Sammamish Waterway Condos

Board of Directors Meeting Minutes 11/1/2011

2011-12-12T09:50:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING – APPROVED
NOVEMBER 1, 2011
6:30 PM

1. Call Meeting to Order 6:40 pm. Everyone is here. Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, James Allen, and from RCA Management: Nate Andrews, Rich Redelfs

2. Approval of Previous Board Meeting Minutes
A. *October 6, 2011 approved Erik 1st, Kent 2nd

3. Comments or Questions from Homeowners
A. #7382; New Tenant damaged light scheduled for repair – Maintco
HOA is to be reimbursed by the homeowner for the repair

4. Financial Report
A. *Financial Statement Review
Rich to do analysis on balance forecast on loan.
B. *Delinquency Review
Erik 1st, Andrea 2nd ; 4201 vote to follow legal recommendations

5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Agreed to Sweep Under Stairwells

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents Received at RCA Management – MH
b. Maintenance Manual – MH
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
wait till next spring 2012
C. Trail Maintenance
Kent found person w/track hoe, will get bid for Nov, BOD to vote between now & next mtg on date for removal
D. Hose Bib Repairs @ Building 2 & 4
still in process; get bldg. 4 bib correct , leaking one; contact unit owner
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed September
b. *Follow up performed on 10/15; 17 Units Inspected, 6 Remaining
c. Units remaining; #1106, 1203, 2306, 4106, 4306 & 6201
Letter to owners for weekday visit; if not complete owners to be responsible to complete or Association will require access on owners expense.
d. *One repair recommended; roof inspection required - AACCR
F. Chimney Collars – Emerald City Chimney, Inc.
a. *Updated Bid Proposal Erik 1st, James 2nd approved
G. Roof Anchor Installation – Summit Construction & Roofing Co.
complete
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
I. *Skylights/Insulation/Ducting in Third Floor Units – Maintco
J. Alarm Maintenance Contract – FPI
K. *High Risk Components Amendment
L. #5205 Legal Correspondence – waiting for report from installation
M. #2305 Gypcrete & drywall repair – Maintco Construction,
scheduled, paint ready
N. Resident Manager Job Description
O. Other?

8. New Business
A. *2012 Updated Draft Operating Budget
B. Loan Financing – FHA, other
RCA to pursue FHA status; James 1st, Aliya 2nd
C. *Walkthrough
letter to all residences on window coverings & decks/walkways
D. Siding Damage Building 2 – Condo Commercial admitted damage
E. Missing Siding Building 3
F. *Entrance Signs
postponed to next meeting; review prior proposals
G. *Downspout Guards Bid Proposal – Maintco
Kent to purchase 1 downspout cover then BOD to decide on additional covers
H. Other?
F. Mann : proposal accepted Erik 1st; Andrea 2nd

9. Set Date, Time, & Location of Next Meeting
A. December 6, 2011 6:30pm

10. Adjourn
8:41pm

Board of Directors Meeting Minutes 10/6/2011

2011-12-12T09:49:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
OCTOBER 6, 2011
6:30 PM

1. Call Meeting to Order at 6:40pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, and from RCA Management: Nathan Andrews (property manager) and Rich Redelfs

2. Approval of Previous Board Meeting Minutes
A. *August 30, 2011 – board approved with changes [Erik 1st ; Kent 2nd ]

3. Comments or Questions from Homeowners
A. #6206; Concerns Regarding Previous Flooding in #6306
-no issues; was carpet cleaning van
B. #4302; Damaged Light Fixture & Damaged Downspout on Carport
-Kent will checkout a vendor to find bumper type of metal to attach to carport downspout; Maintco to replace light fixture
C. #1206; Missing Light Fixture
-Maintco to take care of
D. *#5202; Request to Waive Late Fees ; Signage concern
-checkbook stolen, waived fees [Erik 1st , Aliya 2nd]; board will continue to discuss signage blocking seeing bicycles (add to new business)

4. Financial Report
A. *Financial Statement Review
a. Audit Engagement Letter – Need Signature
b. [added] draft review of next yrs budget to be reviewed under new business; loan finance paid down complete
B. *Delinquency Review

5. Property Maintenance Report
A. Bee Treatments – Sprague Pest Control
-more bldgings, requested more detail on how they are getting in and prevention suggestion
B. Janitorial – Alta Building Services
a. Monthly Dump Runs Confirmed; at Beginning of Each Month (Approx. 5th – 10th)
-dump run scheduled 1st of the month; under stairs area to be requested to be swept

6. Committee Reports – Volunteers Needed!!!
A. Landscaping - no update
B. Entrance Signage - no update
C. Rules Enforcement - no update
D. Community Website - no update

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents – MH
a. Maintenance Manual – MH
-Erik to pick up; RCA to store;
- board to review MH maintenance manual
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
-postponed till spring
C. Trail Maintenance
- information pending
D. Hose Bib Repairs @ Building 2 & 4
-Kent to complete
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed
b. 24 Units Not Inspected/No Access; Follow Up Visit: 10/15, 10AM – NOON
F. Chimney Collars – Emerald City Chimney, Inc.
a. Reserve Check – Need Signatures
-Check signed; request they will comply with Osha
G. Roof Anchor Installation – Summit Construction & Roofing Co.
-anchors started should be done by end of Oct
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
a. *Updated Bid Proposal
-deduction approved [Erik 1st , Kent 2nd ]; Erik to contact to schedule time & how long will take
I. Skylights/Insulation/Ducting in Third Floor Units – Maintco
-to be done Nov/Dec pending completion of H
J. Window Washing Follow Up Completed in September – Rick’s Window Rangers
K. Alarm Maintenance Contract – FPI
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
-repairs complete ; heat detector reinstalled in #3202
M. Other?
-#2305 gypcrete broken; drywall repair; fire box rust; Chimney cleaners to review – [Erik 1st, Kent 2nd ] approve gypcrete, drywall texture, and inspection of firebox
N. Resident Manager Job Description - under consideration

8. New Business
B. High Risk Components Amendment
-request lawyer for updated version; new declaration
C. *2012 Draft Operating Budget
D. Other?
a. SWC front signage concerns
b. One section of siding fell off building 3, building 2 near vent

9. Set Date, Time, & Location of Next Meeting
A. November 1, 2011 6:30pm (1st Tues of the Month)

10. Adjourn – 8:40pm

11. Executive Session
A. #5205 Legal Correspondence

Board of Directors Meeting Minutes 8/30/11

2011-12-12T09:47:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 30, 2011
6:30 PM

1. Call Meeting to Order at 6:32pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, James Allen, Andrea Liggett, and from RCA Management: Rich Redelfs and Nathan Andrews.

2. Approval of Previous Board Meeting Minutes
A. *July 22, 2011 - Kent made a motion to approve, James seconded the motion. New officer roles: Erik – President, Aliya – Secretary, James – VP, Kent – Treasurer, Andrea – Member at Large

3. Comments or Questions from Homeowners
A. #6205; Complaint Regarding Remittance Envelopes included with Coupon Books
– board reviewed, no action necessary

4. Financial Report
A. *Financial Statement Review
a. Update Signature Cards - completed
B. *Delinquency Review – 1106 board suggested an offer plan, if do not taken then litigation, Erik 1st motion, Kent 2nd ; 2303 unit sold, attorney recommendation approved, Erik 1st, Aliya 2nd; 4201 attorney’s recommendation approved, Erik 1st, James 2nd; 6306 waiting for response from owner.

5. Property Maintenance Report
A. Bee’s Nests – Sprague Pest Control; 3 locations taken care of
B. #3205 Follow Up Inspection for Potential Leak – Maintco ; waiting for homeowner to schedule
C. Janitorial – Alta Building Services ; proactive dump runs; check schedule
D. Landscaping & Irrigation – Condo Commercial
a. Irrigation Repair – repair for bldg 2

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage – no update
C. Rules Enforcement – no update
D. Community Website – no update

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Pay Application & Retention Paid
B. Association Loan Balance & Loan Refinance – Foundation Bank
- approved 200k pay down to loan, Erik 1st, Aliya 2nd
C. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
- postponed
a. [Added] Landscape: Committed docs to be reviewed; proactive maintenance needed; shelve to Fall for budget in Spring
D. Trail Maintenance – (Kent) no response from King County
E. Hose Bib Repairs @ Building 2 & 4 – (Kent) all facets mapped to be sent to Rich
F. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair- (Rich) letter to go out this week
G. Chimney Collars – Emerald City Chimney, Inc. – replacing collars on missing ones; to be implemented
a. Slow Drip in Chimney Reported at #4304
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc. – approved installation of hooks on bldg roofs but not car ports. Stay with current roofer to keep warranty on roof. Aliya 1st, Erik 2nd ; Move forward with vent replacement.
I. Skylights/Insulation in Third Floor Units – Maintco – Time/Materials to be requested; Schedule by EOM Sept; Air systems for Oct.
J. Draft Parking Rules & Board Approved For Sale Sign Rule Amendment –
– reviewed and approved Erik 1st, James 2nd
K. Alarm Maintenance Contract – FPI proposals from Rich
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
– repairs done; insurance payment pending
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco – all done
N. Pipe Leak & Water Damage @ #1102 – Maintco – all done
O. Window Washing Completed August 22-24 – Rick’s Window Rangers – scheduled and completed
P. Other?
a. #6103 Repairs – Maintco ???

Tabled Until After Restoration Project:
Q. Resident Manager Job Description

8. New Business
A. Parking Violations – covered car will be followed up; Kent to get tag 3 to Rich; Send letter
B. Other?
a. Storage Units: hallways are getting full of stuff; Notes to be posted; materials to be donated if not removed
b. Screen doors: to be put back on my owners not association
c. Gutter issue: Bldg 4 by 4205, downspout to be looked at; not working or secured properly
d. Inspection of Decks: Community walk-around needed
e. Hand Rail: Bldg 2 hand rail 4x4 concrete issue – contact Maintco

9. Set Date, Time, & Location of Next Meeting
- Next meeting Oct 6th 6:30pm, then every 1st Tues of the Month at 6:30pm

10. Adjourn – 8:46pm

11. Executive Session
A. #5205 Legal Correspondence – attorney to formulate response
B. Other?
a. Rules for maintaining your unit after renovation; (James) WA guidelines for internal maintenance recommended
b. Board Liaison: Erik’s time spent on renovation, Board approved final payment James 1st, Kent 2nd
c. New Property Manager: Nathan will be new community association manager & primary contact for association; Rich will continue to come to board mtgs & for upcoming Annual mtg to create smooth transition.

Board of Directors Meeting Minutes 7/22/11

2011-08-31T09:28:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JULY 22, 2011
11:30 AM

1. Call Meeting to Order meeting room at neighboring community Riverwalk at 12:00. Present; Board Members, Erik Noyd, Kent Hutchings & Aliya Nylander, Home Owner; James Allen. Property managers Rich Redelfs and Nathan Andres.

2. Filling Board Member Position: Mary Allen, who just had a baby, has resigned her position as board member. Following the annual meeting Derek Moore had resigned due to schedule conflicts and his position had not yet been filled. Three persons have expressed a willingness to serve as board members for the two positions now open, James Allen, Mike Lavin & Andrea Liggett. Existing board members discussed the subject. Vote taken, board members unanimously approve: James Allen and Andrea Liggett have been elected to fill the two positions until the next annual meeting.

3. Approval of Previous Board Meeting Minutes
A. *June 8, 2011- motion made by Erik to approve, Kent seconded, The minutes were approved.

4. Comments or Questions from Homeowners
A. *Mike Lavin, homeowner sent e-mail correspondence expressing concern about potentially yet undiscovered plumbing leak due to unusual sound and occasional smell. Homeowner indicated prior investigations may not have been sufficient. Board considered owners request and decided due diligence warranted a bit more investigation due to prior instances discovered in other locations. This will be the last attempt to locate an issue in this unit at the association’s expense.
B. Brad Williamson, Website. Homeowner requested SWC blog site the updated more frequently with meeting minutes. Board hopes to appoint board member responsible for updating this blog now that all positions of board members have been filled.
C. *Condo Commercial Landscape Maintenance. Landscape maintenance people report being approached by tenant telling them they should not be working around their unit #15838 Leary Way. Letter to be sent to unit owner instructing them that all communication should be done through the Association and management company and they should tell their tenant not to direct landscape crews in any way.

5. Financial Report
A. *Financial Statement Review-no significant changes or adjustments. Special assessment funds on deposit to be applied to existing Association loan as soon as final payment amount to Eggert Strand Hunt construction is known. Consideration of appropriate special assessment "reserves" will be factored in.
a. Insurance Reserve Checks – signed
B. *Delinquency Review-discussion of the few delinquent accounts. Account 1106 has gone back to the bank, so all future assessment payments are the bank's responsibility. Collection of delinquent payments still in process. A couple units with small balances have been referred to collection. Unit 6306 is scheduled for trustee sale mid-September. Unit owner presented proposal for payment of delinquent dues through their attorney, board approved payment structure provided trustee sale is completed before year's end.

6. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. work is complete following follow-up request by city of Redmond
B. Janitorial – Alta Building Services – no current issues
C. Landscaping & Irrigation – Condo Commercial – plumbing repairs to landscape plumbing complete
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 101/102 Received as of 7/22/11 – excellent response by homeowners
E. Brad Williamson, #2302; Door Frame Damage – Maintco furniture delivery persons damage to paint repaired by contractor.

7. Committee Reports – Volunteers Needed!!!
A. Landscaping- no change
B. Entrance Signage -no change
C. Rules Enforcement- no change
D. Community Website- no change
E. Design/Color Committee- no change

8. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-contractor has submitted for final payment, project manager reviewing this request, anticipate payment made within 30 days.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. *Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond board has received proposal for three tree removals and replacement. This work has been postponed temporarily until all budget considerations have been factored in.
C. Trail Maintenance -board member Kent Hutchings still exploring options including getting King County to complete this work.
D. Hose Bib Repairs @ Building 2 & 4- Board Member Kent Hutchings is mapping out locations of hose bibs to understand where shut offs would be.

E. Chimney Inspections/Cleanings & Chimney Collars-previously approved cleaning and inspection by lowest-priced contractor. Bid for new chimney collars to be obtained.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. progress on installation of attic ventilation on hold until resolution of required safety restraints for roof work is figured out. Air systems engineering Inc. has informed the Association that OSHA requirements prevent them from proceeding with their work until we have installed roof anchors to be used for safety restraints. Board has bid proposal from our roofing contractor and this is being reviewed by our project manager/architect. Provided these requirements are in order board anticipates approving this work so that this and any future roof work can be done in accordance with safety regulations. Anticipate this should be completed by early fall.
G. Skylights in Third Floor Units-board directed property manager to pursue a time and materials proposal from MaintCo. for installation repair/replacement in top floor units where missing.
H. #6103 Repairs – Maintco- letter sent by Association to unit owner indicating we are awaiting a response from them.
I. Parking Rules -draft change to parking rules addressing motorcycle parking underway.
J. *Draft For Sale Sign Rule Amendment-amendment discussed Erik made motion to approve, Aliya seconded, passed. For-sale posts will no longer be permitted along Leary Way, units for sale or to utilize the new entrance sign and boxes.
K. Water Damage in #5303 – Maintco -these repairs are complete
L. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI -these repairs are complete pending evaluation of invoice from FPI.
M. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI -nearly complete
N. Hot Water Tank Failure in #6301/6201/6101 – Maintco these repairs are nearly complete. Top floor unit owner’s insurance covered the repairs to their unit. Damage to adjoining units covered by Association insurance.
O. Pipe Leak & Water Damage @ #1102 – Maintco – repairs in this unit are underway.
P. Association Loan – Foundation Bank-board member Aliya Nylander provided resource for potential refinance of Association loan. Board President in conversations with new lender and with assistance of property manager, in conversation with a Foundation Bank. Board hopes to be able to refinance our Association, reconstruction loan to a lower interest rate. Final resolution is pending.
Q. Other?

Tabled Until After Restoration Project:
R. Resident Manager Job Description

9. New Business
A. Board member identified loose siding board on building number four. This has been brought to contractor's attention for repair
B. Cleaning-window cleaning is scheduled for roughly mid August. Walkway cleaning has been postponed until next year.
C. Unit 6306, proposal received from unit owner regarding repayment of HOA debt. Board approved a payment schedule of $250/mo from owner, provided the unit does in fact sell or is sold in trustees sale no later than 12/31/2011, at which time current accumulation of expenses would end and the owner would be paying off old debt without incurring any new debt.

10. Next Meeting -August 30, 6:30 PM, Lake Washington school district

11. Adjourn-2 PM

12. Executive Session-none

Board of Directors Meeting Minutes 6/8/11

2011-08-26T17:58:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JUNE 8, 2011
11:30 AM

1. Call Meeting to Order at 11:45am. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, and Mary Allen, and from RCA Management: Rich Redelfs and Nathan Andrews

2. Approval of Previous Board Meeting Minutes
A. *May 11, 2011 - Kent made a motion to approve, Erik seconded the motion.

3. Comments or Questions from Homeowners - none

4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures – Signed by Erik Noyd and Kent Hutchins
b. Audit & Tax Return – Need Signatures– Signed by Erik Noyd and Kent Hutchins
B. *Delinquency Review – 1106: Hold off action until the foreclosure next week; 2303: Rich to follow up with bank to see if we have an account on file or an old check.

5. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. – It was discovered that we need additional landscaping on the W Lake Sammamish side of the property
B. Janitorial – Alta Building Services – Will schedule this monthly between the 5th and 10th
C. Landscaping & Irrigation – Condo Commercial
a. Bid Proposal for Irrigation Repairs – Erik made a motion to approve, Mary seconded the motion
b. Additional Repair Needed @ Units Available Sign by Building 5
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 89/102 Received as of 6/8/11
E. Brad Williamson, #2302; Door Frame Damage – Maintco – The work has been completed

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – Erik will do a final walk through and will send a note to the board on findings. Warranty is good from Jan 2011 to Jan 2014
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed – Asking Davey Tree for tree quotes for Evergreen and also Leafing tree.
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond
C. Trail Maintenance – Trying to get a hold of the guy at the county to see if they will clear blackberry bushes since it is county property. Kent to follow up
D. Hose Bib Repairs @ Building 2 & 4 – Need to identify the locations of the hose bibs. Kent to follow up
E. Chimney Inspections/Cleanings & Chimney Collars – We are going to have Emerald resend a quote for just the Collars and will move forward with Homesaver for the cleaning.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. - – We will use the same roof contractor to install the anchors per OSHA requirements to ensure our warranty for the roof is not voided. The anchors will allow for work to proceed on the condensation issues
G. Skylights in Third Floor Units – Asking Maintco for a Time and Materials Quote
H. #6103 Repairs – Maintco – Still waiting on the owner to provide documentation
I. Parking Rules – Update rules for a motorcycle provision to state that motorcycles need permits too. Rich to draft a modification of signage rules and motorcycle rules for board approval.
J. Water Damage in #5303 – Maintco –Erik made a motion to approve repairs Aliya seconded.
K. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI – Provide a notice to the owners indicating they need to allow access
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI – Repair underway all damages were covered by HOA insurance.
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco- Association to make a payment for damages outside of insurance.
N. Other?

Tabled Until After Restoration Project:
O. Resident Manager Job Description - Tabled

8. New Business
A. Pipe Leak & Water Damage @ #1102 – Maintco – Erik made a motion to approve and Aliya seconded.
B. Board Member Resignation Received from Derek Moore – Follow up on replacement for next board meeting
C. Association Loan – Foundation Bank – Foundation offered a counter offer of 5.25% for a possible association refinance.
D. Other? Window Cleaning – Rich will get this scheduled asap; need to include frames and glass in cleaning. Rich to get dates from Ricks Window Rangers. Will be mailing a notice to owners to remove screens.

9. Set Date, Time, & Location of Next Meeting – July 12 at 6:30pm LWSD

10. Adjourn – 1:20pm.

11. Executive Session

Board of Directors Meeting Minutes 5/11/11

2011-08-26T17:57:00.002-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
MAY 11, 2011
6:30 PM

1. Called Meeting to Order at 6:35, in attendance, Erik Noyd, Kent Hutchings, Tom Smith and RCA Management, Rich Redelfs and Nathan Andres

2. Approval of Previous Board Meeting Minutes
A. *February 9, 2011, motion to approve by Erik, seconded by Kent
B. *March 10, 2011 (Abbreviated), Motion to approve by Kent, seconded by Tom
C. *April 13, 2011, Approved with changes

3. Comments or Questions from Homeowners
A. Bulletin Board Posting Request – Allan Fridson, #1105- Board will consider best use, generally intended for community wide communication from HOA
B. *Concern Regarding Car Washing – Allan Fridson, #1105- Existing rules cover the practice and allow for car washing.
C. *Complaint Regarding #6102 – Jay Jackson, #6205, Warning letter to be sent regarding suspected use of dumpster for construction material disposal.

4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures-Signed
B. *Delinquency Review

5. Property Maintenance Report
A. Building 1 Downspout & Building 5 & 6 Crawlspaces – Wu Construction; downspout fixed, crawlspaces inspected and found to be dry.
B. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc.,
C. Janitorial – Alta Building Services- Abandonded items to be disposed of on a regular basis with a monthly sweep of community.
D. Landscaping & Irrigation – Condo Commercial
E. 2011 Resident Information Form Update Mailed to All Owners in December
a. 78/102 Received as of 5/11/11
F. Lighting Repairs Punch List Completed – RME
G. Brad Williamson, #2302; Door Frame Damage – Maintco to repair and furniture store to pay for.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-
Walk to complex to evaluate handrails.

B. Tree Evaluation/Updated Bid Proposal – Davey Tree-
a. Priority #1 & #2 Items Completed
C. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond Final cost of proposal still pending.

D. Trail Maintenance – Kent trying to locate new contractor to do- possible county job
E. Hose Bib Repairs @ Building 2 & 4, Tom volunteered to locate all hose bibs and adjoining units for service.
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors- installed
G. Chimney Inspections/Cleanings & Chimney Collars – C&H- Awaiting proposal-due
a. Slow Drip in Chimney Reported at #4304
H. Air Systems Engineering, Inc.-roof vent issues- work scheduled should be done soon
I. *Skylights in Third Floor Units –schedule/costs TBD
J. #6103 Repairs – Maintco: Letter to be sent to unit owner indicating that status of repairs is in their hands as we await their response to the HOA proposal for repairs.
K. Parking Rules- concerns about motorcycles being parked in open spaces “reserving” the space. Suggestions about motorcycle only parking area and restricting/permitting motorcycles-to be revisited.
L. Damage in #5303 skylight and closet– Maintco repairs should be underway
M. Building 6 Floor 2 Fire Alarm Trouble – FPI – notice for need to access units building six to locate fault.
N. Other?

Tabled Until After Restoration Project:
O. Resident Manager Job Description

8. New Business
A. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI Failure in top floor unit resulting in significant flooding and damage to two lower units. Board determined to file claim with insurance carrier as cost to repair likely to exceed $30,000, with only a $5,000 insurance deductable. Present declarations indicate HOA insurance to cover. Again this exposes continued need to pass declaration amendment allowing HOA to require responsibility and insurance coverage shift to unit owners. This was proposed 2 years ago but failed.
B. Concern Regarding Water Drip Noise – #3205- Problem discussed and determine we are awaiting the correspondence from unit owner.
C. Common “for sale” sign colors approved for order.
D. Concerns about tracking modification to units- unit owners responsible to preserve documentation approving changes to units which require Board consent.
E. Request Waste Management move recycling container to enclosure and that they orient the dumpsters inside spaces for better access.

9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
a. Notices Mailed April 8, 2011

10. Adjourn- 8:20 pm

11. Executive Session-none

Board of Directors Meeting Minutes 4/13/11

2011-08-26T17:57:00.001-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
APRIL 13, 2011
6:30 PM

1. Call Meeting to Order at 6:35pm Erik Noyd, Mary Allen, Tom Smith, Kent Hutchins, Nathan Andres & Rich Redelfs from RCA Management, Inc.

2. Approval of Previous Board Meeting Minutes
A. December 8, 2010 – Approved, motion to approve by Erik. Kent seconded the motion.
B. January 12, 2011 – Approved, motion to approve by Erik. Kent seconded the motion.
C. February 9, 2011 – Will approve over email
D. March 10, 2011 (Abbreviated) – Will approve over email

3. Comments or Questions from Homeowners
A. Allan Fridson, #1105 – Call Wu Construction. Ask that they also look at the crawl space under the storage area Bldg 5 & 6.
B. Hui Shi, #2101 – Would like to get information for tax rebates for his taxes.
C. Brad Williamson, #2302 – Had furniture delivered, and needs to repair door frame. Rich to contact ESH for paint codes and for them to haul the paint away from the dumpster area by building 1.
D. Andriy Klyuchevskyy, #5205 – The board has no authority to alter dues based on the usage of the property.
E. #1302 Inspection Report – Improper ventilation will be addressed hopefully in May by Air Systems Engineer.
F. Erik Noyd, #5301 – Suspected attic ventilation and insulation issues with some top floor units. Need to inspect all of the attics on the top floor. This will be addressed in May by Air Systems Engineer.

