Tuesday, February 24, 2009
Tuesday, February 10, 2009
Cleaning Wall Heaters
The electric wall heaters in our units tend to collect dust, lint and dirt. This will reduce their efficiency and can cause failure as well as pose a possible hazzard. To clean, turn the power off to the heaters at the electrical panel, remove the covers and vacuum the interior on a regular basis.
Monday, February 9, 2009
11/25/08 Meeting Minutes
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES -Approved
NOVEMBER 25, 2008
6:30 PM-LWSD Meeting Room
1. Called Meeting to Order 6:33pm. Present: Board Members-Thomas Smith, Erik Noyd & Kent Hutchings. Property Manager-Rich Redelfs, RCA Management and 5 homeowners
2. Approval of Previous Board Meeting Minutes – October 9, 2008- Approved
3. Comments or Questions from Homeowners
A. Request for Pressure Washing of Deck & New Storage Door Hardware, Bldg #4- Delayed/declined washing request as surface will be replaced during construction. Completing at this time, off season, would be redundant.- Board members have recently accessed storage space. Apparently the lock hardware is not great but it does lock and is usable. If unit owners have difficulty opening, they should request new key from Property Manager.
B. Owner raised possibility of having mortgage lender attend 12/3/08 informational meeting. Discussion about having information available at meeting. Concerns expressed about any implied representation of the lender’s qualifications by association. Suggestion made that contact information and additional materials may be provided during meeting.
C. Owner asked about status of association financing for restoration project. No current offers for 15 year loans with 15 year terms. Continued optimism that they will be forthcoming. Lenders have clearly been far more cautious about the loans they make. Reminder that individuals will be far better off securing their own loans (lower payment & tax advantage options) rather than replying on association financing. Hopefully more info will be available for the informational meeting 12/3/08.
D. Owner asked about how payments for project financing by owners would impact him if not made. Essentially how is the loan secured and how he’s protected. Explanation of how payments are made and what obligations individual owners have.. Payments which are to be made by owners for their unit’s share of the restoration project, are due on a payment schedule which will be provided well in advance of the final due date(s). Once the association loan is in place and unit owners payments are to be made, failure to make any payment(s) by owners would result in the same consequences as failure to make the regular association dues payments; for example-late fees, fines, interest, collection charges, attorney’s fees and ultimately foreclosure for non payment. These steps, while they may seem drastic, are necessary to protect all owners from excessive costs from anyone not paying their share.
E. Owner asked if there are any repair projects which are delayed because we are awaiting the restoration project. The most immediately pressing project(s) are associated with roofing leaks which have been an ongoing source of problems. At this time patch repairs are made when leaks are discovered. There are pressing roof repairs needed on building #6. Top floor units are advised to monitor for any signs of leaks.
4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WA Fed- Motion made to cash CD and place funds in reserve account.
b. Insurance Reserve Check – Need Signature- Signed by Kent
c. 2007 Audit- Completed; copies distributed to Board Members
d. A motion was made by Erik and seconded by Kent for the board to approve a reclassification of $18,144.71 in 2008 Replacement Reserve Expenses to Operating/General Repair & Maintenance. To comply with the new legislation that was passed into law effective June 12, 2008; the Replacement Reserve needs to be reimbursed for these repair costs.
B. Delinquency Update – One Account > 30 Days Past Due as of 10/09/08
a. Dorothy Leigh, #2205 – $670 Past Due- Recommend monitor for response before transfer to collection attorney.
5. Property Maintenance Report
A. Skylight Leak – #5306 Temporary fix made.
B. Fire Alarm – FPI The association’s contract with the fire alarm company currently under contract is up for renewal soon. The board has been disappointed in FPI’s fees beyond the regular contract. In order to obtain new monitoring bids it will be necessary to know how many heat detectors people have in their particular floor units. At this time we know the number in 2 BR floorplans and 1+Den floorplans. Request that owners of studios and 1BR units provide information on detectors. Each unit will have numerous heat detectors (domed shape, little to no venting) Check closets and laundry too. Reminder that heat detectors are connected to the entire building’s fire alarm system. Do not touch/paint/tamper with heat detectors. Smoke detectors are not connected to the building’s fire system. Please check/replace smoke detector batteries 2X a year.
a. Annual Fire Extinguisher Service Performed
C. Landscaping – Condo Commercial
D. Lighting Maintenance – Sun Lighting: Spot lights on North side facing path Bldg 2, West side facing parking lot. West side of building 1 are not working. Board members walked the community at night recently and identified which lights were not working. Specialty bulbs ordered directly from supplier, and will be installed soon.
