Wednesday, November 26, 2008
Informational Meeting Dec 3rd, 2008
An informational meeting has been scheduled for Dec 3rd, 2008 at the Lake Washington School District resource room. The subjects of this meeting will include a progress update on the association's pursuit of 15 year term financing; discussion about personal financing options and an explanation about the anticipated process for exterior color selections.
10/9/08 Meeting Minutes
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 9, 2008
6:30 PM
1. Board President Robert Folgedalen Called the Meeting to Order 6:50
2. Present at the meeting: Board Members; Robert Folgedalen, Erik Noyd, Thomas Smith & Kent Hutchings, Richard Redelfs Property Manager
3. Approval of Previous Board Meeting Minutes – August 12, 2008. Motion to approve made by Erik, seconded by Kent, passed with changes to describe the separation of the votes for the two amendments to the Declarations which had previously been planned/discussed.
4. Comments or Questions from Homeowners
A. Hard surface floor request- Property Manager indicated that he had received an email request for an update on an owner’s request to install hard surface flooring in his unit. Board members feel the written, required “approval” from the lower level neighbor contained conditions. That is, that the language indicated that it was “OK” if there was no impact on them. Requesting owner needs to present a written, signed and dated statement from the unit owner indicating simply, that it is acceptable. There is no remedy for later finding out that there is an impact. Owners are reminded that it is a violation of SWC rules to install hard surface flooring in any area other than kitchen and baths without written approval from the unit below you and permission granted by the SWC Board.
B. Abandoned Mattresses at Dumpster: Board member commented that mattresses were removed as needed from dumpster area. Thanks to property manager for taking action once made aware of this. Someone used the SWC dumpster area to abandon several mattresses (likely someone from off site). Residents/owners are reminded that only household garbage may be thrown away at dumpsters. Any items left outside the dumpsters will result in extra charges incurred by everyone and is a violation of SWC rules. Used appliances can be removed for a very small fee by “JACO”. Resident’s assistance in monitoring for any persons dumping is greatly appreciated!
5. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed- CD will not be renewed in lieu of better Money Market Account rate. Treasurer will monitor CD rates. Funds from maturing CD will be placed in reserve account in anticipation that they may be needed for repair project.
b. Insurance Reserve Check – Need Signatures-Completed-signed by Board President
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Dorothy Leigh, #2205 – $670 Past Due- SWC is still maintaining very low delinquency rate.
6. Property Maintenance Report
A. Recycle Dumpsters – Waste Management
B. Skylight Leak – #5306 –Temporary repair made that should suffice till major roof work done. Board was reluctant to do more than needed with the prospect that the roof area would be significantly modified during building repair project.
C. Fire Alarm Fault – FPI- Resolved -fault found in attic detector, replaced.
D. Landscaping – Condo Commercial- Tree damaged in storm along trail behind building 2-major limb came down-cleaned up by contractor. Decision made to remove tree as it has had repeated major damage and is diseased. Concerns about continued cost and liability. Davey Tree Service to be called.
E. Lighting Maintenance – Sun Lighting. Contractor acknowledged that repairs are urgent. Many fixtures are outside of warranty so contractor using efforts to obtain under warranty coverage. Contractor will make effort to address all that he can within a few days and follow up on the remaining ones ASAP. Pathways and safety areas of high priority.
F. Janitorial – ALTA- Mattresses removed. Board directed that ALTA should go ahead with cleaning of stair well areas, approving bid of $400 for work.
G. Building One, third floor unit: roof leak- Maintco repair of $2500 included interior repairs-completed. Board encourages all top floor residents to watch for signs of leakage as this has been an ongoing problem. Owners of rented units may want to request an interior inspection of their units to check for themselves rather than relying on tenant observations.
7. Committee Reports – Volunteers Needed!!!
A. Landscaping – No action till following exterior repair project
B. Rules Enforcement – No action. Future exterior “walk around” anticipated. Residents are reminded that personal property, other than those items permitted by SWC rules, are not to be stored on patio/decks. Examples of non acceptable items: Charcoal BBQs (fire hazard), bikes, recreational equipment, “décor”.
8. Old Business
A. Restoration Plan
a. Association Funding for Proposed Repair Project – Foundation Bank, Venture Bank. SWC has received preliminary approval for 10 year term loan. This loan would result in monthly payment reductions, for those persons using association financing for the repair project, reduced from what was previously described. Final approval is still pending. Discussed two alternative lenders who we are still considering our project. Hopefully we can obtain a 15 year term loan option.
b. Mortgage Company Contact Information – 75 of 102 Received-Tabled till annual meeting
c. Second Special Owners Meeting – Lake Washington School District Board Room-Tentative dates of Oct 30th & Nov 12th. Watch for mailing announcing date.
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign
C. Resident Manager Job Description – Tabled Until After Major Project
9. New Business
A. Internet access upgrade option– Verizon requesting ability to install fiber optic cables to all units. The only seemingly viable option would be to have this done during a community wide exterior repair, otherwise buildings would have obvious surface mounted cables. Robert Folgedalen volunteered to communicate with contractor about feasibility to coordinate this upgrade during exterior rehab if project is approved by owners.
B. Blackberry Bushes-Cut Back- Required City of Redmond permit applied for.
C. SWC Community Website- Some SWC owners have set up “blogs”. Owners are reminded that while these sites are perfectly acceptable, they are not sanctioned by the Board of Directors of SWC. Discussion continues about best means for communicating ideas and information. Board members are volunteers and have concerns about meeting owner expectations about ongoing communication with other owners online in addition to the regular meetings which have a required, formal format. Board member gatherings must achieve a quorum to become official SWC communication and representative of SWC Board decisions.
D. Posting Minutes- Board member suggested that posting the next Board meeting time/date on the web site set up by Board member, Derek Moore, would be a good way to communicate this information as well as changes. Board will make effort to post this information promptly and update it. Any owner planning on attending a Board meeting is strongly encouraged to check with the property manager and the site listed below, the day before the scheduled meeting, as meeting changes can occur with short notice.
E. Information and Minutes can be found at http://swcondos.blogspot.com/
F. Lots of “For Sale” signs- Suggestion made that community adopt single “For Sale” sign that was generic allowing for space for flyers/information on individual units. Proposals will be sought for design, size & cost. Numerous signs out side our entrance are not only unsightly, they send a negative message about the community.