4. Financial Report
A. Financial Statement Review – will update before annual meeting
B. Delinquency Review
1106 overdue $5355.77 – rejected owner proposal for partial payment

5. Property Maintenance Report
A. Janitorial – Alta Building Services – no update
B. Landscaping – Condo Commercial
a. Rich to follow up to get sprinkler system by parking lot addressed.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 77/102 Received – 25 more to follow up on
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting (RME)
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Rich to follow up with ESH to fix the siding
a. Lighting in building 2 storage needs to be address
b. Leary Way Entrance Signage – lighting to be fixed

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management
i. They made modifications to the door. Dumpster by Bldg 3 has a broken latch. Erik will ask ESH to replace the bar.
b. Skylights in Third Floor Unit – Skylight wells were not all insulated well and so there is condensation is forming in the skylights. We going to have the top floor units inspected and are going to insulate the skylights. Maintco to give price per skylight by looking at Erik Noyd’s unit. Second quote from Burnham Insulation.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Rich to follow up.
C. Trail Maintenance – Mark Pieratt
a. Mark needs parking to be open up in the day to get his trailer in. Kent to follow up.
D. Reserve Study – Morrison Hershfield. This is completed, email RCA Management if you would like a PDF of this.
E. Hose Bib Repairs @ Building 2 & 4 – Tom will check this out then Bellevue Heating will come out to take a look
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors
a. Contractor can do this on T&M, give the keys to Rich post project
b. Entertainment Center on sidewalk near building 2 – call to have it haul away.
G. Chimney Inspections/Cleanings & Chimney Collars – C&H
a. Slow Drip in Chimney Reported at #4304
b. Need to send a mailing –Include a reminder of the board meeting.
H. Condensation Issues – Air Systems Engineering, Inc. – board approved the 3rd revision to the repairs over email.
I. #6103 Repairs – Maintco
a. Send a letter indicating that we are waiting to hear from the homeowner.
J. Other?
a. Alta will come make a sweep to pick up big trash items.

Tabled Until After Restoration Project:
K. Resident Manager Job Description – after the new board meeting we will address.

8. New Business
A. Parking Rules – all vehicles need permits

9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011

10. Adjourn – 8:04pm

Board of Directors Meeting Minutes 3/10/11

2011-08-26T17:56:00.001-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
Abbreviated Meeting Minutes 3/10/11
6:00 PM

1. Call Meeting to Order – 6:00pm
• Attendance: Board Members: Erik Noyd, Mary Allen, Kent Hutchings, and Tom Smith. RCA Management property managers Rich Redelfs & Nathan Andres

2. Reclassification of money from Reserve Funds to Restoration project expenses. SWC’s restoration project incurred expenses exceeding those funds collected in the Special Assessment and through Energy Rebates by approximately $129,372.93. Significantly higher decay, interior repairs and carport/garbage enclosure work than our budgeted allowances, as well as changes to the scope of work responding to conditions discovered during construction, added these costs. The Board of Directors determined that use of Reserve Funds for these costs was warranted as many items addressed during construction would have been repaired or replaced using reserves in any event. Erik moved this amount be re-classified and Kent seconded the motion. Approved unanimously.

3. Letter from attorney representing unit owner 4-301 “McNabb”. Review second letter from her attorney seeking explanation of SWC’s intentions with rebate funds received from PSE for window and lighting installations. Board directed property manager to send letter explaining that rebate funds were to be used to defray restoration project expenses in excess of the special assessment, so that no additional funds would be required from homeowners for the project.

4. Roof Ventilation Modification- Erik presented a new design proposed by the contractor responsible for changes to the roof vent changes. New design will improve connections for ducting from top floor units and maintain existing attic ventilation. Board unanimously approved most recent change. Start of project pending but should be this spring.

5. Missing skylight insulation and defects in venting from ducts of top floor units. Two or 3 units have been identified as having problems with insulation or ducting. This can result in higher than desired moisture levels in attics or the forming of condensation on skylight wells where the insulation is missing. It is likely more units are effected and individual inspections are warranted. Board directed property manager to inquire with contractors about steps to correct Developing a plan of action to follow.

6. “For sale” signage. Current rules allow installation of sign posts at the Leary Way entrance. This has been a bit of an eyesore as well as an impediment to good visability when leaving from SWC. Board tentatively approved a new design for a single sign to indicate that units were available along with boxes for informational flyers. This sign to be placed in a better location at the Leary Way entrance. Final pricing and design as well as rules changes are pending.

Meeting adjourned 7:30pm

Board of Directors Meeting Minutes 2/9/11

2011-08-26T17:54:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
FEBRUARY 9, 2011
6:30 PM

1. Call Meeting to Order - 6:59 PM
In Attendance: Erik Noyd, Tom Smith, Kent Hutchings; RCA: Richard Redelfs & Nathan Andres; Homeowner: Allan Fridson

2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – To be reviewed at next meeting
B. *January 12, 2011 – To be reviewed at next meeting

3. Comments or Questions from Homeowners
A. Multiple Concerns – Allan Fridson, #1105
a. Leary Way Signage – Board to consider Bids on a New Sign.
b. Building 1 Drainage – Board to consider with other Landscapign Improvements.
c. Building 1 Landscaping by Aegis, Request for Fence – Board heard request and will consider.
d. Blind Signage for Jeffrey Kuebler – Sign locations to be researched.
B. Parking Complaints – Jay Jackson, #6206 – Board will review Parking Rules at a later meeting.
C. #1302 Inspection Report – Consider in Old Business.
D. Request for Pressure Washing Walkways – Stephanie Wagner, #3305 – Board Appreciates information and will consider with Spring Cleaning.

4. Financial Report
A. Financial Statement Review – Board reviewed draft year end Financials.
B. Delinquency Review – Board reviewed, no decisions.

5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Last Dump Run 2/5/11
B. Landscaping – Condo Commercial
a. Core Aeration Bid Proposal – Board will consider at a later date.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 48/102 Received – RCA to send out courtesy reminder to owners.
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Leary Way Entrance Signage – Board approved installing lighting as recommended by Rocky Mountain Electric. Pagoda lights to be removed after installation.
E. Building 1 Carport Light – Light to be capped.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee – No Committee Reports

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management – Some small repairs still ongoing.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond- Board looking for clarification of costs and further recomme ndations from Davey Tree.
C. Trail Maintenance – Mark Pieratt – Kent Hutchings will work directly with vendor.
D. Review Special Assessment Expenses for Reclassifications – Board to review at an upcoming abbreviated Board of Directors meeting.
E. Draft Reserve Study – Morrison Hershfield – Board to review final draft once reclassifications finalized.
F. Hose Bib Repairs @ Building 2 & 4 Require Interior Access*** & Water Shut Off – RCA will ask plumber if hose bibs are repairable rather than replace.
G. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors – Board approves signs and mirrors; RCA Management to order.
H. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - Tabled
I. Microwave Vent Condensation @ #5303 & #4304 – Air Systems Engineering, Inc. - Board approved amended bid to address ventilation problems.
J. Chimney Inspections/Cleanings – C&H- Tabled
K. #6103 Repairs – Maintco – No contact from homeowner.
L. Other?

Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled

8. New Business
A. Annual Meeting Preparation – Notice to go out 2/10/11
B. Other?

9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011

10. Adjourn – 8:28 PM

11. Executive Session

Board of Directors Meeting Minutes 1/12/11

2011-04-22T17:04:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 12, 2011
6:30 PM

1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Mary Allen, Derek Moore, Nathan Andres & Rich Redelfs from RCA Management, Inc.

2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – board meeting minutes tabled.

3. Comments or Questions from Homeowners
A. Budget Concerns – Andrea Liggett, #4205– send a response indicating that this is a budget that protects the community and will pay the bills.
B. Budget Concerns – Jamie Kimpton, #4201– send a response indicating that this is a budget that protects the community and will pay the bills.
C. Budget Concerns – Jake Chambers, #1205– send a response indicating that this is a budget that protects the community and will pay the bills.
D. Parking Lot Traffic Concerns – Allan Fridson, #1105– board has approved purchasing 2 signs to notify drivers that we have a blind community member and to drive slowly.
E. Skylight Concern – Amit Velingkar, #5303 – Rich has referred to ESH, we will follow up.
F. Questions Regarding Remediation/Reconstruction – Leanne Bonrud, #6103 – Board said that 50% of Serve Pro Invoice was approved. Asking for 100% of the water remediation, restoration of dry wall work. Homeowners asking to get a comparable bid. Would like compensation for a refrigerator and contents of the fridge. They also have maintenance request to fix front door light fixture and to finish painting the front door
G. Allan Fridson, #1105 – Concern about the amount we are saving for the reserve study. Discussed that we are open to reviewing any information Allan can provide to help inform future budget decisions.
H. Njord Foldegalan #5301 – Njord needs to get a balance due from the HOAs attorney’s office.

4. Financial Report
A. Financial Statement Review

5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Runs – Need to have Alta come out and check building 6
B. Pest Control – Sprague Pest Solutions – no update
C. Landscaping – Condo Commercial – no update
D. 2011 Resident Information Form Update Mailed to All Owners in December
E. Lighting Repairs – Jones Lighting – Nate and Rich walked the building and took notes of lights being out. Approx. 4 or 5 lights have been damaged.
F. #2201 Chimney Cleaned – Emerald City Chimney. – this has been resolved.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping -tabled
B. Entrance Signage-tabled
C. Rules Enforcement -tabled
D. Community Website -tabled
E. Design/Color Committee -tabled

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – garbage enclosure loose ends. Erik has sent ESH a punch list.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Tentatively Scheduled for Next Week– Schedule this for next week
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond. Board asks that we get permits, have Davey Tree consult.
C. Trail Maintenance – Mark Pieratt. As long as the hourly rate remains the same, we approve to move forward.
D. Review Special Assessment Expenses for Reclassifications - table
E. Draft Reserve Study – Morrison Hershfield. – Rich will send an email on the reserve study
F. Hose Bib Repairs @ Building 2 & 4 Require Water Shut Off – Maintco Construction. Requires notice for the building. We wanted to wait until after the holidays.
G. Bulletin Boards & ‘No Storage’ Signs & Mirrors – We will move forward with purchasing 6 bulletin boards.
H. Annual Inspection on 1/8/11 and Fire Alarm Monitoring & Maintenance – FPI : Some residents were concerned that they would be billed for a follow up trip. However, the building had all passed the inspection. If any resident was home and would like a re-inspection, they are to contact Rich.
I. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - A proposal
J. Microwave Vent Condensation @ #5303 & #4304 – Water coming down from vent into the range hood. ESH came out to take a look at this. They are talking to a sheet metal fabricator, per Erik’s request. This repair is about $300 per vent. Board unanimously approved fixing all third floor units.
K. Other?

Tabled Until After Restoration Project:
L. Resident Manager Job Description

8. New Business
A. Chimney Inspection/Cleaning Bid Proposals – Unanimously move forward with C&H Chimney Sweeps. Rich to ask for proposal for collars.
B. New Dumpster Enclosures – Waste Management – Waste Management needs to wheel out dumpsters which will result in an increased cost. There are mixed messages if this is actually the case.
C. Other?

9. Set Date, Time, & Location of Next Meeting – February 9, 6:30pm at Lake Washington School District

A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011 – 7:00pm

10. Adjourn – 8:23pm

11. Executive Session
A. Collection Attorney Status Update -

Board of Directors Meeting Minutes 12/8/2010

2011-04-22T17:03:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
MINUTES- BOARD OF DIRECTORS MEETING-Approved
DECEMBER 8, 2010
6:30 PM

1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Kent Hutchins, Tom Smith, Nathan Andres & Rich Redelfs from RCA Management, Inc.

2. Approval of Previous Board Meeting Minutes
A. *November 10, 2010 – Approved with 2 changes: to 7D. and 10. E strike italics.

3. Comments or Questions from Homeowners
A. New Dumpster Enclosures – Andrea Liggett, #4205 – reviewed suggestion: Board approved to add garbage and recycling signs as well as four convex mirrors.
B. Storage Room Lighting – Andrea Liggett, #4205 – RCA to replace bulbs.
C. Access to Snow Removal Supplies – Allan Fridson, #1105 – reviewed and the Board will pull supplies out and position outside under stairs at building 2 during inclimate weather.
D. Front Door Weather Stripping – Allan Fridson, #1105 – RCA will respond owner maintained item.

4. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #13 – Eggert Strand Hunt/Morrison Hershfield
c. *Restoration Project Cost Summary Thru November 30 - reviewed
B. Delinquency Update; Five Significant Balances as of November 31
#1106 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – IN COLLECTIONS
*Review Remaining Balances for Previous Owners of Unit #’s 1302, 5101 & 5301
- Balances of three units approved to write off as bad debt expense – portion will be applied to Bad Debt Expense budgeted with the Special Assessment.

5. Property Maintenance Report
A. Janitorial – Alta Building Services – No Report
B. Pest Control – Sprague Pest Solutions
a. *Crawl Space Vents – Jack Roach (owner of Sprague) called Board President and assured of improvement of performance.
C. Landscaping – Condo Commercial – no report
D. *2011 Resident Information Form Update – To Be Mailed w/ 2011 Budget – Approved to send
E. Lighting Repairs – Jones Lighting- repairs completed
F. Annual Nonprofit Corporation Report Filed – Secretary of State - completed
G. #2201 Chimney Inspection – Emerald City Chimney – chimney cleaning scheduled for unit #2201.

6. Committee Reports – Volunteers Needed!!! - Tabled
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
- Substantial Completion Expected on December 10th.
B. Parking Signs Installed - Completed
C. *Tree Evaluation/Updated Bid Proposal – Davey Tree – priority1& 2 pruning items approved.
D. Trail Maintenance Tentatively Scheduled for Monday, Dec. 13 – Mark Pieratt
E. *2011 Draft Budget Review - Board will review once recommended changes are added and approve via email in December.
a. *Review Special Assessment Expenses for Reclassifications – Board will review reclassifications to perform.
F. Draft Reserve Study – Morrison Hershfield – Ready to Finalize in December. Board to add Tree Maintenance to Reserve Study.
G. Historical Records Retention/Sample Retention Schedule - Tabled
H. Drainage Repairs Completed – Wu Construction – Completed. Caps and trenches dug.
I. Hose Bib Repairs @ Building 2 & 4 – Maintco Construction – Repairs Approved.
J. #6104 Repair Request – ServPro Invoice & MaintcoBid Reviewed – 50% of ServPro Invoice approved to pay. Maintco bid proposal approved in part to repair Common Area & Select Items the Board presumed reasonable. RCA Management will prepare response to Owner.
K. Other?

Tabled Until After Restoration Project:
L. Resident Manager Job Description - Tabled

8. New Business
A. Bulletin Boards & ‘No Storage’ Signs - Table
B. Fire Alarm Monitoring & Maintenance – FPI – Approved for Scheduling. Notice to be mailed.
C. Chimney Inspection & Cleaning – Board to gain bids and scheduling for Association wide inspection & cleaning.
D. Chimney Collars – Board to Review via email.
E. Other?

9. Set Date, Time, & Location of Next Meeting – January 12
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011

10. Adjourn – 9:03pm

Annual Meeting March 15th, 2011

2011-02-10T09:26:00.000-08:00

The annual meeting of the Sammamish Waterway HOA will be at 7:00 pm, March 15th at the Lake WA School District meeting room, Redmond Town Center.

As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update and elect positions for the board of directors whose terms are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest.

A quorum of 40%+ of owners is required to hold a valid meeting. Your proxy and vote is greatly needed if you cannot attend. 40% does not sound like a lot, but in years past it has been close, so please attend or send your proxy back. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.

Following the meeting, an update on the restoration project will be given and there will be an opportunity for questions.

Monthly Board Meetings

2011-02-10T09:22:00.000-08:00

The Board of Directors has adopted a schedule of meeting each 2nd Wednesday of the month, conducting the regular business of the SWC Association. Typically these are to be held at 6:30pm at LWSD meeting room. Property owners are encouraged call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Board of Directors Meeting Minutes 11/10/2010

2011-02-09T17:52:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
NOVEMBER 10, 2010
6:30 PM

1. Call Meeting to Order Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:36pm.

2. Approval of Previous Board Meeting Minutes
A. *October 13, 2010 – approved with minor changes. Changes have been updated in the October Minutes. Mary to send updated minutes to Rich Redelfs. Erik approves minutes, Kent Seconded.

3. Comments or Questions from Homeowners –
4. Owner of unit 6103. Owner to provide proof that all of the repairs completed were necessary.
5. Parking – 6306 Owner frustrated with motorcycles in car space. Board sees no current violation. Board will add that motorcycles will need parking permits when parked in spaces.
6.

7. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #12 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 31 = $1,950,000.00
The board approved the conversion of the line of credit to a loan on Oct 28, 2010 over email.
d. Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances as of October 31
#1106 – REFERRED TO COLLECTIONS in October 2010
#2303 – IN COLLECTIONS – served via publication
*#5101 – IN COLLECTIONS, New Owner: Fannie Mae– reject lawsuit for personal judgment
#5106 – IN COLLECTIONS – move forward with trustee sale.
*#5301 – IN COLLECTIONS, New Owner: Fed. Home Loan Mortgage Corp.

8. Property Maintenance Report
A. Restoration Update Mailed October 22, 2010 - mailer sent
B. Janitorial – Alta Building Services
a. Dumpster Areas Cleared & Items Under Stairs Removed – Rich contacted them and they were out.
C. Pest Control – Sprague Pest Solutions,
a. Secure All Open Crawl Space Vents - Rich submitted a picture to Sprague and a note to express our dissatisfaction with their work. Sprague to clear out the crawlspace prior to sealing the screens.
D. Annual Fire Extinguisher Maintenance Completed – FPI – work was completed
E. Landscaping – Condo Commercial – no update
F. 2010 Resident Information Form Update – 100/102 Received as of 11/10/10
a. Unit #’s Remaining: 1302 & 5301

9. Committee Reports – Volunteers Needed!!!
A. Landscaping - no change
B. Entrance Signage-- no change
C. Rules Enforcement- - no change
D. Community Website- - no change
E. Design/Color Committee- - no change

10. Old Business
A. Restoration Project – Eggert Strand Hunt Construction (ESH)/Morrison Hershfield (MH) – The only work remaining is the completion of the dumpster enclosures.
--All additional work for the correction of the sloping of the walkways, installation of hand rails, installation of walkway rails, still needs to be completed by subcontractor Prodex
--Issue at 6104 with mold on exterior wall. Still under investigation but the initial investigation indicated that while the molding and sheetrock was moist, the interior walls seemed dry. The unit is being monitored currently to gain insight into the source of the moisture.
--Completed punch list for everything in the exteriors.
--Board has approved expense to paint remaining cable boxes.
B. Install Parking Signs- Call Davis Signs to install these in November on a Tuesday at 12:30pm. Erik will be on site to meet them.
C. Tree Evaluation Bid Proposal – Davey Tree - Need a bid for the removal of the trees. Move forward with the pruning.
D. *Trail Maintenance Bid Proposal – Board has approved expense for trail maintenance bid. Expectation is that they are mowed down.
E. 2011 Draft Budget Review –
2011budget has not been approved yet.
F. Plumbing Repair Completed @ Building 5 – Bellevue Plumbing & Heating
G. Plumbing Leak @ 6103/6203 – Maintco Construction –see above

Tabled Until After Restoration Project:
F. Resident Manager Job Description - tabled

11. New Business
A. *Lighting Repairs – Jones Lighting – to be scheduled for anything that is not attached to a building.
B. Draft Reserve Study – Morrison Hershfield – Morrison Hershfield to take a look at the reserve study following the reclassification of funds.
C. Annual Nonprofit Corporation Report (Need Signature) – Secretary of State - signed
D. *Sample Retention Schedule – Sample schedule provided as guidance for what we need to keep in storage.
E. Wu Construction – 3 below grade drain lines in building 1, 2, and 3. Open drains throughout the community. Open drains need to be capped Building 2 had 2, Building 3 had 3, Building 4 had 3, Building 5 had 2, Building 6 and 1 had 0.
F. Plumber need to come out to address a leaking hose bib near building 4.

12. Set Date, Time, & Location of Next Meeting – December 8 at Lake Washington School District

13. Adjourn – 8:48pm

Board of Directors Meeting Minutes Oct 13, 2010

2010-11-14T07:50:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –APPROVED
OCTOBER 13, 2010
6:30 PM

1. Call Meeting to Order –Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:32pm.

2. Approval of Previous Board Meeting Minutes
A. *September 8, 2010 – Erik made a motion to approve; Kent seconded the motion.

3. Comments or Questions from Homeowners
A. #4201 – Request for Late Charge Waiver – in fairness to other owners, we are staying consistent and declining the request.
B. #4205 – Request for Late Charge Waiver – in fairness to other owners, we are staying consistent and declining the request.
C. #4302 – Request for Landscaping Modification– we will consider this when we look at landscaping improvements. Rich to follow up with owner thanking her for the suggestion.

4. Financial Report
A. *Financial Statement Review
a. Reserve Checks – Need Signatures – Kent and Erik signed
b. Payment Application #11 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 13= $1,950,000.00
d. *Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS – in collections, lender took possession
#2303 – IN COLLECTIONS – moved to Michigan, served via publication. Move to foreclosure.
#4303 – REFERRED TO COLLECTIONS 8/16/10 –
#5101 – IN COLLECTIONS – Federal Home Loan Mortgage
#5106 – IN COLLECTIONS – trustee sale 90 days from now

5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters - done
B. Pest Control – Sprague Pest Solutions
a. Secure All Open Crawl Space Vents- done
C. Annual Fire Extinguisher Maintenance – FPI – Later this month
D. Landscaping – Condo Commercial
a. Clean Crawl Space Vents of Debris – Come back and finish cleaning.
E. 2010 Resident Information Form Update – 99/102 Received as of 10/13/10
a. Unit #’s Remaining: 1203, 1302 & 5301 -

6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
*Permit approved by the City of Redmond, dumpster enclosure cost decreased by about $2500
*Evaluating the slopes of the walkway and drainage.
*Portions of the walkways will need to be replaced (at no additional cost) Send a letter to all of the owners notifying of this -starting in the next 7-10 days.
*Decision made to paint the flashing at the sky wall bump out.
*5 damaged doors have been replaced. Patching and repairs are being made to doors
*We have 15 additional light fixtures. We have already used 3.
B. Storage Room Hardware Replacement Completed Sept. 15– Bulger Safe & Lock – finished.
C. Review Signage in Common Area – Parking Signs - Areas for signs have been designated. Company will be hired to install, consult sprinkler lines.
D. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – completed.
E. Tree Evaluation Bid Proposal – Davey Tree. – Get a price for tree and stump removal. Erik will follow up with a revised specs and proposal.
E. Trail Maintenance Bid Proposal– Approved vendor to trim blackberry bushes across trail.
F. Plumbing Leak @ 6103/6203 – Maintco Construction
a. Board Approved Owner Request to Replace Drywall in Bathroom – confirmed
b. Owner of 6103 that Maintco turned off power in her unit causing food to spoil. Owner had multiple contractors in the unit in a specified period of time.
*It is impossible for us to determine if Maintco turned off the power. In any event it is not the associations responsibility to correct something that Maintco may or may not have done.
*Owner said there was water damage in the unit and has independently contracted a company to come to and assess damage. This is a request that should go through the board and be assessed by the board’s contract. Owner should stop work with the contractor and we will have ESH take a look.
Tabled Until After Restoration Project:
G. Resident Manager Job Description - tabled

8. New Business
A. 2011 Draft Budget Review – HOA fees will be projected to increase by 15.91%. Approval of budget tabled for future meeting
B. Plumbing Issue @ Building 5 – Bellevue Plumbing & Heating – done.
C. Other?

9. Set Date, Time, & Location of Next Meeting – November 10

10. Adjourn- adjourn 8:27pm

Board of Directors Meeting Minutes Sept 8, 2010

2010-11-14T07:48:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
SEPTEMBER 8, 2010
6:30 PM

1. Call Meeting to Order Tom Smith, Erik Noyd, Mary Allen, Derek Moore, Kent Hutchins, Richard Redelfs & Nathan Andres from RCA Management. Called to order at 6:36pm

2. Approval of Previous Board Meeting Minutes
A. July 14, 2010—approved Erik moved to move, Tom seconded.
B. August 11, 2010 – approved Erik moved to move, Tom seconded.

3. Comments or Questions from Homeowners
A. #5204/6101/6201 Concern Regarding Parking Rule Changes – Put in the front window (Dash or mirror)
B. #4304 Concern Regarding Water on Exterior Walkways & Stairs – Ask ESH and Morrison Hershfield to look at this, evaluate each instance on a case by case basis to see if there is something that they can do. We will take this seriously if it can be corrected without great expense.
C. #2101 Request for Community Garage Sale – No because parking is a factor.
D. #4106 Concern Regarding Painting of Unit Entrance Doors – The other five edges are owner’s responsibilities. HOA will provide the color code and the brand.

4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures- Completed
b. Payment Application #10 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of September 8 = $1,350,000.00
d. Restoration Project Cost Summary – As the final payment is due we will seek council on appropriate loan balance and cash on hand. Erik made a motion to approve, Derek seconded.
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS
#2303 – IN COLLECTIONS – file a motion requesting that the court order service the debtor by publication.
#4303 – REFERRED TO COLLECTIONS 8/16/10 - just got referred to the attorney last month.
#5101 – IN COLLECTIONS -
#5106 – IN COLLECTIONS

5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters -
B. Pest Control – Sprague Pest Solutions
C. Parking Violations
D. Irrigation – Condo Commercial
E. 2010 Resident Information Form Update – 98/102 Received as of 09/08/10
a. Unit #’s Remaining: 1203, 1302, 2303 & 5301

6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled
E. Design/Color Committee- no action is required.

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
B. Storage Room Hardware Replacement Scheduled for Sept. 15– Bulger Safe & Lock
a. Two Keys Mailed to All Owners on August 13, 2010
b. Distribute Master Keys to Board Members
C. Three 2010/2011 SWC Parking Permits Mailed to All Owners on August 13, 2010
D. Review Signage in Common Area – Parking Signs - Kent to mark placement of signs and send to Rich.
E. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – move forward with numbering reserved spaces with stencils.
F. High Consumption Advisory – City of Redmond
G. Letter Regarding Six Month Super Priority Lien
H. Tight Lines at Building 4 – Wu Construction
I. Tree Evaluation Bid Proposal – Davey Tree. Kent, Erik, will do a walk through. Tom and Derek to attend if possible.

Tabled Until After Restoration Project:
J. Resident Manager Job Description – tabled.
K. Trail Maintenance - tabled
L. Other?

