Board of Directors Meeting Minutes 12/11/12

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – Approved

DECEMBER 11, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:35 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                   Approval of Previous Board Meeting Minutes

A.     *October 23, 2012  - Erik 1^st , Pam 2^nd  

 

3.                   Comments or Questions from Homeowners

A.     #2102 – Request for Waiver of Late Fees -  Approved via Email

B.      *#3204 – Holes in Exterior Wall  – BOD to examine & repair

C.      #6102 – Complaints for Multiple Violations – to be mailed 12/12/12

a.       Dumping Construction Debris in Dumpster

b.       Littering Debris in Parking Lot

c.       Operating a construction business from the Condominium Unit

d.       Dog loose – Off-leash

D.     Other?

a.       Michael’s shopping carts in stairwell of Bldg 6. – Nate to call/remove

 

4.                   Financial Report

A.     *Financial Statement Review

a.       2011 Audit Completed – Signatures Required

B.      *Delinquency Review

a.       #2205 – Agreed Settlement of $10,500.00 – Board to write off as bad debt expenses of $1,137.79 – BOD approved in mtg & via emaill

 

5.                   Property Maintenance Report

A.     Multiple Exterior Lights Repaired – Photo Cell Bypass

B.      *Proposal from Alta to Change Light Bulbs - $3 each Proposed – Aliya 1^st, Erik 2^nd

C.      Loose Stair Repaired Building #3

 

6.                   Committee Reports – Volunteers Needed!!!

A.     Landscaping

B.      Entrance Signage – see below

C.      Rules Enforcement

D.     Community Website

 

7.                   Old Business

A.     Tree Removals & Replacements; Permits & Tree Bonds (Complete) – City of Redmond/Davey Tree

B.      *High Risk Components Amendment

a.       Insurance 47.14% Approve – High Risk Management – 39.5% Approve – add again to budget letter that is going out

C.      Entrance Signs- Sign Pros – signs to go in 2wks from today; 3^rd sign to go by trail & red path

D.     Resident Information Forms

a.       98 of 102 Received – Fine Letters Mailed

E.      Smashed Downspouts on Carports – Guards Ready for Pickup – Brent to replace downspouts & install guards  

F.      Digital Communication – Tops – include in annual mtg  notice & put on all resident forms moving forward

G.     Tar-Like Substance – Insurance Claim? – move to go to attorney for question on in insurance claim -- Erik 1^st, Pam 2^nd ;

H.     FEMA Map Update – Triad Bid Proposal  – email final proposal and via via email

I.        Other?

 

8.                   New Business

A.     #3206 – Sliding Glass Door – looking for follow-up  

B.      *Comcast Proposal – attorney opinion Aliya 1^st, Erik 2^nd; due to 10yr lock-up

C.      Unit #6203 – Property Management – find 2^nd bid property management company

D.     *Invoice for Repairs to Parking Space #3 – complete

E.      Andrea Liggett – Hourly Research – Aliya 1^st, Pam 2^nd approved to pay 4-hrs

F.      *Curb Repairs – Rainier Asphalt Proposal – 2^nd bid requested; wheel stops

G.     Draft 2013 Budget – 2013 dues increase = 7.44%; majority of this increase is due to 2012 water damages from owners in condo;  Budget approved by James 1^st, Andrea 2^nd  

H.     Other?   

 

9.                   Set Date, Time, & Location of Next Meeting (?)
2^nd Tuesdays of month, Jan 8^th 6:30-8:30p

 

10.               Adjourn – 7:54pm