With a collective sigh of relief, the Sammamish Waterway Board of Directors is delighted to announce that all necessary elements of our construction project; loan, project management and construction agreements, have been signed. As early as Monday Nov 2nd, there will be construction activity at building #6. Please watch for on site information such as parking space restrictions and building activity notices.
It is very important that you respond to requests for information as well as take steps to cooperate with the contractors. Residents of buildings #5 & 6 should immediately remove all personal items from the exterior of their units, including hanging or mounted items.
On Thursday, Nov 5th at 7pm, the SWC is holding an informational, pre-construction meeting. Please plan on attending. Location: LWSD- Redmond Town Center.
Friday, October 30, 2009
Wednesday, October 21, 2009
Minutes-Board of Directors Meeting Sept 22nd, 2009
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –
SEPTEMBER 22, 2009
6:30 PM
1. Call Meeting to Order – at 6:32pm at LWSD
· Board Members: Tom Smith, Erik Noyd, Kent Hutchings, Mary Allen
· Property Management: Rich Redelfs
2. Approval of Previous Board Meeting Minutes – August 25, 2009, & July 23, 2009.
· Tom made a motion to approve both the Aug 25, 2009 and July 23, 2009 minutes. Kent seconded. All approved.
3. Comments or Questions from Homeowners
A. Noise Complaint – Cecelia Liu, #5206.
· Owner’s tenant has identified noise goes past 11pm. Have not received any complaints from other neighbors. The board will write a letter to the alleged violator to remind of the rules that specifically addresses the problems. If noise issues a rise again, owner is advised to call the police.
B. Hard Surface Flooring Request – Grace de la Pena, #3203
a. Storage Room is below #3203
· All board members approved.
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
· Rich to check balances and email the board the exact balance. Will make a determination on how much to remove from the Special Assessment and Replacement Reserve to a CDAR. Note: The renewal date of the second CDAR will be staggered by 2 weeks from the original CDAR renewal date- to ensure funds availability.
b. Special Assessment Installment Coupon Books Ordered for 10/2009-12/2010
· Rich will order coupon books for roughly 40 owners (owners who are paying monthly and not through an electronic payment).
B. Delinquency Update ; As of August 25, 2009:
a. Eight Significant Balances > 15 Days Past Due & < 30 Days Past Due
b. Two Significant Balances > 30 Days Past Due
· Rich sent monthly delinquency review. Of the 9 letters for >15 & <30>30 days past due, have not paid Aug or Sept.
5. Property Maintenance Report
A. Skylight Leaks with Temporary Cover – #5306 #6303 & #6306
B. Lighting Maintenance – Jones Lighting
a. Building 2 Flood Lights (1 Front & 2 Back) –
· Jones Lighting will standardize the size
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell—
· 1st & 2nd floor on B2, lights are on all the time. 3rd floor aren’t. Jones Lighting will address this issue.
d. Building 3 Bad Fixture @ 7358 –
· Light at front door is broken.
e. Building 3 Aluminum Post Light @ Mailbox –
· One light on pole, doesn’t exist in the other buildings. Ask Jones Lighting to remove this.
f. Building 4 Bad Fixtures @ 7268 & 7280 –
· Determine if it is the first floor only that requires special bulb. Next step, proactively send a letter to affected owners and tell them it rotates 90 degrees and pulls out. Also, give bulb type and local vendors that sell them.
g. First Floor Patio Lights -
C. Loose Step Four Steps Down from #15828 @ Building 5 –
· Tom will look to see if he can repair this.
D. Janitorial – Alta Building Services –
· No update
E. Fertilization This Week – Condo Commercial –
· Fertilization this week
F. Dryer Vent Cleaning Final Follow Up Visit Performed 8/13/09 – Vent Masters
a. 80 Units Cleaned in May, 16/22 Remaining Cleaned on Aug. 13
b. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
c. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
d. Connection is broken in wall behind dryer Repaired by Owner: # 2305
e. ‘Vent pipe is broken/fallen in attic’ repaired in 5 Units: #’s 3301, 3302, 4305, 5304 (vent termination in odd place – OK), 5306
· Rich will follow up with the owners per the minutes from August 15, 2009
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
· No update
B. Rules Enforcement
· No update
C. Community Website-
· No update
D. Design/Color Committee-
· The committee has met at Core Design. Compared the print out to the swatches. The committee will have Core Design print up display boards and will present the colors to the board at the next meeting.
