SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
MINUTES- BOARD OF DIRECTORS MEETING-Approved
DECEMBER 8, 2010
6:30 PM
1. Call Meeting to Order at 6:35pm
In attendance: Erik Noyd, Kent Hutchins, Tom Smith, Nathan Andres & Rich Redelfs from RCA Management, Inc.
2. Approval of Previous Board Meeting Minutes
A. *November 10, 2010 – Approved with 2 changes: to 7D. and 10. E strike italics.
3. Comments or Questions from Homeowners
A. New Dumpster Enclosures – Andrea Liggett, #4205 – reviewed suggestion: Board approved to add garbage and recycling signs as well as four convex mirrors.
B. Storage Room Lighting – Andrea Liggett, #4205 – RCA to replace bulbs.
C. Access to Snow Removal Supplies – Allan Fridson, #1105 – reviewed and the Board will pull supplies out and position outside under stairs at building 2 during inclimate weather.
D. Front Door Weather Stripping – Allan Fridson, #1105 – RCA will respond owner maintained item.
4. Financial Report
A. *Financial Statement Review
a. Insurance Reserve Check – Need Signatures - signed
b. Payment Application #13 – Eggert Strand Hunt/Morrison Hershfield
c. *Restoration Project Cost Summary Thru November 30 - reviewed
B. Delinquency Update; Five Significant Balances as of November 31
#1106 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – IN COLLECTIONS
*Review Remaining Balances for Previous Owners of Unit #’s 1302, 5101 & 5301
- Balances of three units approved to write off as bad debt expense – portion will be applied to Bad Debt Expense budgeted with the Special Assessment.
5. Property Maintenance Report
A. Janitorial – Alta Building Services – No Report
B. Pest Control – Sprague Pest Solutions
a. *Crawl Space Vents – Jack Roach (owner of Sprague) called Board President and assured of improvement of performance.
C. Landscaping – Condo Commercial – no report
D. *2011 Resident Information Form Update – To Be Mailed w/ 2011 Budget – Approved to send
E. Lighting Repairs – Jones Lighting- repairs completed
F. Annual Nonprofit Corporation Report Filed – Secretary of State - completed
G. #2201 Chimney Inspection – Emerald City Chimney – chimney cleaning scheduled for unit #2201.
6. Committee Reports – Volunteers Needed!!! - Tabled
A. Landscaping
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
- Substantial Completion Expected on December 10th.
B. Parking Signs Installed - Completed
C. *Tree Evaluation/Updated Bid Proposal – Davey Tree – priority1& 2 pruning items approved.
D. Trail Maintenance Tentatively Scheduled for Monday, Dec. 13 – Mark Pieratt
E. *2011 Draft Budget Review - Board will review once recommended changes are added and approve via email in December.
a. *Review Special Assessment Expenses for Reclassifications – Board will review reclassifications to perform.
F. Draft Reserve Study – Morrison Hershfield – Ready to Finalize in December. Board to add Tree Maintenance to Reserve Study.
G. Historical Records Retention/Sample Retention Schedule - Tabled
H. Drainage Repairs Completed – Wu Construction – Completed. Caps and trenches dug.
I. Hose Bib Repairs @ Building 2 & 4 – Maintco Construction – Repairs Approved.
J. #6104 Repair Request – ServPro Invoice & MaintcoBid Reviewed – 50% of ServPro Invoice approved to pay. Maintco bid proposal approved in part to repair Common Area & Select Items the Board presumed reasonable. RCA Management will prepare response to Owner.
K. Other?
Tabled Until After Restoration Project:
L. Resident Manager Job Description - Tabled
8. New Business
A. Bulletin Boards & ‘No Storage’ Signs - Table
B. Fire Alarm Monitoring & Maintenance – FPI – Approved for Scheduling. Notice to be mailed.
C. Chimney Inspection & Cleaning – Board to gain bids and scheduling for Association wide inspection & cleaning.
D. Chimney Collars – Board to Review via email.
E. Other?
9. Set Date, Time, & Location of Next Meeting – January 12
A. Annual Owners Meeting Scheduled for Tuesday, March 15, 2011
10. Adjourn – 9:03pm
