BOARD OF DIRECTORS MEETING MINUTES
MAY 11, 2011
6:30 PM
1. Called Meeting to Order at 6:35, in attendance, Erik Noyd, Kent Hutchings, Tom Smith and RCA Management, Rich Redelfs and Nathan Andres
2. Approval of Previous Board Meeting Minutes
A. *February 9, 2011, motion to approve by Erik, seconded by Kent
B. *March 10, 2011 (Abbreviated), Motion to approve by Kent, seconded by Tom
C. *April 13, 2011, Approved with changes
3. Comments or Questions from Homeowners
A. Bulletin Board Posting Request – Allan Fridson, #1105- Board will consider best use, generally intended for community wide communication from HOA
B. *Concern Regarding Car Washing – Allan Fridson, #1105- Existing rules cover the practice and allow for car washing.
C. *Complaint Regarding #6102 – Jay Jackson, #6205, Warning letter to be sent regarding suspected use of dumpster for construction material disposal.
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures-Signed
B. *Delinquency Review
5. Property Maintenance Report
A. Building 1 Downspout & Building 5 & 6 Crawlspaces – Wu Construction; downspout fixed, crawlspaces inspected and found to be dry.
B. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc.,
C. Janitorial – Alta Building Services- Abandonded items to be disposed of on a regular basis with a monthly sweep of community.
D. Landscaping & Irrigation – Condo Commercial
E. 2011 Resident Information Form Update Mailed to All Owners in December
a. 78/102 Received as of 5/11/11
F. Lighting Repairs Punch List Completed – RME
G. Brad Williamson, #2302; Door Frame Damage – Maintco to repair and furniture store to pay for.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)-
Walk to complex to evaluate handrails.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree-
a. Priority #1 & #2 Items Completed
C. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond Final cost of proposal still pending.
D. Trail Maintenance – Kent trying to locate new contractor to do- possible county job
E. Hose Bib Repairs @ Building 2 & 4, Tom volunteered to locate all hose bibs and adjoining units for service.
F. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors- installed
G. Chimney Inspections/Cleanings & Chimney Collars – C&H- Awaiting proposal-due
a. Slow Drip in Chimney Reported at #4304
H. Air Systems Engineering, Inc.-roof vent issues- work scheduled should be done soon
I. *Skylights in Third Floor Units –schedule/costs TBD
J. #6103 Repairs – Maintco: Letter to be sent to unit owner indicating that status of repairs is in their hands as we await their response to the HOA proposal for repairs.
K. Parking Rules- concerns about motorcycles being parked in open spaces “reserving” the space. Suggestions about motorcycle only parking area and restricting/permitting motorcycles-to be revisited.
L. Damage in #5303 skylight and closet– Maintco repairs should be underway
M. Building 6 Floor 2 Fire Alarm Trouble – FPI – notice for need to access units building six to locate fault.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description
8. New Business
A. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI Failure in top floor unit resulting in significant flooding and damage to two lower units. Board determined to file claim with insurance carrier as cost to repair likely to exceed $30,000, with only a $5,000 insurance deductable. Present declarations indicate HOA insurance to cover. Again this exposes continued need to pass declaration amendment allowing HOA to require responsibility and insurance coverage shift to unit owners. This was proposed 2 years ago but failed.
B. Concern Regarding Water Drip Noise – #3205- Problem discussed and determine we are awaiting the correspondence from unit owner.
C. Common “for sale” sign colors approved for order.
D. Concerns about tracking modification to units- unit owners responsible to preserve documentation approving changes to units which require Board consent.
E. Request Waste Management move recycling container to enclosure and that they orient the dumpsters inside spaces for better access.
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for May 19, 2011
a. Notices Mailed April 8, 2011
10. Adjourn- 8:20 pm
11. Executive Session-none
