SWC Board of Directors Meeting Minutes - August

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
AUGUST 6, 2007
7:00 PM


1. Call Meeting to Order – Meeting called to order at 7:10 p.m. Present were Board Members Robert Folgedalen, Kent Hutchings, Tom Smith, Eirk Noyd; Homeowners Derek Moore, Patricia McNabb, Michael Hendrickson; & Community Association Manager Richard Redelfs, RCA Management.

2. Open Board Position Application – Derek J. Moore – Motion made to approve appointment of Derek J. Moore to open position of Board Secretary. Motion approved unanimously.

3. Approval of Previous Board Meeting Minutes

4. Comments or Questions from Homeowners

A. Noise Complaint – Jeffrey Kuebler, #5203 – A complaint was received regarding noise from 5303. A letter will be sent to 5303 documenting the complaint.

B. Heat Detector Replacement – Jamie Kimpton, #4201 – Obtaining further details on specifics of detector problems from FPI.

C. Parking & Minutes Distribution – Brad Williamson, #2302 – Board researching options for minutes distribution, such as a online and direct mailing of minutes.

5. Financial Report

A. Financial Statement Review

• Update Signature Cards – WA Federal & Venture – Updated signature sheets for reserve bank accounts
  
• CD Renewal June 21, 2007 – WA Federal – Six month CD renewal.
  
• Insurance Renewal – Community Association Underwriters; obtained two board signatures to facilitate insurance reserve payments.
  

B. Delinquency Update – Three Balances > 30 Days as of 08/06/07 – Units 2205, 4204, and 6104. Notification letters sent to homeowners.

6. Property Management Report – Rich Redelfs

A. Resident Information Update – 89 Updates Received

• Sent Follow Up Requests to 19 Units on July 15, 2007
• Received Responses From #’s 1103, 2203, 2306, 3106, 5101 & 5205
• Still Need 13 2007 RIF’s from Unit #’s 2105, 3302, 4203, 4204, 4304, 5201, 5302, 5305, 5306, 6104, 6105, 6202 & 6203
  

B. Carport Plywood & Lighting Project Substantially Completed

• Vents to be Installed Next Week
• Extra Plywood Bought Back by Home Depot

C. Garbage & Recycling

• Site Visit Performed with Waste Management
• Exchange Recycle Roll Out Carts for Dumpsters – The Association will be converting from recycling roll out containers to recycling dumpsters later this year. Pads for the dumpsters will be installed at Buildings 1 & 6.

D. Signage at Leary Way – City of Redmond

• Freeway Sign at Leary Way Repaired – Completed. Paid by City of Redmond with excess funds from walkway project.
• STOP Signs Installed at Both Exits – Completed.

7. Committee Reports – Volunteers Needed!!!

A. Landscaping

B. Rules Enforcement

• Follow Up Inspection Performed April 21, 2007
• 18 Violation Warning Letters & 4 Fine Letters Sent May 5, 2007
• Walk Through Performed on August

8. Old Business

A. Building Envelope – Morrison Hershfield – Consultation letter from contractor being reviewed by Board.

B. Buildings 5 & 6 Roof Repairs – Star Roofing – Work performed and invoiced by contractor over a year after the contract was signed. The Association had notified the contractor to not perform the work; therefore Contractor will be notified invoice will not be paid.

C. Site Lighting Improvements – Sun Lighting

• Carport Lights, Walkway Lights & Aegis Light in Parking Lot
• PSE Rebates – In progress.
• Lighting in bicycle storage – Being investigated by Board.
• Left over slurry next to Leary entrance – Removal being pursued by Board.

D. Failed Window Seals – Issaquah Glass – Motion made to defer replacements in light of upcoming building envelope repairs. Motion passed unanimously.

• Unit #’s 2301, 3305, 6102 & 6206

E. Land Survey – Crones & Associates – Received and recorded. Copies will be made and archived by Board.

F. Review Signage in Common Area – Recommendations being reviewed by Board

G. Fire Alarm Systems – FPI

• Annual Fire Alarm Testing Performed on Sat., Feb. 24
• Follow Inspection & Repairs Performed Sat., June 20
• Custom Notices Sent to All 102 Units on June 4, 2007
• Access Not Provided on June 23: #’s 2202, 4103, 5104, 5206 & 5206
• 43 Units Sent Maintenance Assessments on July 30

H. Discussion – Hiring a Resident Manager. Tabled to next meeting.

9. New Business

A. Service Call to Repair Heat Detector in #3203 – FPI – Incident details reviewed and discussed by Board. Motion made to assess service call charges to homeowner. Motion passed by Board.

B. Update Contact List – FPI – 2 onsite Board members added to FPI contact list

C. Request to Install Hard Surface Flooring Denied – #4203

D. Window Cleaning Tent. Sched. for Week of Aug. 20 – Rick’s Window Rangers – Motion made to approve project. Motion approved by Board.

E. Repaint Sammamish Waterway Complex Sign? – Diaz Property Maintenance – Board investigating long term solution to lower future maintenance costs such as painting.

F. Legal Consultation – James Strichartz – Motion made to move forward with draft of Declaration Amendment. Motion passed by Board.

G. Tree Removal & Pruning – Davey Tree –Letter from contractor with recommendations being reviewed by Board.

• Walk Thru Completed on June 28
• Dead Maple Tree Behind Building 4 & Other Recommended Removals
• Complex Wide Tree Pruning - Board Members will review proposal in more detail before approving any work.

10. Set Date, Time, & Location of Next Board Meeting – Next meeting tentatively scheduled for September 11th; alternate date of September 18th.

11. Adjourn – Meeting adjourned at 9:38pm.