7. Old Business
A. Restoration Plan
a. Association Loan – Foundation Bank –
· 10 items were identified by Strichartz Office to have changed by Foundation Bank. Erik will follow up with Matt Padilla and determine what is critical to change.
b. Contractor Proposal – Eggert Strand Hunt Construction –
· Working to finalize contract, getting very close.
c. Project Management & Reserve Study Proposal – Morrison Hershfield –
· Working to finalize contract, getting very close.
d. Cable Upgrade – Subcontractor?-
· Working with TR Eggert
e. Electrical Outlets/Covers & Other Potential Change Orders? –
· No new update
f. Approved Permit Notification & Invoices – City of Redmond –
· Skylur recommends that we get the permit. Rich will send checks to get the permits.
g. Permit for Trail Use – King County Parks & Recreation Division –
· Fee to use the trail. Rich will send necessary checks to pay this.
B. Review Signage in Common Area – Tabled Until After Major Project –
· No update
C. Resident Manager Job Description – Tabled Until After Major Project–
· No update
D. Draft Assessment Collection Policy – Law Offices of James L. Strichartz–
· No update
E. Trail Maintenance – New Gravel & ‘No Trespassing’ Signage –
· No update
a. Landwork Enterprises Bid Proposal:
Stated ½” or ¾” Not available in Red Cinder
1” Red Cinder Unpacked – $4,700
5/8” Crushed Unpacked $3,000
(Packed is an additional $750)
Brush Hog on Blackberries (Same Price as Last Time): $1,200
F. Parking Spot Numbers – Substantially Completed –
· Noted many cars that never move.
· White Jeep is not operational. .- Kent will post a notice
· Trailer near building 5.- Kent will post a notice
· Rich will update the triplicate form with the RCA Address. Board will review
G. Invoice for Pipe Leak & Water Damage in #1106 – Maintco –
· Owner is paying.
H. Other?
8. New Business
A. Building 6 Storage Room Break-in
· Will get recommendation from a security company. Change locks – board member has a key that opens all 6 storage units. Unit owners only have access to their own building’s unit. Add deadbolt. Possibly a self closing door.
· Rich will send a note to the owners.
B. Other? –
· Annual fire alarm inspection. FPI tentatively scheduled an inspection for Oct 17. We will continue with this date. Ask to document the rationale for any need repairs or replacements.
9. Set Date, Time, & Location of Next Meeting
· Tuesday Oct 20, 2009 at 6:30pm at LWSD. – tentative based on space availability
10. Adjourn
· 8:19 pm. Kent moved to adjorn. Tom seconded
BOARD OF DIRECTORS MEETING MINUTES –
SEPTEMBER 22, 2009
6:30 PM
1. Call Meeting to Order – at 6:32pm at LWSD
· Board Members: Tom Smith, Erik Noyd, Kent Hutchings, Mary Allen
· Property Management: Rich Redelfs
2. Approval of Previous Board Meeting Minutes – August 25, 2009, & July 23, 2009.
· Tom made a motion to approve both the Aug 25, 2009 and July 23, 2009 minutes. Kent seconded. All approved.
3. Comments or Questions from Homeowners
A. Noise Complaint – Cecelia Liu, #5206.
· Owner’s tenant has identified noise goes past 11pm. Have not received any complaints from other neighbors. The board will write a letter to the alleged violator to remind of the rules that specifically addresses the problems. If noise issues a rise again, owner is advised to call the police.
B. Hard Surface Flooring Request – Grace de la Pena, #3203
a. Storage Room is below #3203
· All board members approved.
4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
· Rich to check balances and email the board the exact balance. Will make a determination on how much to remove from the Special Assessment and Replacement Reserve to a CDAR. Note: The renewal date of the second CDAR will be staggered by 2 weeks from the original CDAR renewal date- to ensure funds availability.
b. Special Assessment Installment Coupon Books Ordered for 10/2009-12/2010
· Rich will order coupon books for roughly 40 owners (owners who are paying monthly and not through an electronic payment).
B. Delinquency Update ; As of August 25, 2009:
a. Eight Significant Balances > 15 Days Past Due & < 30 Days Past Due
b. Two Significant Balances > 30 Days Past Due
· Rich sent monthly delinquency review. Of the 9 letters for >15 & <30>30 days past due, have not paid Aug or Sept.
