Wednesday, November 26, 2008
Informational Meeting Dec 3rd, 2008
An informational meeting has been scheduled for Dec 3rd, 2008 at the Lake Washington School District resource room. The subjects of this meeting will include a progress update on the association's pursuit of 15 year term financing; discussion about personal financing options and an explanation about the anticipated process for exterior color selections.
10/9/08 Meeting Minutes
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 9, 2008
6:30 PM
1. Board President Robert Folgedalen Called the Meeting to Order 6:50
2. Present at the meeting: Board Members; Robert Folgedalen, Erik Noyd, Thomas Smith & Kent Hutchings, Richard Redelfs Property Manager
3. Approval of Previous Board Meeting Minutes – August 12, 2008. Motion to approve made by Erik, seconded by Kent, passed with changes to describe the separation of the votes for the two amendments to the Declarations which had previously been planned/discussed.
4. Comments or Questions from Homeowners
A. Hard surface floor request- Property Manager indicated that he had received an email request for an update on an owner’s request to install hard surface flooring in his unit. Board members feel the written, required “approval” from the lower level neighbor contained conditions. That is, that the language indicated that it was “OK” if there was no impact on them. Requesting owner needs to present a written, signed and dated statement from the unit owner indicating simply, that it is acceptable. There is no remedy for later finding out that there is an impact. Owners are reminded that it is a violation of SWC rules to install hard surface flooring in any area other than kitchen and baths without written approval from the unit below you and permission granted by the SWC Board.
B. Abandoned Mattresses at Dumpster: Board member commented that mattresses were removed as needed from dumpster area. Thanks to property manager for taking action once made aware of this. Someone used the SWC dumpster area to abandon several mattresses (likely someone from off site). Residents/owners are reminded that only household garbage may be thrown away at dumpsters. Any items left outside the dumpsters will result in extra charges incurred by everyone and is a violation of SWC rules. Used appliances can be removed for a very small fee by “JACO”. Resident’s assistance in monitoring for any persons dumping is greatly appreciated!
5. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed- CD will not be renewed in lieu of better Money Market Account rate. Treasurer will monitor CD rates. Funds from maturing CD will be placed in reserve account in anticipation that they may be needed for repair project.
b. Insurance Reserve Check – Need Signatures-Completed-signed by Board President
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Dorothy Leigh, #2205 – $670 Past Due- SWC is still maintaining very low delinquency rate.
6. Property Maintenance Report
A. Recycle Dumpsters – Waste Management
B. Skylight Leak – #5306 –Temporary repair made that should suffice till major roof work done. Board was reluctant to do more than needed with the prospect that the roof area would be significantly modified during building repair project.
C. Fire Alarm Fault – FPI- Resolved -fault found in attic detector, replaced.
D. Landscaping – Condo Commercial- Tree damaged in storm along trail behind building 2-major limb came down-cleaned up by contractor. Decision made to remove tree as it has had repeated major damage and is diseased. Concerns about continued cost and liability. Davey Tree Service to be called.
E. Lighting Maintenance – Sun Lighting. Contractor acknowledged that repairs are urgent. Many fixtures are outside of warranty so contractor using efforts to obtain under warranty coverage. Contractor will make effort to address all that he can within a few days and follow up on the remaining ones ASAP. Pathways and safety areas of high priority.
F. Janitorial – ALTA- Mattresses removed. Board directed that ALTA should go ahead with cleaning of stair well areas, approving bid of $400 for work.
G. Building One, third floor unit: roof leak- Maintco repair of $2500 included interior repairs-completed. Board encourages all top floor residents to watch for signs of leakage as this has been an ongoing problem. Owners of rented units may want to request an interior inspection of their units to check for themselves rather than relying on tenant observations.
7. Committee Reports – Volunteers Needed!!!
A. Landscaping – No action till following exterior repair project
B. Rules Enforcement – No action. Future exterior “walk around” anticipated. Residents are reminded that personal property, other than those items permitted by SWC rules, are not to be stored on patio/decks. Examples of non acceptable items: Charcoal BBQs (fire hazard), bikes, recreational equipment, “décor”.
8. Old Business
A. Restoration Plan
a. Association Funding for Proposed Repair Project – Foundation Bank, Venture Bank. SWC has received preliminary approval for 10 year term loan. This loan would result in monthly payment reductions, for those persons using association financing for the repair project, reduced from what was previously described. Final approval is still pending. Discussed two alternative lenders who we are still considering our project. Hopefully we can obtain a 15 year term loan option.
b. Mortgage Company Contact Information – 75 of 102 Received-Tabled till annual meeting
c. Second Special Owners Meeting – Lake Washington School District Board Room-Tentative dates of Oct 30th & Nov 12th. Watch for mailing announcing date.