8. New Business
A. Plumbing Leak @ 6103/6203 – Maintco Construction. Tub drain and facet leaking.
B. Dumpster – Erik will go back and ask ESH to sharpen their pencils.
C. Permits – We are going to use the permits as currently planned
D. Other? Curb repair will be after the asphalt.
E. Blackberries – Get quote on cutting the blackberries back
F. Front Doors & Dents – We are appropriately replacing or repairing doors.
G. 2106 Kitchen Repairs. The owner’s signs that he accepted the kitchen without a countertop and sink. The amount will be refunded $808.
H. Bike Storage in Building 1 & 6 – Get a bid for a light to be installed.

9. Set Date, Time, & Location of Next Meeting – October 13.

10. Adjourn

Board of Directors Meeting Minutes Aug 11, 2010

2010-11-14T07:47:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
AUGUST 11, 2010
6:30 PM

1. Call Meeting to Order: Tom Smith, Erik Noyd, Mary Allen, Richard Redelfs & Nathan Andrews from RCA Management. Called to order at 6:45pm

2. Approval of Previous Board Meeting Minutes
A. July 14, 2010 – will do by email

3. Comments or Questions from Homeowners
A. #3304 Concern Regarding Parking Rule Changes – The board reviewed this concern and will take it into an account in the rules of the parking policy.
B. #4304 Concern Regarding Parking Rule Changes– The board reviewed this concern and will take it into an account in the rules of the parking policy.
C. #4301 Concern Regarding Tile – If there has been damage from construction, the association will consider that. There does not seem to any indication that there is evidence that there was damage.
D. #4301 Concern Regarding Window Rebate – The windows are the associations’ and the window rebate will go into the association’s fund. This is being viewed as the scope of the restoration project. Rich will draft a response and send to the board for review.
E. #5203 Satellite Dish Request & Concern Regarding Noise – We can allow satellite dishes as long as it doesn’t penetrate into the common areas. Rich will send a letter to the owner #5303 asking for proof that they obtained approval to change the hardwood flooring.
F. #2302 Submitted a concern about his door being unlocked. This has happened 3 times to Brad.

4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures
b. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield: Payment was $275,586. $288k outstanding. Withdraw 250k from the loan. Restoration Project Loan Balance as of August 11 = $1,100,000.00
c. Restoration Project Cost Summary– Rich will have an update by next meeting.
B. Delinquency Update; Six Significant Balances As of July 31 – we will monitor new delinquencies
#1203 – $441.70
#4303 – $663.64
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – $461.70
#6105 – $255.00

5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Run performed on June 2 – Request for a dump run and go through with the flat bladed shovel.
b. Flat Bladed Shovel Around Dumpsters
B. Pest Control – Sprague Pest Solutions
a. Wasp Nest at #6301
C. Parking Violations
D. Irrigation – Condo Commercial. – Jacob is going to have an electrician take a look. Electrician was supposed to come out this week. No update. Rich will follow up with Jacob.
E. 2010 Resident Information Form Update – 96/102 Received as of 08/11/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – Rich will keep following up.
F. Plumbing issue in one of the buildings 6203 and 6103 and it was concluded that it is the homeowners responsibility. The owner is going to discontinue use until it is repaired.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Davie Tree is going to provide an update to Rich for the next meeting
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH) – ESH is working on getting a quote for the garbage disposal. Bldg 6 will remain in the same configuration, Dumpster in front of Bldg 3 will remain the same configuration due to space limitations. Dumpster by bldg. 4 will now have 2 enclosures within the existing space. One will be for garbage, the other for recycling. The recycling in front of bldg. 3 will be moved. The design will be improved for this center along with the center in front of bldg. 1.
B. Storage Room Hardware Replacement – Bulger Safe & Lock – Rich has the keys and will be sending them out in padded envelopes for storage rooms and bike units. Rich to email the rules to the board members for approval so we can send it with the key.
C. Review Signage in Common Area – Parking Signs –We have the new signs which will be installed. Mary will send out a proposed location for the 10 signs and 2 red signs.
D. Seal Coat/Asphalt/Curb Bid Proposals – Northwest, Superior, & Rainier – We have decided to move forward with Rainier. Erik makes a motion to approve, Tom seconded. Add curb stop and handicap. Ensure bid is includes all stencils. Follow up with the logistics around process. We will need have of the parking lot useable at all times.
E. Illegal Alteration – Cat Door Installed Through Siding @ #7414 -
a. Owner Responded This Was Not at His Unit – board has notified all owners that they cannot modify exterior without written permission.
F. High Consumption Advisory – City of Redmond – Level of consumption was not out of line.
G. Draft Letter Regarding Six Month Super Priority Lien – Rich will send the letter to the bank.
H. Tight Line at Building 4 – Wu Construction - We need to have Rota Rooter come out to fix this.
I. Tree Evaluation – Davey Tree. Update will be given next meeting.
J. Door Paint – Paint will be redone. Costs will be determined. Some of the doors are not fixable.

Tabled Until After Restoration Project:
K. Resident Manager Job Description – no update
L. Trail Maintenance – no update
M. Other? – no update

8. New Business
A. Building 2 Crawl Space – no update
B. Property Map – Rich made a map with the grid
C. Parking Permit – addressed earlier in the meeting, tabled for next meeting.
D. Kitchen – numbers from ESH requested. Tom to provide a letter to the association indicating that he is responsible for the countertop

9. Set Date, Time, & Location of Next Meeting – Sept 8 at 6:30pm at LWSD

10. Adjourn

Board of Directors Meeting Minutes July 14th, 2010

2010-11-14T07:44:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JULY 14, 2010
6:30 PM

1. Call Meeting to Order at 6:40pm – Derek Moore, Kent Hutchins, Mary Allen, Erik Noyd, Tom Smith, Richard Redelfs & Nathan Andrews from RCA Management

2. Approval of Previous Board Meeting Minutes
A. May 12, 2010 – motion to approve the May Minutes by Derek Moore and Erik Noyd seconded it.

3. Comments or Questions from Homeowners
A. #5106 Request for Fine Waived – we will waive the fee once we receive the form.
B. #5106 Noise Complaint – Owner forwarded an email from the tenant, coming from the unit above. Rich will send the standard letter to the owner of the alleged resident that was making the noise.
C. #2302 Questions Regarding Restoration Project –
a. Wanted to know if things are on budget or on track? We are mailing information, yes we are on budget, and schedule for completion is 3rd week in August.
b. Is Erik being paid as a board member? No. Erik is being compensated as his role as a construction liaison starting April 14, 2010.
c. Additional Costs – All unexpected costs have been communicated throughout this project but have not exceeded the contingency fund we held. A detail of the items will be included in the next mailing.
D. #5306 Regarding Bike Rooms
a. Send a letter (in the next packet) to homeowners asking them to tag their bikes so we can identify the bike
E. #1105
a. Wanted to ensure that there are latches on the doors. Yes there are latches.
b. Previously there was a bracket in the center. There is a need for a center support in the 8’ window. Erik will ask ESH about the possibility of drilling into the window.
c. For Sale signs on Leary are obstructing the view
d. Flood insurance – SWC is not in a flood zone and flood insurance is not something that is a required insurance.

4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures - collected
b. CDARS Investments Changed to DDM at Renewal – Foundation Bank
c. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield
d. Restoration Project Loan Balance as of July 14 = $1,100,000.00 – to help facilitate payment of the last invoice.
e. Restoration Construction Loan Period Extended since the project has been pushed out.
f. Restoration Project Cost Summary. Original budget 3870857.70, amount spent is 3104612.54
B. Delinquency Update; Six Accounts > 60 Days Past Due As of June 30 –Talking to attorney, may be to our advantage requesting payment up to 6 months of past dues. On occasion the banks may paid although we may not be entitled.
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS

5. Property Maintenance Report
A. Lighting Maintenance & Repairs Completed – Jones Lighting – repairs have been completed.
B. Janitorial – Alta Building Services -
a. Dump Run performed on June 2
b. Flat Bladed Shovel Around Dumpsters – if this did occur, then they should come out and clean them again.
C. Pest Control – Sprague Pest Solutions – no major reports
D. Parking Violations - no major reports. Remind workers not to park in the lot and litter.
E. Irrigation – Condo Commercial – broken supply by building 5. Followed up with ESH – we have had that repaired.
F. 2010 Resident Information Form Update – 96/102 Received as of 07/14/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – will continue to follow up

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – prioritize the list of the top 3 improvements. Drainage, level, add grass seed. Davey Tree experts will come out and provide a recommendation on the health of our trees.
B. Entrance Signage - Rich will bring sample bricks
C. Rules Enforcement – no update
D. Community Website– this is cost prohibitive.
E. Design/Color Committee– no update

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH)
a. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH – We agreed to keep the mailbox hutches and re-roof and paint. The plan is to rebuild the dumpster enclosure as is without project management from Morrison Hershfield. Go station to station, consider the space and restrictions of waste management.
b. Rebate Received – PSE/ECOS – Received.
c. Draft Notice Regarding Common Area Penetrations & Project Update
i. Add excerpt from association rules on not penetrating the siding.
ii. Add note about a future mailing for parking passes & storage unit keys
iii. Tag bikes
iv. Communicate the requirements of a screen doors.
v. (Do asphalt project, then put up the signs and distribute parking passes)
d. Attorney Letter Representing Employees of Subcontractor Time to Time Const.- association receive a letter from an attorney representing laborers. Claim made in the letter and the association withheld the amount from ESH to protect the association.
B. Fire Alarm Troubleshooting & Repair – FPI
a. Fire Alarm for Damaged Heat Detector @ #3304 on May 10 – owner must pay
b. Building 1 Lost Communication May 3, Proposal for Panel Replacement
c. #2301 Heat Detector – owner must pay.
d. With regard to FPi – we will pay half of the amount – 6 mon. worth
C. Parking Enforcement & Violation Forms, Parking Rules Amendments –approved in the May meeting.
D. Declaration Amendment Recorded – in the May Meeting, available upon request.
E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 –Rich and Nathan resolved this issue.
F. Draft Resolution for Screen/Security Doors – Dark Brown, Charcoal or Black - confirmed, will finalize via email.
G. Storage Room Hardware Replacement – Bulger Safe & Lock – Storage and Bike Room keys will be ordered and distributed in a padded envelope. Send 2 of each per owner.
H. New Towing/Impound Contract Completed – Mac Towing
a. New Mac Towing Signage Installed at Entrances – Kent will identify where to put them and we will install them. Rich to email area map.
b. Additional Signs in Storage
I. Review Signage in Common Area – Parking Signs
J. Mailboxes - addressed
K. Seal Coat/Asphalt/Curb Bids – Northwest, Superior, & Rainier – Seal, Curbs, Paint: we are in the process of getting bids. They will be emailed to the board next week.
L. Illegal Alteration – Cat Door Installed through siding @ #7414 – A letter has been communicated to the owner.

Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
N. Trail Maintenance - Tabled
O. Other?

8. New Business
A. High Consumption Advisory – City of Redmond – We have note this advisory.
B. Letter Regarding Six Month Super Priority Lien – Purchased the unit and are required to pay the assessment.
C. Building 2 Crawl Space & Tight Line at Building 4 – Wu Construction – fix the sump pump. Had them come out to do additional work.
D. Front Doors – They closed the doors when they paint was still wet and now the dents are very obvious.
E. Water Pressure - When they changed the regulator, the water pressure was reduced.
F. Other?

9. Set Date, Time, & Location of Next Meeting – August 11 –
10. Adjourn – 8:55pm

Bath/Dryer/Kitchen Vents

2010-07-29T15:42:00.000-07:00

The original design of the grouped bath/kitchen and dryer vents at SWC presented several problems for the Construction Company and Architect to overcome. In most cases these three vents exit the building near the front door ways. In some cases they vent elsewhere. The following influenced a solution:

The prior design was not allowed to be reused (City of Redmond Prohibited It). This originally included a single large "hood" and a single screen over all. Screens are not permitted over dryer ducts.
The original builder at SWC grouped three large ducts into a 12" space where it should have needed 14" or more. The result is all ducts are deformed to an oval shape. This could not be changed without major reconstruction involving the interior of all units.
We wanted a solution that kept the exterior size of the hood as small as possible.
There is no "off the shelf" solution, so any fix had to be built.

The present design is the 2nd or 3rd in a couple of solutions. The present fix includes a protective rain hood with rubber flaps to cover the opening(s). These flaps are supposed to lay closed when the fan is not operating and open when the fan/dryer is turned on. An owner has indicated that the flap is not swinging open enough, allowing moist air from the dryer to re-enter his bath vent. A modification of the present design is planned and will be tested. A dividing element between the different exhaust openings will be installed so as to direct any vented air outwards. Additionally, the "flaps" will be divided so as to be more easily opened by vent air.

Board Of Directors Meeting Minutes - May 12th 2010

2010-07-21T20:16:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES --Approved
MAY 12, 2010
6:30 PM

1. Call Meeting to Order – 6:40pm. Erik Noyd, Tom Smith, Mary Allen, Derek Moore, Rich Redelfs and Nathan Andrews from RCA Management

2. Approval of Previous Board Meeting Minutes – Derek Moore made a motion to approve. Tom Smith seconded.
A. April 14, 2010 & March 11, 2010 (Abbreviated)

3. Comments or Questions from Homeowners
A. Request for Late Charge Waiver – #1103. Derek Moore made a motion to waive. Erik seconded.
B. Owners indicated that doors to units were left unlocked. ESH said that it would not happen again.
C. Owner, Dorothy, sent mail to the board with complaints. Mary to send Rich the correspondence from Dorothy.

4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures – completed at the board meeting 5/12/10
b. CDARS Investments & Renewals
c. Payment Application #6 Paid May 10 – Eggert Strand Hunt/Morrison Hershfield
d. S.A. Balance as of May 12 = $15,257.01
e. Restoration Project Loan Balance as of May 12 = $500,000.00
a. Rich will provide a construction budget update for the next meeting
B. Delinquency Update; Seven Accounts > 60 Days Past Due As of April 30
#1302 – $4,502.13; IN COLLECTIONS
#2205 – $5,023.28; IN COLLECTIONS (Review Attorney Recommendation)
#2303 – $2,852.06; IN COLLECTIONS
#4303 – $518.64; B Letter Mailed Certified & First Class Mail on April 20
#5101 – $843.40; B Letter Mailed Certified & First Class Mail on April 20
#5106 – $3,717.10; IN COLLECTIONS (Review Attorney Recommendation)
#5301 – $2,501.80; IN COLLECTIONS
Proposal from 5106 is denied. Move forward with attorney recommendation for 2205 & 5106.

5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting - Repairs have been completed.
B. Janitorial – Alta Building Services - Rich to send a note to Alta asking for them to shovel debris around the dumpsters.
a. Dump Run performed on May 3
C. Pest Control – Sprague Pest Solutions – No Update
D. Parking Violations – Expired Registration Tabs In Parking Space #’s 1, 3 & 16 –
a. #1 – will get notice of towing, plan to tow on Monday if car is still there
b. #3 –car is sold
c. #16 –whitevan – will get notice of towing, plan to tow on Monday if car is still there
E. Stair Treads – A homeowner complained about a loose step on the second floor of building 2. ESH will provide a solution for loose stairs.
F. 2010 Resident Information Form Update – 86/102 Received as of 05/06/10
a. 16 Fine Letters Mailed on May 6 to Unit #’s 1104, 1201, 1203, 1302, 2205, 2303, 2305, 3201, 3304, 4203, 4303, 5106, 5201, 5301, 5305 & 6301
b. #’s 2205, 2305 & 3304 Received Since May 6
c. Will follow up again at the beginning of June

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – tabled
a. Committee could recommend particular issues including drainage and lighting.
b. Landscape designer (Will investigate companies including Core Design).
B. Rules Enforcement- tabled
C. Community Website- Derek will put together a Sharepoint site.
D. Design/Color Committee – Erik sent a copy of an email to put a lot of pain on the building due to the richness of the colors.

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Rebate for Window Upgrade Estimated at $62,910 – ECOS/PSE
b. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH TBD
c. Additional Services Request Bid Proposal – Morrison Hershfield - This was approved by the board via email.
d. $1,354.34 Permit Fee for Carport Roof Replacement – City of Redmond

B. Fire Alarm Troubleshooting & Repair – FPI.
a. Maintenance Assessment for #6104 = $280.00 + WSST (9.5%) = $306.60 – Rich will send a notification to Mary Allen to pay this invoice
b. Fire Alarm for Damaged Heat Detector @ #3304 on May 10
c. Building 1 Lost Communication May 3, Proposal for Radio Communicator.
d. We will fix the connection through FPI with a 1 month commitment, with a month to month commitment.

C. Parking Enforcement & Violation Forms
a. Parking Rules Amendments Mail rules to all owners along with instructions.

D. Proposed Declaration Amendment –Mary and Erik to meet to sign on Friday

E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 – Requests for repairs to storage doors.

F. Screen Doors & Security Doors – Dark Brown, Charcoal or Black and in good working condition, subject to approval by the board.

G. Crawlspaces – Wu Construction & Sprague Pest Control
a. Buildings 1 & 3 Serviced by Sprague on 4/5 & 4/12 – No Activity & Sanitized
b. Building 2 Sump Pump Replaced by Wu Construction - Installed

H. Storage Room Hardware Replacement – Bulger Safe & Lock. Rich to follow up with a mailing with parking pass and new keys.

I. New Towing/Impound Contract – Mac Towing- Rich to send agreement over.
a. New Mac Towing Signage - Derek will deliver the signs to Kent for installation

J. Review Signage in Common Area
a. Sammamish Waterway Entrance Signs –about 20-25k for both signs
b. Parking Signs

Tabled Until After Restoration Project:
K. Resident Manager Job Description
L. Trail Maintenance
M. Other?

8. New Business
A. Construction Liason
When the construction project first began the board was aware the contractors and construction company would require input from the association, however did not realize the true time and energy required due to the size and scope of the project. . Erik spent copious amounts of time, up to 15 hours per week, attending weekly construction meetings, reviewing onsite work, leading a discussion with PSE to include a much more sizable rebate for installing energy efficient windows, etc.. These were all required activities to ensure a successful project completion which fell outside the role of any board member duties. Erik asked the board to re-evaluate the position as a potential paid position given the time involved.

The board carefully considered this suggestion and the duties of this role. The board consulted an attorney, who carefully reviewed the community bylaws. The board, after considering legal advice and reviewing the role duties aggreed to the Erik's suggested rate of $80 an hour. His estimate of weekly time going forward was in the range of 6-8 hrs a week. Effective April 14th, the construction liasion became a paid position. All time spent prior to April 14 was and is considered volunteer work. The board president abstained from any voting related to the hiring of the construction liaison, as he was also applying for the position, to avoid any perceived conflict of interest. (see attachment A)

B. Building 6 Mailbox No sign of vandalism it is the belief that the mail man left it open unintentionally. Rich will look into the cost of the mail box stands. Erik will look into getting out of the mailbox portion of the ESH contract

C. Illegal Alteration – Cat Door Installed Through Siding @ #7414. ESH will repair the inside and bill the owner. Will send a warning letter that they are not allowed to penetrate the building.

D. Other? Rich to get a bid for reseal, curbs and painting

9. Set Date, Time, & Location of Next Meeting – June ? & July 14

10. Adjourn – 8:33PM

Attachment A – the board asked Erik for a description of services performed as construction liason

April 2010

Erik Noyd

My Background:
24 years experience in contract negotiation, project management, some experience with construction and I’ve attended several hundred home inspections so I’m familiar with materials
and terminology used in construction.

My Skills:
I am computer savvy, accessible by email and voice mail 7 days a week. I am generally available
on short notice with a flexible schedule. I have strong communication skills and am generally
quite observant.

Efforts completed to date:
I’ve been a key board member in communication with Jim Strickhartz (our attorney), Morrison
Hershfield (our architect) and ESH (general contractor), since early in 2009. I began attending
construction meetings on site, every Tuesday on Nov 10th, 2009. Since November I averaged
10‐15 hours per week spent in on site meetings, telephone calls and email correspondence
directly related to just the communication about the project and advocating SWC’s interests.
This time was separate from that in my role as HOA president. The amount of time spent during the early phases was higher than it is today as there were many things encountered in the early
stages that had to be addressed and required SWC input and decisions.

During this time I have been a part of many dozens of individual “issues”. Addressing concerns
posed by homeowners and tenants, presenting options to the board based upon the recommendations and on site observations, asking lots and lots of questions of Morrison
Hershfield and Eggert Strand Hunt. Advocating the energy rebate we were entitled to in the
face of frankly an incompetent PSE provider that could not seem to get it right. (My digging and
documentation enabled us to quadruple our PSE rebate to $60,000 from their initial proposal.) I discovered a superior window manufacturer to the one proposed by the contractor. This firm
could provide all our windows instead of each condo having two different brands. The superior
windows allowed all unit owners to enjoy a superior energy feature for free, where it would
have cost money before. Investigated indoor air quality issues and advocated for “fresh air
vents” in frames. I met with Verizon reps and cable contractors on site to plan for future FIOS
installation. I have been a part of reviewing 52 “Requests for Information” (RFI’s) which fell
outside of the items planned for within our project as described. Generally due to situations
encountered during construction, these resulted in actions taken by the contractor and/or SWC.
I have also reviewed 39 requests for proposals made to ESH. ESH prepared a proposal to deal
with a new issue or as a result of the request for alternative solutions.

As a SWC Hired Liaison:
I’d keep doing what I’ve been doing. I would propose to keep a log, writing down my time and
the general purpose of any time spent. I would define my role as follows: as spokesperson for
the Board and SWC; conveying our wishes; asking questions I feel need to be asked as well as
conveying those the Board or other owners raise; bringing those things that require a board
decision to the board; attending all construction meetings; requesting the options available
when presented with a question/concern; reporting to the board; maintaining a binder of all
meeting minutes, proposal request, progress logs, and pertinent documents.

My proposal would include, within my hourly fee, all hard costs on my end, such as car and cell
phone. I am also assuming I'd be an independent contractor and therefore be receiving a 1099
and needing to pay federal income taxes and self employment tax (15.3%) on the amount
earned. I would bill for my travel time and actual time spent conducting myself as Board Liaison.
I would expect that the time spent would run between 6‐8 hours a week. (It has slowed a bit
from before‐thankfully). I would also see the role terminating as soon as the weekly
construction meetings end.

I'd charge $80 per hour.

Board Of Directors Meeting Minutes - April 14th 2010

2010-06-23T23:04:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
APRIL 14, 2010
6:30 PM

1. Call Meeting to Order – Called to order at 6:30pm. Kent Hutchings, Tom Smith, Erik Noyd, Derek Moore, and Mary Allen. Rich Redelfs & Nathan Andrews from RCA Management.

2. Approval of Previous Board Meeting Minutes – February 22, 2010 –Approved unanimously & March 11 (Abbreviated) –Tabled until next meeting

3. Comments or Questions from Homeowners
A. Seven Emails Regarding Paint Survey – Patricia McNabb, #4301. The board reviewed all of the emails concerning the color selection process. The board has responded to the concerns and considers the topic resolved.
B. Referrals for Interior Painting & Concern Regarding Project – John Kappler. The board reviewed this owners’ communication.
C. Frank Mann #6306 – Requested to have no roof structure over the 3rd floor deck to be open. The board reviewed this request and agreed that we would stick with the existing plan.

4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Renewals –The money from the CDARs and Special Assessment less approximately 50k will go toward the next invoice. The remaining balance of the invoice will be paid from the line of credit.
b. Payment Application #5 – Eggert Strand Hunt/Morrison Hershfield – The association is paying invoices relative to the progress made by ESH and as advised by MH.
B. Delinquency Update; Five Accounts > 60 Days Past Due As of March 31
#1302 – $3,984.38; IN COLLECTIONS
#2205 – $4,326.62; IN COLLECTIONS
#2303 – $2,469.24; IN COLLECTIONS (Review Attorney Recommendation). For Unit 2303, Erik Noyd moves to go forward with the personal judgment. Derek Moore seconded.
#5106 – $3,110.40; IN COLLECTIONS – Rich will follow up to see if there has been a response from the owner. If there has not been any response by 4/19/10 then the current offer will be off the table. We will ask for a recommendation for moving forward with a personal judgment or foreclosure.
#5301 – $2,720.76; IN COLLECTIONS – Unit has been foreclosed upon, property owned by the bank.

5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting – Due to construction, install flood light on building 2. Fix light at the Sammamish Waterway Sign entrance.
B. Janitorial – Alta Building Services – No update
C. Pest Control – Sprague Pest Solutions – No update
D. 2010 Resident Information Form Update – 75/102 Received as of 04/14/10 -- Will follow up with fines for the owners who don’t respond by 4/30/10
E. Parking Violations – #’s 1 & 3 – cars had expired tabs, sent a letter. Rich to follow up with #1 to have her send the tabs to 15852 and advise her that we will need her to move the cars to do construction on the car ports.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – tabled
B. Rules Enforcement– tabled
C. Community Website– tabled
D. Design/Color Committee–
• Accent Color for 2&5will be changed to a comparable lighter tone. The Accent Color for 1&4 will be changed to a darker tone.
• Reviewed and approved numbers selection for buildings
• Reviewed and approved building lights

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
a. Rebate for Window Upgrade – ECOS/PSE. This rebate is on track, our rebate has been granted for the windows and back light fixture.
b. Cable TV Outlet Troubles – Haven’t received any additional notifications of issues
c. Tax Write Off Information Posted on Association Website – Has been posted on the website
d. Carports, Mailbox Hutches & Dumpster Enclosure Design – Approved going forward with ESH as the carport redo into the project in the last meeting. Will need to get a construction permit for the carports. Redmond Town Center has granted us access to their 3rd floor garage during the construction – but we will need to limit it to 20 cars with permits. Dumpster design is TBD. Carports will need to be vented.
B. Fire Alarm Troubleshooting & Repair – FPI
a. FPI Invoices for Repairs at #’s 6104 & 2102 – Invoice of $438.01 paid for by the owner for 2102. Invoice of $733.66. Homeowner of 6104 to pay $280 plus tax and the HOA will pay $475 plus tax. Derek Moore made a motion and Erik Noyd seconded.
C. Parking Enforcement & Violation Forms
a. Draft Parking Rules Amendments. First sixty days we will issue warnings, but after that cars will be subject to being towed. Signs will be put in with the same timing as the permit.
D. Proposed Declaration Amendment 47/50 votes received approved the amendment. The attorney mentioned that we could hold the vote open until the next annual meeting.
E. Storage Locker Damage – Dan Posluns, #3106 & 5303 Rich was going to go through all of the storage units to check for damages.

