBER 13, 2010
6:30 PM
1. Call Meeting to Order –Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:32pm.
2. Approval of Previous Board Meeting Minutes
A. *September 8, 2010 – Erik made a motion to approve; Kent seconded the motion.
3. Comments or Questions from Homeowners
A. #4201 – Request for Late Charge Waiver – in fairness to other owners, we are staying consistent and declining the request.
B. #4205 – Request for Late Charge Waiver – in fairness to other owners, we are staying consistent and declining the request.
C. #4302 – Request for Landscaping Modification– we will consider this when we look at landscaping improvements. Rich to follow up with owner thanking her for the suggestion.
4. Financial Report
A. *Financial Statement Review
a. Reserve Checks – Need Signatures – Kent and Erik signed
b. Payment Application #11 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 13= $1,950,000.00
d. *Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS – in collections, lender took possession
#2303 – IN COLLECTIONS – moved to Michigan, served via publication. Move to foreclosure.
#4303 – REFERRED TO COLLECTIONS 8/16/10 –
#5101 – IN COLLECTIONS – Federal Home Loan Mortgage
#5106 – IN COLLECTIONS – trustee sale 90 days from now
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters - done
B. Pest Control – Sprague Pest Solutions
a. Secure All Open Crawl Space Vents- done
C. Annual Fire Extinguisher Maintenance – FPI – Later this month
D. Landscaping – Condo Commercial
a. Clean Crawl Space Vents of Debris – Come back and finish cleaning.
E. 2010 Resident Information Form Update – 99/102 Received as of 10/13/10
a. Unit #’s Remaining: 1203, 1302 & 5301 -
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
*Permit approved by the City of Redmond, dumpster enclosure cost decreased by about $2500
*Evaluating the slopes of the walkway and drainage.
*Portions of the walkways will need to be replaced (at no additional cost) Send a letter to all of the owners notifying of this -starting in the next 7-10 days.
*Decision made to paint the flashing at the sky wall bump out.
*5 damaged doors have been replaced. Patching and repairs are being made to doors
*We have 15 additional light fixtures. We have already used 3.
B. Storage Room Hardware Replacement Completed Sept. 15– Bulger Safe & Lock – finished.
C. Review Signage in Common Area – Parking Signs - Areas for signs have been designated. Company will be hired to install, consult sprinkler lines.
D. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – completed.
E. Tree Evaluation Bid Proposal – Davey Tree. – Get a price for tree and stump removal. Erik will follow up with a revised specs and proposal.
E. Trail Maintenance Bid Proposal– Approved vendor to trim blackberry bushes across trail.
F. Plumbing Leak @ 6103/6203 – Maintco Construction
a. Board Approved Owner Request to Replace Drywall in Bathroom – confirmed
b. Owner of 6103 that Maintco turned off power in her unit causing food to spoil. Owner had multiple contractors in the unit in a specified period of time.
*It is impossible for us to determine if Maintco turned off the power. In any event it is not the associations responsibility to correct something that Maintco may or may not have done.
*Owner said there was water damage in the unit and has independently contracted a company to come to and assess damage. This is a request that should go through the board and be assessed by the board’s contract. Owner should stop work with the contractor and we will have ESH take a look.
Tabled Until After Restoration Project:
G. Resident Manager Job Description - tabled
8. New Business
A. 2011 Draft Budget Review – HOA fees will be projected to increase by 15.91%. Approval of budget tabled for future meeting
B. Plumbing Issue @ Building 5 – Bellevue Plumbing & Heating – done.
C. Other?
9. Set Date, Time, & Location of Next Meeting – November 10
10. Adjourn- adjourn 8:27pm
Sunday, November 14, 2010
Board of Directors Meeting Minutes Sept 8, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
SEPTEMBER 8, 2010
6:30 PM
1. Call Meeting to Order Tom Smith, Erik Noyd, Mary Allen, Derek Moore, Kent Hutchins, Richard Redelfs & Nathan Andres from RCA Management. Called to order at 6:36pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010—approved Erik moved to move, Tom seconded.
B. August 11, 2010 – approved Erik moved to move, Tom seconded.
3. Comments or Questions from Homeowners
A. #5204/6101/6201 Concern Regarding Parking Rule Changes – Put in the front window (Dash or mirror)
B. #4304 Concern Regarding Water on Exterior Walkways & Stairs – Ask ESH and Morrison Hershfield to look at this, evaluate each instance on a case by case basis to see if there is something that they can do. We will take this seriously if it can be corrected without great expense.
C. #2101 Request for Community Garage Sale – No because parking is a factor.
D. #4106 Concern Regarding Painting of Unit Entrance Doors – The other five edges are owner’s responsibilities. HOA will provide the color code and the brand.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures- Completed
b. Payment Application #10 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of September 8 = $1,350,000.00
d. Restoration Project Cost Summary – As the final payment is due we will seek council on appropriate loan balance and cash on hand. Erik made a motion to approve, Derek seconded.
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS
#2303 – IN COLLECTIONS – file a motion requesting that the court order service the debtor by publication.
#4303 – REFERRED TO COLLECTIONS 8/16/10 - just got referred to the attorney last month.
#5101 – IN COLLECTIONS -
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters -
B. Pest Control – Sprague Pest Solutions
C. Parking Violations
D. Irrigation – Condo Commercial
E. 2010 Resident Information Form Update – 98/102 Received as of 09/08/10
a. Unit #’s Remaining: 1203, 1302, 2303 & 5301
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled
E. Design/Color Committee- no action is required.
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
B. Storage Room Hardware Replacement Scheduled for Sept. 15– Bulger Safe & Lock
a. Two Keys Mailed to All Owners on August 13, 2010
b. Distribute Master Keys to Board Members
C. Three 2010/2011 SWC Parking Permits Mailed to All Owners on August 13, 2010
D. Review Signage in Common Area – Parking Signs - Kent to mark placement of signs and send to Rich.
E. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – move forward with numbering reserved spaces with stencils.
F. High Consumption Advisory – City of Redmond
G. Letter Regarding Six Month Super Priority Lien
H. Tight Lines at Building 4 – Wu Construction
I. Tree Evaluation Bid Proposal – Davey Tree. Kent, Erik, will do a walk through. Tom and Derek to attend if possible.
Tabled Until After Restoration Project:
J. Resident Manager Job Description – tabled.
K. Trail Maintenance - tabled
L. Other?
8. New Business
A. Plumbing Leak @ 6103/6203 – Maintco Construction. Tub drain and facet leaking.
B. Dumpster – Erik will go back and ask ESH to sharpen their pencils.
C. Permits – We are going to use the permits as currently planned
D. Other? Curb repair will be after the asphalt.
E. Blackberries – Get quote on cutting the blackberries back
F. Front Doors & Dents – We are appropriately replacing or repairing doors.
G. 2106 Kitchen Repairs. The owner’s signs that he accepted the kitchen without a countertop and sink. The amount will be refunded $808.
H. Bike Storage in Building 1 & 6 – Get a bid for a light to be installed.
9. Set Date, Time, & Location of Next Meeting – October 13.
10. Adjourn
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
SEPTEMBER 8, 2010
6:30 PM
1. Call Meeting to Order Tom Smith, Erik Noyd, Mary Allen, Derek Moore, Kent Hutchins, Richard Redelfs & Nathan Andres from RCA Management. Called to order at 6:36pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010—approved Erik moved to move, Tom seconded.
B. August 11, 2010 – approved Erik moved to move, Tom seconded.
3. Comments or Questions from Homeowners
A. #5204/6101/6201 Concern Regarding Parking Rule Changes – Put in the front window (Dash or mirror)
B. #4304 Concern Regarding Water on Exterior Walkways & Stairs – Ask ESH and Morrison Hershfield to look at this, evaluate each instance on a case by case basis to see if there is something that they can do. We will take this seriously if it can be corrected without great expense.
C. #2101 Request for Community Garage Sale – No because parking is a factor.
D. #4106 Concern Regarding Painting of Unit Entrance Doors – The other five edges are owner’s responsibilities. HOA will provide the color code and the brand.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures- Completed
b. Payment Application #10 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of September 8 = $1,350,000.00
d. Restoration Project Cost Summary – As the final payment is due we will seek council on appropriate loan balance and cash on hand. Erik made a motion to approve, Derek seconded.
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS
#2303 – IN COLLECTIONS – file a motion requesting that the court order service the debtor by publication.
#4303 – REFERRED TO COLLECTIONS 8/16/10 - just got referred to the attorney last month.
#5101 – IN COLLECTIONS -
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters -
B. Pest Control – Sprague Pest Solutions
C. Parking Violations
D. Irrigation – Condo Commercial
E. 2010 Resident Information Form Update – 98/102 Received as of 09/08/10
a. Unit #’s Remaining: 1203, 1302, 2303 & 5301
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled
E. Design/Color Committee- no action is required.
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
B. Storage Room Hardware Replacement Scheduled for Sept. 15– Bulger Safe & Lock
a. Two Keys Mailed to All Owners on August 13, 2010
b. Distribute Master Keys to Board Members
C. Three 2010/2011 SWC Parking Permits Mailed to All Owners on August 13, 2010
D. Review Signage in Common Area – Parking Signs - Kent to mark placement of signs and send to Rich.
E. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – move forward with numbering reserved spaces with stencils.
F. High Consumption Advisory – City of Redmond
G. Letter Regarding Six Month Super Priority Lien
H. Tight Lines at Building 4 – Wu Construction
I. Tree Evaluation Bid Proposal – Davey Tree. Kent, Erik, will do a walk through. Tom and Derek to attend if possible.
Tabled Until After Restoration Project:
J. Resident Manager Job Description – tabled.
K. Trail Maintenance - tabled
L. Other?
8. New Business
A. Plumbing Leak @ 6103/6203 – Maintco Construction. Tub drain and facet leaking.
B. Dumpster – Erik will go back and ask ESH to sharpen their pencils.
C. Permits – We are going to use the permits as currently planned
D. Other? Curb repair will be after the asphalt.
E. Blackberries – Get quote on cutting the blackberries back
F. Front Doors & Dents – We are appropriately replacing or repairing doors.
G. 2106 Kitchen Repairs. The owner’s signs that he accepted the kitchen without a countertop and sink. The amount will be refunded $808.
H. Bike Storage in Building 1 & 6 – Get a bid for a light to be installed.
9. Set Date, Time, & Location of Next Meeting – October 13.
10. Adjourn
Board of Directors Meeting Minutes Aug 11, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
AUGUST 11, 2010
6:30 PM
1. Call Meeting to Order: Tom Smith, Erik Noyd, Mary Allen, Richard Redelfs & Nathan Andrews from RCA Management. Called to order at 6:45pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010 – will do by email
3. Comments or Questions from Homeowners
A. #3304 Concern Regarding Parking Rule Changes – The board reviewed this concern and will take it into an account in the rules of the parking policy.
B. #4304 Concern Regarding Parking Rule Changes– The board reviewed this concern and will take it into an account in the rules of the parking policy.
C. #4301 Concern Regarding Tile – If there has been damage from construction, the association will consider that. There does not seem to any indication that there is evidence that there was damage.
D. #4301 Concern Regarding Window Rebate – The windows are the associations’ and the window rebate will go into the association’s fund. This is being viewed as the scope of the restoration project. Rich will draft a response and send to the board for review.
E. #5203 Satellite Dish Request & Concern Regarding Noise – We can allow satellite dishes as long as it doesn’t penetrate into the common areas. Rich will send a letter to the owner #5303 asking for proof that they obtained approval to change the hardwood flooring.
F. #2302 Submitted a concern about his door being unlocked. This has happened 3 times to Brad.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures
b. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield: Payment was $275,586. $288k outstanding. Withdraw 250k from the loan. Restoration Project Loan Balance as of August 11 = $1,100,000.00
c. Restoration Project Cost Summary– Rich will have an update by next meeting.
B. Delinquency Update; Six Significant Balances As of July 31 – we will monitor new delinquencies
#1203 – $441.70
#4303 – $663.64
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – $461.70
#6105 – $255.00
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Run performed on June 2 – Request for a dump run and go through with the flat bladed shovel.
b. Flat Bladed Shovel Around Dumpsters
B. Pest Control – Sprague Pest Solutions
a. Wasp Nest at #6301
C. Parking Violations
D. Irrigation – Condo Commercial. – Jacob is going to have an electrician take a look. Electrician was supposed to come out this week. No update. Rich will follow up with Jacob.