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign
C. Resident Manager Job Description – Tabled Until After Major Project
9. New Business
A. Internet access upgrade option– Verizon requesting ability to install fiber optic cables to all units. The only seemingly viable option would be to have this done during a community wide exterior repair, otherwise buildings would have obvious surface mounted cables. Robert Folgedalen volunteered to communicate with contractor about feasibility to coordinate this upgrade during exterior rehab if project is approved by owners.
B. Blackberry Bushes-Cut Back- Required City of Redmond permit applied for.
C. SWC Community Website- Some SWC owners have set up “blogs”. Owners are reminded that while these sites are perfectly acceptable, they are not sanctioned by the Board of Directors of SWC. Discussion continues about best means for communicating ideas and information. Board members are volunteers and have concerns about meeting owner expectations about ongoing communication with other owners online in addition to the regular meetings which have a required, formal format. Board member gatherings must achieve a quorum to become official SWC communication and representative of SWC Board decisions.
D. Posting Minutes- Board member suggested that posting the next Board meeting time/date on the web site set up by Board member, Derek Moore, would be a good way to communicate this information as well as changes. Board will make effort to post this information promptly and update it. Any owner planning on attending a Board meeting is strongly encouraged to check with the property manager and the site listed below, the day before the scheduled meeting, as meeting changes can occur with short notice.
E. Information and Minutes can be found at http://swcondos.blogspot.com/
F. Lots of “For Sale” signs- Suggestion made that community adopt single “For Sale” sign that was generic allowing for space for flyers/information on individual units. Proposals will be sought for design, size & cost. Numerous signs out side our entrance are not only unsightly, they send a negative message about the community.
10. Set Date, Time, & Location of Next Meeting: Tentative 11/25/08, 6:30pm- Location TBD.
11. Meeting Adjourned 7:45pm.
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 9, 2008
6:30 PM
1. Board President Robert Folgedalen Called the Meeting to Order 6:50
2. Present at the meeting: Board Members; Robert Folgedalen, Erik Noyd, Thomas Smith & Kent Hutchings, Richard Redelfs Property Manager
3. Approval of Previous Board Meeting Minutes – August 12, 2008. Motion to approve made by Erik, seconded by Kent, passed with changes to describe the separation of the votes for the two amendments to the Declarations which had previously been planned/discussed.
4. Comments or Questions from Homeowners
A. Hard surface floor request- Property Manager indicated that he had received an email request for an update on an owner’s request to install hard surface flooring in his unit. Board members feel the written, required “approval” from the lower level neighbor contained conditions. That is, that the language indicated that it was “OK” if there was no impact on them. Requesting owner needs to present a written, signed and dated statement from the unit owner indicating simply, that it is acceptable. There is no remedy for later finding out that there is an impact. Owners are reminded that it is a violation of SWC rules to install hard surface flooring in any area other than kitchen and baths without written approval from the unit below you and permission granted by the SWC Board.
B. Abandoned Mattresses at Dumpster: Board member commented that mattresses were removed as needed from dumpster area. Thanks to property manager for taking action once made aware of this. Someone used the SWC dumpster area to abandon several mattresses (likely someone from off site). Residents/owners are reminded that only household garbage may be thrown away at dumpsters. Any items left outside the dumpsters will result in extra charges incurred by everyone and is a violation of SWC rules. Used appliances can be removed for a very small fee by “JACO”. Resident’s assistance in monitoring for any persons dumping is greatly appreciated!
5. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed- CD will not be renewed in lieu of better Money Market Account rate. Treasurer will monitor CD rates. Funds from maturing CD will be placed in reserve account in anticipation that they may be needed for repair project.
b. Insurance Reserve Check – Need Signatures-Completed-signed by Board President
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Dorothy Leigh, #2205 – $670 Past Due- SWC is still maintaining very low delinquency rate.
6. Property Maintenance Report
A. Recycle Dumpsters – Waste Management
B. Skylight Leak – #5306 –Temporary repair made that should suffice till major roof work done. Board was reluctant to do more than needed with the prospect that the roof area would be significantly modified during building repair project.
C. Fire Alarm Fault – FPI- Resolved -fault found in attic detector, replaced.
D. Landscaping – Condo Commercial- Tree damaged in storm along trail behind building 2-major limb came down-cleaned up by contractor. Decision made to remove tree as it has had repeated major damage and is diseased. Concerns about continued cost and liability. Davey Tree Service to be called.
