TIP: Water damage prevention

Did you know? The most frequent source of significant property damage in homes and condominiums is water damage from a ruptured plumbing supply line, the water heater or washing machine. In a condominium community neighbors can be impacted by your leak. The following products were featured on a home improvement show recently, and can provide a safety measure in case of a problem:

Electronic water heater shut-off, electronic washing machine shut-off, and flood prevention supply hoses.
Manufacturer: Watts Regulator Company
815 Chestnut Street
North Andover, MA 01845
(978) 688-1811
http://www.watts.com

Leak alarm
Manufacturer: Zircon Corp.
1580 Dell Ave
Campbell, CA 95008
(800) 245-9265

Thanks,
SWC Board Association

SWC Resident Information Form

SWC Residents-

Communication is an important part of building a solid and healthy comunnity. From time to time we'd like to update you with information about the community as well as contact you in case of an emergency. To acheive this goal it important we have current information in order to contact you.

If you have not done so recently or your contact information has changed please complete the resident information form and return it to:

RCA Management, Inc.
10 Harrison St., Suite 401
P.O. Box 19415
Seattle, WA 98109

Thank you for your cooperation.
SWC Board Association

SWC Board of Directors Meeting Minutes - September

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 9, 2007
7:00 PM


1. Call Meeting to Order - Meeting called to order at 7:10 p.m. Present were Board Members Robert Folgedalen, Kent Hutchings, Tom Smith, Eirk Noyd & Derek Moore; Homeowners Holly Higgins, Dan Hafner, Mike Lavin, Brad Williamson & Community Association Manager Richard Redelfs, RCA Management & Skylur Haggart, Business Development at Morrison Hershfield.

2. Approval of Previous Board Meeting Minutes

3. Comments or Questions from Homeowners

A. Email Requesting Pressure Washing Concrete Walkways – Laurie White, #6206 - Assoc. Manager to investigate options; moved to new business.

B. Letter Complaining About #530 – Cecilia Liu, #5206 - Complaint regarding water runoff onto deck below; Neighbor issue, no letter to be issued by the board.

C. Letter Requesting Exception for Satellite Dish – Anna Alisuretov, #1302 - Request denied by the board; as an alternative, board noted cultural specific programming is available through cable provider.

D. Email Regarding Storage Room Hardware – Patrica McNabb, #4301 - Issue deferred

4. Financial Report

A. Financial Statement Review

a. Update Signature Cards – WA Federal & Venture - Completed – Treasurer delivered signed cards to bank
b. CD Renewal October 27, 2007 – Venture Bank
c. Reserve Checks – Need Signatures - Signed by President and Treasurer
d. Insurance Reserve Account - Based on recommendation by Assoc. Manger a motion made to open new insurance reserve account with Foundation for improved accounting and increase interest return rate (+2%). Motion approved by Board.

B. Delinquency Update – Highest Balance = $511.00 as of 10/09/07

5. Property Management Report – Rich Redelfs

A. Resident Information Update –95 Updates Received

a. Still Need 7 2007 RIF’s from Unit #’s: 4204, 4304, 5201, 5305, 6105, 6202 & 620
b. Secretary to post RIF to blog for residents to complete or provide any updated.

B. Carport Plywood & Lighting Project Substantially Completed – Diaz P.M

a. "Vents to be Installed Next Week” in August….
i. Deferred and appears it might not be completed by contractor; will be completed by MaintCo on Time and Materials.
b. Extra Plywood Bought Back by Home Depot; $850 Credit
i. ~$950 owed to contractor to be held until documentation regarding $850 HD credit can be validated and accounts can be cleared.
c. Unclear Whether Diaz Property Maintenance Intends to Complete Project

C. 30 Day Notice of Termination of Janitorial Contract Received – Diaz P.M.
a. Received and acknowledged by board.

D. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Exchange Recycle Roll Out Carts for Dumpsters
i. Requires pad project to move forward; will be completed by MaintCo on Time and Materials.

E. Annual Fire Extinguisher Service – FPI
a. Call into FPI to complete; last review was in 2005.

F. Water Intrusion in #5204 – Maintco
a. Emergency Response to Secondary Leak in #5304 – Maintco
i. Issue resolved and approved.
b. Discussions concerning which costs are covered by homeowner or association; to be discussed with attorney and follow-up to be posted to SWC blog.

6. Committee Reports – Volunteers Needed!!!

A.Landscaping
a. All landscaping issues should be submitted in writing. Most requests may be deferred based on impending major construction project.