E. 2010 Resident Information Form Update – 96/102 Received as of 08/11/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – Rich will keep following up.
F. Plumbing issue in one of the buildings 6203 and 6103 and it was concluded that it is the homeowners responsibility. The owner is going to discontinue use until it is repaired.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Davie Tree is going to provide an update to Rich for the next meeting
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH) – ESH is working on getting a quote for the garbage disposal. Bldg 6 will remain in the same configuration, Dumpster in front of Bldg 3 will remain the same configuration due to space limitations. Dumpster by bldg. 4 will now have 2 enclosures within the existing space. One will be for garbage, the other for recycling. The recycling in front of bldg. 3 will be moved. The design will be improved for this center along with the center in front of bldg. 1.
B. Storage Room Hardware Replacement – Bulger Safe & Lock – Rich has the keys and will be sending them out in padded envelopes for storage rooms and bike units. Rich to email the rules to the board members for approval so we can send it with the key.
C. Review Signage in Common Area – Parking Signs –We have the new signs which will be installed. Mary will send out a proposed location for the 10 signs and 2 red signs.
D. Seal Coat/Asphalt/Curb Bid Proposals – Northwest, Superior, & Rainier – We have decided to move forward with Rainier. Erik makes a motion to approve, Tom seconded. Add curb stop and handicap. Ensure bid is includes all stencils. Follow up with the logistics around process. We will need have of the parking lot useable at all times.
E. Illegal Alteration – Cat Door Installed Through Siding @ #7414 -
a. Owner Responded This Was Not at His Unit – board has notified all owners that they cannot modify exterior without written permission.
F. High Consumption Advisory – City of Redmond – Level of consumption was not out of line.
G. Draft Letter Regarding Six Month Super Priority Lien – Rich will send the letter to the bank.
H. Tight Line at Building 4 – Wu Construction - We need to have Rota Rooter come out to fix this.
I. Tree Evaluation – Davey Tree. Update will be given next meeting.
J. Door Paint – Paint will be redone. Costs will be determined. Some of the doors are not fixable.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – no update
L. Trail Maintenance – no update
M. Other? – no update
8. New Business
A. Building 2 Crawl Space – no update
B. Property Map – Rich made a map with the grid
C. Parking Permit – addressed earlier in the meeting, tabled for next meeting.
D. Kitchen – numbers from ESH requested. Tom to provide a letter to the association indicating that he is responsible for the countertop
9. Set Date, Time, & Location of Next Meeting – Sept 8 at 6:30pm at LWSD
10. Adjourn
BOARD OF DIRECTORS MEETING
AUGUST 11, 2010
6:30 PM
1. Call Meeting to Order: Tom Smith, Erik Noyd, Mary Allen, Richard Redelfs & Nathan Andrews from RCA Management. Called to order at 6:45pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010 – will do by email
3. Comments or Questions from Homeowners
A. #3304 Concern Regarding Parking Rule Changes – The board reviewed this concern and will take it into an account in the rules of the parking policy.
B. #4304 Concern Regarding Parking Rule Changes– The board reviewed this concern and will take it into an account in the rules of the parking policy.
C. #4301 Concern Regarding Tile – If there has been damage from construction, the association will consider that. There does not seem to any indication that there is evidence that there was damage.
D. #4301 Concern Regarding Window Rebate – The windows are the associations’ and the window rebate will go into the association’s fund. This is being viewed as the scope of the restoration project. Rich will draft a response and send to the board for review.
E. #5203 Satellite Dish Request & Concern Regarding Noise – We can allow satellite dishes as long as it doesn’t penetrate into the common areas. Rich will send a letter to the owner #5303 asking for proof that they obtained approval to change the hardwood flooring.
F. #2302 Submitted a concern about his door being unlocked. This has happened 3 times to Brad.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures
b. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield: Payment was $275,586. $288k outstanding. Withdraw 250k from the loan. Restoration Project Loan Balance as of August 11 = $1,100,000.00
c. Restoration Project Cost Summary– Rich will have an update by next meeting.
B. Delinquency Update; Six Significant Balances As of July 31 – we will monitor new delinquencies
#1203 – $441.70
#4303 – $663.64
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – $461.70
#6105 – $255.00
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Run performed on June 2 – Request for a dump run and go through with the flat bladed shovel.
b. Flat Bladed Shovel Around Dumpsters
B. Pest Control – Sprague Pest Solutions
a. Wasp Nest at #6301
C. Parking Violations
D. Irrigation – Condo Commercial. – Jacob is going to have an electrician take a look. Electrician was supposed to come out this week. No update. Rich will follow up with Jacob.
E. 2010 Resident Information Form Update – 96/102 Received as of 08/11/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – Rich will keep following up.
F. Plumbing issue in one of the buildings 6203 and 6103 and it was concluded that it is the homeowners responsibility. The owner is going to discontinue use until it is repaired.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Davie Tree is going to provide an update to Rich for the next meeting
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH) – ESH is working on getting a quote for the garbage disposal. Bldg 6 will remain in the same configuration, Dumpster in front of Bldg 3 will remain the same configuration due to space limitations. Dumpster by bldg. 4 will now have 2 enclosures within the existing space. One will be for garbage, the other for recycling. The recycling in front of bldg. 3 will be moved. The design will be improved for this center along with the center in front of bldg. 1.
B. Storage Room Hardware Replacement – Bulger Safe & Lock – Rich has the keys and will be sending them out in padded envelopes for storage rooms and bike units. Rich to email the rules to the board members for approval so we can send it with the key.
C. Review Signage in Common Area – Parking Signs –We have the new signs which will be installed. Mary will send out a proposed location for the 10 signs and 2 red signs.
D. Seal Coat/Asphalt/Curb Bid Proposals – Northwest, Superior, & Rainier – We have decided to move forward with Rainier. Erik makes a motion to approve, Tom seconded. Add curb stop and handicap. Ensure bid is includes all stencils. Follow up with the logistics around process. We will need have of the parking lot useable at all times.
E. Illegal Alteration – Cat Door Installed Through Siding @ #7414 -
a. Owner Responded This Was Not at His Unit – board has notified all owners that they cannot modify exterior without written permission.
F. High Consumption Advisory – City of Redmond – Level of consumption was not out of line.
G. Draft Letter Regarding Six Month Super Priority Lien – Rich will send the letter to the bank.
H. Tight Line at Building 4 – Wu Construction - We need to have Rota Rooter come out to fix this.
I. Tree Evaluation – Davey Tree. Update will be given next meeting.
J. Door Paint – Paint will be redone. Costs will be determined. Some of the doors are not fixable.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – no update
L. Trail Maintenance – no update
M. Other? – no update
8. New Business
A. Building 2 Crawl Space – no update
B. Property Map – Rich made a map with the grid
C. Parking Permit – addressed earlier in the meeting, tabled for next meeting.
D. Kitchen – numbers from ESH requested. Tom to provide a letter to the association indicating that he is responsible for the countertop
9. Set Date, Time, & Location of Next Meeting – Sept 8 at 6:30pm at LWSD
10. Adjourn
Board of Directors Meeting Minutes July 14th, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JULY 14, 2010
6:30 PM
1. Call Meeting to Order at 6:40pm – Derek Moore, Kent Hutchins, Mary Allen, Erik Noyd, Tom Smith, Richard Redelfs & Nathan Andrews from RCA Management
2. Approval of Previous Board Meeting Minutes
A. May 12, 2010 – motion to approve the May Minutes by Derek Moore and Erik Noyd seconded it.
3. Comments or Questions from Homeowners
A. #5106 Request for Fine Waived – we will waive the fee once we receive the form.
B. #5106 Noise Complaint – Owner forwarded an email from the tenant, coming from the unit above. Rich will send the standard letter to the owner of the alleged resident that was making the noise.
C. #2302 Questions Regarding Restoration Project –
a. Wanted to know if things are on budget or on track? We are mailing information, yes we are on budget, and schedule for completion is 3rd week in August.
b. Is Erik being paid as a board member? No. Erik is being compensated as his role as a construction liaison starting April 14, 2010.
c. Additional Costs – All unexpected costs have been communicated throughout this project but have not exceeded the contingency fund we held. A detail of the items will be included in the next mailing.
D. #5306 Regarding Bike Rooms
a. Send a letter (in the next packet) to homeowners asking them to tag their bikes so we can identify the bike
E. #1105
a. Wanted to ensure that there are latches on the doors. Yes there are latches.
b. Previously there was a bracket in the center. There is a need for a center support in the 8’ window. Erik will ask ESH about the possibility of drilling into the window.
c. For Sale signs on Leary are obstructing the view
d. Flood insurance – SWC is not in a flood zone and flood insurance is not something that is a required insurance.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures - collected
b. CDARS Investments Changed to DDM at Renewal – Foundation Bank
c. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield
d. Restoration Project Loan Balance as of July 14 = $1,100,000.00 – to help facilitate payment of the last invoice.
e. Restoration Construction Loan Period Extended since the project has been pushed out.
f. Restoration Project Cost Summary. Original budget 3870857.70, amount spent is 3104612.54
B. Delinquency Update; Six Accounts > 60 Days Past Due As of June 30 –Talking to attorney, may be to our advantage requesting payment up to 6 months of past dues. On occasion the banks may paid although we may not be entitled.
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance & Repairs Completed – Jones Lighting – repairs have been completed.
B. Janitorial – Alta Building Services -
a. Dump Run performed on June 2
b. Flat Bladed Shovel Around Dumpsters – if this did occur, then they should come out and clean them again.
C. Pest Control – Sprague Pest Solutions – no major reports
D. Parking Violations - no major reports. Remind workers not to park in the lot and litter.
E. Irrigation – Condo Commercial – broken supply by building 5. Followed up with ESH – we have had that repaired.
F. 2010 Resident Information Form Update – 96/102 Received as of 07/14/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – will continue to follow up
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – prioritize the list of the top 3 improvements. Drainage, level, add grass seed. Davey Tree experts will come out and provide a recommendation on the health of our trees.
B. Entrance Signage - Rich will bring sample bricks
C. Rules Enforcement – no update
D. Community Website– this is cost prohibitive.
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH)
a. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH – We agreed to keep the mailbox hutches and re-roof and paint. The plan is to rebuild the dumpster enclosure as is without project management from Morrison Hershfield. Go station to station, consider the space and restrictions of waste management.
b. Rebate Received – PSE/ECOS – Received.
c. Draft Notice Regarding Common Area Penetrations & Project Update
i. Add excerpt from association rules on not penetrating the siding.
ii. Add note about a future mailing for parking passes & storage unit keys
iii. Tag bikes
iv. Communicate the requirements of a screen doors.
v. (Do asphalt project, then put up the signs and distribute parking passes)
d. Attorney Letter Representing Employees of Subcontractor Time to Time Const.- association receive a letter from an attorney representing laborers. Claim made in the letter and the association withheld the amount from ESH to protect the association.
B. Fire Alarm Troubleshooting & Repair – FPI
a. Fire Alarm for Damaged Heat Detector @ #3304 on May 10 – owner must pay
b. Building 1 Lost Communication May 3, Proposal for Panel Replacement
c. #2301 Heat Detector – owner must pay.
d. With regard to FPi – we will pay half of the amount – 6 mon. worth
C. Parking Enforcement & Violation Forms, Parking Rules Amendments –approved in the May meeting.
D. Declaration Amendment Recorded – in the May Meeting, available upon request.
E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 –Rich and Nathan resolved this issue.
F. Draft Resolution for Screen/Security Doors – Dark Brown, Charcoal or Black - confirmed, will finalize via email.
G. Storage Room Hardware Replacement – Bulger Safe & Lock – Storage and Bike Room keys will be ordered and distributed in a padded envelope. Send 2 of each per owner.