E. Lighting Maintenance – Sun Lighting. Contractor acknowledged that repairs are urgent. Many fixtures are outside of warranty so contractor using efforts to obtain under warranty coverage. Contractor will make effort to address all that he can within a few days and follow up on the remaining ones ASAP. Pathways and safety areas of high priority.
F. Janitorial – ALTA- Mattresses removed. Board directed that ALTA should go ahead with cleaning of stair well areas, approving bid of $400 for work.
G. Building One, third floor unit: roof leak- Maintco repair of $2500 included interior repairs-completed. Board encourages all top floor residents to watch for signs of leakage as this has been an ongoing problem. Owners of rented units may want to request an interior inspection of their units to check for themselves rather than relying on tenant observations.
7. Committee Reports – Volunteers Needed!!!
A. Landscaping – No action till following exterior repair project
B. Rules Enforcement – No action. Future exterior “walk around” anticipated. Residents are reminded that personal property, other than those items permitted by SWC rules, are not to be stored on patio/decks. Examples of non acceptable items: Charcoal BBQs (fire hazard), bikes, recreational equipment, “décor”.
8. Old Business
A. Restoration Plan
a. Association Funding for Proposed Repair Project – Foundation Bank, Venture Bank. SWC has received preliminary approval for 10 year term loan. This loan would result in monthly payment reductions, for those persons using association financing for the repair project, reduced from what was previously described. Final approval is still pending. Discussed two alternative lenders who we are still considering our project. Hopefully we can obtain a 15 year term loan option.
b. Mortgage Company Contact Information – 75 of 102 Received-Tabled till annual meeting
c. Second Special Owners Meeting – Lake Washington School District Board Room-Tentative dates of Oct 30th & Nov 12th. Watch for mailing announcing date.
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign
C. Resident Manager Job Description – Tabled Until After Major Project
9. New Business
A. Internet access upgrade option– Verizon requesting ability to install fiber optic cables to all units. The only seemingly viable option would be to have this done during a community wide exterior repair, otherwise buildings would have obvious surface mounted cables. Robert Folgedalen volunteered to communicate with contractor about feasibility to coordinate this upgrade during exterior rehab if project is approved by owners.
B. Blackberry Bushes-Cut Back- Required City of Redmond permit applied for.
C. SWC Community Website- Some SWC owners have set up “blogs”. Owners are reminded that while these sites are perfectly acceptable, they are not sanctioned by the Board of Directors of SWC. Discussion continues about best means for communicating ideas and information. Board members are volunteers and have concerns about meeting owner expectations about ongoing communication with other owners online in addition to the regular meetings which have a required, formal format. Board member gatherings must achieve a quorum to become official SWC communication and representative of SWC Board decisions.
D. Posting Minutes- Board member suggested that posting the next Board meeting time/date on the web site set up by Board member, Derek Moore, would be a good way to communicate this information as well as changes. Board will make effort to post this information promptly and update it. Any owner planning on attending a Board meeting is strongly encouraged to check with the property manager and the site listed below, the day before the scheduled meeting, as meeting changes can occur with short notice.
E. Information and Minutes can be found at http://swcondos.blogspot.com/
F. Lots of “For Sale” signs- Suggestion made that community adopt single “For Sale” sign that was generic allowing for space for flyers/information on individual units. Proposals will be sought for design, size & cost. Numerous signs out side our entrance are not only unsightly, they send a negative message about the community.
10. Set Date, Time, & Location of Next Meeting: Tentative 11/25/08, 6:30pm- Location TBD.
11. Meeting Adjourned 7:45pm.
Saturday, November 15, 2008
Restoration Plan Approved 11/12/08
By a yes vote of 60.9%, SWC owners approved the proposed restoration plan with two additional conditions suggested by the Board of Directors. These conditions are: The association must be able to obtain 15 year term financing for owners unable to secure their own funds for the special assessment and the base bid of the project must not increase by more than 3% of the initial bid before any contract is signed by the association.
SWC owners are strongly encouraged to pursue their own financing options as a superior alternative to the financing which will be available through the association. Lower monthly payments and possible tax deductions are just two of the benefits. Payments on the special assessment may be due as early as Jan 1, 2009. More information to follow. As always, all offical communication of the association will be sent by mail to the address on file with RCA Management.
SWC owners are strongly encouraged to pursue their own financing options as a superior alternative to the financing which will be available through the association. Lower monthly payments and possible tax deductions are just two of the benefits. Payments on the special assessment may be due as early as Jan 1, 2009. More information to follow. As always, all offical communication of the association will be sent by mail to the address on file with RCA Management.
