SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES –APPROVED
OCTOBER 13, 2010
6:30 PM
1. Call Meeting to Order –Erik Noyd, Mark Allen, Kent Hutchins, Nathan Andres and Richard Redelfs from RCA Management. Called to order at 6:32pm.
2. Approval of Previous Board Meeting Minutes
A. *September 8, 2010 – Erik made a motion to approve; Kent seconded the motion.
3. Comments or Questions from Homeowners
A. #4201 – Request for Late Charge Waiver – in fairness to other owners, we are staying consistent and declining the request.
B. #4205 – Request for Late Charge Waiver – in fairness to other owners, we are staying consistent and declining the request.
C. #4302 – Request for Landscaping Modification– we will consider this when we look at landscaping improvements. Rich to follow up with owner thanking her for the suggestion.
4. Financial Report
A. *Financial Statement Review
a. Reserve Checks – Need Signatures – Kent and Erik signed
b. Payment Application #11 – Eggert Strand Hunt/Morrison Hershfield
c. Restoration Project Loan Balance as of October 13= $1,950,000.00
d. *Restoration Project Cost Summary Thru September 30
B. Delinquency Update; Five Significant Balances (>60 Days) As of August 31
#1302 – IN COLLECTIONS – in collections, lender took possession
#2303 – IN COLLECTIONS – moved to Michigan, served via publication. Move to foreclosure.
#4303 – REFERRED TO COLLECTIONS 8/16/10 –
#5101 – IN COLLECTIONS – Federal Home Loan Mortgage
#5106 – IN COLLECTIONS – trustee sale 90 days from now
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Flat Bladed Shovel Around Dumpsters - done
B. Pest Control – Sprague Pest Solutions
a. Secure All Open Crawl Space Vents- done
C. Annual Fire Extinguisher Maintenance – FPI – Later this month
D. Landscaping – Condo Commercial
a. Clean Crawl Space Vents of Debris – Come back and finish cleaning.
E. 2010 Resident Information Form Update – 99/102 Received as of 10/13/10
a. Unit #’s Remaining: 1203, 1302 & 5301 -
6. Committee Reports – Volunteers Needed!!!
A. Landscaping - tabled
B. Entrance Signage- tabled
C. Rules Enforcement- tabled
D. Community Website- tabled
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield (MH)
*Permit approved by the City of Redmond, dumpster enclosure cost decreased by about $2500
*Evaluating the slopes of the walkway and drainage.
*Portions of the walkways will need to be replaced (at no additional cost) Send a letter to all of the owners notifying of this -starting in the next 7-10 days.
*Decision made to paint the flashing at the sky wall bump out.
*5 damaged doors have been replaced. Patching and repairs are being made to doors
*We have 15 additional light fixtures. We have already used 3.
B. Storage Room Hardware Replacement Completed Sept. 15– Bulger Safe & Lock – finished.
C. Review Signage in Common Area – Parking Signs - Areas for signs have been designated. Company will be hired to install, consult sprinkler lines.
D. Seal Coat/Asphalt & Curb Repair – Rainier Asphalt – completed.
E. Tree Evaluation Bid Proposal – Davey Tree. – Get a price for tree and stump removal. Erik will follow up with a revised specs and proposal.
E. Trail Maintenance Bid Proposal– Approved vendor to trim blackberry bushes across trail.
F. Plumbing Leak @ 6103/6203 – Maintco Construction
a. Board Approved Owner Request to Replace Drywall in Bathroom – confirmed
b. Owner of 6103 that Maintco turned off power in her unit causing food to spoil. Owner had multiple contractors in the unit in a specified period of time.
*It is impossible for us to determine if Maintco turned off the power. In any event it is not the associations responsibility to correct something that Maintco may or may not have done.
*Owner said there was water damage in the unit and has independently contracted a company to come to and assess damage. This is a request that should go through the board and be assessed by the board’s contract. Owner should stop work with the contractor and we will have ESH take a look.
Tabled Until After Restoration Project:
G. Resident Manager Job Description - tabled
8. New Business
A. 2011 Draft Budget Review – HOA fees will be projected to increase by 15.91%. Approval of budget tabled for future meeting
B. Plumbing Issue @ Building 5 – Bellevue Plumbing & Heating – done.
C. Other?
9. Set Date, Time, & Location of Next Meeting – November 10
10. Adjourn- adjourn 8:27pm