H. New Towing/Impound Contract Completed – Mac Towing
a. New Mac Towing Signage Installed at Entrances – Kent will identify where to put them and we will install them. Rich to email area map.
b. Additional Signs in Storage
I. Review Signage in Common Area – Parking Signs
J. Mailboxes - addressed
K. Seal Coat/Asphalt/Curb Bids – Northwest, Superior, & Rainier – Seal, Curbs, Paint: we are in the process of getting bids. They will be emailed to the board next week.
L. Illegal Alteration – Cat Door Installed through siding @ #7414 – A letter has been communicated to the owner.
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
N. Trail Maintenance - Tabled
O. Other?
8. New Business
A. High Consumption Advisory – City of Redmond – We have note this advisory.
B. Letter Regarding Six Month Super Priority Lien – Purchased the unit and are required to pay the assessment.
C. Building 2 Crawl Space & Tight Line at Building 4 – Wu Construction – fix the sump pump. Had them come out to do additional work.
D. Front Doors – They closed the doors when they paint was still wet and now the dents are very obvious.
E. Water Pressure - When they changed the regulator, the water pressure was reduced.
F. Other?
9. Set Date, Time, & Location of Next Meeting – August 11 –
10. Adjourn – 8:55pm
BOARD OF DIRECTORS MEETING MINUTES
JULY 14, 2010
6:30 PM
1. Call Meeting to Order at 6:40pm – Derek Moore, Kent Hutchins, Mary Allen, Erik Noyd, Tom Smith, Richard Redelfs & Nathan Andrews from RCA Management
2. Approval of Previous Board Meeting Minutes
A. May 12, 2010 – motion to approve the May Minutes by Derek Moore and Erik Noyd seconded it.
3. Comments or Questions from Homeowners
A. #5106 Request for Fine Waived – we will waive the fee once we receive the form.
B. #5106 Noise Complaint – Owner forwarded an email from the tenant, coming from the unit above. Rich will send the standard letter to the owner of the alleged resident that was making the noise.
C. #2302 Questions Regarding Restoration Project –
a. Wanted to know if things are on budget or on track? We are mailing information, yes we are on budget, and schedule for completion is 3rd week in August.
b. Is Erik being paid as a board member? No. Erik is being compensated as his role as a construction liaison starting April 14, 2010.
c. Additional Costs – All unexpected costs have been communicated throughout this project but have not exceeded the contingency fund we held. A detail of the items will be included in the next mailing.
D. #5306 Regarding Bike Rooms
a. Send a letter (in the next packet) to homeowners asking them to tag their bikes so we can identify the bike
E. #1105
a. Wanted to ensure that there are latches on the doors. Yes there are latches.
b. Previously there was a bracket in the center. There is a need for a center support in the 8’ window. Erik will ask ESH about the possibility of drilling into the window.
c. For Sale signs on Leary are obstructing the view
d. Flood insurance – SWC is not in a flood zone and flood insurance is not something that is a required insurance.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures - collected
b. CDARS Investments Changed to DDM at Renewal – Foundation Bank
c. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield
d. Restoration Project Loan Balance as of July 14 = $1,100,000.00 – to help facilitate payment of the last invoice.
e. Restoration Construction Loan Period Extended since the project has been pushed out.
f. Restoration Project Cost Summary. Original budget 3870857.70, amount spent is 3104612.54
B. Delinquency Update; Six Accounts > 60 Days Past Due As of June 30 –Talking to attorney, may be to our advantage requesting payment up to 6 months of past dues. On occasion the banks may paid although we may not be entitled.
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance & Repairs Completed – Jones Lighting – repairs have been completed.
B. Janitorial – Alta Building Services -
a. Dump Run performed on June 2
b. Flat Bladed Shovel Around Dumpsters – if this did occur, then they should come out and clean them again.
C. Pest Control – Sprague Pest Solutions – no major reports
D. Parking Violations - no major reports. Remind workers not to park in the lot and litter.
E. Irrigation – Condo Commercial – broken supply by building 5. Followed up with ESH – we have had that repaired.
F. 2010 Resident Information Form Update – 96/102 Received as of 07/14/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – will continue to follow up
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – prioritize the list of the top 3 improvements. Drainage, level, add grass seed. Davey Tree experts will come out and provide a recommendation on the health of our trees.
B. Entrance Signage - Rich will bring sample bricks
C. Rules Enforcement – no update
D. Community Website– this is cost prohibitive.
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH)
a. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH – We agreed to keep the mailbox hutches and re-roof and paint. The plan is to rebuild the dumpster enclosure as is without project management from Morrison Hershfield. Go station to station, consider the space and restrictions of waste management.
b. Rebate Received – PSE/ECOS – Received.
c. Draft Notice Regarding Common Area Penetrations & Project Update
i. Add excerpt from association rules on not penetrating the siding.
ii. Add note about a future mailing for parking passes & storage unit keys
iii. Tag bikes
iv. Communicate the requirements of a screen doors.
v. (Do asphalt project, then put up the signs and distribute parking passes)
d. Attorney Letter Representing Employees of Subcontractor Time to Time Const.- association receive a letter from an attorney representing laborers. Claim made in the letter and the association withheld the amount from ESH to protect the association.
B. Fire Alarm Troubleshooting & Repair – FPI
a. Fire Alarm for Damaged Heat Detector @ #3304 on May 10 – owner must pay
b. Building 1 Lost Communication May 3, Proposal for Panel Replacement
c. #2301 Heat Detector – owner must pay.
d. With regard to FPi – we will pay half of the amount – 6 mon. worth
C. Parking Enforcement & Violation Forms, Parking Rules Amendments –approved in the May meeting.
D. Declaration Amendment Recorded – in the May Meeting, available upon request.
E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 –Rich and Nathan resolved this issue.
F. Draft Resolution for Screen/Security Doors – Dark Brown, Charcoal or Black - confirmed, will finalize via email.
G. Storage Room Hardware Replacement – Bulger Safe & Lock – Storage and Bike Room keys will be ordered and distributed in a padded envelope. Send 2 of each per owner.
H. New Towing/Impound Contract Completed – Mac Towing
a. New Mac Towing Signage Installed at Entrances – Kent will identify where to put them and we will install them. Rich to email area map.
b. Additional Signs in Storage
I. Review Signage in Common Area – Parking Signs
J. Mailboxes - addressed
K. Seal Coat/Asphalt/Curb Bids – Northwest, Superior, & Rainier – Seal, Curbs, Paint: we are in the process of getting bids. They will be emailed to the board next week.
L. Illegal Alteration – Cat Door Installed through siding @ #7414 – A letter has been communicated to the owner.
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
N. Trail Maintenance - Tabled
O. Other?
8. New Business
A. High Consumption Advisory – City of Redmond – We have note this advisory.
B. Letter Regarding Six Month Super Priority Lien – Purchased the unit and are required to pay the assessment.
C. Building 2 Crawl Space & Tight Line at Building 4 – Wu Construction – fix the sump pump. Had them come out to do additional work.
D. Front Doors – They closed the doors when they paint was still wet and now the dents are very obvious.
E. Water Pressure - When they changed the regulator, the water pressure was reduced.
F. Other?
9. Set Date, Time, & Location of Next Meeting – August 11 –
10. Adjourn – 8:55pm
Thursday, July 29, 2010
Bath/Dryer/Kitchen Vents
The original design of the grouped bath/kitchen and dryer vents at SWC presented several problems for the Construction Company and Architect to overcome. In most cases these three vents exit the building near the front door ways. In some cases they vent elsewhere. The following influenced a solution:
The prior design was not allowed to be reused (City of Redmond Prohibited It). This originally included a single large "hood" and a single screen over all. Screens are not permitted over dryer ducts.
The original builder at SWC grouped three large ducts into a 12" space where it should have needed 14" or more. The result is all ducts are deformed to an oval shape. This could not be changed without major reconstruction involving the interior of all units.
We wanted a solution that kept the exterior size of the hood as small as possible.
There is no "off the shelf" solution, so any fix had to be built.
The present design is the 2nd or 3rd in a couple of solutions. The present fix includes a protective rain hood with rubber flaps to cover the opening(s). These flaps are supposed to lay closed when the fan is not operating and open when the fan/dryer is turned on. An owner has indicated that the flap is not swinging open enough, allowing moist air from the dryer to re-enter his bath vent. A modification of the present design is planned and will be tested. A dividing element between the different exhaust openings will be installed so as to direct any vented air outwards. Additionally, the "flaps" will be divided so as to be more easily opened by vent air.
The prior design was not allowed to be reused (City of Redmond Prohibited It). This originally included a single large "hood" and a single screen over all. Screens are not permitted over dryer ducts.
The original builder at SWC grouped three large ducts into a 12" space where it should have needed 14" or more. The result is all ducts are deformed to an oval shape. This could not be changed without major reconstruction involving the interior of all units.
We wanted a solution that kept the exterior size of the hood as small as possible.
There is no "off the shelf" solution, so any fix had to be built.
The present design is the 2nd or 3rd in a couple of solutions. The present fix includes a protective rain hood with rubber flaps to cover the opening(s). These flaps are supposed to lay closed when the fan is not operating and open when the fan/dryer is turned on. An owner has indicated that the flap is not swinging open enough, allowing moist air from the dryer to re-enter his bath vent. A modification of the present design is planned and will be tested. A dividing element between the different exhaust openings will be installed so as to direct any vented air outwards. Additionally, the "flaps" will be divided so as to be more easily opened by vent air.
Wednesday, July 21, 2010
Board Of Directors Meeting Minutes - May 12th 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES --Approved
MAY 12, 2010
6:30 PM
1. Call Meeting to Order – 6:40pm. Erik Noyd, Tom Smith, Mary Allen, Derek Moore, Rich Redelfs and Nathan Andrews from RCA Management
2. Approval of Previous Board Meeting Minutes – Derek Moore made a motion to approve. Tom Smith seconded.
A. April 14, 2010 & March 11, 2010 (Abbreviated)
3. Comments or Questions from Homeowners
A. Request for Late Charge Waiver – #1103. Derek Moore made a motion to waive. Erik seconded.
B. Owners indicated that doors to units were left unlocked. ESH said that it would not happen again.
C. Owner, Dorothy, sent mail to the board with complaints. Mary to send Rich the correspondence from Dorothy.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures – completed at the board meeting 5/12/10
b. CDARS Investments & Renewals
c. Payment Application #6 Paid May 10 – Eggert Strand Hunt/Morrison Hershfield
d. S.A. Balance as of May 12 = $15,257.01
e. Restoration Project Loan Balance as of May 12 = $500,000.00
a. Rich will provide a construction budget update for the next meeting
B. Delinquency Update; Seven Accounts > 60 Days Past Due As of April 30
#1302 – $4,502.13; IN COLLECTIONS
#2205 – $5,023.28; IN COLLECTIONS (Review Attorney Recommendation)
#2303 – $2,852.06; IN COLLECTIONS
#4303 – $518.64; B Letter Mailed Certified & First Class Mail on April 20
#5101 – $843.40; B Letter Mailed Certified & First Class Mail on April 20
#5106 – $3,717.10; IN COLLECTIONS (Review Attorney Recommendation)
#5301 – $2,501.80; IN COLLECTIONS
Proposal from 5106 is denied. Move forward with attorney recommendation for 2205 & 5106.
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting - Repairs have been completed.
B. Janitorial – Alta Building Services - Rich to send a note to Alta asking for them to shovel debris around the dumpsters.
a. Dump Run performed on May 3
C. Pest Control – Sprague Pest Solutions – No Update
D. Parking Violations – Expired Registration Tabs In Parking Space #’s 1, 3 & 16 –
a. #1 – will get notice of towing, plan to tow on Monday if car is still there
b. #3 –car is sold
c. #16 –whitevan – will get notice of towing, plan to tow on Monday if car is still there
E. Stair Treads – A homeowner complained about a loose step on the second floor of building 2. ESH will provide a solution for loose stairs.
F. 2010 Resident Information Form Update – 86/102 Received as of 05/06/10
a. 16 Fine Letters Mailed on May 6 to Unit #’s 1104, 1201, 1203, 1302, 2205, 2303, 2305, 3201, 3304, 4203, 4303, 5106, 5201, 5301, 5305 & 6301
b. #’s 2205, 2305 & 3304 Received Since May 6
c. Will follow up again at the beginning of June
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – tabled
a. Committee could recommend particular issues including drainage and lighting.
b. Landscape designer (Will investigate companies including Core Design).