Tabled Until After Restoration Project:
F. Review Signage in Common Area – Reviewed some sign options and pricing. Erik will follow up with the sign company that is doing the building signs. We are looking to do a two sided sign, possibly like the one at Woodland Trails.
G. Resident Manager Job Description - Tabled
H. Trail Maintenance - Tabled
I. Other?

8. New Business
A. Screen Doors & Security Doors – Needs to be kept in good repair and consistent color.
B. Crawlspaces – Wu Construction & Sprague Pest Control – Work to be completed very soon.
C. Bid for Storage Room Hardware Replacement – Bulger Safe & Lock. Move forward with sending a letter to notify owners that we are getting the new storage unit locks, changing the keys.
D. Other –
• Caulking solution to be applied around entry way door trim to ensure waterproofing. Board approved unanimously
• Build a covered structure over the panel on Building 5. Board approved unanimously
• Rich to follow up with the lawn company to ensure that they are moving near the trail, especially on account of the fact that most of the lawn is gone.
• Erik Noyd made a request for to the board to get compensated for past and future work completed above and beyond normal board duties. Erik will not be voting on the approval of this request. The remaining board members decided to think about this request, but no decision was made tonight

9. Set Date, Time, & Location of Next Meeting – 2nd Wednesday of every month, May 12 will be the next board meeting

10. Adjourn – Meeting adjourned at 9:20pm

Annual Owners Meeting Minutes - March 11th, 2010

2010-06-23T23:02:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
ANNUAL OWNERS MEETING –Approved
MARCH 11, 2010
7:00 PM

AGENDA

• CALL TO ORDER – 7:00 PM Meeting called to order at 7:10pm by Erik Noyd. Board members in attendance were: Njord Folgedalen, Kent Hutchings, Tom Smith, Erik Noyd and Mary Allen
o INTRODUCTIONS
o ROLL CALL – 49 homeowners were present at roll call
o ESTABLISH A QUORUM (40%)

• PRESENT PROOF OF NOTICE OF MEETING
o NOTICE MAILED TO ALL OWNERS ON FEBRUARY 6, 2010

• APPROVAL OF PRECEDING OWNERS MEETING MINUTES – Motion to approve minutes were made by the owner of 1-206 and seconded by the owner of 2-302. Meetings were unanimously approved.
o MAY 13, 2009 ANNUAL OWNERS MEETING MINUTES

• REPORTS OF OFFICERS
o PRESIDENT’S REPORT – ACCOMPLISHMENTS IN 2009 Erik Noyd discussed the restoration project beginning with the procurement of the loan, affects of the economic climate, beginning of construction, meeting checkpoints and consultants hired. Other items included general maintained of the condo, parking regulations, and insurance changes
o TREASURER’S REPORT – YEAR 2009 SUMMARY For full report, please see the income/expenses statement for Period 12/01/09 to 12/31/09

• ELECTIONS – TWO OPENINGS
o TWO 2-YEAR TERMS EXPIRING 2012
o SELECTION OF ELECTION COMMITTEE
o NOMINATIONS Kent Hutchings nominated; Derek Moore nominated
o DISCUSSION
o VOTE Motion to approve the nominations made by owner of 4-102; motion seconded by owner of 2-302.
o RESULTS Unanimous verbal approval of the election for Kent Hutchings and Derek Moore for two the open board positions

• UNFINISHED BUSINESS – NONE

• NEW BUSINESS
o OWNER VOTE ON DECLARATION AMENDMENT TO ADD THE NON-JUDICIAL FORECLOSURE REMEDY There was not the required amount of owners in attendance to declare an outcome on the amendment. Rich Redelfs, RCA Management will consult with attorney to see if it is possible to contact owners that did not vote to complete this process

• ADJOURNMENT Meeting adjourned at 7:58pm

• OPEN HOMEOWNER’S FORUM Forum continued for approximately 1 hour with representatives from TR Eggert and Morrison Hershfield.

*** 2010 BOARD MEMBERS – Please stay for a brief Board meeting to elect officers.

Sales taxes paid by SWC during 2009

2010-04-08T14:18:00.001-07:00

At least one unit owner has requested the amount of sales taxes that were paid by Sammamish Waterway HOA during 2009. This amount is $14,994.62.

Window Costs for Restoration Project

2010-03-06T09:16:00.001-08:00

Several owners have requested the cost for the windows included in our restoration project. The requests are coming from a desire to take advantage of the Federal Tax Credit(s) available. Anyone using this information should carefully examine the rules and qualification requirements for the credit.

Use your percentage of ownership to determine your portion of this cost. Your percentage of ownership may be found in the SWC declarations or on your deed.

A letter with details and a cost breakdown about all windows is available by going to the ESH web site (www.eggertstrandhunt.com) go to our bulletin board and user-sammamish/pswd waterway. The information available is posted there. You may also request it by contacting Rich Redelfs, RCA Management.

Minutes-Board of Directors Meeting Jan 28th, 2010

2010-03-01T07:32:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –Approved
JANUARY 28, 2010
6:30 PM

1. Call Meeting to Order
6:38pm. Meeting attended by Erik Noyd, Kent Hutchings, and Mary Allen. Nathan Andres, Property Manager from RCA Management: Rich Redelfs

2. Approval of Previous Board Meeting Minutes
December 8, 2009 & Abbreviated Board of Director’s Meeting January 4, 2010. Kent Hutchings moved to approve the Dec 8, 2009 minutes and Erik Noyd seconded. Kent Hutchings moved to approve the Jan 4, 2010 minutes, Mary Allen seconded.

3. Comments or Questions from Homeowners
A. Car Break In Reported by Owner Joanne Powell
The board reminds owners to remove valuables from their car. If any owner sees suspicious activity, contact the police immediately.

B. Question Regarding Tax Write-Off for New Windows
Erik Noyd will ask ESH to identify the total costs of windows and installation. At this time, it is unconfirmed if the windows qualify for a tax write off. We will respond to the owner with their cost which will be % ownership multiplied by total costs of windows and installation.

4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
Per loan documents, we must invest $1M into the project before we start drawing from the loan. No current action needed.

b. Payment Application #2 – Eggert Strand Hunt/Morrison Hershfield
c. WAFED Accounts Closed

B. Delinquency Update ; Five Accounts > 30 Days Past Due As of Dec. 31, 2009
No new delinquencies
#1302 – $2,933.88; IN COLLECTIONS- Erik Noyd moved forward with judicial foreclosure, Kent Hutchings seconded
#2205 – $2,908.30; IN COLLECTIONS
#2303 – $1,678.60; IN COLLECTIONS
#5106 – $2,087.00; IN COLLECTIONS
#5301 – $2,720.76; IN COLLECTIONS

5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting
a. Building 2 Flood Lights (Front & Back) – Walk through completed, Rich will do another walkthrough after the board meeting on 1/28/10 – to create a punch list of lights that still need attention.
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
B. Janitorial – Alta Building Services
C. Dryer Vent Cleaning Follow Up – Vent Masters
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
D. Pest Control Contract – Sprague Pest Solutions – Rich to determine our currently balance
E. 2010 Resident Information Form Update - Rich will aggregate the information from the forms.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – No update
B. Rules Enforcement– No update
C. Community Website– No update
D. Design/Color Committee– Mary makes a motion to approve the color committee’s recommendation. Kent Hutchings seconded.
a. Buildings 1/4 – Reddish Hue
b. Buildings 2/5 – Yellow Hue
c. Buildings 3/6 – Greyish Hue

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
d. Cable Upgrade/ FIOS Concluded that it did not make sense to install FIOS System underneath the siding. This project has been postponed as there may be some financial incentives to add this at a later date.

e. Window Upgrade Options - Resolved.
f. Potential Rebate for Window Upgrade – ECOS/PSE- Still investigating.
g. Building 6 Roof Replacement- Still working on components and looking to work on the flat roof installation in about 1 week. Compare price from Maintco with that of ESH to fix the damaged unit in Building 6
h. Window Installation - Proceeding
i. Cable TV Outlet Troubles- Mailing was sent to the community today. Asked owners to report any cable outlets that are not working
j. Satellite Dishes-Reminder to NOT install dishes to the structure in any way
B. Annual Fire Alarm Inspection Performed Nov. 14 – FPI
a. Bldg. 4 All Units & Bldg. 6 Floor 1 Troubleshooting Scheduled for February 15 – FPI is requesting access to all units in Building 4. Need to get into all of the 1st floor units. Confirm that ESH is comfortable accompanying FPI by accessing units. Owners will need to do one of the following: be home to physically allow access, authorize access via the key provided to ESH (owner must individually confirm that this is an approved use of key) or a locksmith will enter the unit. Rich will draft a letter to attach to the certified legal letter to the board prior to sending to owners.

b. Access Required; Protocol on Access into Units – Attorney Michael Padilla
C. Parking Enforcement & Violation Forms
a. Visitor Parking Permits –Create the signs and permits.
D. Insurance Coverage Increased general liability insurance coverage.
E. Dumpster Enclosure Design–Tabled

Tabled Until After Restoration Project:
F. Review Signage in Common Area –Tabled
G. Resident Manager Job Description –Tabled
H. Trail Maintenance –Tabled
I. Other?

8. New Business
A. Request to Install Hard Surface Flooring from Claudette Gilbert, #3304–This was approved unanimously by the board via email.
B. Annual Meeting Preparation –Erik Noyd to check on board room availability during the week of Mar 22 for annual board meeting
C. EHS got the ability to bury cables to the wall cavity. Erik Noyd moved to authorize this decision and Kent Hutchings seconded the motion
D. Kim Stewart, the color consultant: 25-30 hrs over the original proposal. Charges $65/hr. She asked for $1250 + tax for compensation. Mary Allen moves to approve this and Kent Hutchings seconds it.
E. Signs
a. Large Numbers – continue discussion with vendors
b. Range Numbers– continue discussion with vendors
c. Individual Unit Numbers– continue discussion with vendors
d. Entry Way Signs– continue discussion with vendors

9. Set Date, Time, & Location of Next Meeting – Tentatively holding Feb 22, 6:30pm LWSD

10. Adjourn – 8:02pm

Annual Meeting March 11th, 2010, 7-9PM

2010-03-01T07:13:00.000-08:00

The annual meeting of the Sammamish Waterway HOA will be at 7:00 pm, March 11th at the Lake WA School District meeting room, Redmond Town Center.

As called for in the SWC Declarations, we will conduct the regular business of the association, present a financial update, elect 2 positions for the board of directors (The positions held by Kent Hutchings and Robert (Njord) Folgadalen are expiring. If you wish to volunteer to join the board and have your name placed on the evening's ballot, please provide a short statement stating your interest. In addition, a vote will be taken by the association with regard to a declaration amendment approved by the board of directors. A copy of this amendment was mailed to all owners.

A quorum of 40%+ of owners is required to hold a valid meeting and a "yes vote" of 60% is required to pass the declaration amendment. Your proxy and vote is desperately needed if you cannot attend. If a quorum cannot be reached, the meeting must be rescheduled at additional cost and of course would require again the gathering of owners.

At the meeting, an update on the restoration project will be given and there will be an opportunity for questions.

Minutes- Abbreviated Board of Directors Meeting Jan 4th 2010

2010-01-29T15:07:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
Abbreviated BOARD OF DIRECTORS MEETING MINUTES
Jan 4th, 2010- Approved
5:00 PM

1. Call Meeting to Order – 5:04pm
· Attendance: Erik Noyd, Mary Allen, Kent Hutchings, and by phone Tom Smith

2. Consideration of advice by attorney to adopt resolution regarding delinquency by unit #5106. Board members discussed recommendation. Kent made motion to approve and Tom seconded, passed. Resolution signed by President, attested by Secretary and witnessed by Kent Hutchings. Resolution denies delinquent board member voting rights on the issue of his unit’s delinquency.

3. Request by owner of unit #5106 to forgive late fees, security deposit and attorney’s fees. Board members reviewed correspondence between association (property manager) and unit owner as well as between attorney and owner. Owner certainly knew dues and special assessments payments were due and payable. Two notices were mailed to owner at their mailing address including one by certified mail. Attorney sent a 3rd. Discussed the request from owner for exception based upon his contributions to the community as board member. Board discussed need to maintain a consistent treatment of all owners regardless of their “position” for fear of appearances of favoritism. Kent made motion to deny request for waiver. Tom seconded. Unanimous. Waiver denied.

4. Insurance check signature- signed and mailed

5. Consideration of safety adding anchor points to roof installation during restoration project for future roof work safety. Appears to not be a code requirement, but simply desirable. Point made that little roof work should be needed and any contractor doing work be licensed, bonded and insured. Cost of this addition, $3500. Consensus to opt not to add these.

6. Discussion about amending previously approved vents to be added to select window types and sizes. Consideration of adding fresh air vents to all windows to allow for even distribution of the benefit of ventilation to all units. These fresh air vents are common in more “air tight” new construction to preserve indoor air quality. Concern about in any way limiting the benefits enjoyed by all residents. This would increase costs by about $6,000-$7,000 over prior ventilation estimate, but would provide that maximum benefit would be enjoyed by all units without regard to their unit floor plan. Decision to accept the installation of vents on all windows and sliding doors.

Meeting adjourned 5:34pm

Minutes-Board of Directors Meeting Dec, 2009

2010-01-29T13:51:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
DECEMBER 8, 2009- Approved
6:30 PM

1. Meeting Called to Order at 6:30pm, Present were Board Members, Erik Noyd, Kent Hutchings and Tom Smith and Rich Redelfs, RCA Management

2. Approval of Previous Board Meeting Minutes – October 20, 2009: Motion to Approve made by Erik, seconded by Tom

3. Comments or Questions from Homeowners- None noted

4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts- General discussion confirming balances and locations
b. First Payment Application – Eggert Strand Hunt/Morrison Hershfield-Reviewed by Morrison Hershfield and approved for payment
c. Letter to close WAFED Accounts- Signed
B. Delinquency Update ; Five Accounts > 30 Days Past Due As of Nov. 30, 2009
#1302 – $1,608.00; IN COLLECTIONS- This unit is referred to attorney for next step of collection
#2205 – $1,436.98; IN COLLECTIONS
#2303 – $863.46; IN COLLECTIONS
#5106 – $1,260.10; IN COLLECTIONS
#5301 – $1,945.80; IN COLLECTIONS- This unit likely to be a part of Trustee’s Sale shortly

5. Property Maintenance Report
A. Lighting Maintenance – Jones Lighting – “THURSDAY FOR SURE”- Lighting repairs to commence or we’ll hire another firm (post meeting note: work did begin)
a. Building 2 Flood Lights (Front & Back)
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
B. Janitorial – Alta Building Services- No report
C. Dryer Vent Cleaning Final Follow Up Notices – Vent Masters
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
D. Emergency Plumbing Repair @ Building 5 – Bellevue Plumbing & Heating- completed repair
E. Pest Control Contract – Sprague Pest Solutions- follow up. Rich is following up with Sprague regarding invoices received

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
C. Community Website
D. Design/Color Committee- SWC received 47 responses from owners to the color preference survey mailed out in early November. 29 people indicated a preference for color scheme #1, 13 for color scheme #2 and 5 indicated that either option was OK. Given the clear majority of respondents who opted for #1 a motion was made by Kent to approve color scheme #1. Tom Seconded.

7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction/Morrison Hershfield
a. Cable upgrade and repairs – Arrangements have been made with a cable contractor to bring all surface mounted Cable TV and phone wires under the new siding, so no surface mounted cables will be needed. Still pursuing the idea of installing Verizon Fiber Optic Services, although there are some cost and installation impediments to this idea.
b. Electrical Outlets/Covers & Other Potential Change Orders?
c. Window Upgrade Options- Information about the units where owners have requested upgrades have been delivered to the contractor. Mailings will go to owners confirming selections
d. Potential Rebate for Window Upgrade – ECOS/PSE Still in Progress
e. Building 6 Roof Replacement- No date yet for installation of new roofing
f. Decision on Trim Sizes- Board affirmed that all window and sliding door trim will be 4”wide and the building trim (i.e. building corners) where it is presently 4” will be upgraded to 6”wide, for greater definition. This decision SAVES the HOA about $10,000.
g. Decision on Window Detail-New window manufacturer will provide casement style (vertical hinges with hand crank to open) windows in all garden windows instead of sliding or awning style. Other windows will remain unchanged in style. Sliding windows are not available for the garden windows. Casement windows provide greater weather protection and a larger opening than awning style. This upgraded design was included in our original project specifications. No added cost. The option of including small fresh air vents (common in new construction) in the window frames was discussed. The United States EPA recommends installing a means to bring fresh air inside a home which has been tightly sealed from the weather for natural air infiltration, in order to maintain higher indoor air quality. The added benefit of reducing transfer of odors between units mentioned. These small vents can be opened or closed by residents. Cost is $41 each. Motion made by Erik to add the fresh air vents to all windows that can accommodate them (only windows wider than 36”) and that the cost shall be included within current project scope-no additional costs to owners. Kent seconded the motion.
h. Protocol on Access into Units – Attorney Michael Padilla- document drafted for use in dealing with owners/residents that are not cooperating with access requirements of our project.
B. Annual Fire Alarm Inspection Performed Nov. 14 – FPI
a. Proposal to Replace Building Communicator- Approved via email and confirmed
b. Building 6 Floor 1 Troubleshooting Scheduled for December 14
C. Parking Enforcement & Violation Forms- Discussion no final decision
D. Review Draft 2010 Budget. Proposed 2010 budget reviewed and includes a REDUCTION in regular HOA dues of 16.91% from 2009 levels. Savings found primarily in reducing budget for repairs which is not likely to be needed in 2010. Motion made by Erik to approve new budget, seconded by Kent. 2010 Budget approved
E. Insurance Coverage- 20% increase in Association coverage for E&O (recommended by insurance agent) at minor cost approved.

Tabled Until After Restoration Project:
F. Review Signage in Common Area
G. Resident Manager Job Description
H. Trail Maintenance
I. Annual Non-Profit Corporation Report Filed – Secretary of State
J. Other?

8. New Business
A. 2010 Resident Information Form Update-Rich will send request for updated information to all owners
B. Revised Draft Collection Policy- Approved
C. Fiber Optic Proposal from B&B Cabling- Unknown if this can be implemented given installation requirements. Still exploring.
D. Parking Enforcement Protocol- Some success in reducing violators in parking lot. Continued discussion about additional measures given the limitations of our Condo Declarations
E. Dumpster Enclosure Design- TBD
F. Restoration Project and effected owner improvements- Any owner improvements (upgrades) made to a unit which are impacted by the Restoration Project are the responsibility of individual owners. An example would be custom finishes at windows sills.

9. Set Date, Time, & Location of Next Meeting -TBD

10. Meeting Adjourned at 8:30PM

FAQ's on Construction

2009-12-16T08:44:00.001-08:00

Please share with your neighbors.

IMPORTANT INFORMATION FOR ALL RESIDENTS

Sammamish Waterway Condominiums Restoration Project

FAQ’s (Frequently Asked Questions) for Tenants and Owner Occupied units.

What’s going on here?
The Sammamish Waterway Restoration Project involves a complete removal and replacement of siding on all 6 buildings in the complex. The project includes repairing the damaged siding, new roofing, and installation of new windows, sliding glass doors, new deck surfaces and new aluminum railings.

Will I be able to live in my unit?
Yes. The planned repairs should not impact the livability of the condominiums units. There will be the need to be diligent while walking around the exterior, but the interior of units will be impacted very little. Exterior construction work will be occurring from 7:00am-4:00pm, Mon-Fri and with notice, an occasional Saturday.

Will access be needed to the interior of my unit?
Yes. During the construction project it will be necessary to have interior access for the purposes of installing the new windows, for needed repairs found during the demolition process and completing the final cosmetic repairs.

I’m a tenant, not an owner, am I required to allow this access and under what authority?
Yes. All rental and lease agreements as well as the Washington State Landlord Tenant Act, include provisions for homeowners to gain access to their property for repairs. In addition the Sammamish Waterway Condominium Rules and Regulations include such a provision allowing the community as a whole to require the owners to enforce this legal authority and gain this access. Tenants/Residents who do not cooperate with access will simply force landlords and the condo association to utilize the available legal means of access. Costs of this process would be passed on to owners and thereby tenants.

I’m not opposed to this idea, just tell me what provisions for protecting my security and property will be taken?
All workers working around and entering the condominiums during construction are licensed, bonded and insured. They all wear ID tags indicating their authorized presence here. This construction company was chosen in part for their excellent reputation and skill at working in a community that is being lived in while under construction. When gaining access to your unit, care will be taken and advance notice will be given.

When and How is the access going to be needed for my unit?
Each resident at SWC (owners and tenants) will receive information by mail and posted at the community about the commencement of work at your building. Once work begins at your building, access to your unit may be needed until completion of the work. The best way to coordinate access and with the least inconvenience to residents is to provide a key to your condo. A secure, coded system to hold unit keys has been established by the contractor. Keys are stored in a secure location and ONLY accessible to the primary contractor. The site superintendant is Jacob and the Foreman is Chris, both with Eggert Strand Hunt Construction. When actual access to your unit is needed, you will receive another notice giving you advance warning of a 2-4 day window of time where access is going to be needed. This access will be at random times during the work day and it will be impossible to give exact times. The nature of this repair project means an unpredictable process at times; addressing discovered conditions, schedule impacts based upon weather and work progress are common.

What if I don’t want to provide a key to my unit?
Then it will be necessary for you to be at home during the entire period you were notified that access might be needed. This would typically be a 2-4 day period of time. If you are not at home to provide access when it’s needed, and delays in the work at your unit/building result, the condominium association and therefore the owner will likely incur costs.

What else do I need to do?
When you are notified that construction will begin on your building, it will be necessary for you to remove all items off your patio/deck; this includes satellite dishes, BBQ’s, plants, and items hanging on the exterior of the building or attached to the railings; this includes wreaths and other décor items. (Items left on decks will be deemed abandoned and may result in charges for their removal.) Once the siding removal process begins at your building it will be necessary to screw your sliding door shut; you will no longer have access to your deck. This is not only done for safety reasons but also because some of the decks have been found to have considerable decay at support areas. Your window blinds will ultimately need to be removed so workers can operate around the window opening. An easy privacy measure you can take is to tape paper over the glass portions of the windows. The paper allows them to remove the windows for repair work and still gives you privacy in the mean time, protecting your blinds. One owner reports that Staples sells rolls of white paper which is perfect. One roll did a 1Br + Den unit. Please watch for notices by mail and at your door for important instructions.

The windows are being replaced? How will this work effect me?
The actual windows will only be removed for short periods of time. The current window will be removed and put back in a couple times before the new one will be installed. This is done to inspect for damage and prepare for the new windows. At no time will the window be left out unless actual work is occurring. The units will always be secure (windows back in) at the end of the work day.

Who can I talk to with general questions and concerns?
General Construction Questions/Concerns & After Hours Construction Emergency:
Jeanne Quackenbush, construction liaison.
jeanneq@eggertstrandhunt.com 206-715-5028

Who do I contact during the day with urgent questions and concerns?
Urgent Construction Concerns M-F, 7am-4pm. On Site Construction Superintendant
Jacob Hagemier, Construction Trailer, behind Bldg #2

Who do I contact with general Condo Association questions?
Unit owners should contact RCA Management, Rich Redelfs
206-542-3300 rich@rcamgmt.com

Tenants should contact their landlord.

When will this work be complete?
The actual completion will vary from building to building. Please check the online construction schedule for updates. At this time the entire project is scheduled to be done in June.

Minutes-Board of Directors Meeting Oct 20th, 2009

2009-12-16T08:36:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 20, 2009
6:30 PM

1. Call Meeting to Order – 6:33pm
· Attendance: Erik Noyd, Mary Allen, Kent Hutchings, Tom Smith,
· Property Management: Rich Redelfs

2. Approval of Previous Board Meeting Minutes – September 22, 2009
· Erik moved to approve the meeting minutes, Tom seconded.

3. Comments or Questions from Homeowners
A. Request for Late Charge Waiver – Michael Lavin, #3205
· Board felt sufficient explanation of due date was provided and did not approve a late charge waiver.
B. Allan Fritz’ request that payments be reduced from 180 payments to 177 payments
· The board discussed the concern but determined that the installment plan is not adjustable. Collecting the loan payments from owners in August was handled in a deliberate manner to ensure proper funding for this project to secure all of the owner’s investment.

