Board of Directors Meeting Minutes 5/29/2012

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – Approved

MAY 29, 2012

6:30 PM

 

 

1.                  Call Meeting to Order 6:35 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *April 24, 2012  James 1st, Pam 2nd

 

3.                  Comments or Questions from Homeowners

A.    *#1206 – Request for Waiver of Late Fee from September of 2009 – approved via email

B.     #4301 – Safety Concern for Recycling Bin (No visibility inside) – was reviewed, encourage
to use an alternate

C.     #4302 – Downspout smashed on parking structure – moved to new business

D.    #4302 – Request for digital communication – RCA to setup digital email

E.     #4301 – Crack in Window frame Inspected, No Action Needed at this time – Statton Glass – picture documented,

F.      #5305 – Violation Letter for Charcoal Barbecue Incorrect Unit – mail out new letter to 5306

G.     Parking violation – celtic bayou & MT car tabs expired

 

 

4.                  Financial Report

A.    *Financial Statement Review – adjust budget for next year on legal fees (mainly collection fees to balance out later) and Gen. maintenance

B.     2010 Audit Review – reviewed and signed by BOD

C.     *2011 Audit Engagement Proposals – BOD vote over email

D.    New Reserve Account Signature Card – done

E.     *Delinquency Review - 4201 postpone to 7/27 James 1^st, Andrea 2^nd ; 2205 no action from BOD, reference attorney letter ; 2303 recheck in September

a.       *Attorney Feedback for Delinquency Letters – BOD to finalize non-legal letter and then mnth-mnth assess who that letter should go out too.

 

5.                  Property Maintenance Report

a.       Window Repair Complete #3102 – Window repaired, Maintco to schedule drywall repair

b.      25 Outdoor Light Fixtures Purchased – Fixtures Repaired

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement

D.    Community Website

 

7.                  Old Business

A.    *Tree Removals & Replacements; Permits & Tree Bonds –
City of Redmond/Davey Tree – Davy Tree approved James 1st, Aliya 2nd

B.     Hose Bib Repairs @ Building 2 – next mtg

C.     Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning &
Repair

a.       Units remaining; #1203 (Fined May 29^th & 1106 (New Owner – inspection is done)

D.    Skylights/Insulation/Ducting in Third Floor Units – Maintco – next mtg

a.   All Units Complete - Waiting for final Report and Invoice

E.     Alarm Maintenance Contract Terminated August 25, 2012 – FPI

a.       *Bid Proposals for Monitoring and Inspections – next mtg get additional information on
 details

F.      High Risk Components Amendment – suggest an additional letter to get more votes, review
letter

G.    Entrance Signs – via email; BOD to meet on site

H.    Chase Covers

I.       Building 6 Fire Panel (Prepayment Requested) –FPI – prepay James 1st, Eric 2nd

J.       Summit Roofing Lien Released

K.    Resident Information Forms

a.       89 of 102 Received – 2^nd Request Mailed April 24^th Due May 31^st

L.     *Due Process Procedure – tabled next mtg

M.   Other?

 

8.                  New Business

A.    Reserve Study Update Review – Morrison Hershfield – MH to fix and resubmit

B.     Window Maintenance Communication – tabled next mtg

C.     Window washing bids – BOD to make decision on email

D.    Maintco bid on downspout – tabled next mtg

E.     Maintco bid on trip hazard – tabled next mtg

 

 

9.                  Set Date, Time, & Location of Next Meeting (June 26, 2012)

 

10.              Adjourn – 8:31pm