SWC Board of Directors Meeting Minutes - December

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
DECEMBER 11, 2007
6:30 PM


1. Call Meeting to Order – Meeting called to order at 6:33pm. Present were Board Members Tom Smith, Erik Noyd, Kent Hutchings, Robert Folgedalen & Derek Moore; Homeowners Brad Williamson, Community Association Manager Richard Redelfs, RCA Management.

2. Approval of Previous Board Meeting Minutes – Board to review in email and approve.

3. Comments or Questions from Homeowners
A. Complaint Regarding Cat in Common Area – #2302 – Community Manager to send tenants pet rules. Homeowner to call KC Animal Control if animal seen unattended.
B. Complaint Regarding Noise from Upstairs Neighbor – #5203 – No rules violation. Advise neighbor to discuss in person.

4. Financial Report
A. Financial Statement Review
a. CD Renewal – Venture Bank – Done, signatures updated.
b. CD Renewal – Washington Federal- Rolling into 6mo CD.
c. Reserve Checks – Need Signatures – Done, signatures updated.
d. Insurance Reserve Account – Need Signatures – Done, signatures updated.
B. Delinquency Update – Two Balances > 30 Days as of 12/11/07 – Letters sent to owners.
a. #2205 – $585 as of 12/11/07
b. #4204 – $511 as of 12/11/07

5. Property Management Report – Rich Redelfs
A. Resident Information Update Forms to be Sent with 2008 Budget – To be sent later this month.
B. Carport Plywood & Lighting Project Completed 11/14 – Maintco – Completed.
C. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Exchange Recycle Roll Out Carts for Dumpsters
c. Pads to be Poured @ Buildings 1 & 6 –No updates. CM to follow-up.
Added to Building 6 3rd Floor Walkway – Maintco – Done.
E. Dump Run Performed – ALTA Building Services – Done.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Deferred, but keeping on agenda.
B. Rules Enforcement – Deferred, but keeping on agenda.

7. Old Business
A. Building Envelope – Morrison Hershfield – Approved add’l $3,600 request for documentation; No design for wood railings; Expanded figures on wood railing costs; Survey to be sent to homeowners this month.
B. Site Lighting Improvements – Sun Lighting
a. PSE Rebate – Need someone to call PSE for an update.
C. Review Signage in Common Area – Deferred till after construction completion.
D. Fire Alarm Systems – FPI
a. Assessments Appealed: Unit #’s 2106, 2202, 2301 & 5106 – Motion passed to approve appeals.
b. Other Remaining Unpaid Assessments: Unit #’s 5201 ($54.95) & 6105 ($123.51)
E. Resident Manager Job Description Draft #1 – Deferred till after construction completion.
F. Legal Consultation – James Strichartz – Working on combined amendment.
G. Tree Removal & Pruning Scheduled for December 27 – Davey Tree – Question posed if a city permit is needed.
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
H. Other?

8. New Business
A. Inspection at #2305
a. Fogged Window Seals – Deferred till after construction completion.
b. Rusting at Fireplace Flue & Lintel – Maintco reviewing.
B. Flood @ #6306 – Maintco – Approved repairs via email by board; confirmed at meeting.
C. 2006 Audit & Tax Return – Need Signatures – Done.
D. 2008 Budget Draft #2 – Done. Approved.
E. Fire Alarm Issues – FPI
F. Other?

9. Set Date, Time, & Location of Next Board Meeting - Set for 1/8/2008 6:30PM at Lake Washington School District building (Near RTC)

10. Adjourn - Meeting adjourned at 9:04pm

SWC Board of Directors Meeting Minutes - November

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
NOVEMBER 13, 2007
7:30 PM


1. Call Meeting to Order – Meeting called to order at 6:33pm. Present were Board Members Tom Smith, Erik Noyd & Derek Moore; Homeowners Brad Williamson, Community Association Manager Richard Redelfs, RCA Management & Tim Ambre, Project Manager at Morrison Hershfield.

2. Approval of Previous Board Meeting Minutes

3. Comments or Questions from Homeowners
A. Request for Reimbursement – #5204 – Request for $50 approved.

4. Financial Report
A. Financial Statement Review
a. CD Renewal October 27, 2007 – Venture Bank - Completed
b. CD Renewal October 27, 2007 – Washington Federal – Checking on dates
c. Reserve Check – Need Signatures – Signed by VP Tom Smith
d. Insurance Reserve Account – Need Signatures - Signed by VP Tom Smith
& Secretary Derek Moore
B. Delinquency Update – No Significant Balances > 30 Days as of 11/13/07
a. #2205 Paid Through 10/31; Account Released from Collection Attorney

5. Property Management Report – Rich Redelfs
A. Resident Information Update –95 Updates Received
a. Still Need 7 2007 RIF’s from Unit #’s:
4204, 4304, 5201, 5305, 6105, 6202 & 6203 – Annual homeowners meeting in 2008 will attempt to collect info at that time
B. Carport Plywood & Lighting Project To Be Completed 11/14 – Maintco – In progress
C. Garbage & Recycling
a. Site Visit Performed with Waste Management – WM providing budget numbers
b. Exchange Recycle Roll Out Carts for Dumpsters – No sorting needed; no enclosure
c. Pads to be Poured @ Buildings 1 & 6
D. Temporary Supports to be Added to Building 6 3rd Floor Walkway – Maintco

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Deferred till January meeting
B. Rules Enforcement – Deferred till January meeting

7. Old Business
A. Building Envelope – Morrison Hershfield – Reviewed scope of work; questions regarding rainscreens, as well as railings/landings. MH to update scope of work and send out updates.
B. Site Lighting Improvements – Sun Lighting
a. PSE Rebate – No checks thus far. Need Pres. to investigate.
C. Review Signage in Common Area - Need Pres. to investigate.
D. Fire Alarm Systems – FPI - Deferred till more board members present.
a. Assessments Appealed by Unit #’s 2106, 2202, 2301 & 5106
E. Resident Manager Job Description Draft #1 – Good first draft by Assoc. Manager; board will review offline.

Tentative Agenda (Continued)
Sammamish Waterway Condominium Association
Board of Directors Meeting
November 13, 2007


F. Legal Consultation – James Strichartz – Drafting amendment and advising on how to present to community; possible attend annual meeting.
G. Tree Removal & Pruning Scheduled for December 27 – Davey Tree- On schedule for 12/27
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
H. New Janitorial Contract – ALTA Building Services- Started in November, good results so far.
I. Other? – Check with Alta on moss issue at building 6.

8. New Business
A. #2304 Laminate Flooring Approved
B. Inspection at #2305
a. Fogged Window Seals – Owner responded to by Assoc. Manager
b. Rusting at Fireplace Flue & Lintel – Maintco evaluating
C. 2008 Budget Draft #1
D. 5304/5204 – Another incident in kitchen.
a. Bill for emergency response being send to 5304
E. Suggested adding homeowners tips at bottom of meeting minutes
a. Homeowners manual?
F. Non profit corporation – Signed by Secretary Derek Moore

9. Set Date, Time, & Location of Next Board Meeting – Set for 12/11 6:30PM at Lake Washington School District building (Near RTC)

10. Adjourn – Meeting adjourned at 8:57pm