Board of Directors Meeting Minutes 7/24/2012

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING – Approved

JULY 24, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:34 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *June 26, 2012  James 1st, Erik 2nd

 

3.                  Comments or Questions from Homeowners

A.    #2204 – Noise Complaint of Upstairs Neighbor – tenant & owner to speak with unit above
 plus mediation info given

B.     #5106 – Request for Late Fee Waiver – approved James 1^st, Andrea 2^nd 

C.     Other? – 7278 question on lighting in storage area

 

4.                  Financial Report

A.    *Financial Statement Review – reviewed by board, no issues

B.     2011 Audit Engagement Letter (Signature Required)

C.     2010 Federal Income Tax Return (Signatures Required) – signed & filed this wk

D.    *Delinquency Review – 4201 waiting on legal recommendation;

 

5.                  Property Maintenance Report

a.       Leak Repairs Units #6204 & #6104 Completed – email confirm repairs complete

b.      Leak from unit #4204 plumbing in the wall (Dry out has begun) – association pipe;
storage area drying

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement – board to do once a quarter

D.    Community Website

 

7.                  Old Business

A.    Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree

B.     Hose Bib Repairs @ Building 2 – table to next mtg

C.     Skylights/Insulation/Ducting in Third Floor Units – Maintco

a.   All Units Complete - Waiting for final Report

b.   *Invoice Received

D.    Alarm Maintenance Contract Terminated August 25, 2012 – FPI

a.       Additional Equipment Required/ End of August for Switch Invoice Requested FPI

E.     *High Risk Components Amendment – mail letters to people who have not voted

F.      Entrance Signs – proposals to come next mtg

G.    *Chase Covers – Emerald City Chimney proposal approve to include fire hazards, Aliya 1^st ,
Pam 2^nd

H.    Building 6 Fire Panel (Prepayment Requested) –FPI

a.       *Updated Invoice Received – bid doubled, ask for revision

I.       Resident Information Forms

a.       93 of 102 Received – Fine Letters Mailed

J.       Due Process Procedure – Motion to amend rules on Hearings - James 1^st; Pam 2^nd

K.    Reserve Study Update Review – Morrison Hershfield

a.       Check for Study (Signatures Required) approved Erik 1^st, Aliya 2^nd, copy to be filed

L.     Window Maintenance Communication – letter (maintenance) to be sent with amendment to
rules; approved via Erik 1^st, James 2^nd

M.   Smashed Downspouts on Carports – Nate to discuss with Maintco (Shanedeinoa)

N.    Trip Hazards – Scheduled for between July 27^th and August 1^st

O.    Digital Communication – in the works

P.      *Exterior Cleaning (Siding, Walkways, Windows, etc.) –  approved by email for early
September

Q.    Other? – Enter Information

 

8.                  New Business

A.    *Landscaping Bid Proposal – Condo Commercial  – approved for stump/reseed; Aliya 1^st, Andrea 2^nd

B.     Other?  –

 

9.                  Set Date, Time, & Location of Next Meeting (August 28, 2012)

 

10.              Adjourn – 8:05pm