10. Set Date, Time, & Location of Next Meeting: Tentative 11/25/08, 6:30pm- Location TBD.
11. Meeting Adjourned 7:45pm.
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 9, 2008
6:30 PM
1. Board President Robert Folgedalen Called the Meeting to Order 6:50
2. Present at the meeting: Board Members; Robert Folgedalen, Erik Noyd, Thomas Smith & Kent Hutchings, Richard Redelfs Property Manager
3. Approval of Previous Board Meeting Minutes – August 12, 2008. Motion to approve made by Erik, seconded by Kent, passed with changes to describe the separation of the votes for the two amendments to the Declarations which had previously been planned/discussed.
4. Comments or Questions from Homeowners
A. Hard surface floor request- Property Manager indicated that he had received an email request for an update on an owner’s request to install hard surface flooring in his unit. Board members feel the written, required “approval” from the lower level neighbor contained conditions. That is, that the language indicated that it was “OK” if there was no impact on them. Requesting owner needs to present a written, signed and dated statement from the unit owner indicating simply, that it is acceptable. There is no remedy for later finding out that there is an impact. Owners are reminded that it is a violation of SWC rules to install hard surface flooring in any area other than kitchen and baths without written approval from the unit below you and permission granted by the SWC Board.
B. Abandoned Mattresses at Dumpster: Board member commented that mattresses were removed as needed from dumpster area. Thanks to property manager for taking action once made aware of this. Someone used the SWC dumpster area to abandon several mattresses (likely someone from off site). Residents/owners are reminded that only household garbage may be thrown away at dumpsters. Any items left outside the dumpsters will result in extra charges incurred by everyone and is a violation of SWC rules. Used appliances can be removed for a very small fee by “JACO”. Resident’s assistance in monitoring for any persons dumping is greatly appreciated!
5. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed- CD will not be renewed in lieu of better Money Market Account rate. Treasurer will monitor CD rates. Funds from maturing CD will be placed in reserve account in anticipation that they may be needed for repair project.
b. Insurance Reserve Check – Need Signatures-Completed-signed by Board President
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Dorothy Leigh, #2205 – $670 Past Due- SWC is still maintaining very low delinquency rate.
6. Property Maintenance Report
A. Recycle Dumpsters – Waste Management
B. Skylight Leak – #5306 –Temporary repair made that should suffice till major roof work done. Board was reluctant to do more than needed with the prospect that the roof area would be significantly modified during building repair project.
C. Fire Alarm Fault – FPI- Resolved -fault found in attic detector, replaced.
D. Landscaping – Condo Commercial- Tree damaged in storm along trail behind building 2-major limb came down-cleaned up by contractor. Decision made to remove tree as it has had repeated major damage and is diseased. Concerns about continued cost and liability. Davey Tree Service to be called.
E. Lighting Maintenance – Sun Lighting. Contractor acknowledged that repairs are urgent. Many fixtures are outside of warranty so contractor using efforts to obtain under warranty coverage. Contractor will make effort to address all that he can within a few days and follow up on the remaining ones ASAP. Pathways and safety areas of high priority.
F. Janitorial – ALTA- Mattresses removed. Board directed that ALTA should go ahead with cleaning of stair well areas, approving bid of $400 for work.
G. Building One, third floor unit: roof leak- Maintco repair of $2500 included interior repairs-completed. Board encourages all top floor residents to watch for signs of leakage as this has been an ongoing problem. Owners of rented units may want to request an interior inspection of their units to check for themselves rather than relying on tenant observations.
7. Committee Reports – Volunteers Needed!!!
A. Landscaping – No action till following exterior repair project
B. Rules Enforcement – No action. Future exterior “walk around” anticipated. Residents are reminded that personal property, other than those items permitted by SWC rules, are not to be stored on patio/decks. Examples of non acceptable items: Charcoal BBQs (fire hazard), bikes, recreational equipment, “décor”.
8. Old Business
A. Restoration Plan
a. Association Funding for Proposed Repair Project – Foundation Bank, Venture Bank. SWC has received preliminary approval for 10 year term loan. This loan would result in monthly payment reductions, for those persons using association financing for the repair project, reduced from what was previously described. Final approval is still pending. Discussed two alternative lenders who we are still considering our project. Hopefully we can obtain a 15 year term loan option.
b. Mortgage Company Contact Information – 75 of 102 Received-Tabled till annual meeting
c. Second Special Owners Meeting – Lake Washington School District Board Room-Tentative dates of Oct 30th & Nov 12th. Watch for mailing announcing date.
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign
C. Resident Manager Job Description – Tabled Until After Major Project
9. New Business
A. Internet access upgrade option– Verizon requesting ability to install fiber optic cables to all units. The only seemingly viable option would be to have this done during a community wide exterior repair, otherwise buildings would have obvious surface mounted cables. Robert Folgedalen volunteered to communicate with contractor about feasibility to coordinate this upgrade during exterior rehab if project is approved by owners.
B. Blackberry Bushes-Cut Back- Required City of Redmond permit applied for.
C. SWC Community Website- Some SWC owners have set up “blogs”. Owners are reminded that while these sites are perfectly acceptable, they are not sanctioned by the Board of Directors of SWC. Discussion continues about best means for communicating ideas and information. Board members are volunteers and have concerns about meeting owner expectations about ongoing communication with other owners online in addition to the regular meetings which have a required, formal format. Board member gatherings must achieve a quorum to become official SWC communication and representative of SWC Board decisions.
D. Posting Minutes- Board member suggested that posting the next Board meeting time/date on the web site set up by Board member, Derek Moore, would be a good way to communicate this information as well as changes. Board will make effort to post this information promptly and update it. Any owner planning on attending a Board meeting is strongly encouraged to check with the property manager and the site listed below, the day before the scheduled meeting, as meeting changes can occur with short notice.
E. Information and Minutes can be found at http://swcondos.blogspot.com/
F. Lots of “For Sale” signs- Suggestion made that community adopt single “For Sale” sign that was generic allowing for space for flyers/information on individual units. Proposals will be sought for design, size & cost. Numerous signs out side our entrance are not only unsightly, they send a negative message about the community.
10. Set Date, Time, & Location of Next Meeting: Tentative 11/25/08, 6:30pm- Location TBD.
11. Meeting Adjourned 7:45pm.
Saturday, November 15, 2008
Restoration Plan Approved 11/12/08
By a yes vote of 60.9%, SWC owners approved the proposed restoration plan with two additional conditions suggested by the Board of Directors. These conditions are: The association must be able to obtain 15 year term financing for owners unable to secure their own funds for the special assessment and the base bid of the project must not increase by more than 3% of the initial bid before any contract is signed by the association.
