SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JUNE 8, 2011
11:30 AM
1. Call Meeting to Order at 11:45am. In attendance was Aliya Nylander, Erik Noyd, Kent Hutchins, and Mary Allen, and from RCA Management: Rich Redelfs and Nathan Andrews
2. Approval of Previous Board Meeting Minutes
A. *May 11, 2011 - Kent made a motion to approve, Erik seconded the motion.
3. Comments or Questions from Homeowners - none
4. Financial Report
A. Financial Statement Review
a. Insurance Reserve Check – Need Signatures – Signed by Erik Noyd and Kent Hutchins
b. Audit & Tax Return – Need Signatures– Signed by Erik Noyd and Kent Hutchins
B. *Delinquency Review – 1106: Hold off action until the foreclosure next week; 2303: Rich to follow up with bank to see if we have an account on file or an old check.
5. Property Maintenance Report
A. Storm Drain Cleaning – City of Redmond/Davidson-Macri Sweeping, Inc. – It was discovered that we need additional landscaping on the W Lake Sammamish side of the property
B. Janitorial – Alta Building Services – Will schedule this monthly between the 5th and 10th
C. Landscaping & Irrigation – Condo Commercial
a. Bid Proposal for Irrigation Repairs – Erik made a motion to approve, Mary seconded the motion
b. Additional Repair Needed @ Units Available Sign by Building 5
D. 2011 Resident Information Form Update Mailed to All Owners in December
a. 89/102 Received as of 6/8/11
E. Brad Williamson, #2302; Door Frame Damage – Maintco – The work has been completed
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – no update
B. Entrance Signage– no update
C. Rules Enforcement– no update
D. Community Website– no update
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH) – Erik will do a final walk through and will send a note to the board on findings. Warranty is good from Jan 2011 to Jan 2014
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed – Asking Davey Tree for tree quotes for Evergreen and also Leafing tree.
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond
C. Trail Maintenance – Trying to get a hold of the guy at the county to see if they will clear blackberry bushes since it is county property. Kent to follow up
D. Hose Bib Repairs @ Building 2 & 4 – Need to identify the locations of the hose bibs. Kent to follow up
E. Chimney Inspections/Cleanings & Chimney Collars – We are going to have Emerald resend a quote for just the Collars and will move forward with Homesaver for the cleaning.
a. Slow Drip in Chimney Reported at #4304
F. Condensation Issues – Air Systems Engineering, Inc. - – We will use the same roof contractor to install the anchors per OSHA requirements to ensure our warranty for the roof is not voided. The anchors will allow for work to proceed on the condensation issues
G. Skylights in Third Floor Units – Asking Maintco for a Time and Materials Quote
H. #6103 Repairs – Maintco – Still waiting on the owner to provide documentation
I. Parking Rules – Update rules for a motorcycle provision to state that motorcycles need permits too. Rich to draft a modification of signage rules and motorcycle rules for board approval.
J. Water Damage in #5303 – Maintco –Erik made a motion to approve repairs Aliya seconded.
K. Building 6 Floor 2 Fire Alarm Trouble; Repairs Sched. For 7/1, 9AM – FPI – Provide a notice to the owners indicating they need to allow access
L. Washing Machine Water Damage in Unit #’s 3302/3202/3102 – Maintco/FPI – Repair underway all damages were covered by HOA insurance.
M. Hot Water Tank Failure in #6301/6201/6101 – Maintco- Association to make a payment for damages outside of insurance.
N. Other?
Tabled Until After Restoration Project:
O. Resident Manager Job Description - Tabled
8. New Business
A. Pipe Leak & Water Damage @ #1102 – Maintco – Erik made a motion to approve and Aliya seconded.
B. Board Member Resignation Received from Derek Moore – Follow up on replacement for next board meeting
C. Association Loan – Foundation Bank – Foundation offered a counter offer of 5.25% for a possible association refinance.
D. Other? Window Cleaning – Rich will get this scheduled asap; need to include frames and glass in cleaning. Rich to get dates from Ricks Window Rangers. Will be mailing a notice to owners to remove screens.
9. Set Date, Time, & Location of Next Meeting – July 12 at 6:30pm LWSD
10. Adjourn – 1:20pm.
11. Executive Session
