BOARD OF DIRECTORS MEETING MINUTES
FEBRUARY 9, 2011
6:30 PM
1. Call Meeting to Order - 6:59 PM
In Attendance: Erik Noyd, Tom Smith, Kent Hutchings; RCA: Richard Redelfs & Nathan Andres; Homeowner: Allan Fridson
2. Approval of Previous Board Meeting Minutes
A. *December 8, 2010 – To be reviewed at next meeting
B. *January 12, 2011 – To be reviewed at next meeting
3. Comments or Questions from Homeowners
A. Multiple Concerns – Allan Fridson, #1105
a. Leary Way Signage – Board to consider Bids on a New Sign.
b. Building 1 Drainage – Board to consider with other Landscapign Improvements.
c. Building 1 Landscaping by Aegis, Request for Fence – Board heard request and will consider.
d. Blind Signage for Jeffrey Kuebler – Sign locations to be researched.
B. Parking Complaints – Jay Jackson, #6206 – Board will review Parking Rules at a later meeting.
C. #1302 Inspection Report – Consider in Old Business.
D. Request for Pressure Washing Walkways – Stephanie Wagner, #3305 – Board Appreciates information and will consider with Spring Cleaning.
4. Financial Report
A. Financial Statement Review – Board reviewed draft year end Financials.
B. Delinquency Review – Board reviewed, no decisions.
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Last Dump Run 2/5/11
B. Landscaping – Condo Commercial
a. Core Aeration Bid Proposal – Board will consider at a later date.
C. 2011 Resident Information Form Update Mailed to All Owners in December
a. 48/102 Received – RCA to send out courtesy reminder to owners.
D. Lighting Repairs Punch List Substantially Completed – Jones Lighting
a. Remaining Items: Building 1 & Building 6 Bike Rooms, Pagoda Lights, Leary Way Entrance Signage – Board approved installing lighting as recommended by Rocky Mountain Electric. Pagoda lights to be removed after installation.
E. Building 1 Carport Light – Light to be capped.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee – No Committee Reports
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
a. New Dumpster Enclosures – Waste Management – Some small repairs still ongoing.
B. Tree Evaluation/Updated Bid Proposal – Davey Tree
a. Priority #1 & #2 Items Completed
b. Tree Removals & Replacements Require Permits & Tree Bonds – City of Redmond- Board looking for clarification of costs and further recomme ndations from Davey Tree.
C. Trail Maintenance – Mark Pieratt – Kent Hutchings will work directly with vendor.
D. Review Special Assessment Expenses for Reclassifications – Board to review at an upcoming abbreviated Board of Directors meeting.
E. Draft Reserve Study – Morrison Hershfield – Board to review final draft once reclassifications finalized.
F. Hose Bib Repairs @ Building 2 & 4 Require Interior Access*** & Water Shut Off – RCA will ask plumber if hose bibs are repairable rather than replace.
G. Bulletin Boards & ‘No Storage’ Signs & Garbage/Recycling Signs & Mirrors – Board approves signs and mirrors; RCA Management to order.
H. Chimney Collars
a. Slow Drip in Chimney Reported at #4304 - Tabled
I. Microwave Vent Condensation @ #5303 & #4304 – Air Systems Engineering, Inc. - Board approved amended bid to address ventilation problems.
J. Chimney Inspections/Cleanings – C&H- Tabled
K. #6103 Repairs – Maintco – No contact from homeowner.
L. Other?
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
8. New Business
A. Annual Meeting Preparation – Notice to go out 2/10/11
B. Other?
9. Set Date, Time, & Location of Next Meeting
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 8:28 PM
11. Executive Session