SWC owners are strongly encouraged to pursue their own financing options as a superior alternative to the financing which will be available through the association. Lower monthly payments and possible tax deductions are just two of the benefits. Payments on the special assessment may be due as early as Jan 1, 2009. More information to follow. As always, all offical communication of the association will be sent by mail to the address on file with RCA Management.
SWC owners are strongly encouraged to pursue their own financing options as a superior alternative to the financing which will be available through the association. Lower monthly payments and possible tax deductions are just two of the benefits. Payments on the special assessment may be due as early as Jan 1, 2009. More information to follow. As always, all offical communication of the association will be sent by mail to the address on file with RCA Management.
Monday, November 3, 2008
Special Meeting of Association
Special Meeting of the Association (Updated), November 12th, 2008, 6:30-9:00pm.
To be held at Lake Washington School Dist. Admin. Building.
16250 NE 74th Street, Redmond, WA 98052.
All owners are encouraged to attend. Purpose: question and answer period regarding Building Envelope Restoration Plan to be followed by a vote.
The association/board has received and reviewed surveys from about 70% of unit owners and will come prepared to answer the questions and concerns raised in those surveys to the best of their ability. A second vote is being held at the advice of the association attorney, because there was nearly a majority of owners supporting the project at the first vote and because many owners expressed with added time for consideration and/or better financing options, that they would support the plan. Meeting held and vote taken on Restoration Project. Project approved by 60.9% of ownership with requirements that 15 year financing be provided for any owner not able to pay assessment from personal resources/loan and that base bid price of project not to increase by more than 3% from original bid, before accepted by Board of Directors.
To be held at Lake Washington School Dist. Admin. Building.
16250 NE 74th Street, Redmond, WA 98052.
All owners are encouraged to attend. Purpose: question and answer period regarding Building Envelope Restoration Plan to be followed by a vote.
The association/board has received and reviewed surveys from about 70% of unit owners and will come prepared to answer the questions and concerns raised in those surveys to the best of their ability. A second vote is being held at the advice of the association attorney, because there was nearly a majority of owners supporting the project at the first vote and because many owners expressed with added time for consideration and/or better financing options, that they would support the plan. Meeting held and vote taken on Restoration Project. Project approved by 60.9% of ownership with requirements that 15 year financing be provided for any owner not able to pay assessment from personal resources/loan and that base bid price of project not to increase by more than 3% from original bid, before accepted by Board of Directors.
Regular Meeting, Nov 2008
Tentative Meeting Date, Nov 25th, 2008.
To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 283-7226, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do change.
To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 283-7226, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do change.
Board Meeting Aug 12th, 2008
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 12, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:35pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; and Community Association Manager Richard Redelfs.
2. Approval of Previous Board Meeting Minutes – May 13, 2008 – Minutes approved.
3. Comments or Questions from Homeowners
A. Building 5 Handicap Sign – Will post new sign supplied by association manager.
B. Blackberry Bushes – Tabled until Treasurer is available to discuss (most familiar with project).
C. Theft in Bike Room Reported – Remind homeowners and residents to lock up valuables, even in the bike rooms.
4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed
b. Insurance Reserve Check – Need Signatures
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Heidi Hansen, #6203 – $519 Past Due
5. Property Maintenance Report
A. Recycle Dumpsters – Waste Management – Odd spot due to wheels; bike room still accessible.
B. Skylight Leak – #5306 – FYI – Temp. repair; will be covered during upcoming construction project.
C. Fire Alarm – FPI – Called in and battery replaced at bldg. 6.
D. Landscaping – Condo Commercial
E. Pest Control/Feral Cats – Suspended temporarily; problem seems resolved for now.
F. Lighting Maintenance – Sun Lighting – President to look into replacing bulbs.
G. Janitorial – ALTA – Vice President to perform recon and assess situation.
Debris Underneath Stairs
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
7. Old Business
A. Restoration Plan –Details will be made available to homeowners soon; as details are worked out by board and stakeholders.
a. Building Envelope – Morrison Hershfield
b. Association Funding – Foundation Bank, Venture Bank
c. Amendments & Legal Consultation – James Strichartz
Board approved separation of proposed amendments to declaration into two separate items to be voted upon. Two proposed changes to Declarations are: High Risk Components & Financing Authority-Secured by Special Assessments. To be presented to ownership for approval
d. Mortgage Company Contact Information – 75/102 Received
e. Energy Rebates – PSE
f. Special Owners Meeting – Lake Washington School District
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign = Will be replaced.
C. Resident Manager Job Description – Tabled Until After Major Project
D. Water Damaged Bathroom Sub-Floor @ #6204 – Homeowner caulked entire tub surround and installed splash guards.
8. New Business
9. Set Date, Time, & Location of Next Meeting - TBD
10. Adjourn – Meeting adjourned at 8:15pm
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 12, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:35pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; and Community Association Manager Richard Redelfs.
2. Approval of Previous Board Meeting Minutes – May 13, 2008 – Minutes approved.
3. Comments or Questions from Homeowners
A. Building 5 Handicap Sign – Will post new sign supplied by association manager.
B. Blackberry Bushes – Tabled until Treasurer is available to discuss (most familiar with project).
C. Theft in Bike Room Reported – Remind homeowners and residents to lock up valuables, even in the bike rooms.
4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed
b. Insurance Reserve Check – Need Signatures
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Heidi Hansen, #6203 – $519 Past Due
5. Property Maintenance Report
A. Recycle Dumpsters – Waste Management – Odd spot due to wheels; bike room still accessible.
B. Skylight Leak – #5306 – FYI – Temp. repair; will be covered during upcoming construction project.
C. Fire Alarm – FPI – Called in and battery replaced at bldg. 6.
D. Landscaping – Condo Commercial
E. Pest Control/Feral Cats – Suspended temporarily; problem seems resolved for now.
F. Lighting Maintenance – Sun Lighting – President to look into replacing bulbs.
G. Janitorial – ALTA – Vice President to perform recon and assess situation.
Debris Underneath Stairs
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
7. Old Business
A. Restoration Plan –Details will be made available to homeowners soon; as details are worked out by board and stakeholders.
a. Building Envelope – Morrison Hershfield
b. Association Funding – Foundation Bank, Venture Bank
c. Amendments & Legal Consultation – James Strichartz
Board approved separation of proposed amendments to declaration into two separate items to be voted upon. Two proposed changes to Declarations are: High Risk Components & Financing Authority-Secured by Special Assessments. To be presented to ownership for approval
d. Mortgage Company Contact Information – 75/102 Received
e. Energy Rebates – PSE
f. Special Owners Meeting – Lake Washington School District
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign = Will be replaced.