B. Rules Enforcement- tabled
C. Community Website- Derek will put together a Sharepoint site.
D. Design/Color Committee – Erik sent a copy of an email to put a lot of pain on the building due to the richness of the colors.
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Rebate for Window Upgrade Estimated at $62,910 – ECOS/PSE
b. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH TBD
c. Additional Services Request Bid Proposal – Morrison Hershfield - This was approved by the board via email.
d. $1,354.34 Permit Fee for Carport Roof Replacement – City of Redmond
B. Fire Alarm Troubleshooting & Repair – FPI.
a. Maintenance Assessment for #6104 = $280.00 + WSST (9.5%) = $306.60 – Rich will send a notification to Mary Allen to pay this invoice
b. Fire Alarm for Damaged Heat Detector @ #3304 on May 10
c. Building 1 Lost Communication May 3, Proposal for Radio Communicator.
d. We will fix the connection through FPI with a 1 month commitment, with a month to month commitment.
C. Parking Enforcement & Violation Forms
a. Parking Rules Amendments Mail rules to all owners along with instructions.
D. Proposed Declaration Amendment –Mary and Erik to meet to sign on Friday
E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 – Requests for repairs to storage doors.
F. Screen Doors & Security Doors – Dark Brown, Charcoal or Black and in good working condition, subject to approval by the board.
G. Crawlspaces – Wu Construction & Sprague Pest Control
a. Buildings 1 & 3 Serviced by Sprague on 4/5 & 4/12 – No Activity & Sanitized
b. Building 2 Sump Pump Replaced by Wu Construction - Installed
H. Storage Room Hardware Replacement – Bulger Safe & Lock. Rich to follow up with a mailing with parking pass and new keys.
I. New Towing/Impound Contract – Mac Towing- Rich to send agreement over.
a. New Mac Towing Signage - Derek will deliver the signs to Kent for installation
J. Review Signage in Common Area
a. Sammamish Waterway Entrance Signs –about 20-25k for both signs
b. Parking Signs
Tabled Until After Restoration Project:
K. Resident Manager Job Description
L. Trail Maintenance
M. Other?
8. New Business
A. Construction Liason
When the construction project first began the board was aware the contractors and construction company would require input from the association, however did not realize the true time and energy required due to the size and scope of the project. . Erik spent copious amounts of time, up to 15 hours per week, attending weekly construction meetings, reviewing onsite work, leading a discussion with PSE to include a much more sizable rebate for installing energy efficient windows, etc.. These were all required activities to ensure a successful project completion which fell outside the role of any board member duties. Erik asked the board to re-evaluate the position as a potential paid position given the time involved.
The board carefully considered this suggestion and the duties of this role. The board consulted an attorney, who carefully reviewed the community bylaws. The board, after considering legal advice and reviewing the role duties aggreed to the Erik's suggested rate of $80 an hour. His estimate of weekly time going forward was in the range of 6-8 hrs a week. Effective April 14th, the construction liasion became a paid position. All time spent prior to April 14 was and is considered volunteer work. The board president abstained from any voting related to the hiring of the construction liaison, as he was also applying for the position, to avoid any perceived conflict of interest. (see attachment A)
B. Building 6 Mailbox No sign of vandalism it is the belief that the mail man left it open unintentionally. Rich will look into the cost of the mail box stands. Erik will look into getting out of the mailbox portion of the ESH contract
C. Illegal Alteration – Cat Door Installed Through Siding @ #7414. ESH will repair the inside and bill the owner. Will send a warning letter that they are not allowed to penetrate the building.
D. Other? Rich to get a bid for reseal, curbs and painting
9. Set Date, Time, & Location of Next Meeting – June ? & July 14
10. Adjourn – 8:33PM
Attachment A – the board asked Erik for a description of services performed as construction liason
April 2010
Erik Noyd
My Background:
24 years experience in contract negotiation, project management, some experience with construction and I’ve attended several hundred home inspections so I’m familiar with materials
and terminology used in construction.
My Skills:
I am computer savvy, accessible by email and voice mail 7 days a week. I am generally available
on short notice with a flexible schedule. I have strong communication skills and am generally
quite observant.
Efforts completed to date:
I’ve been a key board member in communication with Jim Strickhartz (our attorney), Morrison
Hershfield (our architect) and ESH (general contractor), since early in 2009. I began attending
construction meetings on site, every Tuesday on Nov 10th, 2009. Since November I averaged
10‐15 hours per week spent in on site meetings, telephone calls and email correspondence
directly related to just the communication about the project and advocating SWC’s interests.
This time was separate from that in my role as HOA president. The amount of time spent during the early phases was higher than it is today as there were many things encountered in the early
stages that had to be addressed and required SWC input and decisions.
During this time I have been a part of many dozens of individual “issues”. Addressing concerns
posed by homeowners and tenants, presenting options to the board based upon the recommendations and on site observations, asking lots and lots of questions of Morrison
Hershfield and Eggert Strand Hunt. Advocating the energy rebate we were entitled to in the
face of frankly an incompetent PSE provider that could not seem to get it right. (My digging and
documentation enabled us to quadruple our PSE rebate to $60,000 from their initial proposal.) I discovered a superior window manufacturer to the one proposed by the contractor. This firm
could provide all our windows instead of each condo having two different brands. The superior
windows allowed all unit owners to enjoy a superior energy feature for free, where it would
have cost money before. Investigated indoor air quality issues and advocated for “fresh air
vents” in frames. I met with Verizon reps and cable contractors on site to plan for future FIOS
installation. I have been a part of reviewing 52 “Requests for Information” (RFI’s) which fell
outside of the items planned for within our project as described. Generally due to situations
encountered during construction, these resulted in actions taken by the contractor and/or SWC.
I have also reviewed 39 requests for proposals made to ESH. ESH prepared a proposal to deal
with a new issue or as a result of the request for alternative solutions.
As a SWC Hired Liaison:
I’d keep doing what I’ve been doing. I would propose to keep a log, writing down my time and
the general purpose of any time spent. I would define my role as follows: as spokesperson for
the Board and SWC; conveying our wishes; asking questions I feel need to be asked as well as
conveying those the Board or other owners raise; bringing those things that require a board
decision to the board; attending all construction meetings; requesting the options available
when presented with a question/concern; reporting to the board; maintaining a binder of all
meeting minutes, proposal request, progress logs, and pertinent documents.
My proposal would include, within my hourly fee, all hard costs on my end, such as car and cell
phone. I am also assuming I'd be an independent contractor and therefore be receiving a 1099
and needing to pay federal income taxes and self employment tax (15.3%) on the amount
earned. I would bill for my travel time and actual time spent conducting myself as Board Liaison.
I would expect that the time spent would run between 6‐8 hours a week. (It has slowed a bit
from before‐thankfully). I would also see the role terminating as soon as the weekly
construction meetings end.
I'd charge $80 per hour.
BOARD OF DIRECTORS MEETING MINUTES --Approved
MAY 12, 2010
6:30 PM
1. Call Meeting to Order – 6:40pm. Erik Noyd, Tom Smith, Mary Allen, Derek Moore, Rich Redelfs and Nathan Andrews from RCA Management
2. Approval of Previous Board Meeting Minutes – Derek Moore made a motion to approve. Tom Smith seconded.
A. April 14, 2010 & March 11, 2010 (Abbreviated)
3. Comments or Questions from Homeowners
A. Request for Late Charge Waiver – #1103. Derek Moore made a motion to waive. Erik seconded.
B. Owners indicated that doors to units were left unlocked. ESH said that it would not happen again.
C. Owner, Dorothy, sent mail to the board with complaints. Mary to send Rich the correspondence from Dorothy.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures – completed at the board meeting 5/12/10
b. CDARS Investments & Renewals
c. Payment Application #6 Paid May 10 – Eggert Strand Hunt/Morrison Hershfield
d. S.A. Balance as of May 12 = $15,257.01
e. Restoration Project Loan Balance as of May 12 = $500,000.00
a. Rich will provide a construction budget update for the next meeting
B. Delinquency Update; Seven Accounts > 60 Days Past Due As of April 30
#1302 – $4,502.13; IN COLLECTIONS
#2205 – $5,023.28; IN COLLECTIONS (Review Attorney Recommendation)
#2303 – $2,852.06; IN COLLECTIONS
#4303 – $518.64; B Letter Mailed Certified & First Class Mail on April 20
#5101 – $843.40; B Letter Mailed Certified & First Class Mail on April 20
#5106 – $3,717.10; IN COLLECTIONS (Review Attorney Recommendation)
#5301 – $2,501.80; IN COLLECTIONS
Proposal from 5106 is denied. Move forward with attorney recommendation for 2205 & 5106.
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting - Repairs have been completed.
B. Janitorial – Alta Building Services - Rich to send a note to Alta asking for them to shovel debris around the dumpsters.
a. Dump Run performed on May 3
C. Pest Control – Sprague Pest Solutions – No Update
D. Parking Violations – Expired Registration Tabs In Parking Space #’s 1, 3 & 16 –
a. #1 – will get notice of towing, plan to tow on Monday if car is still there
b. #3 –car is sold
c. #16 –whitevan – will get notice of towing, plan to tow on Monday if car is still there
E. Stair Treads – A homeowner complained about a loose step on the second floor of building 2. ESH will provide a solution for loose stairs.
F. 2010 Resident Information Form Update – 86/102 Received as of 05/06/10
a. 16 Fine Letters Mailed on May 6 to Unit #’s 1104, 1201, 1203, 1302, 2205, 2303, 2305, 3201, 3304, 4203, 4303, 5106, 5201, 5301, 5305 & 6301
b. #’s 2205, 2305 & 3304 Received Since May 6
c. Will follow up again at the beginning of June
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – tabled
a. Committee could recommend particular issues including drainage and lighting.
b. Landscape designer (Will investigate companies including Core Design).
B. Rules Enforcement- tabled
C. Community Website- Derek will put together a Sharepoint site.
D. Design/Color Committee – Erik sent a copy of an email to put a lot of pain on the building due to the richness of the colors.
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Rebate for Window Upgrade Estimated at $62,910 – ECOS/PSE
b. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH TBD
c. Additional Services Request Bid Proposal – Morrison Hershfield - This was approved by the board via email.
d. $1,354.34 Permit Fee for Carport Roof Replacement – City of Redmond
B. Fire Alarm Troubleshooting & Repair – FPI.
a. Maintenance Assessment for #6104 = $280.00 + WSST (9.5%) = $306.60 – Rich will send a notification to Mary Allen to pay this invoice
b. Fire Alarm for Damaged Heat Detector @ #3304 on May 10
c. Building 1 Lost Communication May 3, Proposal for Radio Communicator.
d. We will fix the connection through FPI with a 1 month commitment, with a month to month commitment.
C. Parking Enforcement & Violation Forms
a. Parking Rules Amendments Mail rules to all owners along with instructions.
D. Proposed Declaration Amendment –Mary and Erik to meet to sign on Friday
E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 – Requests for repairs to storage doors.
F. Screen Doors & Security Doors – Dark Brown, Charcoal or Black and in good working condition, subject to approval by the board.
G. Crawlspaces – Wu Construction & Sprague Pest Control
a. Buildings 1 & 3 Serviced by Sprague on 4/5 & 4/12 – No Activity & Sanitized
b. Building 2 Sump Pump Replaced by Wu Construction - Installed
H. Storage Room Hardware Replacement – Bulger Safe & Lock. Rich to follow up with a mailing with parking pass and new keys.
I. New Towing/Impound Contract – Mac Towing- Rich to send agreement over.
a. New Mac Towing Signage - Derek will deliver the signs to Kent for installation
J. Review Signage in Common Area
a. Sammamish Waterway Entrance Signs –about 20-25k for both signs
b. Parking Signs
Tabled Until After Restoration Project:
K. Resident Manager Job Description
L. Trail Maintenance
M. Other?
8. New Business
A. Construction Liason
When the construction project first began the board was aware the contractors and construction company would require input from the association, however did not realize the true time and energy required due to the size and scope of the project. . Erik spent copious amounts of time, up to 15 hours per week, attending weekly construction meetings, reviewing onsite work, leading a discussion with PSE to include a much more sizable rebate for installing energy efficient windows, etc.. These were all required activities to ensure a successful project completion which fell outside the role of any board member duties. Erik asked the board to re-evaluate the position as a potential paid position given the time involved.