Monday, November 3, 2008
Special Meeting of Association
Special Meeting of the Association (Updated), November 12th, 2008, 6:30-9:00pm.
To be held at Lake Washington School Dist. Admin. Building.
16250 NE 74th Street, Redmond, WA 98052.
All owners are encouraged to attend. Purpose: question and answer period regarding Building Envelope Restoration Plan to be followed by a vote.
The association/board has received and reviewed surveys from about 70% of unit owners and will come prepared to answer the questions and concerns raised in those surveys to the best of their ability. A second vote is being held at the advice of the association attorney, because there was nearly a majority of owners supporting the project at the first vote and because many owners expressed with added time for consideration and/or better financing options, that they would support the plan. Meeting held and vote taken on Restoration Project. Project approved by 60.9% of ownership with requirements that 15 year financing be provided for any owner not able to pay assessment from personal resources/loan and that base bid price of project not to increase by more than 3% from original bid, before accepted by Board of Directors.
To be held at Lake Washington School Dist. Admin. Building.
16250 NE 74th Street, Redmond, WA 98052.
All owners are encouraged to attend. Purpose: question and answer period regarding Building Envelope Restoration Plan to be followed by a vote.
The association/board has received and reviewed surveys from about 70% of unit owners and will come prepared to answer the questions and concerns raised in those surveys to the best of their ability. A second vote is being held at the advice of the association attorney, because there was nearly a majority of owners supporting the project at the first vote and because many owners expressed with added time for consideration and/or better financing options, that they would support the plan. Meeting held and vote taken on Restoration Project. Project approved by 60.9% of ownership with requirements that 15 year financing be provided for any owner not able to pay assessment from personal resources/loan and that base bid price of project not to increase by more than 3% from original bid, before accepted by Board of Directors.
Regular Meeting, Nov 2008
Tentative Meeting Date, Nov 25th, 2008.
To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 283-7226, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do change.
To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 283-7226, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do change.
Board Meeting Aug 12th, 2008
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 12, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:35pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; and Community Association Manager Richard Redelfs.
2. Approval of Previous Board Meeting Minutes – May 13, 2008 – Minutes approved.
3. Comments or Questions from Homeowners
A. Building 5 Handicap Sign – Will post new sign supplied by association manager.
B. Blackberry Bushes – Tabled until Treasurer is available to discuss (most familiar with project).
C. Theft in Bike Room Reported – Remind homeowners and residents to lock up valuables, even in the bike rooms.
4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed
b. Insurance Reserve Check – Need Signatures
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Heidi Hansen, #6203 – $519 Past Due
5. Property Maintenance Report
A. Recycle Dumpsters – Waste Management – Odd spot due to wheels; bike room still accessible.
B. Skylight Leak – #5306 – FYI – Temp. repair; will be covered during upcoming construction project.
C. Fire Alarm – FPI – Called in and battery replaced at bldg. 6.
D. Landscaping – Condo Commercial
E. Pest Control/Feral Cats – Suspended temporarily; problem seems resolved for now.
F. Lighting Maintenance – Sun Lighting – President to look into replacing bulbs.
G. Janitorial – ALTA – Vice President to perform recon and assess situation.
Debris Underneath Stairs
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
7. Old Business
A. Restoration Plan –Details will be made available to homeowners soon; as details are worked out by board and stakeholders.
a. Building Envelope – Morrison Hershfield
b. Association Funding – Foundation Bank, Venture Bank
c. Amendments & Legal Consultation – James Strichartz
Board approved separation of proposed amendments to declaration into two separate items to be voted upon. Two proposed changes to Declarations are: High Risk Components & Financing Authority-Secured by Special Assessments. To be presented to ownership for approval
d. Mortgage Company Contact Information – 75/102 Received
e. Energy Rebates – PSE
f. Special Owners Meeting – Lake Washington School District
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign = Will be replaced.
C. Resident Manager Job Description – Tabled Until After Major Project
D. Water Damaged Bathroom Sub-Floor @ #6204 – Homeowner caulked entire tub surround and installed splash guards.
8. New Business
9. Set Date, Time, & Location of Next Meeting - TBD
10. Adjourn – Meeting adjourned at 8:15pm
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 12, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:35pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; and Community Association Manager Richard Redelfs.
