SWC Board of Directors Meeting Minutes - January

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JANUARY 8, 2008
6:30 PM

1. Call Meeting to Order – Meeting called to order at 6:32. In attendance: Robert, Erik, Derek, Rich, Tom and Kent. Brad Williamson, Alan Fridson, Chris Nelson.
A. Review Meeting Procedures – Total time devoted to homeowner conversation limit to 5 minutes in the interest of timely meeting.

2. Approval of Previous Board Meeting Minutes – December 11, 2007 – Motion made to approve November minutes. Correction to cost of documents - $3600, not $600. Board deferring fogged seals issue until post construction. Re-format minutes, fix footer. Motion made to approve December minutes.

3. Comments or Questions from Homeowners
A. Follow Up to Complaint Regarding Cat in Common Area – #2302 – Issue to be discussed under new business.
B. Homeowner request for updates on timelines and cost.
C. Homeowner request update on recycling.

4. Financial Report
A. Financial Statement Review
a. CD Renewal 01/27/08 – Venture Bank – Done. Signed by Treasurer; missed previously.
b. Signature Sheets – Venture Bank – Done. Signed by Treasurer; missed previously.
c. Revised 12/31/06 Financial Statement w/ Audit Adjustments – Reviewed changes.
d. Draft 12/31/07 Financial Statement – Not reconciled yet; ETA within 1/31.
B. Delinquency Update – No Significant Delinquencies

5. Property Management Report – Rich Redelfs
A. 2008 Resident Information Update Forms Sent with 2008 Budget – 50 received to date.
B. 35 Construction Surveys Received as of 01/08/08
C. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Plan to Exchange Recycle Roll Out Carts for Dumpsters in February
c. Pads to be Poured @ Buildings 1 & 6 in January – Maintco – Weather dependent. Pads allow us to have increased capacity.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred till post construction.
B. Rules Enforcement - Deferred till post construction.

7. Old Business
A. Building Envelope – Morrison Hershfield
a. Questions from Tim Ambre – Reviewed questions and answers provided by board.
b. Timelines – Board moving forward as expediently as possible with MH.
c. Cost – Unknown until spec goes out to bid which we hope to be in the spring.
d. New information regarding the project status will continue to be communicated to homeowners.
e. Split meetings in March
i. General assembly annual meeting for homeowners.
ii. Separate general assembly meeting specifically to discuss construction project.
B. Site Lighting Improvements – Sun Lighting
f. PSE Rebate Received 12/21/07 – $7,980.00 –Received.
g. PSE Survey/Questionnaire – President to fill out and return to PSE.
C. Review Signage in Common Area – Deferred post construction.
D. Resident Manager Job Description – Tabled Until After Major Project
E. Legal Consultation – James Strichartz
a. Two Amendments to be Combined – Draft not ready yet.
F. Tree Removal & Pruning Scheduled for December 27 – Davey Tree
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
d. Contractor Obtaining Necessary Permits – Work in progress.
G. Fire Alarm Issues – FPI – Need to find contract details if work can only be performed by FPI
H. Inspection at #2305
a. Rusting at Fireplace Flue & Lintel – Unsure of status. Will follow-up with Maintco
I. Water Damage Repairs @ #6301 & 6306 – Maintco – Work in progress.
J. Other?

8. New Business
A. Association Loan – Foundation Bank – Checking competitive rates. Request attendance at next meeting.
B. Reimbursement Due to #5204 for Association Responsible Repairs – Association approved reimbursement of $1949.50. Stipulation – Letter to homeowner closing issue.
a. Original Proposal = $2,373.00 + WSST = $2,584.20
b. Additional $81.68 for Credit for Priming
c. $871.20 for Interior Repairs (Invoice Received)
d. $287.12 for Materials (Receipts Received)
e. Travel Expenses (Gas) Estimated at $49.50
f. Labor Hours Estimated at 12 Hours
g. $680 Paid by Owner to Tenants for Damages & Expense
C. Stray cats issue
a. Board member to purchase trap, place onsite and monitor.
b. Send notice to homeowners on highlighted letter in minutes.

9. Set Date, Time, & Location of Next Board Meeting – February 12, 2008 at 6:30pm (Temporary)

10. Adjourn – Meeting adjourned at 7:57pm.