SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
JULY 14, 2010
6:30 PM
1. Call Meeting to Order at 6:40pm – Derek Moore, Kent Hutchins, Mary Allen, Erik Noyd, Tom Smith, Richard Redelfs & Nathan Andrews from RCA Management
2. Approval of Previous Board Meeting Minutes
A. May 12, 2010 – motion to approve the May Minutes by Derek Moore and Erik Noyd seconded it.
3. Comments or Questions from Homeowners
A. #5106 Request for Fine Waived – we will waive the fee once we receive the form.
B. #5106 Noise Complaint – Owner forwarded an email from the tenant, coming from the unit above. Rich will send the standard letter to the owner of the alleged resident that was making the noise.
C. #2302 Questions Regarding Restoration Project –
a. Wanted to know if things are on budget or on track? We are mailing information, yes we are on budget, and schedule for completion is 3rd week in August.
b. Is Erik being paid as a board member? No. Erik is being compensated as his role as a construction liaison starting April 14, 2010.
c. Additional Costs – All unexpected costs have been communicated throughout this project but have not exceeded the contingency fund we held. A detail of the items will be included in the next mailing.
D. #5306 Regarding Bike Rooms
a. Send a letter (in the next packet) to homeowners asking them to tag their bikes so we can identify the bike
E. #1105
a. Wanted to ensure that there are latches on the doors. Yes there are latches.
b. Previously there was a bracket in the center. There is a need for a center support in the 8’ window. Erik will ask ESH about the possibility of drilling into the window.
c. For Sale signs on Leary are obstructing the view
d. Flood insurance – SWC is not in a flood zone and flood insurance is not something that is a required insurance.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures - collected
b. CDARS Investments Changed to DDM at Renewal – Foundation Bank
c. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield
d. Restoration Project Loan Balance as of July 14 = $1,100,000.00 – to help facilitate payment of the last invoice.
e. Restoration Construction Loan Period Extended since the project has been pushed out.
f. Restoration Project Cost Summary. Original budget 3870857.70, amount spent is 3104612.54
B. Delinquency Update; Six Accounts > 60 Days Past Due As of June 30 –Talking to attorney, may be to our advantage requesting payment up to 6 months of past dues. On occasion the banks may paid although we may not be entitled.
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
5. Property Maintenance Report
A. Lighting Maintenance & Repairs Completed – Jones Lighting – repairs have been completed.
B. Janitorial – Alta Building Services -
a. Dump Run performed on June 2
b. Flat Bladed Shovel Around Dumpsters – if this did occur, then they should come out and clean them again.
C. Pest Control – Sprague Pest Solutions – no major reports
D. Parking Violations - no major reports. Remind workers not to park in the lot and litter.
E. Irrigation – Condo Commercial – broken supply by building 5. Followed up with ESH – we have had that repaired.
F. 2010 Resident Information Form Update – 96/102 Received as of 07/14/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – will continue to follow up
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – prioritize the list of the top 3 improvements. Drainage, level, add grass seed. Davey Tree experts will come out and provide a recommendation on the health of our trees.
B. Entrance Signage - Rich will bring sample bricks
C. Rules Enforcement – no update
D. Community Website– this is cost prohibitive.
E. Design/Color Committee– no update
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH)
a. Carports, Mailbox Hutches & Dumpster Enclosure Replacement Bid Proposal – ESH – We agreed to keep the mailbox hutches and re-roof and paint. The plan is to rebuild the dumpster enclosure as is without project management from Morrison Hershfield. Go station to station, consider the space and restrictions of waste management.
b. Rebate Received – PSE/ECOS – Received.
c. Draft Notice Regarding Common Area Penetrations & Project Update
i. Add excerpt from association rules on not penetrating the siding.
ii. Add note about a future mailing for parking passes & storage unit keys
iii. Tag bikes
iv. Communicate the requirements of a screen doors.
v. (Do asphalt project, then put up the signs and distribute parking passes)
d. Attorney Letter Representing Employees of Subcontractor Time to Time Const.- association receive a letter from an attorney representing laborers. Claim made in the letter and the association withheld the amount from ESH to protect the association.
B. Fire Alarm Troubleshooting & Repair – FPI
a. Fire Alarm for Damaged Heat Detector @ #3304 on May 10 – owner must pay
b. Building 1 Lost Communication May 3, Proposal for Panel Replacement
c. #2301 Heat Detector – owner must pay.
d. With regard to FPi – we will pay half of the amount – 6 mon. worth
C. Parking Enforcement & Violation Forms, Parking Rules Amendments –approved in the May meeting.
D. Declaration Amendment Recorded – in the May Meeting, available upon request.
E. Storage Locker Damage – Dan Posluns, #3106 & Amit Velingkar, #5303 –Rich and Nathan resolved this issue.
F. Draft Resolution for Screen/Security Doors – Dark Brown, Charcoal or Black - confirmed, will finalize via email.
G. Storage Room Hardware Replacement – Bulger Safe & Lock – Storage and Bike Room keys will be ordered and distributed in a padded envelope. Send 2 of each per owner.
H. New Towing/Impound Contract Completed – Mac Towing
a. New Mac Towing Signage Installed at Entrances – Kent will identify where to put them and we will install them. Rich to email area map.
b. Additional Signs in Storage
I. Review Signage in Common Area – Parking Signs
J. Mailboxes - addressed
K. Seal Coat/Asphalt/Curb Bids – Northwest, Superior, & Rainier – Seal, Curbs, Paint: we are in the process of getting bids. They will be emailed to the board next week.
L. Illegal Alteration – Cat Door Installed through siding @ #7414 – A letter has been communicated to the owner.
Tabled Until After Restoration Project:
M. Resident Manager Job Description - Tabled
N. Trail Maintenance - Tabled
O. Other?
8. New Business
A. High Consumption Advisory – City of Redmond – We have note this advisory.
B. Letter Regarding Six Month Super Priority Lien – Purchased the unit and are required to pay the assessment.
C. Building 2 Crawl Space & Tight Line at Building 4 – Wu Construction – fix the sump pump. Had them come out to do additional work.
D. Front Doors – They closed the doors when they paint was still wet and now the dents are very obvious.
E. Water Pressure - When they changed the regulator, the water pressure was reduced.
F. Other?
9. Set Date, Time, & Location of Next Meeting – August 11 –
10. Adjourn – 8:55pm