4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
b. Email from CPA regarding Bank Balances & FDIC Coverage
C. CPA indicated that it is not uncommon for businesses to be above the FDIC limit for a short period of time.
D. Erik moves that we close the WaFed account and transfer the funds to the appropriate Foundation Accounts. Mary seconded the motion. Rich will send paperwork to close the WaFed Account.
B. Delinquency Update ; Four Accounts > 30 Days Past Due As of Oct. 20, 2009:
a. Two Accounts Assigned to Collection Attorney: #’s 1302 & 5301
b. Two Accounts Balances > 30 Days Past Due: #’s 2205 & 5106

5. Property Maintenance Report
A. Skylight Leaks with Temporary Cover – #5306 #6303 & #6306
B. Roof Maintenance – Maintco
C. Lighting Maintenance – Jones Lighting
· Jones Lighting has been contacted for the following issues:
a. Building 2 Flood Lights (Front & Back)
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell
d. Building 3 Bad Fixture @ 7358
e. Building 3 Aluminum Post Light @ Mailbox
f. Building 4 Bad Fixtures @ 7268 & 7280
g. First Floor Patio Lights
D. Loose Step Four Steps Down from #15828 @ Building 5 – Tom Smith
· Completed by Tom Smith
E. Janitorial – Alta Building Services
F. Fallen Tree Limb Between Building #’s 2 & 3 – Condo Commercial
· Confirmed that this was taken away
G. Dryer Vent Cleaning Final Follow Up Notices – Vent Masters
· Follow up letter will go to the owners
a. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
b. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
H. Storage Room Security- Rich will meet with a security company.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
· No Update
B. Rules Enforcement
· No Update
C. Community Website
· No Update
D. Design/Color Committee
· 6 boards, each building displayed. There will be 2 choices.

7. Old Business
A. Restoration Plan
a. Association Loan – Foundation Bank
· Asking if the default interest rate can be less than 18%. Pending the feedback from Foundation Bank, we are ready to sign the documents. Will be signed first.
b. Contractor Proposal – Eggert Strand Hunt Construction
· Ready to sign and has been for 10 days. Will be signed last.
c. Project Management & Reserve Study Proposal – Morrison Hershfield
· Telephone call with Skylur with Morrison Hershfield on the last element of the contract that the attorney recommended. We now have a final contract with them. Will be signed second.
d. Cable Upgrade – Subcontractor?
· No update
e. Electrical Outlets/Covers & Other Potential Change Orders?
· No update
f. Window Upgrade Options
· No update
g. Building Permits – City of Redmond
· We have permits in possession and they have been paid for.
h. Permit for Trail Use – King County Parks & Recreation Division
· We have permits in possession. We have added King County Parks as an additional insured.
i. Additional Insurance for Trail Use – CAU
j. Potential Rebate for Window Upgrade – ECOS/PSE
· Skylur with Morrison Hershfield is following up with this.
B. Annual Fire Alarm Inspection Scheduled for Nov. 14 – FPI
· Notice will be included with the notice for the owners meeting.
C. Parking Spot Number Installation Completed
· Reimbursement for 10 hrs x $35 = $350. Erik moved to approve. Kent seconded the motion.

Tabled Until After Restoration Project:
D. Review Signage in Common Area
E. Resident Manager Job Description
F. Trail Maintenance
G. Other?

8. New Business
A. Annual Non-Profit Corporation Report (Need Signature) – Secretary of State
· Signatures were collected at the board meeting
B. Parking Enforcement & Violation Forms
· Send a warning violation to the owner for space 10, 11, 3 & 16. CC the renter.
· Resident information update. Issue 3 visitor permits per unit, must be displayed in the window of any visitor space.
C. Roof Leak @ #6302 – Maintco
· Repaired
D. Review 2010 Budget Draft #1
E. Owners Informational Meeting Scheduled for November 5
· A letter will be sent to homeowners.
F. Insurance
· Are we adequately covered?
o Directors & Officers Liability and General Liability can be increased from $5M to $6M for $58 and $300 year, respectively. Mary makes a motion to approve this increase. Kent seconded the motion.
o Look into coverage for Ordinance or Law Coverage & Increased Cost of construction. $4Million is $2k a year additional per category.
G. Apparent Water Leak in front of Building 5 within the sprinkler system.
· Rich will take a look at this tonight to investigate

9. Set Date, Time, & Location of Next Meeting – December 8, 2009 6:30pm LWSD(Tentative) Dec 1 & Dec 15 are back up dates.

10. Adjourn – 8:40pm

December Regular Monthly Board Meeting

2009-11-24T08:22:00.000-08:00

Conducting the regular business of the SWC Association. Tuesday December 8th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners are encouraged call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Building 1 Window Upgrade Requests

2009-11-24T08:21:00.001-08:00

The following units in Building 1 have delivered requests for changes to the standard windows:
1105

Building 2 Window Upgrade Requests

2009-11-24T08:19:00.001-08:00

The following units in Building 2 have delivered requests for changes to the standard windows:
2101, 2302, 2304 & 2306

Building 3 Window Upgrade Requests

2009-11-24T08:18:00.000-08:00

The following units in Building 3 have delivered requests for changes to the standard windows:
3104 & 3106

Building 4 Window Upgrade Requests

2009-11-24T08:16:00.000-08:00

The following units in Building 4 have delivered requests for changes to the standard windows:
4206

Building 5 Window Upgrade Requests

2009-11-24T08:15:00.000-08:00

The following units in Building 5 have delivered requests for changes to the standard windows:
5201 & 5205

Building 6 Window Upgrade Requests

2009-11-12T08:02:00.000-08:00

The following units in Building 6 have delivered requests for changes to the standard windows:
6104, 6105, 6205, 6301, 6304

Urgent! Window Upgrade Options

2009-11-09T13:51:00.000-08:00

Time Sensitive- Action Required!

RE: WINDOW UPGRADE OPTIONS-Mailing sent 11/9/09 to buildings 1-5.

Dear Sammamish Waterway Unit Owners,

Some Unit Owners had previously expressed a desire to upgrade their new windows either for greater energy efficiency, noise reduction or security. The time has come for owners to determine what option they wish, if any. Unfortunately, the decision needs to be made quickly.

Unit Owners in Building 6 were contacted over the weekend and must commit to any upgrade on or before Wednesday, Nov 11th. Unit Owners in Buildings 1-5 must commit on or before Thursday, Nov. 19th.

We apologize for the short notice. We would have liked to have given more time, however, the circumstances did not allow it. Signed, owner commitments not received by the due date will not be accepted. The commitment may be delivered to RCA Management (email/fax or regular mail) or to Construction Superintendent Jacob Hagemier in the on-site construction office.

Our new windows are going to be wonderful, just as they are, without any “upgrades”. They will already include the following energy features: argon gas filled and “lowE”. The difference in comfort and sound reduction going from our old aluminum to our new vinyl windows is going to be noticeable. If however, you’d like to enhance them more, then these options are available for a short time.

1. $1.50 per square foot. Added energy efficiency by adding a larger air space between the panes. Standard windows are a .33 energy factor, upgraded windows are a .30. In some windows this may have the added effect of also allowing the unit owner to take a partial federal tax deduction (applies to owner occupied units). This federal credit also applies to only the sliding windows & the non opening windows. The federal credit does not apply to the sliding doors or garden windows, although the energy improvement can be made to any window or sliding door.
2. $16.00 per square foot. The second option is a noise reducing and improved security window which is accomplished with a thicker, laminated glass. No specific guarantees or degrees of improvement have been given. Adding this option will eliminate the federal tax credit, although the reduction in energy efficiency is less than 3%. This feature may be added to any window or sliding door.

Please keep in mind the following; when measuring a window, the window is the entire unit, corner to corner, not the individual panes of glass or just glass. The technical description is the “rough opening” the entire window sits in. If it is a garden style window, it will be the overall dimensions of the vertical portion + the angled portion. The upgrade prices are per square foot. When measuring we recommend adding 2-3 inches to each dimension for accurate overall calculations. Make your measurements to estimate the total square feet of window and round up to the next whole number. Your cost calculations will need to be made on your own based upon the information provided here. The actual cost could vary somewhat depending on your measurements. Once the windows are ordered, the cost for your upgrades will be assessed to your account and you will be provided a remittance slip by Sammamish Waterway Condominium Association for the actual cost of upgrading the windows in your unit. This is completely separate from the special assessment. Failure to pay your window upgrade cost is no different than failure to pay regular monthly dues or special assessment installments. Sammamish Waterway C.A. reserves all rights to collect upgrade costs in the same manner as monthly dues. Upgrades are the owner’s responsibility in the event of future breakage.
Any or all windows may be upgraded, no minimum. You may do all as option 1 or option 2 or a mixture of both, however each window may only get one of the two options. Remember, apply one upgrade option to each window, not both.

The appearance of the window will remain effectively the same, regardless of the upgrades chosen. The window brand/details can be viewed online at:

http://www.plygemwindows.com/new_insulate.html

No other changes may be made. The window frames are white. Please review, complete and return the enclosed “Upgrade Option” form by Thursday, November 19. Confirmation of which units submitted forms will be posted on www.swcondos.blogspot.com.

For Sammamish Waterway

Erik Noyd, President SWC Board of Directors

Viewing Location for Color Schemes

2009-11-08T18:05:00.000-08:00

The architectural drawings which depict the two color schemes are being displayed until about Nov 22nd in the windows of the Coldwell Banker real estate office in Redmond. The best time to see them is during the daylight hours. Stop by if you wish to get an idea of how the two color choices will look. Then reply to the survey which will be sent out shortly. The address is 8862 161st Ave NE #103. It's located next to the Bartell's Drugstore at Bella Botega.

Color Committee Proposals for Exterior Colors

2009-11-02T16:33:00.000-08:00

The SWC color committee has just completed the creation of two color scheme options for consideration by the owners in SWC, as directed by the Board of Directors. The committee began by determining what the City of Redmond Design Review Board’s requirements would be. Our new colors were subject to their approval and we could no longer have one color for the entire community. Next, we hired a color consultant who has experience in creating color combinations for condo communities. We met on-site to review the unique architectural elements of SWC as well as had numerous meetings involving multiple combinations of color choices, narrowing the list. Lastly, we used the design resources of a local firm to place the colors on architectural renderings of the buildings-making final adjustments to the colors. The result is two color schemes. Each of the two schemes features 3 different body colors, each to be used on two of the 6 buildings. Every building would have one main body color, a coordinating accent color and separate trim color. The entire community would have the same door and window trim as well as front door colors. Specific colors have not been assigned to individual buildings, so you’ll want to think of the community as a whole, rather than “what color is my building?” The two color schemes being presented reflect the attempt to create a look which provides a fresh update and as broad an appeal as possible.

The color committee and board members will present the colors in the pre-construction meeting to be held at Lake Washington School District meeting room on Nov 5th, 7PM. At the meeting, there will be displays of the buildings showing the different colors. Please bear in mind that PC monitors always display the colors differently and are not a reliable way to see true color tones.

Option 1

________________________________________________________________
Option 2

Construction to Begin

2009-10-30T17:38:00.000-07:00

With a collective sigh of relief, the Sammamish Waterway Board of Directors is delighted to announce that all necessary elements of our construction project; loan, project management and construction agreements, have been signed. As early as Monday Nov 2nd, there will be construction activity at building #6. Please watch for on site information such as parking space restrictions and building activity notices.

It is very important that you respond to requests for information as well as take steps to cooperate with the contractors. Residents of buildings #5 & 6 should immediately remove all personal items from the exterior of their units, including hanging or mounted items.

On Thursday, Nov 5th at 7pm, the SWC is holding an informational, pre-construction meeting. Please plan on attending. Location: LWSD- Redmond Town Center.

Minutes-Board of Directors Meeting Sept 22nd, 2009

2009-10-21T08:38:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –
SEPTEMBER 22, 2009
6:30 PM

1. Call Meeting to Order – at 6:32pm at LWSD
· Board Members: Tom Smith, Erik Noyd, Kent Hutchings, Mary Allen
· Property Management: Rich Redelfs

2. Approval of Previous Board Meeting Minutes – August 25, 2009, & July 23, 2009.
· Tom made a motion to approve both the Aug 25, 2009 and July 23, 2009 minutes. Kent seconded. All approved.

3. Comments or Questions from Homeowners
A. Noise Complaint – Cecelia Liu, #5206.
· Owner’s tenant has identified noise goes past 11pm. Have not received any complaints from other neighbors. The board will write a letter to the alleged violator to remind of the rules that specifically addresses the problems. If noise issues a rise again, owner is advised to call the police.
B. Hard Surface Flooring Request – Grace de la Pena, #3203
a. Storage Room is below #3203
· All board members approved.

4. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
· Rich to check balances and email the board the exact balance. Will make a determination on how much to remove from the Special Assessment and Replacement Reserve to a CDAR. Note: The renewal date of the second CDAR will be staggered by 2 weeks from the original CDAR renewal date- to ensure funds availability.
b. Special Assessment Installment Coupon Books Ordered for 10/2009-12/2010
· Rich will order coupon books for roughly 40 owners (owners who are paying monthly and not through an electronic payment).
B. Delinquency Update ; As of August 25, 2009:
a. Eight Significant Balances > 15 Days Past Due & < 30 Days Past Due
b. Two Significant Balances > 30 Days Past Due
· Rich sent monthly delinquency review. Of the 9 letters for >15 & <30>30 days past due, have not paid Aug or Sept.

5. Property Maintenance Report
A. Skylight Leaks with Temporary Cover – #5306 #6303 & #6306
B. Lighting Maintenance – Jones Lighting
a. Building 2 Flood Lights (1 Front & 2 Back) –
· Jones Lighting will standardize the size
b. Building 2 Storage Room Lights
c. Building 2 Photo Cell—
· 1st & 2nd floor on B2, lights are on all the time. 3rd floor aren’t. Jones Lighting will address this issue.
d. Building 3 Bad Fixture @ 7358 –
· Light at front door is broken.
e. Building 3 Aluminum Post Light @ Mailbox –
· One light on pole, doesn’t exist in the other buildings. Ask Jones Lighting to remove this.
f. Building 4 Bad Fixtures @ 7268 & 7280 –
· Determine if it is the first floor only that requires special bulb. Next step, proactively send a letter to affected owners and tell them it rotates 90 degrees and pulls out. Also, give bulb type and local vendors that sell them.
g. First Floor Patio Lights -
C. Loose Step Four Steps Down from #15828 @ Building 5 –
· Tom will look to see if he can repair this.
D. Janitorial – Alta Building Services –
· No update
E. Fertilization This Week – Condo Commercial –
· Fertilization this week
F. Dryer Vent Cleaning Final Follow Up Visit Performed 8/13/09 – Vent Masters
a. 80 Units Cleaned in May, 16/22 Remaining Cleaned on Aug. 13
b. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
c. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
d. Connection is broken in wall behind dryer Repaired by Owner: # 2305
e. ‘Vent pipe is broken/fallen in attic’ repaired in 5 Units: #’s 3301, 3302, 4305, 5304 (vent termination in odd place – OK), 5306
· Rich will follow up with the owners per the minutes from August 15, 2009

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
· No update
B. Rules Enforcement
· No update
C. Community Website-
· No update
D. Design/Color Committee-
· The committee has met at Core Design. Compared the print out to the swatches. The committee will have Core Design print up display boards and will present the colors to the board at the next meeting.

7. Old Business
A. Restoration Plan
a. Association Loan – Foundation Bank –
· 10 items were identified by Strichartz Office to have changed by Foundation Bank. Erik will follow up with Matt Padilla and determine what is critical to change.
b. Contractor Proposal – Eggert Strand Hunt Construction –
· Working to finalize contract, getting very close.
c. Project Management & Reserve Study Proposal – Morrison Hershfield –
· Working to finalize contract, getting very close.
d. Cable Upgrade – Subcontractor?-
· Working with TR Eggert
e. Electrical Outlets/Covers & Other Potential Change Orders? –
· No new update
f. Approved Permit Notification & Invoices – City of Redmond –
· Skylur recommends that we get the permit. Rich will send checks to get the permits.
g. Permit for Trail Use – King County Parks & Recreation Division –
· Fee to use the trail. Rich will send necessary checks to pay this.
B. Review Signage in Common Area – Tabled Until After Major Project –
· No update
C. Resident Manager Job Description – Tabled Until After Major Project–
· No update
D. Draft Assessment Collection Policy – Law Offices of James L. Strichartz–
· No update
E. Trail Maintenance – New Gravel & ‘No Trespassing’ Signage –
· No update
a. Landwork Enterprises Bid Proposal:

Stated ½” or ¾” Not available in Red Cinder
1” Red Cinder Unpacked – $4,700
5/8” Crushed Unpacked $3,000
(Packed is an additional $750)
Brush Hog on Blackberries (Same Price as Last Time): $1,200

F. Parking Spot Numbers – Substantially Completed –
· Noted many cars that never move.
· White Jeep is not operational. .- Kent will post a notice
· Trailer near building 5.- Kent will post a notice
· Rich will update the triplicate form with the RCA Address. Board will review
G. Invoice for Pipe Leak & Water Damage in #1106 – Maintco –
· Owner is paying.
H. Other?

8. New Business
A. Building 6 Storage Room Break-in
· Will get recommendation from a security company. Change locks – board member has a key that opens all 6 storage units. Unit owners only have access to their own building’s unit. Add deadbolt. Possibly a self closing door.
· Rich will send a note to the owners.
B. Other? –
· Annual fire alarm inspection. FPI tentatively scheduled an inspection for Oct 17. We will continue with this date. Ask to document the rationale for any need repairs or replacements.

9. Set Date, Time, & Location of Next Meeting
· Tuesday Oct 20, 2009 at 6:30pm at LWSD. – tentative based on space availability

10. Adjourn
· 8:19 pm. Kent moved to adjorn. Tom seconded

October Regular Monthly Board Meeting

2009-10-14T11:14:00.000-07:00

Conducting the regular business of the SWC Association. Tuesday October 20th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners are encouraged call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Sept 28th, 2009 Update

2009-09-28T16:12:00.000-07:00

The Board of Directors is presently working out the final details of the language of the Loan Documents, and the Contracts with Eggert Strand Hunt Construction and Morrison Hershfield, using the recommendations of the Association's attorney and our judgements about what keeps the community's interests in mind in a legal sense and in our interest to move ahead with the project. While the changes and issues raised during discussions with the Attorney have been inconvenient as they have delayed signing our agreements, they are leaving us in a stronger position with documents that accurately reflect our expectations and goals, while protecting our shared assets, our homes. All loan terms remain unchanged and the project cost remains unchanged. It has simply been the start of construction which has been delayed. We have recently made payment for our building permits as well as secured access for construction materials/equipment on the trail side of the community rom King County, in an effort to reduce the parking impact for all of us. Lastly, the color committee hopes to have specific recommendations for the Board within a week. Once received we can schedule an information meeting to coincide with the construction meeting to present these color schemes for community input. Everyone is anxious to begin and remains committed to getting it right.

Minutes-Board of Directors Meeting Aug 25th, 2009

2009-09-22T21:10:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 25, 2009
6:30 PM

1. Call Meeting to Order- Meeting called to order 6:40pm
Attendees: Thomas Smith, Erik Noyd, Mary Allen, Kent, Rich Redelfs (RCA Management)

2. Election of Officers– N/A

3. Approval of Previous Board Meeting Minutes – July 23, 2009 Mary – to resend a copy of the previous minutes to owners

4. Comments or Questions from Homeowners

· Lori
o Curious about start dates of construction
§ Process on loan is completed and being reviewed through attorney.
§ Working with attorney to finalize contract with TR Eggert.
§ Contractor mobilization on site will be an additional time prior to start. Owners will be notified as progress occurs
· Allen
o Curious about an update with colors
§ Color committee has a meeting scheduled with designer Monday of next week
o Project Updates. Curious if there we would receive updates throughout the progress indicating if we were on budget. This will be revisited after building 6 is completed.
o Homeowner thought that cement slabs on ground floor units would be replaced. This is not in scope for the construction project. Follow up will occur regarding this owner’s individual unit and investigation on the need for a repair outside of the construction project. Board indicated that this is not in the scope of work.
o Building 2 – Light repair follow up. There will be a contractor sent to resolve this issue.

5. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
B. Delinquency Update ; As of August 25, 2009:
a. Six Significant Balances > 15 Days Past Due
b. Zero Significant Balances > 30 Days Past Due
1. All but 6 homeowners have made their payment either in the form of a complete payment, lump sum payment or minimum payment.
ii. Of the 6, Rich has heard from 2 owners that they are planning on making the payment
1. Special Assessment funds received for August were higher than anticipated – over $1.5 million in special assessment payments made
2. Move funds to CDARs to ensure we have FDIC – CD purchased last Tuesday for 1.2 million
3. Washington Federal – 2 accounts, should we close these?
a. Rich will follow up with a CPA and make a recommendation to the board regarding the best course of action to ensure the right balance of efficiency and due diligence.

6. Property Maintenance Report
A. Skylight Leaks with Temporary Cover – #5306 #6303 & #6306– no action
B. Lighting Maintenance
a. Building 2 Lighting- Rich is going have Jones Lighting Maintenance follow up with outstanding light issues.
C. Janitorial – Alta Building Services- no update
D. Carport Lighting Fixtures Blown – Condo Commercial– no update
E. Dryer Vent Cleaning Follow Up Visit on August 13 – Vent Masters
a. 80 Units Cleaned in May, 16/22 Remaining Cleaned on Aug. 13
b. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
c. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
d. Connection is broken in wall behind dryer Repaired by Owner: # 2305
e. Vent pipe is broken/fallen in attic repaired in 5 Units: #’s 3301, 3302, 4305, 5304 (vent termination in odd place – OK), 5306
a. 5 units did not provide access
b. Check the authority of the declaration. Motion: Send a notice to the owner to set up an individual appointment at owner’s expense. If they do not provide proof of this action occurin within 30 days of notice, there is a $50 each month penalty.
i. Motion (Eric), Second (Tom)
F. Storm Drain Cleaning Completed – Davidson Macri Sweeping, Inc. – no update

7. Committee Reports – Volunteers Needed!!!
A. Landscaping – No Update
B. Rules Enforcement- Wait until there is a schedule with the contractor and remind homeowners to remove items
C. Community Website– No Action
D. Design/Color Committee
a. Hired CORE to create renderings
b. Color committee will narrow down a color scheme and seek input from the community. Final approval made by board vote

8. Old Business
A. Restoration Plan
c. Association Loan – Foundation Bank - Loan is ready for signature, reviewing through lawyer
d. Contractor Proposal – Eggert Strand Hunt Construction Under legal review
e. Project Management & Reserve Study – Morrison Hershfield Under review
f. Cable Upgrade – Subcontractor? TR Eggert was going to follow up with the subcontractor
g. Electrical Outlets/Covers & Other Potential Change Orders? Communicate with the contractor that we would like to replace items (such as outlet covers)
h. Approved Permit Notification & Invoices – City of Redmond Ready for pick up as soon as we are willing to write a check. We are waiting to pay for the permit until we are closer to signing the contract with the construction company.
B. Review Signage in Common Area – Tabled Until After Major Project– No Update/ Tabled
C. Resident Manager Job Description – Tabled Until After Major Project– No Update/ Tabled
D. Draft Assessment Collection Policy – Law Offices of James L. Strichartz Unanimous agreement to use Strichartz original assessment collection policy.
E. Trail Maintenance – New Gravel & ‘No Trespassing’ Signage– Tabled until after construction
a. Landwork Enterprises Bid Proposal:

Stated ½” or ¾” Not available in Red Cinder – Tabled until after construction
1” Red Cinder Unpacked – $4,700– Tabled until after construction
5/8” Crushed Unpacked $3,000
(Packed is an additional $750)
Brush Hog on Blackberries (Same Price as Last Time): $1,200– Tabled until after construction

F. Parking Spot Numbers Tom to install parking signs. Ask them to screw in the signs, flush with the bottom of the back of the beam.
G. Tow Contract Updated – Shannon Towing– added 5 board members to paperwork
H. Other?
I. Kent to follow up with Skylar to see if the city would be ok with us access the back of our condo to place a job trailer during the project duration

9. New Business
A. Invoice for Pipe Leak & Water Damage in #1106 – Maintco - Include a 60 day grace period until there is delinquency.
a. The board discussed this is the owner’s responsibility. Motion: Kent moves that we put the fault on the owner, Tom seconded the motion
a) Other?
a. Noted that owner Brad Williamson raised a concern with property management regarding the handling of his payment of the special assessment. We had a discussion as to the actions by property manager responsibilities, determined that the issue was handled appropriately.

10. Set Date, Time, & Location of Next Meeting September 22, 2009 6:30 LWSD tentative.

11. Adjourn 8:04pm

Minutes-Board of Directors Meeting July 23, 2009

2009-09-22T21:07:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES-Approved
JULY 23, 2009
6:30 PM

1. Call Meeting to Order – 6:45pm present were Thomas Smith, Robert ‘Njord’ Folgadalen, Erik Noyd, Mary Allen, Rich Redelfs (RCA Management)

2. Election of Officers – This item was removed because this was covered in the last meeting.

3. Approval of Previous Board Meeting Minutes – May 28, 2009 - Erik motioned to approve, Njord seconded the motion. No objections, no abstentions.

4. Comments or Questions from Homeowners
A. Follow Up Request for Repair to Exterior Door Frame – #2101 – The board deemed that this is an owner responsible item since it is an enhancement. Rich will send a final letter to the owner to communicate this decision.
B. Follow Up Request to Address Water Damage – #6104 – This issue was resolved with the owner. No action needed by the board.
C. Request regarding Electrical Switch to Garbage Disposal – #6104 – This issue was resolved with the owner. No action needed by the board.
D. Request to Replace Carpet with Laminate Flooring – #6102 – Moved to New Business.
E. Request For Association to Replace All 102 Front Doors – #1105 – The board deemed that it is not necessary to replace front doors. However, we will request that TR Eggert repair damages as needed prior to painting them during the construction project.
F. Request for Relief of Monthly Dues for 1-2 Years – #1105 - The board deemed that it is not prudent to reduce fees prior or throughout the duration of the construction project. The board will re-evaluate a reduction to monthly HOA dues after the construction and landscaping project is completed –and- after a reserve study has been completed.
G. Concern Regarding Special Assessment Options – #4301 -The board continues to hold the stance that any owner that would like to make payments in addition to their scheduled payment structure is subject to an administration fee. This fee allows the board to make this option available while protecting homeowners who do not opt in to this option.
H. Parking Issue at Building #5 – Rich has followed up with the owner to verify if this issue still exists. Rich will send a letter with parking assignments to all tenants and owners of building five to ensure everyone knows their proper space. It was not deemed necessary to send a letter to all owners and tenants throughout Sammamish Waterway, as the complaint has been isolated to building 5.

5. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures
b. Replacement Reserve Checks (2) – Need Signatures
c. 2008 Audit & Tax Return – Need Signatures
B. Delinquency Update ; As of July 23, 2009:
a. One Balance > 30 Days
b. Zero Balances > 30 Days 60 days

6. Property Maintenance Report
A. Skylight Leaks with Temporary Cover – #5306 #6303 & #6306
B. Lighting Maintenance – Sun Lighting/Alta Building Services – Njord to follow up with Rich with the light bulb type used in the exterior of the buildings so that the association can acquire bulbs to keep on hand.
C. Janitorial – Alta Building Services – TV and bike in the walkway of the north stairwell in building 2. Rich to put a note on the bike indicating that it should be moved or else will be considered trash and disposed of. TV is considered garbage and will be disposed
D. Carport Lighting Fixtures Need Cleaning – Condo Commercial – Fixtures will be blown clean at the same time the parking lots are cleaned. This will be done free of charge by the vendor.
E. Dryer Vent Cleaning Visits on May 2 & 9 – Vent Masters
a. 80 Units Cleaned
b. Follow Up Visit Scheduled for Thursday, August 13 8:00 AM – 4:00 PM for 29 Units Listed Below – Rich will send a notice on 7/24/09 to owners.
c. No Entry Into 22 Units: #’s 1102, 1302, 2105, 2106, 2301, 2303, 3104, 3203, 3204, 3206, 3303, 4303, 5104, 5105, 5301, 5303, 6101, 6103, 6105, 6203, 6204 & 6305
d. Connection is broken in wall behind dryer in 1 Unit: # 2305
e. Vent pipe is broken/fallen in attic in 5 Units: #’s 3301, 3302, 4305, 5304 & 5306
F. Pipe Leak & Water Damage in #1106 – Maintco – Maintco found that damage was caused by the owner and the owner will be covering costs.
G. Roof Leak in #6304 & Water Damage in #6204 – Maintco. Sheetrock will be repaired in unit 6204.
H. Irrigation Leak – Condo Commercial – This will be repaired by 7/24/09
I. Storm Drain Cleaning – Davidson Macri Sweeping, Inc. – The City of Redmond recommended cleaning of storm drains – so work was performed to this recommendation.

7. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
C. Community Website
D. Design/Color Committee –See new business

8. Old Business
A. Restoration Plan
a. Association Loan – $2.7 million has been proposed by Foundation Bank. Bank has asked for association insurance carrier, SWC Tax ID Number, list of board members and the representative board member that will sign for the loan.
b. Review Updated Draft Special Assessment – The August first due date will still stand under normal collection conditions if the loan is approved prior to July 28. On the date of approval, Rich will send out notices to all owners that payment is due on Aug 1 with a grace period to Aug 15. If the loan is approved between July 29 and July 31, payment will be due Aug 1st but the grace period will have a onetime extension that is equal to the number of days past July 28. If loan approval has not been finalized by August 1st, the due date will be moved to September 1, 2009. These terms were approved by the board and an updated document will reflect this. This motion was made by Njord and was seconded by Mary.
c. Cable Upgrade – Verizon - Investigating the option of having cable, satellite connectivity installed during the construction project. Continuing to work with TR Eggert on this possibility.
d. Electrical Outlets/Covers –Items such as outlet covers that have not been included on the plan will be considered for replacement so that the exterior of the building looks new following the completion of the project. All items will be reviewed and based on total cost will be evaluated on a case by case basis by the board.
e. Reserve Study – Morrison Hershfield
B. Review Signage in Common Area – Tabled Until After Major Project
C. Resident Manager Job Description – Tabled Until After Major Project
D. Trail Maintenance – New Gravel & ‘No Trespassing’ Signage
a. Landwork Enterprises Bid Proposal: Board agreed to table this work until after the construction project

Stated ½” or ¾” Not available in Red Cinder
1” Red Cinder Unpacked – $4,700
5/8” Crushed Unpacked $3,000
(Packed is an additional $750)
Brush Hog on Blackberries (Same Price as Last Time): $1,200

E. Parking Spot Numbers – 5”x6” placards will be produced through fast signs and screwed to the carports.

9. New Business
A. Update Tow Contract – Shannon Towing
B. Construction Trailer – Rich will check with Skylur from Morrison Hershfield to see if the city had objections to allowing TR Eggert access to the trail behind the condos to park their work trailer and other possible construction related materials.
C. Color Committee- The board has approved the expense of $4-6k to get renderings of the buildings completed with a mock up of color selections
D. Request to Replace Carpet with Laminate Flooring – #6102 – This issue has been approved by the board. - Erik motioned to approve, Njord seconded the motion. No objections, no abstentions.
E. Review of Contract with TR Eggert –
a. Statement of Work (SOW) should include verbiage on managing inclimate weather
b. SOW should include work days and work hours.
c. Owners are responsible for all costs related to relocation in the event that the owner deems the unit is uninhabitable. Owners should be advised to contact their personal insurance policy if they are interested in coverage.
d. Identify if TR Eggert holds a performance bond
e. Ensure due diligence is taken to ensure owners and tenants have appropriate notice prior to entry throughout the duration of the construction project.
F. Use collection form drafted by Strichartz’s Office under the condition that any mention of using Strichartz’s Office as part of the collection process is omitted. If collections intervention is needed, the board would like to keep the mitigating 3rd party neutral and would like the collection form to reflect this.

10. Set Date, Time, & Location of Next Meeting – The next meeting is tentatively set for August 25, 2009 at 6:30pm at Lake Washington School District.

11. Adjourn

August 2009 Regular Board Meeting

2009-08-19T13:22:00.000-07:00

Conducting the regular business of the SWC Association. Tuesday August 25th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners are encouraged call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Restoration Plan Update 8/12/09

2009-08-12T15:08:00.000-07:00

As previously indicated in the community wide mailing, the SWC loan by Foundation Bank was approved. At this time owners are sending in their special assessment payments, either in full, in part or just their first month's payment under the option provided. As previously described in informational meetings, once the expected funds have been received to bridge the difference between the loan and project cost, the Board will proceed with signing the construction contract (currently under attorney review/revision). SWC has received the required permit approval by the City of Redmond and will pay for the permits once the above has been completed. Once all of the above pieces are in place we'll have a clearer idea of the specific timing of construction commencement. Suffice it to say, everyone is anxious to begin, but we are not going to move ahead until all elements are in place. As previously indicated, a mailing will be sent in advance of any construction with advisory and general information.

Renderings of the buildings which will depict the colors scheme ideas intended for community wide input, are currently being prepared and will be mailed or otherwise presented to the community once they are done (2 weeks +/-).

Construction Loan Approved

2009-07-29T13:39:00.000-07:00

Sammamish Waterway HOA has received word today (7/29/09) that Foundation Bank has approved our 15 year loan, for $2,700,000 as we had originally requested. Details will be mailed to owners immediately. Please watch for very important mailings including requests for updated contact information for all SWC residents (owners and tenants).

July 2009 Regular Board Meeting

2009-07-18T10:03:00.000-07:00

Conducting the regular business of the SWC Association. Thursday July 23rd, 2009. To be held at 7:00pm at LWSD meeting room. Property owners are encouraged call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Restoration Plan Update 7/1/09

2009-07-01T11:12:00.000-07:00

As of today, the Foundation Bank is still in their ‘review’ process and has not granted final approval the Association’s 15-Year Term Loan. The loan committee meets once per week, on Tuesdays. We have been assured that the committee will review our file next week, this however, means a delay.

The Special Assessment, approved by the Sammamish Waterway Board of Directors on May 28, 2009, had a due date which was conditioned on the approval of the loan. Therefore, the Association has postponed the Special Assessment. The new Special Assessment due date will not be announced until it receives loan approval.

For anyone who has already mailed their special assessment, in full or in part, these checks will be held, without deposit, until a new due date is announced and the loan is approved. Alternatively, if you wish to have your check returned, please contact Richard Redelfs with RCA Management.

With hopes that the loan review process is nearly complete and our belief that the loan will eventually be approved, the Association is proceeding with the Preconstruction Informational Meeting scheduled for Monday, July 13 at 7:00 PM at the Lake Washington School District Building. The meeting will be hosted by the Board of Directors, representatives of Eggert Strand Hunt Construction and Morrison Hershfield (Project Manager.) The primary purpose of this meeting will be to provide Owners with a general overview of the project and to address any Owner questions and concerns. If Foundation Bank has not provided us approval by that time, a representative from the Bank will be in attendance as well to provide an update.

Special Meeting of Association 11/12/08

2009-05-28T13:07:00.001-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
SPECIAL OWNERS MEETING MINUTES – APPROVED
(BUILDING RESTORATION PLAN & HOMEOWNER VOTE)
NOVEMBER 12, 2008
6:30 PM

1. Call Meeting to Order – Meeting called to order at 6:45pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore & Erik Noyd; Community Association Manager Richard Redelfs; Skylur Haggart and Sam Packard of Morrison Hershfield, Project Managers; Jim Strichartz-Association Attorney; and Charlie Swenson, Arnie Quackenbush and Jeanne Quackenbush with Eggert Strand Hunt Construction.

2. A Quorum Was established. 73/102 Units were represented either In-Person or By-Proxy.

3. Proof of Notice of Meeting was presented.

4. Presentation by Board with questions from Owners, 6:45pm-8:20pm
A. Robert Folgadalen, Board President- Establishing protocol for evening.
B. Erik Noyd, Board Member- Discussed via overhead presentation the 4 primary things which the Board learned were of concern by homeowners from the surveys sent out to owners from the last Meeting of the Association. Acknowledgement that these were not the only concerns, but they were the most frequently mentioned. Answers provided were typically given by the person most familiar with that element; i.e. legal, construction, project management, or the board’s process.
1. Financing- Surveys indicated that if payments for special assessment could be reduced by 40% they would be “affordable”. The 40% reduction was an approximation of the reduction in monthly payments for an association loan where the amortization period was extended from 7 years as originally proposed to 15 years. Owner asked for clarification about calculations made; explained by Erik Noyd. In response to this the vote to support the restoration plan was modified to indicate that the Board of Directors would not sign a contract with the contractor unless the association was able to obtain financing, for those owners unable to pay from their own funds, for a loan period of less than 15 years. Additionally, a cap of a 3% increase in the base bid for the project was approved. Fielded additional questions from owners.
2. Condition of Buildings- Numerous owners expressed in the survey that they questioned the necessity of the project. Skylur Haggart of Morrison Hershfield again reviewed the results of the envelope study presented to the association during the annual meeting in 2007 & 2008. Presentation depicted the extensive decay and construction defects discovered. Reminder that all owners have an obligation to share in the repair costs for defects found in any building. Fielded additional questions from owners.
3. “Too many items being changed”- Surveys indicated that many felt the project encompassed too many things, asked for us to identify areas that could be delayed or find an effective way to stagger the project. Pros and cons of completing some but not all items. Estimate of additional cost for staggered approach to repair is $1.5 million. Concerns about additional decay occurring. Difficulty in obtaining financing for such an approach. Fielded additional questions from owners.
4. Economic Concerns- SWC has squeezed the life from the materials used in original construction. While we would like to avoid the project in this uncertain time, the urgency of repairs dictate action is required soon. The most cost effective way to make the repairs is to do them all at once. Using an experienced professional is the way to get the job done right. Property values will be impacted until repairs are complete. Discussed prospect of presenting the projects to contractors for re-bid. Advice given by attorney and Morrison Hershfield indicated that contractors specializing in projects such as this were not seeing their business diminish during the present economic conditions and were therefore not likely to reduce their bids. Reminder that “present contractor” was second to lowest bid among 5 by hundreds of thousands of dollars. Costs have in fact increased since original bid was presented. Fielded additional questions from owners.

5. Vote on Restoration Plan by Owners, 8:20pm-8:35pm
A. Announcement that a vote would now be taken for the project. Votes were collected by Richard Redelfs.

6. Votes Tallied, 8:45pm- Richard Redelfs, Derek Moore assisted by an owner tallied the votes and reported that the restoration plan passed with a vote of support by 61% of the owners. 16% voted no and 23% abstained from voting.

7. Meeting Adjourned, 9:00pm

Special Meeting of Association 9/30/08

2009-05-28T13:06:00.001-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
SPECIAL MEETING OF THE ASSOCIATION-
PRESENTATION OF BUILDING REHAB PROJECT
QUESTION AND ANSWER SESSION.
AMMENDMENT TO DECLARATION FOR ASSOCIATION FINANCE AUTHORITY & VOTES
MEETING MINUTES – APPROVED
Sept 30, 2008
6:30 PM

1. Call Meeting to Order – Meeting called to order at 6:35pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; Community Association Manager Richard Redelfs; Skylur Haggart and Sam Packard of Morrison Hershfield, Project Managers; Jim Strichartz-Association Attorney; and Charlie Swenson, Arnie Quackenbush and Jeanne Quackenbush with Eggert Strand Hunt Construction.

2. Established Quorum; 82 units represented in person and 5 additional by proxy.

3. Presentation by Board, 6:35pm-7:00pm
A. Robert Folgadalen, Board President- Introduction of all persons present to homeowners. Establishing protocol for evening.
B. Robert Folgadalen, Board President- Summary of process since entire association learned about results of Envelope Study in Feb. 2007; developing contract for design work by MH, developing a plan for effected areas, reviewing design drawings, assembling contractors for bids, interviewing contractors, meeting on site to discuss scope of work, MH reviewing bids, reviewing recommendation of contractor, review of proposal, meet with contractor, review project, discuss possible options for scaling back plan or altering materials to reduce cost, review of new proposal, meeting with attorney for considerations, developing communication with association.
C. Erik Noyd-Board Member; presents photos of another community which has physical elements similar to what SWC would have.

4. Questions from Owners, 7:00pm-8:20pm
A. Robert Folgadalen, Board President- Moderates an open question and answer session with owners. Questions about project elements, legal issues, design features, logistical questions, changes to Declaration for authority to obtain financing received from owners. Nature of questions often determined who answered; contractor, architect, lawyer, board members or property manager. Every effort was made to allow as many persons a chance to speak as possible.
B. Board agreed that the vote for financing elements be held first. Ten minutes of focused questions on this point, prior to voting.

5. Vote held regarding Changes to Declaration, 8:30pm- to allow association the authority to obtain financing for repairs secured by future collected assessments. Votes counted by property manager while discussion continued regarding actual repair project. Change to Declaration passes and announced at meeting.

6. Resume discussion regarding building repairs and vote held, 8:35-8:55pm
A. Wrapping up question period.
B. Vote held for Building Envelope Repair Project. Ballots collected and sorted by Rich Redelfs, Property Manager.
C. Room/Building closes at 9:00pm, so insufficient time to tally votes during meeting. Board members agree to publish vote as soon as vote confirmed.

7. Meeting Adjourned, 9:00pm

2008 Annual Meeting Minutes-Approved

2009-05-28T13:04:00.000-07:00

SAMMAMISH WATERWAY
CONDOMINIUM ASSOCIATION
ANNUAL MEETING MINUTES – APPROVED
WEDNESDAY, APRIL 2, 2008
7:00 PM

CALL TO ORDER – 7:14 PM
INTRODUCTIONS
ROLL CALL
ESTABLISH A QUORUM (40%) – A Quorum was established. 48/102 owners were represented in-person or by-proxy.

PRESENT PROOF OF NOTICE OF MEETING – Mailed 2/29/08

PRESENTATION – DRAFT DECLARATION AMENDMENT
JAMES L. STRICHARTZ, ATTORNEY

APPROVAL OF 2007 ANNUAL MEETING MINUTES – A motion was made, seconded and passed unanimously to approve the 2007 Annual Meeting Minutes

REPORTS OF OFFICERS
PRESIDENT’S REPORT – ACCOMPLISHMENTS IN 2007
TREASURER’S REPORT – YEAR 2007 SUMMARY

ELECTIONS – TWO OPENINGS
TWO 2-YEAR TERMS; Board Members Robert “Njord” Folgadalen, Erik Noyd and Thomas Smith have one year remaining on their terms. The terms of Kent Hutchings and Derek Moore are expiring. Motions were made and seconded to nominate Kent Hutchings and Derek Moore. There were no other nominations. A motion was made, seconded and passed unanimously to elect the slate as nominated.

UNFINISHED BUSINESS – None

NEW BUSINESS
Jim Strichartz provided an overview of the draft High Risk Components Declaration Amendment and answered questions from homeowners.

ADJOURNMENT – Meeting adjourned at approximately 8:55 p.m.

May 2009 Regular Board Meeting

2009-05-26T14:25:00.000-07:00

Thursday May 28th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Notice of Annual Meeting of Association- 5/13/09

2009-04-12T10:25:00.000-07:00

A second annual meeting has been scheduled for May 13th, 2009. For anyone not in attendance at the annual meeting held the night of April 7th, a second annual meeting is being held because it was accurately pointed out by a homeowner in attendance, that insufficient notice (only about 14 days) was given prior to the meeting. The result of the insufficient notice is that it rendered the meeting held that night "unofficial". Our property manager expresed his apologies for his oversight, indicating that other association bylaws required less time. It is not the Board or Property manager's intent to give the minium amount of notice, only to provide for possible changes or revisions that may become necessary. SWC bylaws state that the annual owner's meeting be 30 days or longer from notice to homeowners.

Scheduling challenges as well as the desire to hold the next meeting ASAP, resulted in choosing this new date. Notice of the meeting date was mailed to all owners on Friday, April 10th, 2009. On May 13th we hope to quickly review the agenda for the meeting held on April 7th, 2009. It is the Board's hope that we can quickly approve the same information, conduct elections of Board members and then make use of the time for continued updates with the Restoration Project.

As with all Annual Meetings of the HOA, a quarum will need to be established, requiring the presence by proxy or in person of 40% of the HOA. Please attend or send your proxy!

3/18/09 Board Meeting Minutes

2009-04-12T10:23:00.001-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
MARCH 18, 2009
6:30 PM

1. Board Vice President, Tom Smith Called Meeting to Order 6:36pm. Present were Thomas Smith, Erik Noyd, Kent Hutchings, Rich Redelfs (RCA Management), and several homeowners.

2. Approval of Previous Board Meeting Minutes from January 27, 2009, postponed till next meeting as the minutes were unavailable.

3. Comments or Questions from Homeowners
A. Request to Add Hard Surface Flooring – #2102 . This unit is a ground floor unit, so no neighbor below to seek approval from. Erik made motion to approve request, seconded by Tom, supported unanimously.
B. Request for Deck & Window Cleaning. Discussion about the fact that the community wants to enjoy clean windows and decks, but both would be changed under the repair plan. Suggestion made that windows are relatively inexpensive to clean, difficult for owners to do, and clean ones widely enjoyed. Motion made by Tom to clean windows in May and delay deck cleaning. Seconded by Kent, supported unanimously.
C. Comment from owner about building and carport lights remaining on during the day time and the incomplete repairs to the trail lights on building #2. See property maintenance below.

4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Checks-Signed by Board Members
b. Replacement Reserve Checks (2) – Signed
c. 2008 Audit Engagement Letter – Signed
B. Delinquency Update
a. Zero Accounts > 30 Days Past Due; as of March 18, 2009. Thanks to all owners who continue to pay dues in a timely manner. SWC has a much lower number of late or delinquent units recently than a 102 unit complex might typically have.
b. Three Accounts Past Due for March 1 Payment; as of March 18, 2009

5. Property Maintenance Report
A. Skylight Leaks – #5306 & #6306. Temporary repairs are holding and will remain unchanged till permanent roofing changes/repair are made.
B. Landscaping – Condo Commercial- Discussion about landscape contractors duty relative to garbage clean up being limited to grounds.
C. Lighting Maintenance – Sun Lighting/Alta Building Services. In spite of a recent visit by the prior electrician completing warranty repair work, it would seem the repair to lighting on building #2 is still not complete. Direction given to Rich that he should seek final remedy within a week from Sun Lighting and if remaining incomplete, hire new company to repair.
D. Janitorial – ALTA
a. Carport Lighting Fixtures Need Cleaning. Confirmation that ALTA should also be cleaning up the dumpster areas during each visit. Care taken by residents to confirm that all garbage is INSIDE the dumpsters and that nothing is left in the garbage area. Follow up of this being done will be made.
E. Dumpster Enclosure Damage @ Building 4. Discussion about the broader need to rebuild all dumpster areas to properly enclose the dumpsters. This will be done during construction. The door to the building #4 dumpster has been removed as the wall supporting it is failing. This is a temporary measure meant only to suffice till permanent changes can be made.
F. Dryer Vent Cleaning Scheduled for May 2 & 9 – Vent Masters. Coordination with resident will be required as interior access to dryers is needed. A plan of action based upon contractors access needs and coordination plan is underway.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping No Changes
B. Rules Enforcement. No Changes
C. Community Website. No Changes
D. Design/Color Committee. Color committee is working with construction consultant to provide better visual aids for the community to have color ideas developed by Designer presented at next opportunity to owners.

7. Old Business
A. Restoration Plan
a. Restoration Plan (Approved on November 12th, 2008)- Discussion of the more pressing and evident need for the association to request a cost update from the bidders for the restoration project, from the 3 most qualified and appealing contractor candidates. Unanimous agreement by the board members to have Rich direct Morrison Hershfield to seek this cost update. Suggestion made that if a “Plan B” needs to be proposed to the owners for approval, that a key element of obtaining their support of a project which simply has the same scope, but for which shorter term financing is obtained, owners will want to know that every effort has been made to lower construction costs. Especially given the state of the economic conditions.
b. Association Funding/Search for 15-Year Term. Rich Redelfs reported that he had another meeting with a local lender who seems the most likely of those he has spoken with to consider 15 year term financing. If 15 year financing is obtained, then the previously approved restoration project could begin. Although odds are not in our favor, the effort seemed to provide some hope of success.
c. Cable Upgrade – Verizon – No action
d. Building Design Bid Proposal – Connections Construction- Color options developed for consideration when the time comes.
B. Review Signage in Common Area – Tabled Until After Major Project
C. Resident Manager Job Description – Tabled Until After Major Project
E. Cleaning & Maintenance Bid Proposals – ALTA
F. Car Impound on December 15 Due to Alarm Sounding for >16 Hours
a. Judge Ruled SWC Improperly Impounded car during Court Hearing on January 29, 2009 – SWC Association had expense of about $1500 for this court decision. Although City of Redmond Police suggested towing, the towing company offered no alternative solution, and the auto owner was not reachable due to being out of town, the judge decided the towing was not the correct action and that the car should have been forcibly opened and had the battery disconnected.
b. Owner Reimbursed for Impound and Storage Expense $1500+/-

8. New Business
A. Trail Maintenance – New Gravel & ‘No Trespassing’ Signage to be arranged for.
B. Parking Spot Numbering & Stenciling. Since the parking lot will be recoated relatively soon after building repairs, the suggestion was made and approved to have numbers made for the parking spaces which can be installed above each spot on the carports.
C. Review Association’s Impound Policy. Resident vehicles improperly parked in numbered spaces (i.e. violation of rules due to being non-operational, such as expired tabs) will result in a violation letter being sent to the unit owner. Every effort will be made to notify an owner before towing a vehicle in violation as it is not the main mission of the association to tow cars. However, clear violations and unresponsive residents will result in towing. It remains difficult to enforce open space parking. Residents are reminded that; open space parking is limited to 48 hours, covered areas are not intended for storage of cars not regularly used, especially if additional cars are in site belonging to the same resident. Board members do watch for violations but appreciate any information provided by residents.
D. Bird/Duck feeding. It is a violation of rules to have bird feeders. Feeding birds of any kind provides an additional lure to rodents and other problem critters. Please don’t feed them.
E. Chimney fire reported in building 6. No additional damage reported. Property manager will seek bids from contractor previously hired to inspect and clean chimneys.
F. Crushed downspout and hanging gutters. Property manager will have inexpensive contractor repair worst instances of damage so as to maintain proper operation till widespread replacement is done.
G. Surface damage reported to parking lot by building 6. Contractor pressure washed surface to remove debris staining asphalt. This resulted in minor surface damage. No further action taken at this time.

9. Next Board meeting following annual meeting 4/7/2009.

10. Meeting adjourned 8:21 pm.

1/27/09 Board Meeting Minutes

2009-04-12T10:22:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES- JANUARY 27, 2009
6:30 PM

1. Call Meeting to Order - Meeting called to order at 6:37pm by VP Tom Smith, Derek Moore, Tom Smith, Kent Hutchings, Rich Redelfs in attendance.

2. Approval of Previous Board Meeting Minutes – November 25, 2008 – Approved. December meeting notes to be approved at later date.

3. Comments or Questions from Homeowners
A. Request for Waiver of Late Charge – Kathy Saltz, #6302 – Board voted to deny the request for waiver of late fee. The policy regarding due dates is quite clear and multiple options exist to help avoid late fees.

4. Questions from owner - Latest status of restoration project? - No updates on project. Will be discussed by board during course of meeting.
Entrance light out at 5205 (15820) – Board made note of outage and will investigate.
How do owners find out about board meeting dates? - Check the blog, try to post to bulletin board, or contact Rich.