B. Rules Enforcement
a. Inspection Performed on August 6
b. 22 Violation Warning Letters & 5 Fine Letters Sent August 20, 2007
c. Secretary Derek Moore and Homeowner Mike Lavin volunteered to perform ongoing rules enforcement walkthroughs.
i. Next walkthrough schedule for Sat. October 27th at 1PM. Homeowners are encouraged to participate.

7. Old Business

A. Building Envelope – Morrison Hershfield
a. Overview of building envelope proposal presented by Ms. Haggart of MH.
b. Minor wording change requested regarding design changes of garden windows included in quote; not changes requiring structural engineering.
c. Requested changes completed by MH.
d. Plan proposal approved by the board authorizing MH begin design planning; cost $29,500. NOTE – This is only for the design phase, final plans have not been completed, nor full project construction costs.
e. Click here to see the design proposal.
f. Board to requested to meet with MH on October 23rd or 24th to begin design proposal discussion.
i. Closed meeting at this time; when designs options are ready they will be shared with the community.

B. Site Lighting Improvements – Sun Lighting
a. Final Payment – Signatures Needed
i. Waiting on W-9; Assoc. Manger to complete to finish processing
b. PSE Rebates
i. ~$8000 credited back to homeowners association

C. Land Survey – Crones & Associates
a. Copies provided to President and Treasurer.

D. Review Signage in Common Area
a. President to send out proposal to board members for review.

E. Fire Alarm Systems – FPI
a. Annual Fire Alarm Testing Performed on Sat., Feb. 24
b. Follow Inspection & Repairs Performed Sat., June 20
c. Custom Notices Sent to All 102 Units on June 4, 2007
d. Access Not Provided on June 23: #’s 2202, 4103, 5104, 5206 & 5206
e. 43 Units Sent Maintenance Assessments on July 30

F. Discussion – Hiring a Resident Manager
a. President to draft a job description
b. Post to blog; solicit homeowners\resident to be part-time RM

G. Window Cleaning Completed in August – Rick’s Window Rangers
a. Some complaints regarding work quality

H. Legal Consultation – James Strichartz
a. Recommendation to use new attorney for future legal consultation
b. New legal consultant is versed in condominiums, and is local to Eastside.

I. Tree Removal & Pruning – Davey Tree
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
i. Walk through of proposal completed by Treasurer and plan to perform project approved by board.
ii. Project goal is preservation of building integrity and site beautification.

8. New Business

A. Janitorial Proposals
a. Two proposals submitted by Alta Building Services and HomePro being reviewed by board.
b. Follow-up and requested selection by board to be completed within one week.

B. SWC new blog for communication - /www.swcondos.blogspot.com
a. Well received so far, board considering expanding scope and including more communication with community

C. Pest control
a. Lots of slugs, spider webs, etc.
b. Will ask new janitorial company to pay close attention to these areas.

D. Parking lines are becoming faded
a. Consider as a spring time project

E. Question from homeowner on river regrade project and effect on our waterfront
a. Should have no effect; and any access though property would need approval by board.

9. Set Date, Time, & Location of Next Board Meeting

A. Determined best to hold meetings on repeating schedule; selected 2nd Tuesday of each month.
a. November meeting scheduled for November 13th at 7pm
i. Lake Washington School District meeting room
b. December meeting scheduled for December 11th at 7pm
i. Lake Washington School District meeting room

10. Adjourn - Meeting adjourned at 9:46pm.

SWC Board of Directors Meeting Minutes - August

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
AUGUST 6, 2007
7:00 PM


1. Call Meeting to Order – Meeting called to order at 7:10 p.m. Present were Board Members Robert Folgedalen, Kent Hutchings, Tom Smith, Eirk Noyd; Homeowners Derek Moore, Patricia McNabb, Michael Hendrickson; & Community Association Manager Richard Redelfs, RCA Management.

2. Open Board Position Application – Derek J. Moore – Motion made to approve appointment of Derek J. Moore to open position of Board Secretary. Motion approved unanimously.

3. Approval of Previous Board Meeting Minutes

4. Comments or Questions from Homeowners

A. Noise Complaint – Jeffrey Kuebler, #5203 – A complaint was received regarding noise from 5303. A letter will be sent to 5303 documenting the complaint.

B. Heat Detector Replacement – Jamie Kimpton, #4201 – Obtaining further details on specifics of detector problems from FPI.

C. Parking & Minutes Distribution – Brad Williamson, #2302 – Board researching options for minutes distribution, such as a online and direct mailing of minutes.