The board carefully considered this suggestion and the duties of this role. The board consulted an attorney, who carefully reviewed the community bylaws. The board, after considering legal advice and reviewing the role duties aggreed to the Erik's suggested rate of $80 an hour. His estimate of weekly time going forward was in the range of 6-8 hrs a week. Effective April 14th, the construction liasion became a paid position. All time spent prior to April 14 was and is considered volunteer work. The board president abstained from any voting related to the hiring of the construction liaison, as he was also applying for the position, to avoid any perceived conflict of interest. (see attachment A)
B. Building 6 Mailbox No sign of vandalism it is the belief that the mail man left it open unintentionally. Rich will look into the cost of the mail box stands. Erik will look into getting out of the mailbox portion of the ESH contract
C. Illegal Alteration – Cat Door Installed Through Siding @ #7414. ESH will repair the inside and bill the owner. Will send a warning letter that they are not allowed to penetrate the building.
D. Other? Rich to get a bid for reseal, curbs and painting
9. Set Date, Time, & Location of Next Meeting – June ? & July 14
10. Adjourn – 8:33PM
Attachment A – the board asked Erik for a description of services performed as construction liason
April 2010
Erik Noyd
My Background:
24 years experience in contract negotiation, project management, some experience with construction and I’ve attended several hundred home inspections so I’m familiar with materials
and terminology used in construction.
My Skills:
I am computer savvy, accessible by email and voice mail 7 days a week. I am generally available
on short notice with a flexible schedule. I have strong communication skills and am generally
quite observant.
Efforts completed to date:
I’ve been a key board member in communication with Jim Strickhartz (our attorney), Morrison
Hershfield (our architect) and ESH (general contractor), since early in 2009. I began attending
construction meetings on site, every Tuesday on Nov 10th, 2009. Since November I averaged
10‐15 hours per week spent in on site meetings, telephone calls and email correspondence
directly related to just the communication about the project and advocating SWC’s interests.
This time was separate from that in my role as HOA president. The amount of time spent during the early phases was higher than it is today as there were many things encountered in the early
stages that had to be addressed and required SWC input and decisions.
During this time I have been a part of many dozens of individual “issues”. Addressing concerns
posed by homeowners and tenants, presenting options to the board based upon the recommendations and on site observations, asking lots and lots of questions of Morrison
Hershfield and Eggert Strand Hunt. Advocating the energy rebate we were entitled to in the
face of frankly an incompetent PSE provider that could not seem to get it right. (My digging and
documentation enabled us to quadruple our PSE rebate to $60,000 from their initial proposal.) I discovered a superior window manufacturer to the one proposed by the contractor. This firm
could provide all our windows instead of each condo having two different brands. The superior
windows allowed all unit owners to enjoy a superior energy feature for free, where it would
have cost money before. Investigated indoor air quality issues and advocated for “fresh air
vents” in frames. I met with Verizon reps and cable contractors on site to plan for future FIOS
installation. I have been a part of reviewing 52 “Requests for Information” (RFI’s) which fell
outside of the items planned for within our project as described. Generally due to situations
encountered during construction, these resulted in actions taken by the contractor and/or SWC.
I have also reviewed 39 requests for proposals made to ESH. ESH prepared a proposal to deal
with a new issue or as a result of the request for alternative solutions.
As a SWC Hired Liaison:
I’d keep doing what I’ve been doing. I would propose to keep a log, writing down my time and
the general purpose of any time spent. I would define my role as follows: as spokesperson for
the Board and SWC; conveying our wishes; asking questions I feel need to be asked as well as
conveying those the Board or other owners raise; bringing those things that require a board
decision to the board; attending all construction meetings; requesting the options available
when presented with a question/concern; reporting to the board; maintaining a binder of all
meeting minutes, proposal request, progress logs, and pertinent documents.
My proposal would include, within my hourly fee, all hard costs on my end, such as car and cell
phone. I am also assuming I'd be an independent contractor and therefore be receiving a 1099
and needing to pay federal income taxes and self employment tax (15.3%) on the amount
earned. I would bill for my travel time and actual time spent conducting myself as Board Liaison.
I would expect that the time spent would run between 6‐8 hours a week. (It has slowed a bit
from before‐thankfully). I would also see the role terminating as soon as the weekly
construction meetings end.
I'd charge $80 per hour.
Wednesday, June 23, 2010
Board Of Directors Meeting Minutes - April 14th 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
APRIL 14, 2010
6:30 PM
1. Call Meeting to Order – Called to order at 6:30pm. Kent Hutchings, Tom Smith, Erik Noyd, Derek Moore, and Mary Allen. Rich Redelfs & Nathan Andrews from RCA Management.
2. Approval of Previous Board Meeting Minutes – February 22, 2010 –Approved unanimously & March 11 (Abbreviated) –Tabled until next meeting
3. Comments or Questions from Homeowners
A. Seven Emails Regarding Paint Survey – Patricia McNabb, #4301. The board reviewed all of the emails concerning the color selection process. The board has responded to the concerns and considers the topic resolved.
B. Referrals for Interior Painting & Concern Regarding Project – John Kappler. The board reviewed this owners’ communication.
C. Frank Mann #6306 – Requested to have no roof structure over the 3rd floor deck to be open. The board reviewed this request and agreed that we would stick with the existing plan.
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Renewals –The money from the CDARs and Special Assessment less approximately 50k will go toward the next invoice. The remaining balance of the invoice will be paid from the line of credit.
b. Payment Application #5 – Eggert Strand Hunt/Morrison Hershfield – The association is paying invoices relative to the progress made by ESH and as advised by MH.
B. Delinquency Update; Five Accounts > 60 Days Past Due As of March 31
#1302 – $3,984.38; IN COLLECTIONS
#2205 – $4,326.62; IN COLLECTIONS
#2303 – $2,469.24; IN COLLECTIONS (Review Attorney Recommendation). For Unit 2303, Erik Noyd moves to go forward with the personal judgment. Derek Moore seconded.
#5106 – $3,110.40; IN COLLECTIONS – Rich will follow up to see if there has been a response from the owner. If there has not been any response by 4/19/10 then the current offer will be off the table. We will ask for a recommendation for moving forward with a personal judgment or foreclosure.
#5301 – $2,720.76; IN COLLECTIONS – Unit has been foreclosed upon, property owned by the bank.
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting – Due to construction, install flood light on building 2. Fix light at the Sammamish Waterway Sign entrance.
B. Janitorial – Alta Building Services – No update
C. Pest Control – Sprague Pest Solutions – No update
D. 2010 Resident Information Form Update – 75/102 Received as of 04/14/10 -- Will follow up with fines for the owners who don’t respond by 4/30/10
E. Parking Violations – #’s 1 & 3 – cars had expired tabs, sent a letter. Rich to follow up with #1 to have her send the tabs to 15852 and advise her that we will need her to move the cars to do construction on the car ports.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – tabled
B. Rules Enforcement– tabled
C. Community Website– tabled
D. Design/Color Committee–
• Accent Color for 2&5will be changed to a comparable lighter tone. The Accent Color for 1&4 will be changed to a darker tone.
• Reviewed and approved numbers selection for buildings
• Reviewed and approved building lights
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
a. Rebate for Window Upgrade – ECOS/PSE. This rebate is on track, our rebate has been granted for the windows and back light fixture.
b. Cable TV Outlet Troubles – Haven’t received any additional notifications of issues
c. Tax Write Off Information Posted on Association Website – Has been posted on the website
d. Carports, Mailbox Hutches & Dumpster Enclosure Design – Approved going forward with ESH as the carport redo into the project in the last meeting. Will need to get a construction permit for the carports. Redmond Town Center has granted us access to their 3rd floor garage during the construction – but we will need to limit it to 20 cars with permits. Dumpster design is TBD. Carports will need to be vented.
B. Fire Alarm Troubleshooting & Repair – FPI
a. FPI Invoices for Repairs at #’s 6104 & 2102 – Invoice of $438.01 paid for by the owner for 2102. Invoice of $733.66. Homeowner of 6104 to pay $280 plus tax and the HOA will pay $475 plus tax. Derek Moore made a motion and Erik Noyd seconded.
C. Parking Enforcement & Violation Forms
a. Draft Parking Rules Amendments. First sixty days we will issue warnings, but after that cars will be subject to being towed. Signs will be put in with the same timing as the permit.
D. Proposed Declaration Amendment 47/50 votes received approved the amendment. The attorney mentioned that we could hold the vote open until the next annual meeting.
E. Storage Locker Damage – Dan Posluns, #3106 & 5303 Rich was going to go through all of the storage units to check for damages.
Tabled Until After Restoration Project:
F. Review Signage in Common Area – Reviewed some sign options and pricing. Erik will follow up with the sign company that is doing the building signs. We are looking to do a two sided sign, possibly like the one at Woodland Trails.
G. Resident Manager Job Description - Tabled
H. Trail Maintenance - Tabled
I. Other?
8. New Business
A. Screen Doors & Security Doors – Needs to be kept in good repair and consistent color.
B. Crawlspaces – Wu Construction & Sprague Pest Control – Work to be completed very soon.
C. Bid for Storage Room Hardware Replacement – Bulger Safe & Lock. Move forward with sending a letter to notify owners that we are getting the new storage unit locks, changing the keys.
D. Other –
• Caulking solution to be applied around entry way door trim to ensure waterproofing. Board approved unanimously
• Build a covered structure over the panel on Building 5. Board approved unanimously
• Rich to follow up with the lawn company to ensure that they are moving near the trail, especially on account of the fact that most of the lawn is gone.
• Erik Noyd made a request for to the board to get compensated for past and future work completed above and beyond normal board duties. Erik will not be voting on the approval of this request. The remaining board members decided to think about this request, but no decision was made tonight
9. Set Date, Time, & Location of Next Meeting – 2nd Wednesday of every month, May 12 will be the next board meeting
10. Adjourn – Meeting adjourned at 9:20pm
BOARD OF DIRECTORS MEETING MINUTES – Approved
APRIL 14, 2010
6:30 PM
1. Call Meeting to Order – Called to order at 6:30pm. Kent Hutchings, Tom Smith, Erik Noyd, Derek Moore, and Mary Allen. Rich Redelfs & Nathan Andrews from RCA Management.
2. Approval of Previous Board Meeting Minutes – February 22, 2010 –Approved unanimously & March 11 (Abbreviated) –Tabled until next meeting
3. Comments or Questions from Homeowners
A. Seven Emails Regarding Paint Survey – Patricia McNabb, #4301. The board reviewed all of the emails concerning the color selection process. The board has responded to the concerns and considers the topic resolved.
B. Referrals for Interior Painting & Concern Regarding Project – John Kappler. The board reviewed this owners’ communication.
C. Frank Mann #6306 – Requested to have no roof structure over the 3rd floor deck to be open. The board reviewed this request and agreed that we would stick with the existing plan.
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Renewals –The money from the CDARs and Special Assessment less approximately 50k will go toward the next invoice. The remaining balance of the invoice will be paid from the line of credit.
b. Payment Application #5 – Eggert Strand Hunt/Morrison Hershfield – The association is paying invoices relative to the progress made by ESH and as advised by MH.
B. Delinquency Update; Five Accounts > 60 Days Past Due As of March 31
#1302 – $3,984.38; IN COLLECTIONS
#2205 – $4,326.62; IN COLLECTIONS
#2303 – $2,469.24; IN COLLECTIONS (Review Attorney Recommendation). For Unit 2303, Erik Noyd moves to go forward with the personal judgment. Derek Moore seconded.
#5106 – $3,110.40; IN COLLECTIONS – Rich will follow up to see if there has been a response from the owner. If there has not been any response by 4/19/10 then the current offer will be off the table. We will ask for a recommendation for moving forward with a personal judgment or foreclosure.
#5301 – $2,720.76; IN COLLECTIONS – Unit has been foreclosed upon, property owned by the bank.
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting – Due to construction, install flood light on building 2. Fix light at the Sammamish Waterway Sign entrance.