5. Financial Report - No exceptions regarding to report against budget.
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures
b. 2008 Audit
B. Delinquency Update
a. Zero Accounts > 30 Days Past Due; as of January 27, 2009
b. Three Accounts Past Due for January 1 Payment; as of January 27, 2009

6. Property Maintenance Report
A. Skylight Leak – #5306 - Temporarily tarped, holding till major renovation.
B. Fire Alarm Trouble Issue at Building 1 on January 26 – FPI
C. Landscaping – Condo Commercial - No updates on landscaping, no major damage from snowstorm.
D. Lighting Maintenance – Sun Lighting- W. Lake Samm pole light fixed; couple more need repair. Outstanding light issues at building 2 which needs to be addressed. Rich will be working with Njord to identify the bulb types so spares can be ordered.
E. Janitorial – ALTA
a. Carport Lighting Fixtures Need Cleaning - RCA will follow-up with Alta on carport lighting fixtures.
F. Skylight Leak @ #6306/15858 – Maintco Construction – Resolved.
G. Plumbing Leak @ #5204/15818 – Resolved.
H. Snow Removal on Roofs – Maintco Construction – Completed as precaution.
I. Dryer Vent Cleaning – Vent Masters – Not scheduled yet; will complete in Spring 2009.

7. Committee Reports – Volunteers Needed!!!
A. Landscaping - Tabled
B. Rules Enforcement - Tabled
C. Community Website - Tabled
D. Design/Color Committee - Design\Color - Erik met with 2 owners and a design consultant. Hired to give us proposals on design\color to present to the community for input once a direction is defined.

8. Old Business
A. Restoration Plan
a. Restoration Plan Approved on November 12
b. Association Funding Search
i. Able to obtain an informal offer of 10yr financing, but it has been challenging to get a lender to commit to 15yr financing due to economic conditions. Loan limits not high enough, reduced loan limits. No current prospects, but RCA actively continuing to secure a loan.
ii. CA Banc re-confirmed offer of considering a 15yr loan after a trial period (would require a temporary increase in HOA dues of 250%), but after conferring with attorney would not be advisable.
iii. Considering in-person proposal to Foundation Bank to convince them to approve a 15yr loan. Confirmed to meet with them in the 1st two weeks in Feb.
iv. Plan is to continue to secure 15yr loan terms over the next 30 days. If 15yr term cannot be secured, board will reconvene and determine next steps. Involve attorney for advice.
c. Cable Upgrade – Verizon – Will consider with project renovations.
B. Review Signage in Common Area – Tabled Until After Major Project
C. Resident Manager Job Description – Tabled Until After Major Project
E. Blackberry Bushes - On hold until spring due to snow pushing them back.

9. New Business
A. Cleaning & Maintenance Bid Proposals – ALTA
a. Pressure washing - 1st floors and between buildings ($480), with 2nd/3rd floors = $885. Scheduled for April 1st (1st floor only). Include garage pads.
b. $80 per month for lighting maintenance. Does not include polelights. Will ask to include carports.
B. Building Design Bid Proposal – Connections Construction
C. Car Impound on December 15 Due to Alarm Sounding for >16 Hours
a. Court Hearing January 29, 2009 @ 8:45 AM -
D. Other?

10. Set Date, Time, & Location of Next Meeting - Scheduled for Feb 24th., 6:30pm at LWSD.

11. Adjourn – Meeting adjourned at 8:30 pm

March 2009 Regular Board Meeting

2009-03-16T08:50:00.000-07:00

March 18th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Feb Meeting Postponed

2009-02-24T13:44:00.001-08:00

Meeting Postponed- New date TBD soon.

Cleaning Wall Heaters

2009-02-10T12:09:00.001-08:00

The electric wall heaters in our units tend to collect dust, lint and dirt. This will reduce their efficiency and can cause failure as well as pose a possible hazzard. To clean, turn the power off to the heaters at the electrical panel, remove the covers and vacuum the interior on a regular basis.

11/25/08 Meeting Minutes

2009-02-09T19:34:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES -Approved
NOVEMBER 25, 2008
6:30 PM-LWSD Meeting Room

1. Called Meeting to Order 6:33pm. Present: Board Members-Thomas Smith, Erik Noyd & Kent Hutchings. Property Manager-Rich Redelfs, RCA Management and 5 homeowners

2. Approval of Previous Board Meeting Minutes – October 9, 2008- Approved

3. Comments or Questions from Homeowners
A. Request for Pressure Washing of Deck & New Storage Door Hardware, Bldg #4- Delayed/declined washing request as surface will be replaced during construction. Completing at this time, off season, would be redundant.- Board members have recently accessed storage space. Apparently the lock hardware is not great but it does lock and is usable. If unit owners have difficulty opening, they should request new key from Property Manager.
B. Owner raised possibility of having mortgage lender attend 12/3/08 informational meeting. Discussion about having information available at meeting. Concerns expressed about any implied representation of the lender’s qualifications by association. Suggestion made that contact information and additional materials may be provided during meeting.
C. Owner asked about status of association financing for restoration project. No current offers for 15 year loans with 15 year terms. Continued optimism that they will be forthcoming. Lenders have clearly been far more cautious about the loans they make. Reminder that individuals will be far better off securing their own loans (lower payment & tax advantage options) rather than replying on association financing. Hopefully more info will be available for the informational meeting 12/3/08.
D. Owner asked about how payments for project financing by owners would impact him if not made. Essentially how is the loan secured and how he’s protected. Explanation of how payments are made and what obligations individual owners have.. Payments which are to be made by owners for their unit’s share of the restoration project, are due on a payment schedule which will be provided well in advance of the final due date(s). Once the association loan is in place and unit owners payments are to be made, failure to make any payment(s) by owners would result in the same consequences as failure to make the regular association dues payments; for example-late fees, fines, interest, collection charges, attorney’s fees and ultimately foreclosure for non payment. These steps, while they may seem drastic, are necessary to protect all owners from excessive costs from anyone not paying their share.
E. Owner asked if there are any repair projects which are delayed because we are awaiting the restoration project. The most immediately pressing project(s) are associated with roofing leaks which have been an ongoing source of problems. At this time patch repairs are made when leaks are discovered. There are pressing roof repairs needed on building #6. Top floor units are advised to monitor for any signs of leaks.

4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WA Fed- Motion made to cash CD and place funds in reserve account.
b. Insurance Reserve Check – Need Signature- Signed by Kent
c. 2007 Audit- Completed; copies distributed to Board Members
d. A motion was made by Erik and seconded by Kent for the board to approve a reclassification of $18,144.71 in 2008 Replacement Reserve Expenses to Operating/General Repair & Maintenance. To comply with the new legislation that was passed into law effective June 12, 2008; the Replacement Reserve needs to be reimbursed for these repair costs.
B. Delinquency Update – One Account > 30 Days Past Due as of 10/09/08
a. Dorothy Leigh, #2205 – $670 Past Due- Recommend monitor for response before transfer to collection attorney.

5. Property Maintenance Report
A. Skylight Leak – #5306 Temporary fix made.
B. Fire Alarm – FPI The association’s contract with the fire alarm company currently under contract is up for renewal soon. The board has been disappointed in FPI’s fees beyond the regular contract. In order to obtain new monitoring bids it will be necessary to know how many heat detectors people have in their particular floor units. At this time we know the number in 2 BR floorplans and 1+Den floorplans. Request that owners of studios and 1BR units provide information on detectors. Each unit will have numerous heat detectors (domed shape, little to no venting) Check closets and laundry too. Reminder that heat detectors are connected to the entire building’s fire alarm system. Do not touch/paint/tamper with heat detectors. Smoke detectors are not connected to the building’s fire system. Please check/replace smoke detector batteries 2X a year.
a. Annual Fire Extinguisher Service Performed
C. Landscaping – Condo Commercial
D. Lighting Maintenance – Sun Lighting: Spot lights on North side facing path Bldg 2, West side facing parking lot. West side of building 1 are not working. Board members walked the community at night recently and identified which lights were not working. Specialty bulbs ordered directly from supplier, and will be installed soon.
E. Janitorial – ALTA
a. Debris Cleaned Underneath Stairs- Complete minor touch up of paint.
b. Carport Lighting Fixtures Need Cleaning- Tom indicated he would attempt to clean with blower. Tom to locate replacement bulbs for storage space. These are voluntary efforts and not a part of the Board’s responsibility. Anyone wishing to help out is welcome!
F. Roof Leak @ #1304 – Maintco Construction-repaired
G. Roof Leak @ #5301 – Maintco Construction-actively being addressed.
H. Roofs & Gutters Cleaned – Maintco Construction-completed
I. Plumbing Leak @ #4103 – Maintco Construction-repaired
J. Dryer Vent Cleaned # #2101 – Vent Masters-completed

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement
C. Design/Color Committee- Group of 4 owners intend to assist in organizing color options for community input.

7. Old Business
A. Restoration Plan
a. Restoration Plan Approved on November 12th, 2008, by 61% of owners
b. Association Funding Search continues
c. Informational Meeting on December 3 – Lake Washington School District
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign`- installed by Kent.
D. Resident Manager Job Description – Tabled Until After Major Project
E. Cable Upgrade – Verizon Fiber Optic- Continued interest in pursuing this item- would have to be coordinated with exterior construction.
F. Blackberry Bushes- Kent applied for permit to complete cutting.
G. Community Website- Volunteers to build web site needed.
H. Other?

8. New Business
A. Annual Nonprofit Corporation Report – Secretary of State
B. Draft 2009 Budget Review- Motion made to approve 2009 budget. 1.9% increase in HOA dues. Copies & details going to all owners by mail.
C. Other? -Vent Masters bid to clean all building(s) dryer vents. Motion made to accept dryer vent bid by Kent seconded by Tom. This is a useful, safety improving and energy efficient step impacting everyone. Scheduling will be announced. Interior access to laundry areas will be needed to complete this task. Likely to be done on a Saturday. Will advise when scheduled.

9. Set Date, Time, & Location of Next Meeting –Due to holidays, TBD

10. Motion to adjourn made at 8:15PM.

Regular Board Meeting, Feb 2009

2009-02-05T12:28:00.000-08:00

Meeting Postponed Due to unavailability of 2 board members.

Feb 24th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Restoration Plan Update 1/13/09

2009-01-13T20:20:00.000-08:00

The Board and Property Manager continue to pursue financing options which will meet the requirements of the approved restoration plan. The plan is temporarily on hold until progress is made in this area. We remain confident that a solution will be found. The necessity of the project has not changed. The owners who have volunteered to participate in a "color committee" to assemble some exterior color options, which would then be presented to the owners for input, continues to move forward with developing color schemes. Any significant updates will be mailed to owners.

Regular Board Meeting, Jan 2009

2009-01-13T20:16:00.000-08:00

Jan 27th, 2009. To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 542-3300, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do occasionally change.

Informational Meeting Dec 3rd, 2008

2008-11-26T06:53:00.000-08:00

An informational meeting has been scheduled for Dec 3rd, 2008 at the Lake Washington School District resource room. The subjects of this meeting will include a progress update on the association's pursuit of 15 year term financing; discussion about personal financing options and an explanation about the anticipated process for exterior color selections.

10/9/08 Meeting Minutes

2008-11-26T06:44:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 9, 2008
6:30 PM

1. Board President Robert Folgedalen Called the Meeting to Order 6:50

2. Present at the meeting: Board Members; Robert Folgedalen, Erik Noyd, Thomas Smith & Kent Hutchings, Richard Redelfs Property Manager

3. Approval of Previous Board Meeting Minutes – August 12, 2008. Motion to approve made by Erik, seconded by Kent, passed with changes to describe the separation of the votes for the two amendments to the Declarations which had previously been planned/discussed.

4. Comments or Questions from Homeowners
A. Hard surface floor request- Property Manager indicated that he had received an email request for an update on an owner’s request to install hard surface flooring in his unit. Board members feel the written, required “approval” from the lower level neighbor contained conditions. That is, that the language indicated that it was “OK” if there was no impact on them. Requesting owner needs to present a written, signed and dated statement from the unit owner indicating simply, that it is acceptable. There is no remedy for later finding out that there is an impact. Owners are reminded that it is a violation of SWC rules to install hard surface flooring in any area other than kitchen and baths without written approval from the unit below you and permission granted by the SWC Board.

B. Abandoned Mattresses at Dumpster: Board member commented that mattresses were removed as needed from dumpster area. Thanks to property manager for taking action once made aware of this. Someone used the SWC dumpster area to abandon several mattresses (likely someone from off site). Residents/owners are reminded that only household garbage may be thrown away at dumpsters. Any items left outside the dumpsters will result in extra charges incurred by everyone and is a violation of SWC rules. Used appliances can be removed for a very small fee by “JACO”. Resident’s assistance in monitoring for any persons dumping is greatly appreciated!

5. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed- CD will not be renewed in lieu of better Money Market Account rate. Treasurer will monitor CD rates. Funds from maturing CD will be placed in reserve account in anticipation that they may be needed for repair project.
b. Insurance Reserve Check – Need Signatures-Completed-signed by Board President
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Dorothy Leigh, #2205 – $670 Past Due- SWC is still maintaining very low delinquency rate.

6. Property Maintenance Report
A. Recycle Dumpsters – Waste Management
B. Skylight Leak – #5306 –Temporary repair made that should suffice till major roof work done. Board was reluctant to do more than needed with the prospect that the roof area would be significantly modified during building repair project.
C. Fire Alarm Fault – FPI- Resolved -fault found in attic detector, replaced.
D. Landscaping – Condo Commercial- Tree damaged in storm along trail behind building 2-major limb came down-cleaned up by contractor. Decision made to remove tree as it has had repeated major damage and is diseased. Concerns about continued cost and liability. Davey Tree Service to be called.
E. Lighting Maintenance – Sun Lighting. Contractor acknowledged that repairs are urgent. Many fixtures are outside of warranty so contractor using efforts to obtain under warranty coverage. Contractor will make effort to address all that he can within a few days and follow up on the remaining ones ASAP. Pathways and safety areas of high priority.
F. Janitorial – ALTA- Mattresses removed. Board directed that ALTA should go ahead with cleaning of stair well areas, approving bid of $400 for work.
G. Building One, third floor unit: roof leak- Maintco repair of $2500 included interior repairs-completed. Board encourages all top floor residents to watch for signs of leakage as this has been an ongoing problem. Owners of rented units may want to request an interior inspection of their units to check for themselves rather than relying on tenant observations.

7. Committee Reports – Volunteers Needed!!!
A. Landscaping – No action till following exterior repair project
B. Rules Enforcement – No action. Future exterior “walk around” anticipated. Residents are reminded that personal property, other than those items permitted by SWC rules, are not to be stored on patio/decks. Examples of non acceptable items: Charcoal BBQs (fire hazard), bikes, recreational equipment, “décor”.

8. Old Business
A. Restoration Plan
a. Association Funding for Proposed Repair Project – Foundation Bank, Venture Bank. SWC has received preliminary approval for 10 year term loan. This loan would result in monthly payment reductions, for those persons using association financing for the repair project, reduced from what was previously described. Final approval is still pending. Discussed two alternative lenders who we are still considering our project. Hopefully we can obtain a 15 year term loan option.
b. Mortgage Company Contact Information – 75 of 102 Received-Tabled till annual meeting
c. Second Special Owners Meeting – Lake Washington School District Board Room-Tentative dates of Oct 30th & Nov 12th. Watch for mailing announcing date.
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign
C. Resident Manager Job Description – Tabled Until After Major Project

9. New Business
A. Internet access upgrade option– Verizon requesting ability to install fiber optic cables to all units. The only seemingly viable option would be to have this done during a community wide exterior repair, otherwise buildings would have obvious surface mounted cables. Robert Folgedalen volunteered to communicate with contractor about feasibility to coordinate this upgrade during exterior rehab if project is approved by owners.
B. Blackberry Bushes-Cut Back- Required City of Redmond permit applied for.
C. SWC Community Website- Some SWC owners have set up “blogs”. Owners are reminded that while these sites are perfectly acceptable, they are not sanctioned by the Board of Directors of SWC. Discussion continues about best means for communicating ideas and information. Board members are volunteers and have concerns about meeting owner expectations about ongoing communication with other owners online in addition to the regular meetings which have a required, formal format. Board member gatherings must achieve a quorum to become official SWC communication and representative of SWC Board decisions.
D. Posting Minutes- Board member suggested that posting the next Board meeting time/date on the web site set up by Board member, Derek Moore, would be a good way to communicate this information as well as changes. Board will make effort to post this information promptly and update it. Any owner planning on attending a Board meeting is strongly encouraged to check with the property manager and the site listed below, the day before the scheduled meeting, as meeting changes can occur with short notice.
E. Information and Minutes can be found at http://swcondos.blogspot.com/
F. Lots of “For Sale” signs- Suggestion made that community adopt single “For Sale” sign that was generic allowing for space for flyers/information on individual units. Proposals will be sought for design, size & cost. Numerous signs out side our entrance are not only unsightly, they send a negative message about the community.

10. Set Date, Time, & Location of Next Meeting: Tentative 11/25/08, 6:30pm- Location TBD.

11. Meeting Adjourned 7:45pm.

Restoration Plan Approved 11/12/08

2008-11-15T07:31:00.000-08:00

By a yes vote of 60.9%, SWC owners approved the proposed restoration plan with two additional conditions suggested by the Board of Directors. These conditions are: The association must be able to obtain 15 year term financing for owners unable to secure their own funds for the special assessment and the base bid of the project must not increase by more than 3% of the initial bid before any contract is signed by the association.

SWC owners are strongly encouraged to pursue their own financing options as a superior alternative to the financing which will be available through the association. Lower monthly payments and possible tax deductions are just two of the benefits. Payments on the special assessment may be due as early as Jan 1, 2009. More information to follow. As always, all offical communication of the association will be sent by mail to the address on file with RCA Management.

Place for Updates

2008-11-15T07:25:00.000-08:00

Monitor this section of the information blog for updates

Special Meeting of Association

2008-11-03T11:20:00.000-08:00

Special Meeting of the Association (Updated), November 12th, 2008, 6:30-9:00pm.
To be held at Lake Washington School Dist. Admin. Building.
16250 NE 74th Street, Redmond, WA 98052.
All owners are encouraged to attend. Purpose: question and answer period regarding Building Envelope Restoration Plan to be followed by a vote.
The association/board has received and reviewed surveys from about 70% of unit owners and will come prepared to answer the questions and concerns raised in those surveys to the best of their ability. A second vote is being held at the advice of the association attorney, because there was nearly a majority of owners supporting the project at the first vote and because many owners expressed with added time for consideration and/or better financing options, that they would support the plan. Meeting held and vote taken on Restoration Project. Project approved by 60.9% of ownership with requirements that 15 year financing be provided for any owner not able to pay assessment from personal resources/loan and that base bid price of project not to increase by more than 3% from original bid, before accepted by Board of Directors.

Regular Meeting, Nov 2008

2008-11-03T11:03:00.000-08:00

Tentative Meeting Date, Nov 25th, 2008.
To be held at 6:30pm at LWSD meeting room. Property owners should always call Rich Redelfs, RCA Management at (206) 283-7226, the day of any meeting to confirm that there have been no changes to day/time. Meeting locations, times and dates do change.

Board Meeting Aug 12th, 2008

2008-11-03T10:53:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 12, 2008
6:30 PM

1. Call Meeting to Order – Meeting called to order at 6:35pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; and Community Association Manager Richard Redelfs.

2. Approval of Previous Board Meeting Minutes – May 13, 2008 – Minutes approved.

3. Comments or Questions from Homeowners
A. Building 5 Handicap Sign – Will post new sign supplied by association manager.
B. Blackberry Bushes – Tabled until Treasurer is available to discuss (most familiar with project).
C. Theft in Bike Room Reported – Remind homeowners and residents to lock up valuables, even in the bike rooms.

4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed
b. Insurance Reserve Check – Need Signatures
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Heidi Hansen, #6203 – $519 Past Due

5. Property Maintenance Report
A. Recycle Dumpsters – Waste Management – Odd spot due to wheels; bike room still accessible.
B. Skylight Leak – #5306 – FYI – Temp. repair; will be covered during upcoming construction project.
C. Fire Alarm – FPI – Called in and battery replaced at bldg. 6.
D. Landscaping – Condo Commercial
E. Pest Control/Feral Cats – Suspended temporarily; problem seems resolved for now.
F. Lighting Maintenance – Sun Lighting – President to look into replacing bulbs.
G. Janitorial – ALTA – Vice President to perform recon and assess situation.
Debris Underneath Stairs

6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Rules Enforcement

7. Old Business
A. Restoration Plan –Details will be made available to homeowners soon; as details are worked out by board and stakeholders.
a. Building Envelope – Morrison Hershfield
b. Association Funding – Foundation Bank, Venture Bank
c. Amendments & Legal Consultation – James Strichartz
Board approved separation of proposed amendments to declaration into two separate items to be voted upon. Two proposed changes to Declarations are: High Risk Components & Financing Authority-Secured by Special Assessments. To be presented to ownership for approval
d. Mortgage Company Contact Information – 75/102 Received
e. Energy Rebates – PSE
f. Special Owners Meeting – Lake Washington School District
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign = Will be replaced.
C. Resident Manager Job Description – Tabled Until After Major Project
D. Water Damaged Bathroom Sub-Floor @ #6204 – Homeowner caulked entire tub surround and installed splash guards.

8. New Business

9. Set Date, Time, & Location of Next Meeting - TBD

10. Adjourn – Meeting adjourned at 8:15pm

Board Meeting May 13, 2008

2008-11-03T10:36:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – APPROVED
MAY 13, 2008
6:30 PM

1. Call Meeting to Order – Meeting called to order at 7:23pm. Present were Board Members Robert Folgadalen, Kent Hutchings, Derek Moore, Erik Noyd & Thomas Smith; and Community Association Manager Richard Redelfs.

2. Approval of Previous Board Meeting Minutes – February 12, 2008 – Minutes approved.

3. Comments or Questions from Homeowners

A. Complaint From #6206 About Hard-Surface Flooring in #6306
Over storage units, no owner below.

B. Complaint From #6306 About Hard-Surface Flooring in #6206
Will replace prior to sale

C. Request Regarding Parking Signage From #1106
Will be re-evaluated after construction project

D. Request Regarding Window Replacement From #1105
Investigate as part of construction project or potential owner option

E. Request to Install Surveillance Cameras
Board rejected proposal; cost prohibitive; encourage responsible owner security prevention.

F. Request to Waive Late Penalties From #3102. Request denied by board. HOA due 1st of the month (15 day grace period)

4. Financial Report
A. Financial Statement Review
CDs – Venture Bank (07/25/08) & WAFed (05/21/08)

B. Delinquency Update – Zero Accounts > 30 Days Past Due as of 04/30/08

5. Property Management Report – Rich Redelfs

A. 75/102 Mortgage Contact Information Surveys Received as of 05/13/08
Will continue to follow-up with homeowners for requested information. Information required to move forward with building project

B. Garbage & Recycling
4, 3-Yard Recycle Dumpsters to Replace 16 Roll-Out Carts on Monday, May 19

6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred
B. Rules Enforcement - Deferred

7. Old Business
A. Building Envelope – Morrison Hershfield
B. Board continuing to scope project
C. Association Funding – Foundation Bank, Venture Bank
D. Legal Consultation – James Strichartz
E. Board met with counsel and discussions ongoing
F. Review Signage in Common Area – Tabled Until After Major Project
G. Resident Manager Job Description – Tabled Until After Major Project
H. Fire Alarm Issues – FPI
I. Investigating UL requirement with Redmond F.D.
J. Pest Control – Feral Cats
K. Suspended due to attracting waterfowl; will reinstate in fall.

8. New Business
A. Water Damaged Bathroom Sub-Floor @ #6204
After consideration of extent of damage, feedback from contractor and discussion of comments from both affected owners, the board decided that no further repair is needed and #6204 should caulk all joints to prevent water penetration. (#6204 has since confirmed in writing that all joints were caulked.)

B. “No Soliciting”
Add to review signage and common area discussion

C. Other?
a. Tow White Geo Storm
b. Building lights need to be repaired in back of units
c. Sweep under stairs

9. Set Date, Time, & Location of Next Meeting – Tentatively schedule for Tuesday, June 10th

10. Adjourn – As of 8:27pm

SWC Board of Directors Meeting Minutes - February

2008-05-26T16:39:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES - FINAL
FEBRUARY 12, 2008
6:30 PM

1. Call Meeting to Order – Meeting called to order at 6:35pm. In attendance: Robert, Erik, Derek, Rich, Tom and Kent.

2. Approval of Previous Board Meeting Minutes – January 8, 2008 – Minutes approved.

3. Comments or Questions from Homeowners
A. Concern Regarding Stored Vehicle – White Geo Storm Lic. #936RZO – Post notice on windshield to have vehicle moved within a few days. Will check RIF to try and determine owner. If owner does not relocate vehicle, it will be towed.

4. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank – (Rolled Over in Feb.) & WAFed (Matures 05/21/08)
c. Revised 12/31/06 Financial Statement w/ Audit Adjustments
B. Delinquency Update – One Significant Delinquency (#4204=$519.00)

5. Property Management Report – Rich Redelfs
A. 2008 Resident Information Form Update – 71/102 Received as of 02/12/08 – Will mail other 31 owners for second chance.
B. 58 Construction Surveys Received as of 02/12/08
C. Garbage & Recycling
a. Pads Poured @ Buildings 1 & 6 in January – Maintco
b. Plan to Exchange Recycle Roll Out Carts for Recycle Dumpsters

6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred
B. Rules Enforcement – Deferred

7. Old Business
A. Building Envelope – Morrison Hershfield
a. Check – Need Signature – Done.
b. Preliminary Contractor Interviews schedule for late February.
B. Review Signage in Common Area – Tabled Until After Major Project
C. Resident Manager Job Description – Tabled Until After Major Project
D. Legal Consultation – James Strichartz
a. Two Amendments Combined; Draft Received – Community Manager to review with legal counsel.
E. Tree Removal & Pruning Scheduled for December 27 – Davey Tree – Completed.
a. Dead Maple behind Bldg. 4 & Other Recommended Trees Removed
b. Complex Wide Tree Pruning Performed
c. Contractor Obtained Necessary Permits
d. City of Redmond/Permit Process Requires Replacement Trees – Will follow-up with Community Manager.
F. Fire Alarm Issues – FPI - Reviewing options for different contractor for inspections and service calls.
G. Inspection at #2305
a. Rusting at Fireplace Flue & Lintel – Minor repairs made; resolved.
H. Water Damage Repairs @ #6301 & 6306 – Maintco
I. Association Funding – Foundation Bank
J. Pest Control – Feral Cats – 3 captured and turned over to KCAC.
K. Reimbursement Due to #5204 for Association Responsible Repairs
a. Original Proposal = $2,373.00 + WSST = $2,584.20
b. Additional $81.68 for Credit for Priming
c. $871.20 for Interior Repairs (Invoice Received)
d. $287.12 for Materials (Receipts Received)
e. Travel Expenses (Gas) Estimated at $49.50
f. Labor Hours Estimated at 12 Hours
g. $680 Paid by Owner to Tenants for Damages & Expense
h. $650 Requested for Resale Value of Tile versus Insert – Board approved additional funds.