E. Janitorial – ALTA
a. Debris Cleaned Underneath Stairs- Complete minor touch up of paint.
b. Carport Lighting Fixtures Need Cleaning- Tom indicated he would attempt to clean with blower. Tom to locate replacement bulbs for storage space. These are voluntary efforts and not a part of the Board’s responsibility. Anyone wishing to help out is welcome!
F. Roof Leak @ #1304 – Maintco Construction-repaired
G. Roof Leak @ #5301 – Maintco Construction-actively being addressed.
H. Roofs & Gutters Cleaned – Maintco Construction-completed
I. Plumbing Leak @ #4103 – Maintco Construction-repaired
J. Dryer Vent Cleaned # #2101 – Vent Masters-completed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
C. Design/Color Committee- Group of 4 owners intend to assist in organizing color options for community input.
7. Old Business
A. Restoration Plan
a. Restoration Plan Approved on November 12th, 2008, by 61% of owners
b. Association Funding Search continues
c. Informational Meeting on December 3 – Lake Washington School District
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign`- installed by Kent.
D. Resident Manager Job Description – Tabled Until After Major Project
E. Cable Upgrade – Verizon Fiber Optic- Continued interest in pursuing this item- would have to be coordinated with exterior construction.
F. Blackberry Bushes- Kent applied for permit to complete cutting.
G. Community Website- Volunteers to build web site needed.
H. Other?
8. New Business
A. Annual Nonprofit Corporation Report – Secretary of State
B. Draft 2009 Budget Review- Motion made to approve 2009 budget. 1.9% increase in HOA dues. Copies & details going to all owners by mail.
C. Other? -Vent Masters bid to clean all building(s) dryer vents. Motion made to accept dryer vent bid by Kent seconded by Tom. This is a useful, safety improving and energy efficient step impacting everyone. Scheduling will be announced. Interior access to laundry areas will be needed to complete this task. Likely to be done on a Saturday. Will advise when scheduled.
9. Set Date, Time, & Location of Next Meeting –Due to holidays, TBD
10. Motion to adjourn made at 8:15PM.
BOARD OF DIRECTORS MEETING MINUTES -Approved
NOVEMBER 25, 2008
6:30 PM-LWSD Meeting Room
1. Called Meeting to Order 6:33pm. Present: Board Members-Thomas Smith, Erik Noyd & Kent Hutchings. Property Manager-Rich Redelfs, RCA Management and 5 homeowners
2. Approval of Previous Board Meeting Minutes – October 9, 2008- Approved
3. Comments or Questions from Homeowners
A. Request for Pressure Washing of Deck & New Storage Door Hardware, Bldg #4- Delayed/declined washing request as surface will be replaced during construction. Completing at this time, off season, would be redundant.- Board members have recently accessed storage space. Apparently the lock hardware is not great but it does lock and is usable. If unit owners have difficulty opening, they should request new key from Property Manager.
B. Owner raised possibility of having mortgage lender attend 12/3/08 informational meeting. Discussion about having information available at meeting. Concerns expressed about any implied representation of the lender’s qualifications by association. Suggestion made that contact information and additional materials may be provided during meeting.
C. Owner asked about status of association financing for restoration project. No current offers for 15 year loans with 15 year terms. Continued optimism that they will be forthcoming. Lenders have clearly been far more cautious about the loans they make. Reminder that individuals will be far better off securing their own loans (lower payment & tax advantage options) rather than replying on association financing. Hopefully more info will be available for the informational meeting 12/3/08.
D. Owner asked about how payments for project financing by owners would impact him if not made. Essentially how is the loan secured and how he’s protected. Explanation of how payments are made and what obligations individual owners have.. Payments which are to be made by owners for their unit’s share of the restoration project, are due on a payment schedule which will be provided well in advance of the final due date(s). Once the association loan is in place and unit owners payments are to be made, failure to make any payment(s) by owners would result in the same consequences as failure to make the regular association dues payments; for example-late fees, fines, interest, collection charges, attorney’s fees and ultimately foreclosure for non payment. These steps, while they may seem drastic, are necessary to protect all owners from excessive costs from anyone not paying their share.