B. Janitorial – Alta Building Services – No update
C. Pest Control – Sprague Pest Solutions – No update
D. 2010 Resident Information Form Update – 75/102 Received as of 04/14/10 -- Will follow up with fines for the owners who don’t respond by 4/30/10
E. Parking Violations – #’s 1 & 3 – cars had expired tabs, sent a letter. Rich to follow up with #1 to have her send the tabs to 15852 and advise her that we will need her to move the cars to do construction on the car ports.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – tabled
B. Rules Enforcement– tabled
C. Community Website– tabled
D. Design/Color Committee–
• Accent Color for 2&5will be changed to a comparable lighter tone. The Accent Color for 1&4 will be changed to a darker tone.
• Reviewed and approved numbers selection for buildings
• Reviewed and approved building lights
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
a. Rebate for Window Upgrade – ECOS/PSE. This rebate is on track, our rebate has been granted for the windows and back light fixture.
b. Cable TV Outlet Troubles – Haven’t received any additional notifications of issues
c. Tax Write Off Information Posted on Association Website – Has been posted on the website
d. Carports, Mailbox Hutches & Dumpster Enclosure Design – Approved going forward with ESH as the carport redo into the project in the last meeting. Will need to get a construction permit for the carports. Redmond Town Center has granted us access to their 3rd floor garage during the construction – but we will need to limit it to 20 cars with permits. Dumpster design is TBD. Carports will need to be vented.
B. Fire Alarm Troubleshooting & Repair – FPI
a. FPI Invoices for Repairs at #’s 6104 & 2102 – Invoice of $438.01 paid for by the owner for 2102. Invoice of $733.66. Homeowner of 6104 to pay $280 plus tax and the HOA will pay $475 plus tax. Derek Moore made a motion and Erik Noyd seconded.
C. Parking Enforcement & Violation Forms
a. Draft Parking Rules Amendments. First sixty days we will issue warnings, but after that cars will be subject to being towed. Signs will be put in with the same timing as the permit.
D. Proposed Declaration Amendment 47/50 votes received approved the amendment. The attorney mentioned that we could hold the vote open until the next annual meeting.
E. Storage Locker Damage – Dan Posluns, #3106 & 5303 Rich was going to go through all of the storage units to check for damages.
Tabled Until After Restoration Project:
F. Review Signage in Common Area – Reviewed some sign options and pricing. Erik will follow up with the sign company that is doing the building signs. We are looking to do a two sided sign, possibly like the one at Woodland Trails.
G. Resident Manager Job Description - Tabled
H. Trail Maintenance - Tabled
I. Other?
8. New Business
A. Screen Doors & Security Doors – Needs to be kept in good repair and consistent color.
B. Crawlspaces – Wu Construction & Sprague Pest Control – Work to be completed very soon.
C. Bid for Storage Room Hardware Replacement – Bulger Safe & Lock. Move forward with sending a letter to notify owners that we are getting the new storage unit locks, changing the keys.
D. Other –
• Caulking solution to be applied around entry way door trim to ensure waterproofing. Board approved unanimously
• Build a covered structure over the panel on Building 5. Board approved unanimously
• Rich to follow up with the lawn company to ensure that they are moving near the trail, especially on account of the fact that most of the lawn is gone.
• Erik Noyd made a request for to the board to get compensated for past and future work completed above and beyond normal board duties. Erik will not be voting on the approval of this request. The remaining board members decided to think about this request, but no decision was made tonight
9. Set Date, Time, & Location of Next Meeting – 2nd Wednesday of every month, May 12 will be the next board meeting
10. Adjourn – Meeting adjourned at 9:20pm
Annual Owners Meeting Minutes - March 11th, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
ANNUAL OWNERS MEETING –Approved
MARCH 11, 2010
7:00 PM
AGENDA
• CALL TO ORDER – 7:00 PM Meeting called to order at 7:10pm by Erik Noyd. Board members in attendance were: Njord Folgedalen, Kent Hutchings, Tom Smith, Erik Noyd and Mary Allen
o INTRODUCTIONS
o ROLL CALL – 49 homeowners were present at roll call
o ESTABLISH A QUORUM (40%)
• PRESENT PROOF OF NOTICE OF MEETING
o NOTICE MAILED TO ALL OWNERS ON FEBRUARY 6, 2010
• APPROVAL OF PRECEDING OWNERS MEETING MINUTES – Motion to approve minutes were made by the owner of 1-206 and seconded by the owner of 2-302. Meetings were unanimously approved.
o MAY 13, 2009 ANNUAL OWNERS MEETING MINUTES
• REPORTS OF OFFICERS
o PRESIDENT’S REPORT – ACCOMPLISHMENTS IN 2009 Erik Noyd discussed the restoration project beginning with the procurement of the loan, affects of the economic climate, beginning of construction, meeting checkpoints and consultants hired. Other items included general maintained of the condo, parking regulations, and insurance changes
o TREASURER’S REPORT – YEAR 2009 SUMMARY For full report, please see the income/expenses statement for Period 12/01/09 to 12/31/09
• ELECTIONS – TWO OPENINGS
o TWO 2-YEAR TERMS EXPIRING 2012
o SELECTION OF ELECTION COMMITTEE
o NOMINATIONS Kent Hutchings nominated; Derek Moore nominated
o DISCUSSION
o VOTE Motion to approve the nominations made by owner of 4-102; motion seconded by owner of 2-302.
o RESULTS Unanimous verbal approval of the election for Kent Hutchings and Derek Moore for two the open board positions
• UNFINISHED BUSINESS – NONE
• NEW BUSINESS
o OWNER VOTE ON DECLARATION AMENDMENT TO ADD THE NON-JUDICIAL FORECLOSURE REMEDY There was not the required amount of owners in attendance to declare an outcome on the amendment. Rich Redelfs, RCA Management will consult with attorney to see if it is possible to contact owners that did not vote to complete this process
• ADJOURNMENT Meeting adjourned at 7:58pm
• OPEN HOMEOWNER’S FORUM Forum continued for approximately 1 hour with representatives from TR Eggert and Morrison Hershfield.
*** 2010 BOARD MEMBERS – Please stay for a brief Board meeting to elect officers.
ANNUAL OWNERS MEETING –Approved
MARCH 11, 2010
7:00 PM
AGENDA
• CALL TO ORDER – 7:00 PM Meeting called to order at 7:10pm by Erik Noyd. Board members in attendance were: Njord Folgedalen, Kent Hutchings, Tom Smith, Erik Noyd and Mary Allen
o INTRODUCTIONS
o ROLL CALL – 49 homeowners were present at roll call
o ESTABLISH A QUORUM (40%)
• PRESENT PROOF OF NOTICE OF MEETING
o NOTICE MAILED TO ALL OWNERS ON FEBRUARY 6, 2010
• APPROVAL OF PRECEDING OWNERS MEETING MINUTES – Motion to approve minutes were made by the owner of 1-206 and seconded by the owner of 2-302. Meetings were unanimously approved.
o MAY 13, 2009 ANNUAL OWNERS MEETING MINUTES
• REPORTS OF OFFICERS
o PRESIDENT’S REPORT – ACCOMPLISHMENTS IN 2009 Erik Noyd discussed the restoration project beginning with the procurement of the loan, affects of the economic climate, beginning of construction, meeting checkpoints and consultants hired. Other items included general maintained of the condo, parking regulations, and insurance changes
o TREASURER’S REPORT – YEAR 2009 SUMMARY For full report, please see the income/expenses statement for Period 12/01/09 to 12/31/09
• ELECTIONS – TWO OPENINGS
o TWO 2-YEAR TERMS EXPIRING 2012
o SELECTION OF ELECTION COMMITTEE
o NOMINATIONS Kent Hutchings nominated; Derek Moore nominated
o DISCUSSION
o VOTE Motion to approve the nominations made by owner of 4-102; motion seconded by owner of 2-302.
o RESULTS Unanimous verbal approval of the election for Kent Hutchings and Derek Moore for two the open board positions
• UNFINISHED BUSINESS – NONE
• NEW BUSINESS
o OWNER VOTE ON DECLARATION AMENDMENT TO ADD THE NON-JUDICIAL FORECLOSURE REMEDY There was not the required amount of owners in attendance to declare an outcome on the amendment. Rich Redelfs, RCA Management will consult with attorney to see if it is possible to contact owners that did not vote to complete this process
• ADJOURNMENT Meeting adjourned at 7:58pm
• OPEN HOMEOWNER’S FORUM Forum continued for approximately 1 hour with representatives from TR Eggert and Morrison Hershfield.
*** 2010 BOARD MEMBERS – Please stay for a brief Board meeting to elect officers.
Thursday, April 8, 2010
Sales taxes paid by SWC during 2009
At least one unit owner has requested the amount of sales taxes that were paid by Sammamish Waterway HOA during 2009. This amount is $14,994.62.
Saturday, March 6, 2010
Window Costs for Restoration Project
Several owners have requested the cost for the windows included in our restoration project. The requests are coming from a desire to take advantage of the Federal Tax Credit(s) available. Anyone using this information should carefully examine the rules and qualification requirements for the credit.
Use your percentage of ownership to determine your portion of this cost. Your percentage of ownership may be found in the SWC declarations or on your deed.
A letter with details and a cost breakdown about all windows is available by going to the ESH web site (www.eggertstrandhunt.com) go to our bulletin board and user-sammamish/pswd waterway. The information available is posted there. You may also request it by contacting Rich Redelfs, RCA Management.
Use your percentage of ownership to determine your portion of this cost. Your percentage of ownership may be found in the SWC declarations or on your deed.
A letter with details and a cost breakdown about all windows is available by going to the ESH web site (www.eggertstrandhunt.com) go to our bulletin board and user-sammamish/pswd waterway. The information available is posted there. You may also request it by contacting Rich Redelfs, RCA Management.
Monday, March 1, 2010
Minutes-Board of Directors Meeting Jan 28th, 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 28, 2010
6:30 PM
1. Call Meeting to Order
6:38pm. Meeting attended by Erik Noyd, Kent Hutchings, and Mary Allen. Nathan Andres, Property Manager from RCA Management: Rich Redelfs
2. Approval of Previous Board Meeting Minutes
December 8, 2009 & Abbreviated Board of Director’s Meeting January 4, 2010. Kent Hutchings moved to approve the Dec 8, 2009 minutes and Erik Noyd seconded. Kent Hutchings moved to approve the Jan 4, 2010 minutes, Mary Allen seconded.
3. Comments or Questions from Homeowners
A. Car Break In Reported by Owner Joanne Powell
The board reminds owners to remove valuables from their car. If any owner sees suspicious activity, contact the police immediately.
B. Question Regarding Tax Write-Off for New Windows
Erik Noyd will ask ESH to identify the total costs of windows and installation. At this time, it is unconfirmed if the windows qualify for a tax write off. We will respond to the owner with their cost which will be % ownership multiplied by total costs of windows and installation.
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
Per loan documents, we must invest $1M into the project before we start drawing from the loan. No current action needed.
b. Payment Application #2 – Eggert Strand Hunt/Morrison Hershfield
c. WAFED Accounts Closed
B. Delinquency Update ; Five Accounts > 30 Days Past Due As of Dec. 31, 2009
No new delinquencies
#1302 – $2,933.88; IN COLLECTIONS- Erik Noyd moved forward with judicial foreclosure, Kent Hutchings seconded
#2205 – $2,908.30; IN COLLECTIONS
#2303 – $1,678.60; IN COLLECTIONS
#5106 – $2,087.00; IN COLLECTIONS
#5301 – $2,720.76; IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting
a. Building 2 Flood Lights (Front & Back) – Walk through completed, Rich will do another walkthrough after the board meeting on 1/28/10 – to create a punch list of lights that still need attention.
