SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 30, 2011
6:30 PM
1. Call Meeting to Order at 6:32pm. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, James Allen, Andrea Liggett, and from RCA Management: Rich Redelfs and Nathan Andrews.
2. Approval of Previous Board Meeting Minutes
A. *July 22, 2011 - Kent made a motion to approve, James seconded the motion. New officer roles: Erik – President, Aliya – Secretary, James – VP, Kent – Treasurer, Andrea – Member at Large
3. Comments or Questions from Homeowners
A. #6205; Complaint Regarding Remittance Envelopes included with Coupon Books
– board reviewed, no action necessary
4. Financial Report
A. *Financial Statement Review
a. Update Signature Cards - completed
B. *Delinquency Review – 1106 board suggested an offer plan, if do not taken then litigation, Erik 1st motion, Kent 2nd ; 2303 unit sold, attorney recommendation approved, Erik 1st, Aliya 2nd; 4201 attorney’s recommendation approved, Erik 1st, James 2nd; 6306 waiting for response from owner.
5. Property Maintenance Report
A. Bee’s Nests – Sprague Pest Control; 3 locations taken care of
B. #3205 Follow Up Inspection for Potential Leak – Maintco ; waiting for homeowner to schedule
C. Janitorial – Alta Building Services ; proactive dump runs; check schedule
D. Landscaping & Irrigation – Condo Commercial
a. Irrigation Repair – repair for bldg 2
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage – no update
C. Rules Enforcement – no update
D. Community Website – no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. Final Pay Application & Retention Paid
B. Association Loan Balance & Loan Refinance – Foundation Bank
- approved 200k pay down to loan, Erik 1st, Aliya 2nd
C. Tree Removals & Replacements; Permits & Tree Bonds – City of Redmond/Davey Tree
- postponed
a. [Added] Landscape: Committed docs to be reviewed; proactive maintenance needed; shelve to Fall for budget in Spring
D. Trail Maintenance – (Kent) no response from King County
E. Hose Bib Repairs @ Building 2 & 4 – (Kent) all facets mapped to be sent to Rich
F. Chimney Inspections/Cleanings 9/17 & 9/24 – All About Chimney Cleaning & Repair- (Rich) letter to go out this week
G. Chimney Collars – Emerald City Chimney, Inc. – replacing collars on missing ones; to be implemented
a. Slow Drip in Chimney Reported at #4304
H. Condensation Issues/Vent Replacements – Air Systems Engineering, Inc. – approved installation of hooks on bldg roofs but not car ports. Stay with current roofer to keep warranty on roof. Aliya 1st, Erik 2nd ; Move forward with vent replacement.
I. Skylights/Insulation in Third Floor Units – Maintco – Time/Materials to be requested; Schedule by EOM Sept; Air systems for Oct.
J. Draft Parking Rules & Board Approved For Sale Sign Rule Amendment –
– reviewed and approved Erik 1st, James 2nd
K. Alarm Maintenance Contract – FPI proposals from Rich
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI/CAU
– repairs done; insurance payment pending
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco – all done
N. Pipe Leak & Water Damage @ #1102 – Maintco – all done
O. Window Washing Completed August 22-24 – Rick’s Window Rangers – scheduled and completed
P. Other?
a. #6103 Repairs – Maintco ???
Tabled Until After Restoration Project:
Q. Resident Manager Job Description
8. New Business
A. Parking Violations – covered car will be followed up; Kent to get tag 3 to Rich; Send letter
B. Other?
a. Storage Units: hallways are getting full of stuff; Notes to be posted; materials to be donated if not removed
b. Screen doors: to be put back on my owners not association
c. Gutter issue: Bldg 4 by 4205, downspout to be looked at; not working or secured properly
d. Inspection of Decks: Community walk-around needed
e. Hand Rail: Bldg 2 hand rail 4x4 concrete issue – contact Maintco
9. Set Date, Time, & Location of Next Meeting
- Next meeting Oct 6th 6:30pm, then every 1st Tues of the Month at 6:30pm
10. Adjourn – 8:46pm
11. Executive Session
A. #5205 Legal Correspondence – attorney to formulate response
B. Other?
a. Rules for maintaining your unit after renovation; (James) WA guidelines for internal maintenance recommended
b. Board Liaison: Erik’s time spent on renovation, Board approved final payment James 1st, Kent 2nd
c. New Property Manager: Nathan will be new community association manager & primary contact for association; Rich will continue to come to board mtgs & for upcoming Annual mtg to create smooth transition.
