Board of Directors Meeting Minutes 6/26/2012

SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION

BOARD OF DIRECTORS MEETING MINUTES – APPROVED

JUNE 26, 2012

6:30 PM

 

1.                  Call Meeting to Order 6:40 pm. Board Members in attendance: Aliya Nylander, Erik Noyd, Pam Bryant, James Allen and Andrea Liggett from RCA Management: Nate Andres

 

2.                  Approval of Previous Board Meeting Minutes

A.    *May 29, 2012  Pam 1st, Erik 2nd

 

3.                  Comments or Questions from Homeowners

A.    *#5205 – Leaking Windows – Report sent to 5205 attorney and Email sent to Jim Strichartz – awaiting instructions from attorney

B.     #4205 – Parking Concerns Multiple Vehicles in Single Spot – discussed options for
motorcycles; mopeds/motorcycle w/cars – okay needs permits

C.     #3202 – Heat Detector needing Repair – added to New Business

D.    #4302 – Report of tag on building 4 southwest staircase – police to be reported and then
painted

E.     #2204 – Noise complaint from upstairs – Manager for unit requested corroboration

F.      #6301 – animal noise behind fridge; Sprague went out put traps in attic

 

4.                  Financial Report

A.    *Financial Statement Review – over on maintenance & legal YTD but not over for year; overall good

B.     2011 Audit Engagement Proposals – Cagianut Co; unanimous

C.     *Delinquency Review – board reviewed; no actions

 

5.                  Property Maintenance Report

a.       Latches on Dumpsters Installed – complete

b.      Loose Stair at Building 5 Repaired – complete

 

6.                  Committee Reports – Volunteers Needed!!!

A.    Landscaping

B.     Entrance Signage

C.     Rules Enforcement

D.    Community Website

 

7.                  Old Business

A.    Tree Removals & Replacements; Permits & Tree Bonds (Removal Complete Replacement scheduled for October) – City of Redmond/Davey Tree

B.     Hose Bib Repairs @ Building 2 – Discuss with unit owner

C.     Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning &
Repair

a.       Inspections Complete

D.    Skylights/Insulation/Ducting in Third Floor Units – Maintco

a.   All Units Complete - Waiting for final Report and Invoice

E.     Alarm Maintenance Contract Terminated August 25, 2012 – FPI

a.       Additional Equipment Required/ End of August for Switch Invoice Requested FPI –
FPI to continue for 2 month due to radio conversion not in time for 6/30

F.      *High Risk Components Amendment – send out to unvoting owners w/pre-paid envelope

G.    Entrance Signs – to meet after meeting

H.    *Chase Covers – revisit Emerald bid; create not to exceed w/Emerald

I.       Building 6 Fire Panel (Prepayment Requested) –FPI

a.       Updated Invoice Requested – moving forward

J.       Resident Information Forms

a.       92 of 102 Received – Fine Letters Mailed June 26^th

K.    Due Process Procedure – resend & vote by email

L.     *Reserve Study Update Review – Morrison Hershfield – to be reviewed

M.   Window Maintenance Communication – send out contractor / Statin glass pamphlet; separate
 letter

N.    *Smashed Downspouts on Carports – tabled to next meeting

O.    *Trip Hazards – approved prior; to be scheduled

P.      Other?

 

8.                  New Business

A.    Digital Communication – tabled to next meeting

B.     *Drain Pipe Leak Building 1 – James 1^st; Eric 2^nd approved to repair

C.     *Exterior Cleaning (Siding, Walkways, Windows, etc.) – Interlake Window cleaning estimate bid reviewed; request multi-year bid

D.    Other?

 

9.                  Set Date, Time, & Location of Next Meeting (July 24, 2012 & Aug 28th)

 

10.              Adjourn – 8:15pm; moved to SWC for review of sign location