SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
OCTOBER 6, 2011
6:30 PM
1. Call Meeting to Order at 6:40pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, Andrea Liggett, and from RCA Management: Nathan Andrews (property manager) and Rich Redelfs
2. Approval of Previous Board Meeting Minutes
A. *August 30, 2011 – board approved with changes [Erik 1st ; Kent 2nd ]
3. Comments or Questions from Homeowners
A. #6206; Concerns Regarding Previous Flooding in #6306
-no issues; was carpet cleaning van
B. #4302; Damaged Light Fixture & Damaged Downspout on Carport
-Kent will checkout a vendor to find bumper type of metal to attach to carport downspout; Maintco to replace light fixture
C. #1206; Missing Light Fixture
-Maintco to take care of
D. *#5202; Request to Waive Late Fees ; Signage concern
-checkbook stolen, waived fees [Erik 1st , Aliya 2nd]; board will continue to discuss signage blocking seeing bicycles (add to new business)
4. Financial Report
A. *Financial Statement Review
a. Audit Engagement Letter – Need Signature
b. [added] draft review of next yrs budget to be reviewed under new business; loan finance paid down complete
B. *Delinquency Review
5. Property Maintenance Report
A. Bee Treatments – Sprague Pest Control
-more bldgings, requested more detail on how they are getting in and prevention suggestion
B. Janitorial – Alta Building Services
a. Monthly Dump Runs Confirmed; at Beginning of Each Month (Approx. 5th – 10th)
-dump run scheduled 1st of the month; under stairs area to be requested to be swept
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - no update
B. Entrance Signage - no update
C. Rules Enforcement - no update
D. Community Website - no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Project Documents – MH
a. Maintenance Manual – MH
-Erik to pick up; RCA to store;
- board to review MH maintenance manual
B. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
-postponed till spring
C. Trail Maintenance
- information pending
D. Hose Bib Repairs @ Building 2 & 4
-Kent to complete
E. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair
a. 78 Units Inspected, 14 Cleanings Completed
b. 24 Units Not Inspected/No Access; Follow Up Visit: 10/15, 10AM – NOON
F. Chimney Collars – Emerald City Chimney, Inc.
a. Reserve Check – Need Signatures
-Check signed; request they will comply with Osha
G. Roof Anchor Installation – Summit Construction & Roofing Co.
-anchors started should be done by end of Oct
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc.
a. *Updated Bid Proposal
-deduction approved [Erik 1st , Kent 2nd ]; Erik to contact to schedule time & how long will take
I. Skylights/Insulation/Ducting in Third Floor Units – Maintco
-to be done Nov/Dec pending completion of H
J. Window Washing Follow Up Completed in September – Rick’s Window Rangers
K. Alarm Maintenance Contract – FPI
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
-repairs complete ; heat detector reinstalled in #3202
M. Other?
-#2305 gypcrete broken; drywall repair; fire box rust; Chimney cleaners to review – [Erik 1st, Kent 2nd ] approve gypcrete, drywall texture, and inspection of firebox
N. Resident Manager Job Description - under consideration
8. New Business
B. High Risk Components Amendment
-request lawyer for updated version; new declaration
C. *2012 Draft Operating Budget
D. Other?
a. SWC front signage concerns
b. One section of siding fell off building 3, building 2 near vent
9. Set Date, Time, & Location of Next Meeting
A. November 1, 2011 6:30pm (1st Tues of the Month)
10. Adjourn – 8:40pm
11. Executive Session
A. #5205 Legal Correspondence