C. Resident Manager Job Description – Tabled Until After Major Project
D. Water Damaged Bathroom Sub-Floor @ #6204 – Homeowner caulked entire tub surround and installed splash guards.
8. New Business
9. Set Date, Time, & Location of Next Meeting - TBD
10. Adjourn – Meeting adjourned at 8:15pm
Board Meeting May 13, 2008
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
MAY 13, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 7:23pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; and Community Association Manager Richard Redelfs.
2. Approval of Previous Board Meeting Minutes – February 12, 2008 – Minutes approved.
3. Comments or Questions from Homeowners
A. Complaint From #6206 About Hard-Surface Flooring in #6306
Over storage units, no owner below.
B. Complaint From #6306 About Hard-Surface Flooring in #6206
Will replace prior to sale
C. Request Regarding Parking Signage From #1106
Will be re-evaluated after construction project
D. Request Regarding Window Replacement From #1105
Investigate as part of construction project or potential owner option
E. Request to Install Surveillance Cameras
Board rejected proposal; cost prohibitive; encourage responsible owner security prevention.
F. Request to Waive Late Penalties From #3102. Request denied by board. HOA due 1st of the month (15 day grace period)
4. Financial Report
A. Financial Statement Review
CDs – Venture Bank (07/25/08) & WAFed (05/21/08)
B. Delinquency Update – Zero Accounts > 30 Days Past Due as of 04/30/08
5. Property Management Report – Rich Redelfs
A. 75/102 Mortgage Contact Information Surveys Received as of 05/13/08
Will continue to follow-up with homeowners for requested information. Information required to move forward with building project
B. Garbage & Recycling
4, 3-Yard Recycle Dumpsters to Replace 16 Roll-Out Carts on Monday, May 19
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred
B. Rules Enforcement - Deferred
7. Old Business
A. Building Envelope – Morrison Hershfield
B. Board continuing to scope project
C. Association Funding – Foundation Bank, Venture Bank
D. Legal Consultation – James Strichartz
E. Board met with counsel and discussions ongoing
F. Review Signage in Common Area – Tabled Until After Major Project
G. Resident Manager Job Description – Tabled Until After Major Project
H. Fire Alarm Issues – FPI
I. Investigating UL requirement with Redmond F.D.
J. Pest Control – Feral Cats
K. Suspended due to attracting waterfowl; will reinstate in fall.
8. New Business
A. Water Damaged Bathroom Sub-Floor @ #6204
After consideration of extent of damage, feedback from contractor and discussion of comments from both affected owners, the board decided that no further repair is needed and #6204 should caulk all joints to prevent water penetration. (#6204 has since confirmed in writing that all joints were caulked.)
B. “No Soliciting”
Add to review signage and common area discussion
C. Other?
a. Tow White Geo Storm
b. Building lights need to be repaired in back of units
c. Sweep under stairs
9. Set Date, Time, & Location of Next Meeting – Tentatively schedule for Tuesday, June 10th
10. Adjourn – As of 8:27pm
Monday, May 26, 2008
SWC Board of Directors Meeting Minutes - February
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES - FINAL
FEBRUARY 12, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:35pm. In attendance: Robert, Erik, Derek, Rich, Tom and Kent.
2. Approval of Previous Board Meeting Minutes – January 8, 2008 – Minutes approved.
3. Comments or Questions from Homeowners
A. Concern Regarding Stored Vehicle – White Geo Storm Lic. #936RZO – Post notice on windshield to have vehicle moved within a few days. Will check RIF to try and determine owner. If owner does not relocate vehicle, it will be towed.
4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank – (Rolled Over in Feb.) & WAFed (Matures 05/21/08)
c. Revised 12/31/06 Financial Statement w/ Audit Adjustments
B. Delinquency Update – One Significant Delinquency (#4204=$519.00)
5. Property Management Report – Rich Redelfs
A. 2008 Resident Information Form Update – 71/102 Received as of 02/12/08 – Will mail other 31 owners for second chance.
B. 58 Construction Surveys Received as of 02/12/08
C. Garbage & Recycling
a. Pads Poured @ Buildings 1 & 6 in January – Maintco
b. Plan to Exchange Recycle Roll Out Carts for Recycle Dumpsters
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred
B. Rules Enforcement – Deferred
7. Old Business
A. Building Envelope – Morrison Hershfield
a. Check – Need Signature – Done.
b. Preliminary Contractor Interviews schedule for late February.
B. Review Signage in Common Area – Tabled Until After Major Project
C. Resident Manager Job Description – Tabled Until After Major Project
D. Legal Consultation – James Strichartz
a. Two Amendments Combined; Draft Received – Community Manager to review with legal counsel.
E. Tree Removal & Pruning Scheduled for December 27 – Davey Tree – Completed.
a. Dead Maple behind Bldg. 4 & Other Recommended Trees Removed
b. Complex Wide Tree Pruning Performed
c. Contractor Obtained Necessary Permits
d. City of Redmond/Permit Process Requires Replacement Trees – Will follow-up with Community Manager.
F. Fire Alarm Issues – FPI - Reviewing options for different contractor for inspections and service calls.
G. Inspection at #2305
a. Rusting at Fireplace Flue & Lintel – Minor repairs made; resolved.
H. Water Damage Repairs @ #6301 & 6306 – Maintco
I. Association Funding – Foundation Bank
J. Pest Control – Feral Cats – 3 captured and turned over to KCAC.
K. Reimbursement Due to #5204 for Association Responsible Repairs
a. Original Proposal = $2,373.00 + WSST = $2,584.20
b. Additional $81.68 for Credit for Priming
c. $871.20 for Interior Repairs (Invoice Received)
d. $287.12 for Materials (Receipts Received)
e. Travel Expenses (Gas) Estimated at $49.50
f. Labor Hours Estimated at 12 Hours
g. $680 Paid by Owner to Tenants for Damages & Expense
h. $650 Requested for Resale Value of Tile versus Insert – Board approved additional funds.
8. New Business
A. Plumbing Leak at #3205 – Maintco – Need to get more details of problem from Maintco.
B. Heat Detector Tamper/Replacement @ Unit #1306 – FPI – Levy maintenance assessment to cover costs.
C. Site Debris – Contact landscaping
9. Set Date, Time, & Location of Annual Meeting – Tuesday, March 11 – 7pm
10. Adjourn – Meeting adjourned at 7:54pm
BOARD OF DIRECTORS MEETING MINUTES - FINAL
FEBRUARY 12, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:35pm. In attendance: Robert, Erik, Derek, Rich, Tom and Kent.