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
B. Janitorial – Alta Building Services
C. Dryer Vent Cleaning Follow Up – Vent Masters
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
D. Pest Control Contract – Sprague Pest Solutions – Rich to determine our currently balance
E. 2010 Resident Information Form Update - Rich will aggregate the information from the forms.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – No update
B. Rules Enforcement– No update
C. Community Website– No update
D. Design/Color Committee– Mary makes a motion to approve the color committee’s recommendation. Kent Hutchings seconded.
a. Buildings 1/4 – Reddish Hue
b. Buildings 2/5 – Yellow Hue
c. Buildings 3/6 – Greyish Hue
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
d. Cable Upgrade/ FIOS Concluded that it did not make sense to install FIOS System underneath the siding. This project has been postponed as there may be some financial incentives to add this at a later date.
e. Window Upgrade Options - Resolved.
f. Potential Rebate for Window Upgrade – ECOS/PSE- Still investigating.
g. Building 6 Roof Replacement- Still working on components and looking to work on the flat roof installation in about 1 week. Compare price from Maintco with that of ESH to fix the damaged unit in Building 6
h. Window Installation - Proceeding
i. Cable TV Outlet Troubles- Mailing was sent to the community today. Asked owners to report any cable outlets that are not working
j. Satellite Dishes-Reminder to NOT install dishes to the structure in any way
B. Annual Fire Alarm Inspection Performed Nov. 14 – FPI
a. Bldg. 4 All Units & Bldg. 6 Floor 1 Troubleshooting Scheduled for February 15 – FPI is requesting access to all units in Building 4. Need to get into all of the 1st floor units. Confirm that ESH is comfortable accompanying FPI by accessing units. Owners will need to do one of the following: be home to physically allow access, authorize access via the key provided to ESH (owner must individually confirm that this is an approved use of key) or a locksmith will enter the unit. Rich will draft a letter to attach to the certified legal letter to the board prior to sending to owners.
b. Access Required; Protocol on Access into Units – Attorney Michael Padilla
C. Parking Enforcement & Violation Forms
a. Visitor Parking Permits –Create the signs and permits.
D. Insurance Coverage Increased general liability insurance coverage.
E. Dumpster Enclosure Design–Tabled
Tabled Until After Restoration Project:
F. Review Signage in Common Area –Tabled
G. Resident Manager Job Description –Tabled
H. Trail Maintenance –Tabled
I. Other?
8. New Business
A. Request to Install Hard Surface Flooring from Claudette Gilbert, #3304–This was approved unanimously by the board via email.
B. Annual Meeting Preparation –Erik Noyd to check on board room availability during the week of Mar 22 for annual board meeting
C. EHS got the ability to bury cables to the wall cavity. Erik Noyd moved to authorize this decision and Kent Hutchings seconded the motion
D. Kim Stewart, the color consultant: 25-30 hrs over the original proposal. Charges $65/hr. She asked for $1250 + tax for compensation. Mary Allen moves to approve this and Kent Hutchings seconds it.
E. Signs
a. Large Numbers – continue discussion with vendors
b. Range Numbers– continue discussion with vendors
c. Individual Unit Numbers– continue discussion with vendors
d. Entry Way Signs– continue discussion with vendors
9. Set Date, Time, & Location of Next Meeting – Tentatively holding Feb 22, 6:30pm LWSD
10. Adjourn – 8:02pm
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 28, 2010
6:30 PM
1. Call Meeting to Order
6:38pm. Meeting attended by Erik Noyd, Kent Hutchings, and Mary Allen. Nathan Andres, Property Manager from RCA Management: Rich Redelfs
2. Approval of Previous Board Meeting Minutes
December 8, 2009 & Abbreviated Board of Director’s Meeting January 4, 2010. Kent Hutchings moved to approve the Dec 8, 2009 minutes and Erik Noyd seconded. Kent Hutchings moved to approve the Jan 4, 2010 minutes, Mary Allen seconded.
3. Comments or Questions from Homeowners
A. Car Break In Reported by Owner Joanne Powell
The board reminds owners to remove valuables from their car. If any owner sees suspicious activity, contact the police immediately.
B. Question Regarding Tax Write-Off for New Windows
Erik Noyd will ask ESH to identify the total costs of windows and installation. At this time, it is unconfirmed if the windows qualify for a tax write off. We will respond to the owner with their cost which will be % ownership multiplied by total costs of windows and installation.
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
Per loan documents, we must invest $1M into the project before we start drawing from the loan. No current action needed.
b. Payment Application #2 – Eggert Strand Hunt/Morrison Hershfield
c. WAFED Accounts Closed
B. Delinquency Update ; Five Accounts > 30 Days Past Due As of Dec. 31, 2009
No new delinquencies
#1302 – $2,933.88; IN COLLECTIONS- Erik Noyd moved forward with judicial foreclosure, Kent Hutchings seconded
#2205 – $2,908.30; IN COLLECTIONS
#2303 – $1,678.60; IN COLLECTIONS
#5106 – $2,087.00; IN COLLECTIONS
#5301 – $2,720.76; IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting
a. Building 2 Flood Lights (Front & Back) – Walk through completed, Rich will do another walkthrough after the board meeting on 1/28/10 – to create a punch list of lights that still need attention.
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
B. Janitorial – Alta Building Services
C. Dryer Vent Cleaning Follow Up – Vent Masters
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
D. Pest Control Contract – Sprague Pest Solutions – Rich to determine our currently balance
E. 2010 Resident Information Form Update - Rich will aggregate the information from the forms.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – No update
B. Rules Enforcement– No update
C. Community Website– No update
D. Design/Color Committee– Mary makes a motion to approve the color committee’s recommendation. Kent Hutchings seconded.
a. Buildings 1/4 – Reddish Hue
b. Buildings 2/5 – Yellow Hue
c. Buildings 3/6 – Greyish Hue
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
d. Cable Upgrade/ FIOS Concluded that it did not make sense to install FIOS System underneath the siding. This project has been postponed as there may be some financial incentives to add this at a later date.
e. Window Upgrade Options - Resolved.
f. Potential Rebate for Window Upgrade – ECOS/PSE- Still investigating.
g. Building 6 Roof Replacement- Still working on components and looking to work on the flat roof installation in about 1 week. Compare price from Maintco with that of ESH to fix the damaged unit in Building 6
h. Window Installation - Proceeding
i. Cable TV Outlet Troubles- Mailing was sent to the community today. Asked owners to report any cable outlets that are not working
j. Satellite Dishes-Reminder to NOT install dishes to the structure in any way
B. Annual Fire Alarm Inspection Performed Nov. 14 – FPI
a. Bldg. 4 All Units & Bldg. 6 Floor 1 Troubleshooting Scheduled for February 15 – FPI is requesting access to all units in Building 4. Need to get into all of the 1st floor units. Confirm that ESH is comfortable accompanying FPI by accessing units. Owners will need to do one of the following: be home to physically allow access, authorize access via the key provided to ESH (owner must individually confirm that this is an approved use of key) or a locksmith will enter the unit. Rich will draft a letter to attach to the certified legal letter to the board prior to sending to owners.
b. Access Required; Protocol on Access into Units – Attorney Michael Padilla
C. Parking Enforcement & Violation Forms
a. Visitor Parking Permits –Create the signs and permits.
D. Insurance Coverage Increased general liability insurance coverage.
E. Dumpster Enclosure Design–Tabled
Tabled Until After Restoration Project:
F. Review Signage in Common Area –Tabled
G. Resident Manager Job Description –Tabled
H. Trail Maintenance –Tabled
I. Other?
8. New Business
A. Request to Install Hard Surface Flooring from Claudette Gilbert, #3304–This was approved unanimously by the board via email.
B. Annual Meeting Preparation –Erik Noyd to check on board room availability during the week of Mar 22 for annual board meeting
C. EHS got the ability to bury cables to the wall cavity. Erik Noyd moved to authorize this decision and Kent Hutchings seconded the motion
D. Kim Stewart, the color consultant: 25-30 hrs over the original proposal. Charges $65/hr. She asked for $1250 + tax for compensation. Mary Allen moves to approve this and Kent Hutchings seconds it.
E. Signs
a. Large Numbers – continue discussion with vendors
b. Range Numbers– continue discussion with vendors
c. Individual Unit Numbers– continue discussion with vendors
d. Entry Way Signs– continue discussion with vendors
9. Set Date, Time, & Location of Next Meeting – Tentatively holding Feb 22, 6:30pm LWSD
10. Adjourn – 8:02pm
Annual Meeting March 11th, 2010, 7-9PM
The annual meeting of the Sammamish Waterway HOA will be at 7:00 pm, March 11th at the Lake WA School District meeting room, Redmond Town Center.
As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update, elect 2 positions for the board of directors (The positions held by Kent Hutchings and Robert (Njord) Folgadalen are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest. In addition, a vote will be taken by the association with regard to a declaration amendment approved by the board of directors. A copy of this amendment was mailed to all owners.
A quorum of 40%+ of owners is required to hold a valid meeting and a "yes vote" of 60% is required to pass the declaration amendment. Your proxy and vote is desperately needed if you cannot attend. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.
At the meeting, an update on the restoration project will be given and there will be an opportunity for questions.
As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update, elect 2 positions for the board of directors (The positions held by Kent Hutchings and Robert (Njord) Folgadalen are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest. In addition, a vote will be taken by the association with regard to a declaration amendment approved by the board of directors. A copy of this amendment was mailed to all owners.
A quorum of 40%+ of owners is required to hold a valid meeting and a "yes vote" of 60% is required to pass the declaration amendment. Your proxy and vote is desperately needed if you cannot attend. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.
At the meeting, an update on the restoration project will be given and there will be an opportunity for questions.
Friday, January 29, 2010
Minutes- Abbreviated Board of Directors Meeting Jan 4th 2010
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
Abbreviated BOARD OF DIRECTORS MEETING MINUTES
Jan 4th, 2010- Approved
5:00 PM
1. Call Meeting to Order – 5:04pm
· Attendance: Erik Noyd, Mary Allen, Kent Hutchings, and by phone Tom Smith
2. Consideration of advice by attorney to adopt resolution regarding delinquency by unit #5106. Board members discussed recommendation. Kent made motion to approve and Tom seconded, passed. Resolution signed by President, attested by Secretary and witnessed by Kent Hutchings. Resolution denies delinquent board member voting rights on the issue of his unit’s delinquency.
3. Request by owner of unit #5106 to forgive late fees, security deposit and attorney’s fees. Board members reviewed correspondence between association (property manager) and unit owner as well as between attorney and owner. Owner certainly knew dues and special assessments payments were due and payable. Two notices were mailed to owner at their mailing address including one by certified mail. Attorney sent a 3rd. Discussed the request from owner for exception based upon his contributions to the community as board member. Board discussed need to maintain a consistent treatment of all owners regardless of their “position” for fear of appearances of favoritism. Kent made motion to deny request for waiver. Tom seconded. Unanimous. Waiver denied.
4. Insurance check signature- signed and mailed
5. Consideration of safety adding anchor points to roof installation during restoration project for future roof work safety. Appears to not be a code requirement, but simply desirable. Point made that little roof work should be needed and any contractor doing work be licensed, bonded and insured. Cost of this addition, $3500. Consensus to opt not to add these.
6. Discussion about amending previously approved vents to be added to select window types and sizes. Consideration of adding fresh air vents to all windows to allow for even distribution of the benefit of ventilation to all units. These fresh air vents are common in more “air tight” new construction to preserve indoor air quality. Concern about in any way limiting the benefits enjoyed by all residents. This would increase costs by about $6,000-$7,000 over prior ventilation estimate, but would provide that maximum benefit would be enjoyed by all units without regard to their unit floor plan. Decision to accept the installation of vents on all windows and sliding doors.
Meeting adjourned 5:34pm
Abbreviated BOARD OF DIRECTORS MEETING MINUTES
Jan 4th, 2010- Approved
5:00 PM
1. Call Meeting to Order – 5:04pm
· Attendance: Erik Noyd, Mary Allen, Kent Hutchings, and by phone Tom Smith
2. Consideration of advice by attorney to adopt resolution regarding delinquency by unit #5106. Board members discussed recommendation. Kent made motion to approve and Tom seconded, passed. Resolution signed by President, attested by Secretary and witnessed by Kent Hutchings. Resolution denies delinquent board member voting rights on the issue of his unit’s delinquency.