8. New Business
A. Plumbing Leak at #3205 – Maintco – Need to get more details of problem from Maintco.
B. Heat Detector Tamper/Replacement @ Unit #1306 – FPI – Levy maintenance assessment to cover costs.
C. Site Debris – Contact landscaping

9. Set Date, Time, & Location of Annual Meeting – Tuesday, March 11 – 7pm

10. Adjourn – Meeting adjourned at 7:54pm

SWC Board of Directors Meeting Minutes - January

2008-03-01T15:30:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JANUARY 8, 2008
6:30 PM

1. Call Meeting to Order – Meeting called to order at 6:32. In attendance: Robert, Erik, Derek, Rich, Tom and Kent. Brad Williamson, Alan Fridson, Chris Nelson.
A. Review Meeting Procedures – Total time devoted to homeowner conversation limit to 5 minutes in the interest of timely meeting.

2. Approval of Previous Board Meeting Minutes – December 11, 2007 – Motion made to approve November minutes. Correction to cost of documents - $3600, not $600. Board deferring fogged seals issue until post construction. Re-format minutes, fix footer. Motion made to approve December minutes.

3. Comments or Questions from Homeowners
A. Follow Up to Complaint Regarding Cat in Common Area – #2302 – Issue to be discussed under new business.
B. Homeowner request for updates on timelines and cost.
C. Homeowner request update on recycling.

4. Financial Report
A. Financial Statement Review
a. CD Renewal 01/27/08 – Venture Bank – Done. Signed by Treasurer; missed previously.
b. Signature Sheets – Venture Bank – Done. Signed by Treasurer; missed previously.
c. Revised 12/31/06 Financial Statement w/ Audit Adjustments – Reviewed changes.
d. Draft 12/31/07 Financial Statement – Not reconciled yet; ETA within 1/31.
B. Delinquency Update – No Significant Delinquencies

5. Property Management Report – Rich Redelfs
A. 2008 Resident Information Update Forms Sent with 2008 Budget – 50 received to date.
B. 35 Construction Surveys Received as of 01/08/08
C. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Plan to Exchange Recycle Roll Out Carts for Dumpsters in February
c. Pads to be Poured @ Buildings 1 & 6 in January – Maintco – Weather dependent. Pads allow us to have increased capacity.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping - Deferred till post construction.
B. Rules Enforcement - Deferred till post construction.

7. Old Business
A. Building Envelope – Morrison Hershfield
a. Questions from Tim Ambre – Reviewed questions and answers provided by board.
b. Timelines – Board moving forward as expediently as possible with MH.
c. Cost – Unknown until spec goes out to bid which we hope to be in the spring.
d. New information regarding the project status will continue to be communicated to homeowners.
e. Split meetings in March
i. General assembly annual meeting for homeowners.
ii. Separate general assembly meeting specifically to discuss construction project.
B. Site Lighting Improvements – Sun Lighting
f. PSE Rebate Received 12/21/07 – $7,980.00 –Received.
g. PSE Survey/Questionnaire – President to fill out and return to PSE.
C. Review Signage in Common Area – Deferred post construction.
D. Resident Manager Job Description – Tabled Until After Major Project
E. Legal Consultation – James Strichartz
a. Two Amendments to be Combined – Draft not ready yet.
F. Tree Removal & Pruning Scheduled for December 27 – Davey Tree
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
d. Contractor Obtaining Necessary Permits – Work in progress.
G. Fire Alarm Issues – FPI – Need to find contract details if work can only be performed by FPI
H. Inspection at #2305
a. Rusting at Fireplace Flue & Lintel – Unsure of status. Will follow-up with Maintco
I. Water Damage Repairs @ #6301 & 6306 – Maintco – Work in progress.
J. Other?

8. New Business
A. Association Loan – Foundation Bank – Checking competitive rates. Request attendance at next meeting.
B. Reimbursement Due to #5204 for Association Responsible Repairs – Association approved reimbursement of $1949.50. Stipulation – Letter to homeowner closing issue.
a. Original Proposal = $2,373.00 + WSST = $2,584.20
b. Additional $81.68 for Credit for Priming
c. $871.20 for Interior Repairs (Invoice Received)
d. $287.12 for Materials (Receipts Received)
e. Travel Expenses (Gas) Estimated at $49.50
f. Labor Hours Estimated at 12 Hours
g. $680 Paid by Owner to Tenants for Damages & Expense
C. Stray cats issue
a. Board member to purchase trap, place onsite and monitor.
b. Send notice to homeowners on highlighted letter in minutes.

9. Set Date, Time, & Location of Next Board Meeting – February 12, 2008 at 6:30pm (Temporary)

10. Adjourn – Meeting adjourned at 7:57pm.

SWC Board of Directors Meeting Minutes - December

2008-01-11T18:10:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
DECEMBER 11, 2007
6:30 PM

1. Call Meeting to Order – Meeting called to order at 6:33pm. Present were Board Members Tom Smith, Erik Noyd, Kent Hutchings, Robert Folgedalen & Derek Moore; Homeowners Brad Williamson, Community Association Manager Richard Redelfs, RCA Management.

2. Approval of Previous Board Meeting Minutes – Board to review in email and approve.

3. Comments or Questions from Homeowners
A. Complaint Regarding Cat in Common Area – #2302 – Community Manager to send tenants pet rules. Homeowner to call KC Animal Control if animal seen unattended.
B. Complaint Regarding Noise from Upstairs Neighbor – #5203 – No rules violation. Advise neighbor to discuss in person.

4. Financial Report
A. Financial Statement Review
a. CD Renewal – Venture Bank – Done, signatures updated.
b. CD Renewal – Washington Federal- Rolling into 6mo CD.
c. Reserve Checks – Need Signatures – Done, signatures updated.
d. Insurance Reserve Account – Need Signatures – Done, signatures updated.
B. Delinquency Update – Two Balances > 30 Days as of 12/11/07 – Letters sent to owners.
a. #2205 – $585 as of 12/11/07
b. #4204 – $511 as of 12/11/07

5. Property Management Report – Rich Redelfs
A. Resident Information Update Forms to be Sent with 2008 Budget – To be sent later this month.
B. Carport Plywood & Lighting Project Completed 11/14 – Maintco – Completed.
C. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Exchange Recycle Roll Out Carts for Dumpsters
c. Pads to be Poured @ Buildings 1 & 6 –No updates. CM to follow-up.
Added to Building 6 3rd Floor Walkway – Maintco – Done.
E. Dump Run Performed – ALTA Building Services – Done.

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Deferred, but keeping on agenda.
B. Rules Enforcement – Deferred, but keeping on agenda.

7. Old Business
A. Building Envelope – Morrison Hershfield – Approved add’l $3,600 request for documentation; No design for wood railings; Expanded figures on wood railing costs; Survey to be sent to homeowners this month.
B. Site Lighting Improvements – Sun Lighting
a. PSE Rebate – Need someone to call PSE for an update.
C. Review Signage in Common Area – Deferred till after construction completion.
D. Fire Alarm Systems – FPI
a. Assessments Appealed: Unit #’s 2106, 2202, 2301 & 5106 – Motion passed to approve appeals.
b. Other Remaining Unpaid Assessments: Unit #’s 5201 ($54.95) & 6105 ($123.51)
E. Resident Manager Job Description Draft #1 – Deferred till after construction completion.
F. Legal Consultation – James Strichartz – Working on combined amendment.
G. Tree Removal & Pruning Scheduled for December 27 – Davey Tree – Question posed if a city permit is needed.
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
H. Other?

8. New Business
A. Inspection at #2305
a. Fogged Window Seals – Deferred till after construction completion.
b. Rusting at Fireplace Flue & Lintel – Maintco reviewing.
B. Flood @ #6306 – Maintco – Approved repairs via email by board; confirmed at meeting.
C. 2006 Audit & Tax Return – Need Signatures – Done.
D. 2008 Budget Draft #2 – Done. Approved.
E. Fire Alarm Issues – FPI
F. Other?

9. Set Date, Time, & Location of Next Board Meeting - Set for 1/8/2008 6:30PM at Lake Washington School District building (Near RTC)

10. Adjourn - Meeting adjourned at 9:04pm

SWC Board of Directors Meeting Minutes - November

2008-01-11T18:08:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
NOVEMBER 13, 2007
7:30 PM

1. Call Meeting to Order – Meeting called to order at 6:33pm. Present were Board Members Tom Smith, Erik Noyd & Derek Moore; Homeowners Brad Williamson, Community Association Manager Richard Redelfs, RCA Management & Tim Ambre, Project Manager at Morrison Hershfield.

2. Approval of Previous Board Meeting Minutes

3. Comments or Questions from Homeowners
A. Request for Reimbursement – #5204 – Request for $50 approved.

4. Financial Report
A. Financial Statement Review
a. CD Renewal October 27, 2007 – Venture Bank - Completed
b. CD Renewal October 27, 2007 – Washington Federal – Checking on dates
c. Reserve Check – Need Signatures – Signed by VP Tom Smith
d. Insurance Reserve Account – Need Signatures - Signed by VP Tom Smith
& Secretary Derek Moore
B. Delinquency Update – No Significant Balances > 30 Days as of 11/13/07
a. #2205 Paid Through 10/31; Account Released from Collection Attorney

5. Property Management Report – Rich Redelfs
A. Resident Information Update –95 Updates Received
a. Still Need 7 2007 RIF’s from Unit #’s:
4204, 4304, 5201, 5305, 6105, 6202 & 6203 – Annual homeowners meeting in 2008 will attempt to collect info at that time
B. Carport Plywood & Lighting Project To Be Completed 11/14 – Maintco – In progress
C. Garbage & Recycling
a. Site Visit Performed with Waste Management – WM providing budget numbers
b. Exchange Recycle Roll Out Carts for Dumpsters – No sorting needed; no enclosure
c. Pads to be Poured @ Buildings 1 & 6
D. Temporary Supports to be Added to Building 6 3rd Floor Walkway – Maintco

6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Deferred till January meeting
B. Rules Enforcement – Deferred till January meeting

7. Old Business
A. Building Envelope – Morrison Hershfield – Reviewed scope of work; questions regarding rainscreens, as well as railings/landings. MH to update scope of work and send out updates.
B. Site Lighting Improvements – Sun Lighting
a. PSE Rebate – No checks thus far. Need Pres. to investigate.
C. Review Signage in Common Area - Need Pres. to investigate.
D. Fire Alarm Systems – FPI - Deferred till more board members present.
a. Assessments Appealed by Unit #’s 2106, 2202, 2301 & 5106
E. Resident Manager Job Description Draft #1 – Good first draft by Assoc. Manager; board will review offline.

Tentative Agenda (Continued)
Sammamish Waterway Condominium Association
Board of Directors Meeting
November 13, 2007

F. Legal Consultation – James Strichartz – Drafting amendment and advising on how to present to community; possible attend annual meeting.
G. Tree Removal & Pruning Scheduled for December 27 – Davey Tree- On schedule for 12/27
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
H. New Janitorial Contract – ALTA Building Services- Started in November, good results so far.
I. Other? – Check with Alta on moss issue at building 6.

8. New Business
A. #2304 Laminate Flooring Approved
B. Inspection at #2305
a. Fogged Window Seals – Owner responded to by Assoc. Manager
b. Rusting at Fireplace Flue & Lintel – Maintco evaluating
C. 2008 Budget Draft #1
D. 5304/5204 – Another incident in kitchen.
a. Bill for emergency response being send to 5304
E. Suggested adding homeowners tips at bottom of meeting minutes
a. Homeowners manual?
F. Non profit corporation – Signed by Secretary Derek Moore

9. Set Date, Time, & Location of Next Board Meeting – Set for 12/11 6:30PM at Lake Washington School District building (Near RTC)

10. Adjourn – Meeting adjourned at 8:57pm

TIP: Water damage prevention

2007-11-19T19:26:00.000-08:00

Did you know? The most frequent source of significant property damage in homes and condominiums is water damage from a ruptured plumbing supply line, the water heater or washing machine. In a condominium community neighbors can be impacted by your leak. The following products were featured on a home improvement show recently, and can provide a safety measure in case of a problem:

Electronic water heater shut-off, electronic washing machine shut-off, and flood prevention supply hoses.
Manufacturer: Watts Regulator Company
815 Chestnut Street
North Andover, MA 01845
(978) 688-1811
http://www.watts.com

Leak alarm
Manufacturer: Zircon Corp.
1580 Dell Ave
Campbell, CA 95008
(800) 245-9265

Thanks,
SWC Board Association

SWC Resident Information Form

2007-11-16T21:17:00.000-08:00

SWC Residents-

Communication is an important part of building a solid and healthy comunnity. From time to time we'd like to update you with information about the community as well as contact you in case of an emergency. To acheive this goal it important we have current information in order to contact you.

If you have not done so recently or your contact information has changed please complete the resident information form and return it to:

RCA Management, Inc.
10 Harrison St., Suite 401
P.O. Box 19415
Seattle, WA 98109

Thank you for your cooperation.
SWC Board Association

SWC Board of Directors Meeting Minutes - September

2007-11-16T20:48:00.000-08:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 9, 2007
7:00 PM

1. Call Meeting to Order - Meeting called to order at 7:10 p.m. Present were Board Members Robert Folgedalen, Kent Hutchings, Tom Smith, Eirk Noyd & Derek Moore; Homeowners Holly Higgins, Dan Hafner, Mike Lavin, Brad Williamson & Community Association Manager Richard Redelfs, RCA Management & Skylur Haggart, Business Development at Morrison Hershfield.

2. Approval of Previous Board Meeting Minutes

3. Comments or Questions from Homeowners

A. Email Requesting Pressure Washing Concrete Walkways – Laurie White, #6206 - Assoc. Manager to investigate options; moved to new business.

B. Letter Complaining About #530 – Cecilia Liu, #5206 - Complaint regarding water runoff onto deck below; Neighbor issue, no letter to be issued by the board.

C. Letter Requesting Exception for Satellite Dish – Anna Alisuretov, #1302 - Request denied by the board; as an alternative, board noted cultural specific programming is available through cable provider.

D. Email Regarding Storage Room Hardware – Patrica McNabb, #4301 - Issue deferred

4. Financial Report

A. Financial Statement Review

a. Update Signature Cards – WA Federal & Venture - Completed – Treasurer delivered signed cards to bank
b. CD Renewal October 27, 2007 – Venture Bank
c. Reserve Checks – Need Signatures - Signed by President and Treasurer
d. Insurance Reserve Account - Based on recommendation by Assoc. Manger a motion made to open new insurance reserve account with Foundation for improved accounting and increase interest return rate (+2%). Motion approved by Board.

B. Delinquency Update – Highest Balance = $511.00 as of 10/09/07

5. Property Management Report – Rich Redelfs

A. Resident Information Update –95 Updates Received

a. Still Need 7 2007 RIF’s from Unit #’s: 4204, 4304, 5201, 5305, 6105, 6202 & 620
b. Secretary to post RIF to blog for residents to complete or provide any updated.

B. Carport Plywood & Lighting Project Substantially Completed – Diaz P.M

a. "Vents to be Installed Next Week” in August….
i. Deferred and appears it might not be completed by contractor; will be completed by MaintCo on Time and Materials.
b. Extra Plywood Bought Back by Home Depot; $850 Credit
i. ~$950 owed to contractor to be held until documentation regarding $850 HD credit can be validated and accounts can be cleared.
c. Unclear Whether Diaz Property Maintenance Intends to Complete Project

C. 30 Day Notice of Termination of Janitorial Contract Received – Diaz P.M.
a. Received and acknowledged by board.

D. Garbage & Recycling
a. Site Visit Performed with Waste Management
b. Exchange Recycle Roll Out Carts for Dumpsters
i. Requires pad project to move forward; will be completed by MaintCo on Time and Materials.

E. Annual Fire Extinguisher Service – FPI
a. Call into FPI to complete; last review was in 2005.

F. Water Intrusion in #5204 – Maintco
a. Emergency Response to Secondary Leak in #5304 – Maintco
i. Issue resolved and approved.
b. Discussions concerning which costs are covered by homeowner or association; to be discussed with attorney and follow-up to be posted to SWC blog.

6. Committee Reports – Volunteers Needed!!!

A.Landscaping
a. All landscaping issues should be submitted in writing. Most requests may be deferred based on impending major construction project.

B. Rules Enforcement
a. Inspection Performed on August 6
b. 22 Violation Warning Letters & 5 Fine Letters Sent August 20, 2007
c. Secretary Derek Moore and Homeowner Mike Lavin volunteered to perform ongoing rules enforcement walkthroughs.
i. Next walkthrough schedule for Sat. October 27th at 1PM. Homeowners are encouraged to participate.

7. Old Business

A. Building Envelope – Morrison Hershfield
a. Overview of building envelope proposal presented by Ms. Haggart of MH.
b. Minor wording change requested regarding design changes of garden windows included in quote; not changes requiring structural engineering.
c. Requested changes completed by MH.
d. Plan proposal approved by the board authorizing MH begin design planning; cost $29,500. NOTE – This is only for the design phase, final plans have not been completed, nor full project construction costs.
e. Click here to see the design proposal.
f. Board to requested to meet with MH on October 23rd or 24th to begin design proposal discussion.
i. Closed meeting at this time; when designs options are ready they will be shared with the community.

B. Site Lighting Improvements – Sun Lighting
a. Final Payment – Signatures Needed
i. Waiting on W-9; Assoc. Manger to complete to finish processing
b. PSE Rebates
i. ~$8000 credited back to homeowners association

C. Land Survey – Crones & Associates
a. Copies provided to President and Treasurer.

D. Review Signage in Common Area
a. President to send out proposal to board members for review.

E. Fire Alarm Systems – FPI
a. Annual Fire Alarm Testing Performed on Sat., Feb. 24
b. Follow Inspection & Repairs Performed Sat., June 20
c. Custom Notices Sent to All 102 Units on June 4, 2007
d. Access Not Provided on June 23: #’s 2202, 4103, 5104, 5206 & 5206
e. 43 Units Sent Maintenance Assessments on July 30

F. Discussion – Hiring a Resident Manager
a. President to draft a job description
b. Post to blog; solicit homeowners\resident to be part-time RM

G. Window Cleaning Completed in August – Rick’s Window Rangers
a. Some complaints regarding work quality

H. Legal Consultation – James Strichartz
a. Recommendation to use new attorney for future legal consultation
b. New legal consultant is versed in condominiums, and is local to Eastside.

I. Tree Removal & Pruning – Davey Tree
a. Walk Thru Completed on June 28
b. Dead Maple Tree Behind Building 4 & Other Recommended Removals
c. Complex Wide Tree Pruning
i. Walk through of proposal completed by Treasurer and plan to perform project approved by board.
ii. Project goal is preservation of building integrity and site beautification.

8. New Business

A. Janitorial Proposals
a. Two proposals submitted by Alta Building Services and HomePro being reviewed by board.
b. Follow-up and requested selection by board to be completed within one week.

B. SWC new blog for communication - /www.swcondos.blogspot.com
a. Well received so far, board considering expanding scope and including more communication with community

C. Pest control
a. Lots of slugs, spider webs, etc.
b. Will ask new janitorial company to pay close attention to these areas.

D. Parking lines are becoming faded
a. Consider as a spring time project

E. Question from homeowner on river regrade project and effect on our waterfront
a. Should have no effect; and any access though property would need approval by board.

9. Set Date, Time, & Location of Next Board Meeting

A. Determined best to hold meetings on repeating schedule; selected 2nd Tuesday of each month.
a. November meeting scheduled for November 13th at 7pm
i. Lake Washington School District meeting room
b. December meeting scheduled for December 11th at 7pm
i. Lake Washington School District meeting room

10. Adjourn - Meeting adjourned at 9:46pm.

SWC Board of Directors Meeting Minutes - August

2007-09-24T20:51:00.000-07:00

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
AUGUST 6, 2007
7:00 PM

1. Call Meeting to Order – Meeting called to order at 7:10 p.m. Present were Board Members Robert Folgedalen, Kent Hutchings, Tom Smith, Eirk Noyd; Homeowners Derek Moore, Patricia McNabb, Michael Hendrickson; & Community Association Manager Richard Redelfs, RCA Management.

2. Open Board Position Application – Derek J. Moore – Motion made to approve appointment of Derek J. Moore to open position of Board Secretary. Motion approved unanimously.

3. Approval of Previous Board Meeting Minutes

4. Comments or Questions from Homeowners

A. Noise Complaint – Jeffrey Kuebler, #5203 – A complaint was received regarding noise from 5303. A letter will be sent to 5303 documenting the complaint.

B. Heat Detector Replacement – Jamie Kimpton, #4201 – Obtaining further details on specifics of detector problems from FPI.

C. Parking & Minutes Distribution – Brad Williamson, #2302 – Board researching options for minutes distribution, such as a online and direct mailing of minutes.

5. Financial Report

A. Financial Statement Review

Update Signature Cards – WA Federal & Venture – Updated signature sheets for reserve bank accounts
CD Renewal June 21, 2007 – WA Federal – Six month CD renewal.
Insurance Renewal – Community Association Underwriters; obtained two board signatures to facilitate insurance reserve payments.

B. Delinquency Update – Three Balances > 30 Days as of 08/06/07 – Units 2205, 4204, and 6104. Notification letters sent to homeowners.

6. Property Management Report – Rich Redelfs

A. Resident Information Update – 89 Updates Received

Sent Follow Up Requests to 19 Units on July 15, 2007
Received Responses From #’s 1103, 2203, 2306, 3106, 5101 & 5205
Still Need 13 2007 RIF’s from Unit #’s 2105, 3302, 4203, 4204, 4304, 5201, 5302, 5305, 5306, 6104, 6105, 6202 & 6203

B. Carport Plywood & Lighting Project Substantially Completed

Vents to be Installed Next Week
Extra Plywood Bought Back by Home Depot

C. Garbage & Recycling

Site Visit Performed with Waste Management
Exchange Recycle Roll Out Carts for Dumpsters – The Association will be converting from recycling roll out containers to recycling dumpsters later this year. Pads for the dumpsters will be installed at Buildings 1 & 6.

D. Signage at Leary Way – City of Redmond

Freeway Sign at Leary Way Repaired – Completed. Paid by City of Redmond with excess funds from walkway project.
STOP Signs Installed at Both Exits – Completed.

7. Committee Reports – Volunteers Needed!!!

A. Landscaping

B. Rules Enforcement

Follow Up Inspection Performed April 21, 2007
18 Violation Warning Letters & 4 Fine Letters Sent May 5, 2007
Walk Through Performed on August

8. Old Business

A. Building Envelope – Morrison Hershfield – Consultation letter from contractor being reviewed by Board.

B. Buildings 5 & 6 Roof Repairs – Star Roofing – Work performed and invoiced by contractor over a year after the contract was signed. The Association had notified the contractor to not perform the work; therefore Contractor will be notified invoice will not be paid.

C. Site Lighting Improvements – Sun Lighting

Carport Lights, Walkway Lights & Aegis Light in Parking Lot
PSE Rebates – In progress.
Lighting in bicycle storage – Being investigated by Board.
Left over slurry next to Leary entrance – Removal being pursued by Board.

D. Failed Window Seals – Issaquah Glass – Motion made to defer replacements in light of upcoming building envelope repairs. Motion passed unanimously.

Unit #’s 2301, 3305, 6102 & 6206

E. Land Survey – Crones & Associates – Received and recorded. Copies will be made and archived by Board.

F. Review Signage in Common Area – Recommendations being reviewed by Board

G. Fire Alarm Systems – FPI

Annual Fire Alarm Testing Performed on Sat., Feb. 24
Follow Inspection & Repairs Performed Sat., June 20
Custom Notices Sent to All 102 Units on June 4, 2007
Access Not Provided on June 23: #’s 2202, 4103, 5104, 5206 & 5206
43 Units Sent Maintenance Assessments on July 30

H. Discussion – Hiring a Resident Manager. Tabled to next meeting.

9. New Business

A. Service Call to Repair Heat Detector in #3203 – FPI – Incident details reviewed and discussed by Board. Motion made to assess service call charges to homeowner. Motion passed by Board.

B. Update Contact List – FPI – 2 onsite Board members added to FPI contact list

C. Request to Install Hard Surface Flooring Denied – #4203

D. Window Cleaning Tent. Sched. for Week of Aug. 20 – Rick’s Window Rangers – Motion made to approve project. Motion approved by Board.

E. Repaint Sammamish Waterway Complex Sign? – Diaz Property Maintenance – Board investigating long term solution to lower future maintenance costs such as painting.

F. Legal Consultation – James Strichartz – Motion made to move forward with draft of Declaration Amendment. Motion passed by Board.

G. Tree Removal & Pruning – Davey Tree –Letter from contractor with recommendations being reviewed by Board.

Walk Thru Completed on June 28
Dead Maple Tree Behind Building 4 & Other Recommended Removals
Complex Wide Tree Pruning - Board Members will review proposal in more detail before approving any work.

10. Set Date, Time, & Location of Next Board Meeting – Next meeting tentatively scheduled for September 11th; alternate date of September 18th.

11. Adjourn – Meeting adjourned at 9:38pm.