2. Approval of Previous Board Meeting Minutes – January 8, 2008 – Minutes approved.
3. Comments or Questions from Homeowners
A. Concern Regarding Stored Vehicle – White Geo Storm Lic. #936RZO – Post notice on windshield to have vehicle moved within a few days. Will check RIF to try and determine owner. If owner does not relocate vehicle, it will be towed.
4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank – (Rolled Over in Feb.) & WAFed (Matures 05/21/08)
c. Revised 12/31/06 Financial Statement w/ Audit Adjustments
B. Delinquency Update – One Significant Delinquency (#4204=$519.00)
5. Property Management Report – Rich Redelfs
A. 2008 Resident Information Form Update – 71/102 Received as of 02/12/08 – Will mail other 31 owners for second chance.
B. 58 Construction Surveys Received as of 02/12/08
C. Garbage & Recycling
a. Pads Poured @ Buildings 1 & 6 in January – Maintco
b. Plan to Exchange Recycle Roll Out Carts for Recycle Dumpsters
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred
B. Rules Enforcement – Deferred
7. Old Business
A. Building Envelope – Morrison Hershfield
a. Check – Need Signature – Done.
b. Preliminary Contractor Interviews schedule for late February.
B. Review Signage in Common Area – Tabled Until After Major Project
C. Resident Manager Job Description – Tabled Until After Major Project
D. Legal Consultation – James Strichartz
a. Two Amendments Combined; Draft Received – Community Manager to review with legal counsel.
E. Tree Removal & Pruning Scheduled for December 27 – Davey Tree – Completed.
a. Dead Maple behind Bldg. 4 & Other Recommended Trees Removed
b. Complex Wide Tree Pruning Performed
c. Contractor Obtained Necessary Permits
d. City of Redmond/Permit Process Requires Replacement Trees – Will follow-up with Community Manager.
F. Fire Alarm Issues – FPI - Reviewing options for different contractor for inspections and service calls.
G. Inspection at #2305
a. Rusting at Fireplace Flue & Lintel – Minor repairs made; resolved.
H. Water Damage Repairs @ #6301 & 6306 – Maintco
I. Association Funding – Foundation Bank
J. Pest Control – Feral Cats – 3 captured and turned over to KCAC.
K. Reimbursement Due to #5204 for Association Responsible Repairs
a. Original Proposal = $2,373.00 + WSST = $2,584.20
b. Additional $81.68 for Credit for Priming
c. $871.20 for Interior Repairs (Invoice Received)
d. $287.12 for Materials (Receipts Received)
e. Travel Expenses (Gas) Estimated at $49.50
f. Labor Hours Estimated at 12 Hours
g. $680 Paid by Owner to Tenants for Damages & Expense
h. $650 Requested for Resale Value of Tile versus Insert – Board approved additional funds.
8. New Business
A. Plumbing Leak at #3205 – Maintco – Need to get more details of problem from Maintco.
B. Heat Detector Tamper/Replacement @ Unit #1306 – FPI – Levy maintenance assessment to cover costs.
C. Site Debris – Contact landscaping
9. Set Date, Time, & Location of Annual Meeting – Tuesday, March 11 – 7pm
10. Adjourn – Meeting adjourned at 7:54pm
Saturday, March 1, 2008
SWC Board of Directors Meeting Minutes - January
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JANUARY 8, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:32. In attendance: Robert, Erik, Derek, Rich, Tom and Kent. Brad Williamson, Alan Fridson, Chris Nelson.
A. Review Meeting Procedures – Total time devoted to homeowner conversation limit to 5 minutes in the interest of timely meeting.
2. Approval of Previous Board Meeting Minutes – December 11, 2007 – Motion made to approve November minutes. Correction to cost of documents - $3600, not $600. Board deferring fogged seals issue until post construction. Re-format minutes, fix footer. Motion made to approve December minutes.
3. Comments or Questions from Homeowners
A. Follow Up to Complaint Regarding Cat in Common Area – #2302 – Issue to be discussed under new business.
B. Homeowner request for updates on timelines and cost.
C. Homeowner request update on recycling.
4. Financial Report
A. Financial Statement Review
a. CD Renewal 01/27/08 – Venture Bank – Done. Signed by Treasurer; missed previously.
b. Signature Sheets – Venture Bank – Done. Signed by Treasurer; missed previously.
c. Revised 12/31/06 Financial Statement w/ Audit Adjustments – Reviewed changes.
d. Draft 12/31/07 Financial Statement – Not reconciled yet; ETA within 1/31.
B. Delinquency Update – No Significant Delinquencies
5. Property Management Report – Rich Redelfs
A. 2008 Resident Information Update Forms Sent with 2008 Budget – 50 received to date.
B. 35 Construction Surveys Received as of 01/08/08
C. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Plan to Exchange Recycle Roll Out Carts for Dumpsters in February
c. Pads to be Poured @ Buildings 1 & 6 in January – Maintco – Weather dependent. Pads allow us to have increased capacity.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred till post construction.
B. Rules Enforcement - Deferred till post construction.
7. Old Business
A. Building Envelope – Morrison Hershfield
a. Questions from Tim Ambre – Reviewed questions and answers provided by board.
b. Timelines – Board moving forward as expediently as possible with MH.
c. Cost – Unknown until spec goes out to bid which we hope to be in the spring.
d. New information regarding the project status will continue to be communicated to homeowners.
e. Split meetings in March
i. General assembly annual meeting for homeowners.
ii. Separate general assembly meeting specifically to discuss construction project.
B. Site Lighting Improvements – Sun Lighting
f. PSE Rebate Received 12/21/07 – $7,980.00 –Received.
g. PSE Survey/Questionnaire – President to fill out and return to PSE.
C. Review Signage in Common Area – Deferred post construction.
D. Resident Manager Job Description – Tabled Until After Major Project
E. Legal Consultation – James Strichartz
a. Two Amendments to be Combined – Draft not ready yet.
F. Tree Removal & Pruning Scheduled for December 27 – Davey Tree
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
d. Contractor Obtaining Necessary Permits – Work in progress.