2. Approval of Previous Board Meeting Minutes – May 13, 2008 – Minutes approved.
3. Comments or Questions from Homeowners
A. Building 5 Handicap Sign – Will post new sign supplied by association manager.
B. Blackberry Bushes – Tabled until Treasurer is available to discuss (most familiar with project).
C. Theft in Bike Room Reported – Remind homeowners and residents to lock up valuables, even in the bike rooms.
4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed
b. Insurance Reserve Check – Need Signatures
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Heidi Hansen, #6203 – $519 Past Due
5. Property Maintenance Report
A. Recycle Dumpsters – Waste Management – Odd spot due to wheels; bike room still accessible.
B. Skylight Leak – #5306 – FYI – Temp. repair; will be covered during upcoming construction project.
C. Fire Alarm – FPI – Called in and battery replaced at bldg. 6.
D. Landscaping – Condo Commercial
E. Pest Control/Feral Cats – Suspended temporarily; problem seems resolved for now.
F. Lighting Maintenance – Sun Lighting – President to look into replacing bulbs.
G. Janitorial – ALTA – Vice President to perform recon and assess situation.
Debris Underneath Stairs
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
7. Old Business
A. Restoration Plan –Details will be made available to homeowners soon; as details are worked out by board and stakeholders.
a. Building Envelope – Morrison Hershfield
b. Association Funding – Foundation Bank, Venture Bank
c. Amendments & Legal Consultation – James Strichartz
Board approved separation of proposed amendments to declaration into two separate items to be voted upon. Two proposed changes to Declarations are: High Risk Components & Financing Authority-Secured by Special Assessments. To be presented to ownership for approval
d. Mortgage Company Contact Information – 75/102 Received
e. Energy Rebates – PSE
f. Special Owners Meeting – Lake Washington School District
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign = Will be replaced.
C. Resident Manager Job Description – Tabled Until After Major Project
D. Water Damaged Bathroom Sub-Floor @ #6204 – Homeowner caulked entire tub surround and installed splash guards.
8. New Business
9. Set Date, Time, & Location of Next Meeting - TBD
10. Adjourn – Meeting adjourned at 8:15pm
Board Meeting May 13, 2008
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
MAY 13, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 7:23pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; and Community Association Manager Richard Redelfs.
2. Approval of Previous Board Meeting Minutes – February 12, 2008 – Minutes approved.
3. Comments or Questions from Homeowners
A. Complaint From #6206 About Hard-Surface Flooring in #6306
Over storage units, no owner below.
B. Complaint From #6306 About Hard-Surface Flooring in #6206
Will replace prior to sale
C. Request Regarding Parking Signage From #1106
Will be re-evaluated after construction project
D. Request Regarding Window Replacement From #1105
Investigate as part of construction project or potential owner option
E. Request to Install Surveillance Cameras
Board rejected proposal; cost prohibitive; encourage responsible owner security prevention.
F. Request to Waive Late Penalties From #3102. Request denied by board. HOA due 1st of the month (15 day grace period)
4. Financial Report
A. Financial Statement Review
CDs – Venture Bank (07/25/08) & WAFed (05/21/08)
B. Delinquency Update – Zero Accounts > 30 Days Past Due as of 04/30/08
5. Property Management Report – Rich Redelfs
A. 75/102 Mortgage Contact Information Surveys Received as of 05/13/08
Will continue to follow-up with homeowners for requested information. Information required to move forward with building project
B. Garbage & Recycling
4, 3-Yard Recycle Dumpsters to Replace 16 Roll-Out Carts on Monday, May 19
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred
B. Rules Enforcement - Deferred
7. Old Business
A. Building Envelope – Morrison Hershfield
B. Board continuing to scope project
C. Association Funding – Foundation Bank, Venture Bank
D. Legal Consultation – James Strichartz
E. Board met with counsel and discussions ongoing
F. Review Signage in Common Area – Tabled Until After Major Project
G. Resident Manager Job Description – Tabled Until After Major Project
H. Fire Alarm Issues – FPI
I. Investigating UL requirement with Redmond F.D.
J. Pest Control – Feral Cats
K. Suspended due to attracting waterfowl; will reinstate in fall.
8. New Business
A. Water Damaged Bathroom Sub-Floor @ #6204
After consideration of extent of damage, feedback from contractor and discussion of comments from both affected owners, the board decided that no further repair is needed and #6204 should caulk all joints to prevent water penetration. (#6204 has since confirmed in writing that all joints were caulked.)
B. “No Soliciting”
Add to review signage and common area discussion
C. Other?
a. Tow White Geo Storm
b. Building lights need to be repaired in back of units
c. Sweep under stairs
9. Set Date, Time, & Location of Next Meeting – Tentatively schedule for Tuesday, June 10th
10. Adjourn – As of 8:27pm
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