3. Request by owner of unit #5106 to forgive late fees, security deposit and attorney’s fees. Board members reviewed correspondence between association (property manager) and unit owner as well as between attorney and owner. Owner certainly knew dues and special assessments payments were due and payable. Two notices were mailed to owner at their mailing address including one by certified mail. Attorney sent a 3rd. Discussed the request from owner for exception based upon his contributions to the community as board member. Board discussed need to maintain a consistent treatment of all owners regardless of their “position” for fear of appearances of favoritism. Kent made motion to deny request for waiver. Tom seconded. Unanimous. Waiver denied.
4. Insurance check signature- signed and mailed
5. Consideration of safety adding anchor points to roof installation during restoration project for future roof work safety. Appears to not be a code requirement, but simply desirable. Point made that little roof work should be needed and any contractor doing work be licensed, bonded and insured. Cost of this addition, $3500. Consensus to opt not to add these.
6. Discussion about amending previously approved vents to be added to select window types and sizes. Consideration of adding fresh air vents to all windows to allow for even distribution of the benefit of ventilation to all units. These fresh air vents are common in more “air tight” new construction to preserve indoor air quality. Concern about in any way limiting the benefits enjoyed by all residents. This would increase costs by about $6,000-$7,000 over prior ventilation estimate, but would provide that maximum benefit would be enjoyed by all units without regard to their unit floor plan. Decision to accept the installation of vents on all windows and sliding doors.
Meeting adjourned 5:34pm
Minutes-Board of Directors Meeting Dec, 2009
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
DECEMBER 8, 2009- Approved
6:30 PM
1. Meeting Called to Order at 6:30pm, Present were Board Members, Erik Noyd, Kent Hutchings and Tom Smith and Rich Redelfs, RCA Management
2. Approval of Previous Board Meeting Minutes – October 20, 2009: Motion to Approve made by Erik, seconded by Tom
3. Comments or Questions from Homeowners- None noted
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts- General discussion confirming balances and locations
b. First Payment Application – Eggert Strand Hunt/Morrison Hershfield-Reviewed by Morrison Hershfield and approved for payment
c. Letter to close WAFED Accounts- Signed
B. Delinquency Update ; Five Accounts > 30 Days Past Due As of Nov. 30, 2009
#1302 – $1,608.00; IN COLLECTIONS- This unit is referred to attorney for next step of collection
#2205 – $1,436.98; IN COLLECTIONS
#2303 – $863.46; IN COLLECTIONS
#5106 – $1,260.10; IN COLLECTIONS
#5301 – $1,945.80; IN COLLECTIONS- This unit likely to be a part of Trustee’s Sale shortly
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting – “THURSDAY FOR SURE”- Lighting repairs to commence or we’ll hire another firm (post meeting note: work did begin)
a. Building 2 Flood Lights (Front & Back)
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
B. Janitorial – Alta Building Services- No report
C. Dryer Vent Cleaning Final Follow Up Notices – Vent Masters
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
D. Emergency Plumbing Repair @ Building 5 – Bellevue Plumbing & Heating- completed repair
E. Pest Control Contract – Sprague Pest Solutions- follow up. Rich is following up with Sprague regarding invoices received
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
C. Community Website
D. Design/Color Committee- SWC received 47 responses from owners to the color preference survey mailed out in early November. 29 people indicated a preference for color scheme #1, 13 for color scheme #2 and 5 indicated that either option was OK. Given the clear majority of respondents who opted for #1 a motion was made by Kent to approve color scheme #1. Tom Seconded.
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
a. Cable upgrade and repairs – Arrangements have been made with a cable contractor to bring all surface mounted Cable TV and phone wires under the new siding, so no surface mounted cables will be needed. Still pursuing the idea of installing Verizon Fiber Optic Services, although there are some cost and installation impediments to this idea.
b. Electrical Outlets/Covers & Other Potential Change Orders?
c. Window Upgrade Options- Information about the units where owners have requested upgrades have been delivered to the contractor. Mailings will go to owners confirming selections
d. Potential Rebate for Window Upgrade – ECOS/PSE Still in Progress
e. Building 6 Roof Replacement- No date yet for installation of new roofing
f. Decision on Trim Sizes- Board affirmed that all window and sliding door trim will be 4”wide and the building trim (i.e. building corners) where it is presently 4” will be upgraded to 6”wide, for greater definition. This decision SAVES the HOA about $10,000.
g. Decision on Window Detail-New window manufacturer will provide casement style (vertical hinges with hand crank to open) windows in all garden windows instead of sliding or awning style. Other windows will remain unchanged in style. Sliding windows are not available for the garden windows. Casement windows provide greater weather protection and a larger opening than awning style. This upgraded design was included in our original project specifications. No added cost. The option of including small fresh air vents (common in new construction) in the window frames was discussed. The United States EPA recommends installing a means to bring fresh air inside a home which has been tightly sealed from the weather for natural air infiltration, in order to maintain higher indoor air quality. The added benefit of reducing transfer of odors between units mentioned. These small vents can be opened or closed by residents. Cost is $41 each. Motion made by Erik to add the fresh air vents to all windows that can accommodate them (only windows wider than 36”) and that the cost shall be included within current project scope-no additional costs to owners. Kent seconded the motion.
h. Protocol on Access into Units – Attorney Michael Padilla- document drafted for use in dealing with owners/residents that are not cooperating with access requirements of our project.
B. Annual Fire Alarm Inspection Performed Nov. 14 – FPI
a. Proposal to Replace Building Communicator- Approved via email and confirmed
b. Building 6 Floor 1 Troubleshooting Scheduled for December 14
C. Parking Enforcement & Violation Forms- Discussion no final decision
D. Review Draft 2010 Budget. Proposed 2010 budget reviewed and includes a REDUCTION in regular HOA dues of 16.91% from 2009 levels. Savings found primarily in reducing budget for repairs which is not likely to be needed in 2010. Motion made by Erik to approve new budget, seconded by Kent. 2010 Budget approved
E. Insurance Coverage- 20% increase in Association coverage for E&O (recommended by insurance agent) at minor cost approved.
Tabled Until After Restoration Project:
F. Review Signage in Common Area
G. Resident Manager Job Description
H. Trail Maintenance
I. Annual Non-Profit Corporation Report Filed – Secretary of State
J. Other?
8. New Business
A. 2010 Resident Information Form Update-Rich will send request for updated information to all owners
B. Revised Draft Collection Policy- Approved
C. Fiber Optic Proposal from B&B Cabling- Unknown if this can be implemented given installation requirements. Still exploring.
D. Parking Enforcement Protocol- Some success in reducing violators in parking lot. Continued discussion about additional measures given the limitations of our Condo Declarations
E. Dumpster Enclosure Design- TBD
F. Restoration Project and effected owner improvements- Any owner improvements (upgrades) made to a unit which are impacted by the Restoration Project are the responsibility of individual owners. An example would be custom finishes at windows sills.
9. Set Date, Time, & Location of Next Meeting -TBD
10. Meeting Adjourned at 8:30PM
BOARD OF DIRECTORS MEETING
DECEMBER 8, 2009- Approved
6:30 PM
1. Meeting Called to Order at 6:30pm, Present were Board Members, Erik Noyd, Kent Hutchings and Tom Smith and Rich Redelfs, RCA Management
2. Approval of Previous Board Meeting Minutes – October 20, 2009: Motion to Approve made by Erik, seconded by Tom
3. Comments or Questions from Homeowners- None noted
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts- General discussion confirming balances and locations
b. First Payment Application – Eggert Strand Hunt/Morrison Hershfield-Reviewed by Morrison Hershfield and approved for payment
c. Letter to close WAFED Accounts- Signed
B. Delinquency Update ; Five Accounts > 30 Days Past Due As of Nov. 30, 2009
#1302 – $1,608.00; IN COLLECTIONS- This unit is referred to attorney for next step of collection
#2205 – $1,436.98; IN COLLECTIONS
#2303 – $863.46; IN COLLECTIONS
#5106 – $1,260.10; IN COLLECTIONS
#5301 – $1,945.80; IN COLLECTIONS- This unit likely to be a part of Trustee’s Sale shortly
5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting – “THURSDAY FOR SURE”- Lighting repairs to commence or we’ll hire another firm (post meeting note: work did begin)
a. Building 2 Flood Lights (Front & Back)
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
B. Janitorial – Alta Building Services- No report
C. Dryer Vent Cleaning Final Follow Up Notices – Vent Masters
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
D. Emergency Plumbing Repair @ Building 5 – Bellevue Plumbing & Heating- completed repair
E. Pest Control Contract – Sprague Pest Solutions- follow up. Rich is following up with Sprague regarding invoices received
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
C. Community Website
D. Design/Color Committee- SWC received 47 responses from owners to the color preference survey mailed out in early November. 29 people indicated a preference for color scheme #1, 13 for color scheme #2 and 5 indicated that either option was OK. Given the clear majority of respondents who opted for #1 a motion was made by Kent to approve color scheme #1. Tom Seconded.
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
a. Cable upgrade and repairs – Arrangements have been made with a cable contractor to bring all surface mounted Cable TV and phone wires under the new siding, so no surface mounted cables will be needed. Still pursuing the idea of installing Verizon Fiber Optic Services, although there are some cost and installation impediments to this idea.
b. Electrical Outlets/Covers & Other Potential Change Orders?
c. Window Upgrade Options- Information about the units where owners have requested upgrades have been delivered to the contractor. Mailings will go to owners confirming selections
d. Potential Rebate for Window Upgrade – ECOS/PSE Still in Progress
e. Building 6 Roof Replacement- No date yet for installation of new roofing
f. Decision on Trim Sizes- Board affirmed that all window and sliding door trim will be 4”wide and the building trim (i.e. building corners) where it is presently 4” will be upgraded to 6”wide, for greater definition. This decision SAVES the HOA about $10,000.
g. Decision on Window Detail-New window manufacturer will provide casement style (vertical hinges with hand crank to open) windows in all garden windows instead of sliding or awning style. Other windows will remain unchanged in style. Sliding windows are not available for the garden windows. Casement windows provide greater weather protection and a larger opening than awning style. This upgraded design was included in our original project specifications. No added cost. The option of including small fresh air vents (common in new construction) in the window frames was discussed. The United States EPA recommends installing a means to bring fresh air inside a home which has been tightly sealed from the weather for natural air infiltration, in order to maintain higher indoor air quality. The added benefit of reducing transfer of odors between units mentioned. These small vents can be opened or closed by residents. Cost is $41 each. Motion made by Erik to add the fresh air vents to all windows that can accommodate them (only windows wider than 36”) and that the cost shall be included within current project scope-no additional costs to owners. Kent seconded the motion.
h. Protocol on Access into Units – Attorney Michael Padilla- document drafted for use in dealing with owners/residents that are not cooperating with access requirements of our project.
B. Annual Fire Alarm Inspection Performed Nov. 14 – FPI
a. Proposal to Replace Building Communicator- Approved via email and confirmed
b. Building 6 Floor 1 Troubleshooting Scheduled for December 14
C. Parking Enforcement & Violation Forms- Discussion no final decision
D. Review Draft 2010 Budget. Proposed 2010 budget reviewed and includes a REDUCTION in regular HOA dues of 16.91% from 2009 levels. Savings found primarily in reducing budget for repairs which is not likely to be needed in 2010. Motion made by Erik to approve new budget, seconded by Kent. 2010 Budget approved
E. Insurance Coverage- 20% increase in Association coverage for E&O (recommended by insurance agent) at minor cost approved.
Tabled Until After Restoration Project:
F. Review Signage in Common Area
G. Resident Manager Job Description
H. Trail Maintenance
I. Annual Non-Profit Corporation Report Filed – Secretary of State
J. Other?
8. New Business
A. 2010 Resident Information Form Update-Rich will send request for updated information to all owners
B. Revised Draft Collection Policy- Approved
C. Fiber Optic Proposal from B&B Cabling- Unknown if this can be implemented given installation requirements. Still exploring.
D. Parking Enforcement Protocol- Some success in reducing violators in parking lot. Continued discussion about additional measures given the limitations of our Condo Declarations
E. Dumpster Enclosure Design- TBD
F. Restoration Project and effected owner improvements- Any owner improvements (upgrades) made to a unit which are impacted by the Restoration Project are the responsibility of individual owners. An example would be custom finishes at windows sills.
9. Set Date, Time, & Location of Next Meeting -TBD
10. Meeting Adjourned at 8:30PM
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