G. Fire Alarm Issues – FPI – Need to find contract details if work can only be performed by FPI
H. Inspection at #2305
a. Rusting at Fireplace Flue & Lintel – Unsure of status. Will follow-up with Maintco
I. Water Damage Repairs @ #6301 & 6306 – Maintco – Work in progress.
J. Other?
8. New Business
A. Association Loan – Foundation Bank – Checking competitive rates. Request attendance at next meeting.
B. Reimbursement Due to #5204 for Association Responsible Repairs – Association approved reimbursement of $1949.50. Stipulation – Letter to homeowner closing issue.
a. Original Proposal = $2,373.00 + WSST = $2,584.20
b. Additional $81.68 for Credit for Priming
c. $871.20 for Interior Repairs (Invoice Received)
d. $287.12 for Materials (Receipts Received)
e. Travel Expenses (Gas) Estimated at $49.50
f. Labor Hours Estimated at 12 Hours
g. $680 Paid by Owner to Tenants for Damages & Expense
C. Stray cats issue
a. Board member to purchase trap, place onsite and monitor.
b. Send notice to homeowners on highlighted letter in minutes.
9. Set Date, Time, & Location of Next Board Meeting – February 12, 2008 at 6:30pm (Temporary)
10. Adjourn – Meeting adjourned at 7:57pm.
BOARD OF DIRECTORS MEETING MINUTES
JANUARY 8, 2008
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:32. In attendance: Robert, Erik, Derek, Rich, Tom and Kent. Brad Williamson, Alan Fridson, Chris Nelson.
A. Review Meeting Procedures – Total time devoted to homeowner conversation limit to 5 minutes in the interest of timely meeting.
2. Approval of Previous Board Meeting Minutes – December 11, 2007 – Motion made to approve November minutes. Correction to cost of documents - $3600, not $600. Board deferring fogged seals issue until post construction. Re-format minutes, fix footer. Motion made to approve December minutes.
3. Comments or Questions from Homeowners
A. Follow Up to Complaint Regarding Cat in Common Area – #2302 – Issue to be discussed under new business.
B. Homeowner request for updates on timelines and cost.
C. Homeowner request update on recycling.
4. Financial Report
A. Financial Statement Review
a. CD Renewal 01/27/08 – Venture Bank – Done. Signed by Treasurer; missed previously.
b. Signature Sheets – Venture Bank – Done. Signed by Treasurer; missed previously.
c. Revised 12/31/06 Financial Statement w/ Audit Adjustments – Reviewed changes.
d. Draft 12/31/07 Financial Statement – Not reconciled yet; ETA within 1/31.
B. Delinquency Update – No Significant Delinquencies
5. Property Management Report – Rich Redelfs
A. 2008 Resident Information Update Forms Sent with 2008 Budget – 50 received to date.
B. 35 Construction Surveys Received as of 01/08/08
C. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Plan to Exchange Recycle Roll Out Carts for Dumpsters in February
c. Pads to be Poured @ Buildings 1 & 6 in January – Maintco – Weather dependent. Pads allow us to have increased capacity.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred till post construction.
B. Rules Enforcement - Deferred till post construction.
7. Old Business
A. Building Envelope – Morrison Hershfield
a. Questions from Tim Ambre – Reviewed questions and answers provided by board.
b. Timelines – Board moving forward as expediently as possible with MH.
c. Cost – Unknown until spec goes out to bid which we hope to be in the spring.
d. New information regarding the project status will continue to be communicated to homeowners.
e. Split meetings in March
i. General assembly annual meeting for homeowners.
ii. Separate general assembly meeting specifically to discuss construction project.
B. Site Lighting Improvements – Sun Lighting
f. PSE Rebate Received 12/21/07 – $7,980.00 –Received.
g. PSE Survey/Questionnaire – President to fill out and return to PSE.
C. Review Signage in Common Area – Deferred post construction.
D. Resident Manager Job Description – Tabled Until After Major Project
E. Legal Consultation – James Strichartz
a. Two Amendments to be Combined – Draft not ready yet.
F. Tree Removal & Pruning Scheduled for December 27 – Davey Tree
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
d. Contractor Obtaining Necessary Permits – Work in progress.
G. Fire Alarm Issues – FPI – Need to find contract details if work can only be performed by FPI
H. Inspection at #2305
a. Rusting at Fireplace Flue & Lintel – Unsure of status. Will follow-up with Maintco
I. Water Damage Repairs @ #6301 & 6306 – Maintco – Work in progress.
J. Other?
8. New Business
A. Association Loan – Foundation Bank – Checking competitive rates. Request attendance at next meeting.
B. Reimbursement Due to #5204 for Association Responsible Repairs – Association approved reimbursement of $1949.50. Stipulation – Letter to homeowner closing issue.
a. Original Proposal = $2,373.00 + WSST = $2,584.20
b. Additional $81.68 for Credit for Priming
c. $871.20 for Interior Repairs (Invoice Received)
d. $287.12 for Materials (Receipts Received)
e. Travel Expenses (Gas) Estimated at $49.50
f. Labor Hours Estimated at 12 Hours
g. $680 Paid by Owner to Tenants for Damages & Expense
C. Stray cats issue
a. Board member to purchase trap, place onsite and monitor.
b. Send notice to homeowners on highlighted letter in minutes.
9. Set Date, Time, & Location of Next Board Meeting – February 12, 2008 at 6:30pm (Temporary)
10. Adjourn – Meeting adjourned at 7:57pm.
Friday, January 11, 2008
SWC Board of Directors Meeting Minutes - December
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
DECEMBER 11, 2007
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:33pm. Present were Board Members Tom Smith, Erik Noyd, Kent Hutchings, Robert Folgedalen & Derek Moore; Homeowners Brad Williamson, Community Association Manager Richard Redelfs, RCA Management.
2. Approval of Previous Board Meeting Minutes – Board to review in email and approve.
3. Comments or Questions from Homeowners
A. Complaint Regarding Cat in Common Area – #2302 – Community Manager to send tenants pet rules. Homeowner to call KC Animal Control if animal seen unattended.
B. Complaint Regarding Noise from Upstairs Neighbor – #5203 – No rules violation. Advise neighbor to discuss in person.
4. Financial Report
A. Financial Statement Review
a. CD Renewal – Venture Bank – Done, signatures updated.
b. CD Renewal – Washington Federal- Rolling into 6mo CD.
c. Reserve Checks – Need Signatures – Done, signatures updated.
d. Insurance Reserve Account – Need Signatures – Done, signatures updated.
B. Delinquency Update – Two Balances > 30 Days as of 12/11/07 – Letters sent to owners.
a. #2205 – $585 as of 12/11/07
b. #4204 – $511 as of 12/11/07
5. Property Management Report – Rich Redelfs
A. Resident Information Update Forms to be Sent with 2008 Budget – To be sent later this month.
B. Carport Plywood & Lighting Project Completed 11/14 – Maintco – Completed.
C. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Exchange Recycle Roll Out Carts for Dumpsters
c. Pads to be Poured @ Buildings 1 & 6 –No updates. CM to follow-up.