5. Property Maintenance Report
A. Skylight Leaks with Temporary Cover – #5306 #6303 & #6306
B. Lighting Maintenance – Jones Lighting
a. Building 2 Flood Lights (1 Front & 2 Back) –
· Jones Lighting will standardize the size
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell—
· 1st & 2nd floor on B2, lights are on all the time. 3rd floor aren’t. Jones Lighting will address this issue.
d. Building 3 Bad Fixture @ 7358 –
· Light at front door is broken.
e. Building 3 Aluminum Post Light @ Mailbox –
· One light on pole, doesn’t exist in the other buildings. Ask Jones Lighting to remove this.
f. Building 4 Bad Fixtures @ 7268 & 7280 –
· Determine if it is the first floor only that requires special bulb. Next step, proactively send a letter to affected owners and tell them it rotates 90 degrees and pulls out. Also, give bulb type and local vendors that sell them.
g. First Floor Patio Lights -
C. Loose Step Four Steps Down from #15828 @ Building 5 –
· Tom will look to see if he can repair this.
D. Janitorial – Alta Building Services –
· No update
E. Fertilization This Week – Condo Commercial –
· Fertilization this week
F. Dryer Vent Cleaning Final Follow Up Visit Performed 8/13/09 – Vent Masters
a. 80 Units Cleaned in May, 16/22 Remaining Cleaned on Aug. 13
b. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
c. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
d. Connection is broken in wall behind dryer Repaired by Owner: # 2305
e. ‘Vent pipe is broken/fallen in attic’ repaired in 5 Units: #’s 3301, 3302, 4305, 5304 (vent termination in odd place – OK), 5306
· Rich will follow up with the owners per the minutes from August 15, 2009
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
· No update
B. Rules Enforcement
· No update
C. Community Website-
· No update
D. Design/Color Committee-
· The committee has met at Core Design. Compared the print out to the swatches. The committee will have Core Design print up display boards and will present the colors to the board at the next meeting.
7. Old Business
A. Restoration Plan
a. Association Loan – Foundation Bank –
· 10 items were identified by Strichartz Office to have changed by Foundation Bank. Erik will follow up with Matt Padilla and determine what is critical to change.
b. Contractor Proposal – Eggert Strand Hunt Construction –
· Working to finalize contract, getting very close.
c. Project Management & Reserve Study Proposal – Morrison Hershfield –
· Working to finalize contract, getting very close.
d. Cable Upgrade – Subcontractor?-
· Working with TR Eggert
e. Electrical Outlets/Covers & Other Potential Change Orders? –
· No new update
f. Approved Permit Notification & Invoices – City of Redmond –
· Skylur recommends that we get the permit. Rich will send checks to get the permits.
g. Permit for Trail Use – King County Parks & Recreation Division –
· Fee to use the trail. Rich will send necessary checks to pay this.
B. Review Signage in Common Area – Tabled Until After Major Project –
· No update
C. Resident Manager Job Description – Tabled Until After Major Project–
· No update
D. Draft Assessment Collection Policy – Law Offices of James L. Strichartz–
· No update
E. Trail Maintenance – New Gravel & ‘No Trespassing’ Signage –
· No update
a. Landwork Enterprises Bid Proposal:
Stated ½” or ¾” Not available in Red Cinder
1” Red Cinder Unpacked – $4,700
5/8” Crushed Unpacked $3,000
(Packed is an additional $750)
Brush Hog on Blackberries (Same Price as Last Time): $1,200
F. Parking Spot Numbers – Substantially Completed –
· Noted many cars that never move.
· White Jeep is not operational. .- Kent will post a notice
· Trailer near building 5.- Kent will post a notice
· Rich will update the triplicate form with the RCA Address. Board will review
G. Invoice for Pipe Leak & Water Damage in #1106 – Maintco –
· Owner is paying.
H. Other?
8. New Business
A. Building 6 Storage Room Break-in
· Will get recommendation from a security company. Change locks – board member has a key that opens all 6 storage units. Unit owners only have access to their own building’s unit. Add deadbolt. Possibly a self closing door.
· Rich will send a note to the owners.
B. Other? –
· Annual fire alarm inspection. FPI tentatively scheduled an inspection for Oct 17. We will continue with this date. Ask to document the rationale for any need repairs or replacements.
9. Set Date, Time, & Location of Next Meeting
· Tuesday Oct 20, 2009 at 6:30pm at LWSD. – tentative based on space availability
10. Adjourn
· 8:19 pm. Kent moved to adjorn. Tom seconded
Wednesday, October 14, 2009
October Regular Monthly Board Meeting
Conducting the regular business of the SWC Association. Tuesday October 20th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners are encouraged call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.
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