E. Owner asked if there are any repair projects which are delayed because we are awaiting the restoration project. The most immediately pressing project(s) are associated with roofing leaks which have been an ongoing source of problems. At this time patch repairs are made when leaks are discovered. There are pressing roof repairs needed on building #6. Top floor units are advised to monitor for any signs of leaks.
4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WA Fed- Motion made to cash CD and place funds in reserve account.
b. Insurance Reserve Check – Need Signature- Signed by Kent
c. 2007 Audit- Completed; copies distributed to Board Members
d. A motion was made by Erik and seconded by Kent for the board to approve a reclassification of $18,144.71 in 2008 Replacement Reserve Expenses to Operating/General Repair & Maintenance. To comply with the new legislation that was passed into law effective June 12, 2008; the Replacement Reserve needs to be reimbursed for these repair costs.
B. Delinquency Update – One Account > 30 Days Past Due as of 10/09/08
a. Dorothy Leigh, #2205 – $670 Past Due- Recommend monitor for response before transfer to collection attorney.
5. Property Maintenance Report
A. Skylight Leak – #5306 Temporary fix made.
B. Fire Alarm – FPI The association’s contract with the fire alarm company currently under contract is up for renewal soon. The board has been disappointed in FPI’s fees beyond the regular contract. In order to obtain new monitoring bids it will be necessary to know how many heat detectors people have in their particular floor units. At this time we know the number in 2 BR floorplans and 1+Den floorplans. Request that owners of studios and 1BR units provide information on detectors. Each unit will have numerous heat detectors (domed shape, little to no venting) Check closets and laundry too. Reminder that heat detectors are connected to the entire building’s fire alarm system. Do not touch/paint/tamper with heat detectors. Smoke detectors are not connected to the building’s fire system. Please check/replace smoke detector batteries 2X a year.
a. Annual Fire Extinguisher Service Performed
C. Landscaping – Condo Commercial
D. Lighting Maintenance – Sun Lighting: Spot lights on North side facing path Bldg 2, West side facing parking lot. West side of building 1 are not working. Board members walked the community at night recently and identified which lights were not working. Specialty bulbs ordered directly from supplier, and will be installed soon.
E. Janitorial – ALTA
a. Debris Cleaned Underneath Stairs- Complete minor touch up of paint.
b. Carport Lighting Fixtures Need Cleaning- Tom indicated he would attempt to clean with blower. Tom to locate replacement bulbs for storage space. These are voluntary efforts and not a part of the Board’s responsibility. Anyone wishing to help out is welcome!
F. Roof Leak @ #1304 – Maintco Construction-repaired
G. Roof Leak @ #5301 – Maintco Construction-actively being addressed.
H. Roofs & Gutters Cleaned – Maintco Construction-completed
I. Plumbing Leak @ #4103 – Maintco Construction-repaired
J. Dryer Vent Cleaned # #2101 – Vent Masters-completed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
C. Design/Color Committee- Group of 4 owners intend to assist in organizing color options for community input.
7. Old Business
A. Restoration Plan
a. Restoration Plan Approved on November 12th, 2008, by 61% of owners
b. Association Funding Search continues
c. Informational Meeting on December 3 – Lake Washington School District
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign`- installed by Kent.
D. Resident Manager Job Description – Tabled Until After Major Project
E. Cable Upgrade – Verizon Fiber Optic- Continued interest in pursuing this item- would have to be coordinated with exterior construction.
F. Blackberry Bushes- Kent applied for permit to complete cutting.
G. Community Website- Volunteers to build web site needed.
H. Other?
8. New Business
A. Annual Nonprofit Corporation Report – Secretary of State
B. Draft 2009 Budget Review- Motion made to approve 2009 budget. 1.9% increase in HOA dues. Copies & details going to all owners by mail.
C. Other? -Vent Masters bid to clean all building(s) dryer vents. Motion made to accept dryer vent bid by Kent seconded by Tom. This is a useful, safety improving and energy efficient step impacting everyone. Scheduling will be announced. Interior access to laundry areas will be needed to complete this task. Likely to be done on a Saturday. Will advise when scheduled.
9. Set Date, Time, & Location of Next Meeting –Due to holidays, TBD
10. Motion to adjourn made at 8:15PM.
Thursday, February 5, 2009
Regular Board Meeting, Feb 2009
Meeting Postponed Due to unavailability of 2 board members.
Feb 24th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.
Feb 24th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.
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