Added to Building 6 3rd Floor Walkway – Maintco – Done.
E. Dump Run Performed – ALTA Building Services – Done.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Deferred, but keeping on agenda.
B. Rules Enforcement – Deferred, but keeping on agenda.
7. Old Business
A. Building Envelope – Morrison Hershfield – Approved add’l $3,600 request for documentation; No design for wood railings; Expanded figures on wood railing costs; Survey to be sent to homeowners this month.
B. Site Lighting Improvements – Sun Lighting
a. PSE Rebate – Need someone to call PSE for an update.
C. Review Signage in Common Area – Deferred till after construction completion.
D. Fire Alarm Systems – FPI
a. Assessments Appealed: Unit #’s 2106, 2202, 2301 & 5106 – Motion passed to approve appeals.
b. Other Remaining Unpaid Assessments: Unit #’s 5201 ($54.95) & 6105 ($123.51)
E. Resident Manager Job Description Draft #1 – Deferred till after construction completion.
F. Legal Consultation – James Strichartz – Working on combined amendment.
G. Tree Removal & Pruning Scheduled for December 27 – Davey Tree – Question posed if a city permit is needed.
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
H. Other?
8. New Business
A. Inspection at #2305
a. Fogged Window Seals – Deferred till after construction completion.
b. Rusting at Fireplace Flue & Lintel – Maintco reviewing.
B. Flood @ #6306 – Maintco – Approved repairs via email by board; confirmed at meeting.
C. 2006 Audit & Tax Return – Need Signatures – Done.
D. 2008 Budget Draft #2 – Done. Approved.
E. Fire Alarm Issues – FPI
F. Other?
9. Set Date, Time, & Location of Next Board Meeting - Set for 1/8/2008 6:30PM at Lake Washington School District building (Near RTC)
10. Adjourn - Meeting adjourned at 9:04pm
BOARD OF DIRECTORS MEETING MINUTES
DECEMBER 11, 2007
6:30 PM
1. Call Meeting to Order – Meeting called to order at 6:33pm. Present were Board Members Tom Smith, Erik Noyd, Kent Hutchings, Robert Folgedalen & Derek Moore; Homeowners Brad Williamson, Community Association Manager Richard Redelfs, RCA Management.
2. Approval of Previous Board Meeting Minutes – Board to review in email and approve.
3. Comments or Questions from Homeowners
A. Complaint Regarding Cat in Common Area – #2302 – Community Manager to send tenants pet rules. Homeowner to call KC Animal Control if animal seen unattended.
B. Complaint Regarding Noise from Upstairs Neighbor – #5203 – No rules violation. Advise neighbor to discuss in person.
4. Financial Report
A. Financial Statement Review
a. CD Renewal – Venture Bank – Done, signatures updated.
b. CD Renewal – Washington Federal- Rolling into 6mo CD.
c. Reserve Checks – Need Signatures – Done, signatures updated.
d. Insurance Reserve Account – Need Signatures – Done, signatures updated.
B. Delinquency Update – Two Balances > 30 Days as of 12/11/07 – Letters sent to owners.
a. #2205 – $585 as of 12/11/07
b. #4204 – $511 as of 12/11/07
5. Property Management Report – Rich Redelfs
A. Resident Information Update Forms to be Sent with 2008 Budget – To be sent later this month.
B. Carport Plywood & Lighting Project Completed 11/14 – Maintco – Completed.
C. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Exchange Recycle Roll Out Carts for Dumpsters
c. Pads to be Poured @ Buildings 1 & 6 –No updates. CM to follow-up.
Added to Building 6 3rd Floor Walkway – Maintco – Done.
E. Dump Run Performed – ALTA Building Services – Done.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Deferred, but keeping on agenda.
B. Rules Enforcement – Deferred, but keeping on agenda.
7. Old Business
A. Building Envelope – Morrison Hershfield – Approved add’l $3,600 request for documentation; No design for wood railings; Expanded figures on wood railing costs; Survey to be sent to homeowners this month.
B. Site Lighting Improvements – Sun Lighting
a. PSE Rebate – Need someone to call PSE for an update.
C. Review Signage in Common Area – Deferred till after construction completion.
D. Fire Alarm Systems – FPI
a. Assessments Appealed: Unit #’s 2106, 2202, 2301 & 5106 – Motion passed to approve appeals.
b. Other Remaining Unpaid Assessments: Unit #’s 5201 ($54.95) & 6105 ($123.51)
E. Resident Manager Job Description Draft #1 – Deferred till after construction completion.
F. Legal Consultation – James Strichartz – Working on combined amendment.
G. Tree Removal & Pruning Scheduled for December 27 – Davey Tree – Question posed if a city permit is needed.
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
H. Other?
8. New Business
A. Inspection at #2305
a. Fogged Window Seals – Deferred till after construction completion.
b. Rusting at Fireplace Flue & Lintel – Maintco reviewing.
B. Flood @ #6306 – Maintco – Approved repairs via email by board; confirmed at meeting.
C. 2006 Audit & Tax Return – Need Signatures – Done.
D. 2008 Budget Draft #2 – Done. Approved.
E. Fire Alarm Issues – FPI
F. Other?
9. Set Date, Time, & Location of Next Board Meeting - Set for 1/8/2008 6:30PM at Lake Washington School District building (Near RTC)
10. Adjourn - Meeting adjourned at 9:04pm
SWC Board of Directors Meeting Minutes - November
SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
NOVEMBER 13, 2007
7:30 PM
1. Call Meeting to Order – Meeting called to order at 6:33pm. Present were Board Members Tom Smith, Erik Noyd & Derek Moore; Homeowners Brad Williamson, Community Association Manager Richard Redelfs, RCA Management & Tim Ambre, Project Manager at Morrison Hershfield.