5. Financial Report

A. Financial Statement Review

• Update Signature Cards – WA Federal & Venture – Updated signature sheets for reserve bank accounts
  
• CD Renewal June 21, 2007 – WA Federal – Six month CD renewal.
  
• Insurance Renewal – Community Association Underwriters; obtained two board signatures to facilitate insurance reserve payments.
  

B. Delinquency Update – Three Balances > 30 Days as of 08/06/07 – Units 2205, 4204, and 6104. Notification letters sent to homeowners.

6. Property Management Report – Rich Redelfs

A. Resident Information Update – 89 Updates Received

• Sent Follow Up Requests to 19 Units on July 15, 2007
• Received Responses From #’s 1103, 2203, 2306, 3106, 5101 & 5205
• Still Need 13 2007 RIF’s from Unit #’s 2105, 3302, 4203, 4204, 4304, 5201, 5302, 5305, 5306, 6104, 6105, 6202 & 6203
  

B. Carport Plywood & Lighting Project Substantially Completed

• Vents to be Installed Next Week
• Extra Plywood Bought Back by Home Depot

C. Garbage & Recycling

• Site Visit Performed with Waste Management
• Exchange Recycle Roll Out Carts for Dumpsters – The Association will be converting from recycling roll out containers to recycling dumpsters later this year. Pads for the dumpsters will be installed at Buildings 1 & 6.

D. Signage at Leary Way – City of Redmond

• Freeway Sign at Leary Way Repaired – Completed. Paid by City of Redmond with excess funds from walkway project.
• STOP Signs Installed at Both Exits – Completed.

7. Committee Reports – Volunteers Needed!!!

A. Landscaping

B. Rules Enforcement

• Follow Up Inspection Performed April 21, 2007
• 18 Violation Warning Letters & 4 Fine Letters Sent May 5, 2007
• Walk Through Performed on August

8. Old Business

A. Building Envelope – Morrison Hershfield – Consultation letter from contractor being reviewed by Board.

B. Buildings 5 & 6 Roof Repairs – Star Roofing – Work performed and invoiced by contractor over a year after the contract was signed. The Association had notified the contractor to not perform the work; therefore Contractor will be notified invoice will not be paid.

C. Site Lighting Improvements – Sun Lighting

• Carport Lights, Walkway Lights & Aegis Light in Parking Lot
• PSE Rebates – In progress.
• Lighting in bicycle storage – Being investigated by Board.
• Left over slurry next to Leary entrance – Removal being pursued by Board.

D. Failed Window Seals – Issaquah Glass – Motion made to defer replacements in light of upcoming building envelope repairs. Motion passed unanimously.

• Unit #’s 2301, 3305, 6102 & 6206

E. Land Survey – Crones & Associates – Received and recorded. Copies will be made and archived by Board.

F. Review Signage in Common Area – Recommendations being reviewed by Board

G. Fire Alarm Systems – FPI

• Annual Fire Alarm Testing Performed on Sat., Feb. 24
• Follow Inspection & Repairs Performed Sat., June 20
• Custom Notices Sent to All 102 Units on June 4, 2007
• Access Not Provided on June 23: #’s 2202, 4103, 5104, 5206 & 5206
• 43 Units Sent Maintenance Assessments on July 30

H. Discussion – Hiring a Resident Manager. Tabled to next meeting.

9. New Business

A. Service Call to Repair Heat Detector in #3203 – FPI – Incident details reviewed and discussed by Board. Motion made to assess service call charges to homeowner. Motion passed by Board.

B. Update Contact List – FPI – 2 onsite Board members added to FPI contact list

C. Request to Install Hard Surface Flooring Denied – #4203

D. Window Cleaning Tent. Sched. for Week of Aug. 20 – Rick’s Window Rangers – Motion made to approve project. Motion approved by Board.

E. Repaint Sammamish Waterway Complex Sign? – Diaz Property Maintenance – Board investigating long term solution to lower future maintenance costs such as painting.

F. Legal Consultation – James Strichartz – Motion made to move forward with draft of Declaration Amendment. Motion passed by Board.

G. Tree Removal & Pruning – Davey Tree –Letter from contractor with recommendations being reviewed by Board.

• Walk Thru Completed on June 28
• Dead Maple Tree Behind Building 4 & Other Recommended Removals
• Complex Wide Tree Pruning - Board Members will review proposal in more detail before approving any work.

10. Set Date, Time, & Location of Next Board Meeting – Next meeting tentatively scheduled for September 11th; alternate date of September 18th.

11. Adjourn – Meeting adjourned at 9:38pm.