2. Approval of Previous Board Meeting Minutes
3. Comments or Questions from Homeowners
A. Request for Reimbursement – #5204 – Request for $50 approved.
4. Financial Report
A. Financial Statement Review
a. CD Renewal October 27, 2007 – Venture Bank - Completed
b. CD Renewal October 27, 2007 – Washington Federal – Checking on dates
c. Reserve Check – Need Signatures – Signed by VP Tom Smith
d. Insurance Reserve Account – Need Signatures - Signed by VP Tom Smith
& Secretary Derek Moore
B. Delinquency Update – No Significant Balances > 30 Days as of 11/13/07
a. #2205 Paid Through 10/31; Account Released from Collection Attorney
5. Property Management Report – Rich Redelfs
A. Resident Information Update –95 Updates Received
a. Still Need 7 2007 RIF’s from Unit #’s:
4204, 4304, 5201, 5305, 6105, 6202 & 6203 – Annual homeowners meeting in 2008 will attempt to collect info at that time
B. Carport Plywood & Lighting Project To Be Completed 11/14 – Maintco – In progress
C. Garbage & Recycling
a. Site Visit Performed with Waste Management – WM providing budget numbers
b. Exchange Recycle Roll Out Carts for Dumpsters – No sorting needed; no enclosure
c. Pads to be Poured @ Buildings 1 & 6
D. Temporary Supports to be Added to Building 6 3rd Floor Walkway – Maintco
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Deferred till January meeting
B. Rules Enforcement – Deferred till January meeting
7. Old Business
A. Building Envelope – Morrison Hershfield – Reviewed scope of work; questions regarding rainscreens, as well as railings/landings. MH to update scope of work and send out updates.
B. Site Lighting Improvements – Sun Lighting
a. PSE Rebate – No checks thus far. Need Pres. to investigate.
C. Review Signage in Common Area - Need Pres. to investigate.
D. Fire Alarm Systems – FPI - Deferred till more board members present.
a. Assessments Appealed by Unit #’s 2106, 2202, 2301 & 5106
E. Resident Manager Job Description Draft #1 – Good first draft by Assoc. Manager; board will review offline.
Tentative Agenda (Continued)
Sammamish Waterway Condominium Association
Board of Directors Meeting
November 13, 2007
F. Legal Consultation – James Strichartz – Drafting amendment and advising on how to present to community; possible attend annual meeting.
G. Tree Removal & Pruning Scheduled for December 27 – Davey Tree- On schedule for 12/27
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
H. New Janitorial Contract – ALTA Building Services- Started in November, good results so far.
I. Other? – Check with Alta on moss issue at building 6.
8. New Business
A. #2304 Laminate Flooring Approved
B. Inspection at #2305
a. Fogged Window Seals – Owner responded to by Assoc. Manager
b. Rusting at Fireplace Flue & Lintel – Maintco evaluating
C. 2008 Budget Draft #1
D. 5304/5204 – Another incident in kitchen.
a. Bill for emergency response being send to 5304
E. Suggested adding homeowners tips at bottom of meeting minutes
a. Homeowners manual?
F. Non profit corporation – Signed by Secretary Derek Moore
9. Set Date, Time, & Location of Next Board Meeting – Set for 12/11 6:30PM at Lake Washington School District building (Near RTC)
10. Adjourn – Meeting adjourned at 8:57pm
BOARD OF DIRECTORS MEETING MINUTES
NOVEMBER 13, 2007
7:30 PM
1. Call Meeting to Order – Meeting called to order at 6:33pm. Present were Board Members Tom Smith, Erik Noyd & Derek Moore; Homeowners Brad Williamson, Community Association Manager Richard Redelfs, RCA Management & Tim Ambre, Project Manager at Morrison Hershfield.
2. Approval of Previous Board Meeting Minutes
3. Comments or Questions from Homeowners
A. Request for Reimbursement – #5204 – Request for $50 approved.
4. Financial Report
A. Financial Statement Review
a. CD Renewal October 27, 2007 – Venture Bank - Completed
b. CD Renewal October 27, 2007 – Washington Federal – Checking on dates
c. Reserve Check – Need Signatures – Signed by VP Tom Smith
d. Insurance Reserve Account – Need Signatures - Signed by VP Tom Smith
& Secretary Derek Moore
B. Delinquency Update – No Significant Balances > 30 Days as of 11/13/07
a. #2205 Paid Through 10/31; Account Released from Collection Attorney
5. Property Management Report – Rich Redelfs
A. Resident Information Update –95 Updates Received
a. Still Need 7 2007 RIF’s from Unit #’s:
4204, 4304, 5201, 5305, 6105, 6202 & 6203 – Annual homeowners meeting in 2008 will attempt to collect info at that time
B. Carport Plywood & Lighting Project To Be Completed 11/14 – Maintco – In progress
C. Garbage & Recycling
a. Site Visit Performed with Waste Management – WM providing budget numbers
b. Exchange Recycle Roll Out Carts for Dumpsters – No sorting needed; no enclosure
c. Pads to be Poured @ Buildings 1 & 6
D. Temporary Supports to be Added to Building 6 3rd Floor Walkway – Maintco
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Deferred till January meeting
B. Rules Enforcement – Deferred till January meeting
7. Old Business
A. Building Envelope – Morrison Hershfield – Reviewed scope of work; questions regarding rainscreens, as well as railings/landings. MH to update scope of work and send out updates.
B. Site Lighting Improvements – Sun Lighting
a. PSE Rebate – No checks thus far. Need Pres. to investigate.
C. Review Signage in Common Area - Need Pres. to investigate.
D. Fire Alarm Systems – FPI - Deferred till more board members present.
a. Assessments Appealed by Unit #’s 2106, 2202, 2301 & 5106
E. Resident Manager Job Description Draft #1 – Good first draft by Assoc. Manager; board will review offline.
Tentative Agenda (Continued)
Sammamish Waterway Condominium Association
Board of Directors Meeting
November 13, 2007
F. Legal Consultation – James Strichartz – Drafting amendment and advising on how to present to community; possible attend annual meeting.
G. Tree Removal & Pruning Scheduled for December 27 – Davey Tree- On schedule for 12/27
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
H. New Janitorial Contract – ALTA Building Services- Started in November, good results so far.
I. Other? – Check with Alta on moss issue at building 6.
8. New Business
A. #2304 Laminate Flooring Approved
B. Inspection at #2305
a. Fogged Window Seals – Owner responded to by Assoc. Manager
b. Rusting at Fireplace Flue & Lintel – Maintco evaluating
C. 2008 Budget Draft #1
D. 5304/5204 – Another incident in kitchen.
a. Bill for emergency response being send to 5304
E. Suggested adding homeowners tips at bottom of meeting minutes
a. Homeowners manual?
F. Non profit corporation – Signed by Secretary Derek Moore
9. Set Date, Time, & Location of Next Board Meeting – Set for 12/11 6:30PM at Lake Washington School District building (Near RTC)
10. Adjourn – Meeting adjourned at 8:57pm
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