SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING
AUGUST 11, 2010
6:30 PM
1. Call Meeting to Order: Tom Smith, Erik Noyd, Mary Allen, Richard Redelfs & Nathan Andrews from RCA Management. Called to order at 6:45pm
2. Approval of Previous Board Meeting Minutes
A. July 14, 2010 – will do by email
3. Comments or Questions from Homeowners
A. #3304 Concern Regarding Parking Rule Changes – The board reviewed this concern and will take it into an account in the rules of the parking policy.
B. #4304 Concern Regarding Parking Rule Changes– The board reviewed this concern and will take it into an account in the rules of the parking policy.
C. #4301 Concern Regarding Tile – If there has been damage from construction, the association will consider that. There does not seem to any indication that there is evidence that there was damage.
D. #4301 Concern Regarding Window Rebate – The windows are the associations’ and the window rebate will go into the association’s fund. This is being viewed as the scope of the restoration project. Rich will draft a response and send to the board for review.
E. #5203 Satellite Dish Request & Concern Regarding Noise – We can allow satellite dishes as long as it doesn’t penetrate into the common areas. Rich will send a letter to the owner #5303 asking for proof that they obtained approval to change the hardwood flooring.
F. #2302 Submitted a concern about his door being unlocked. This has happened 3 times to Brad.
4. Financial Report
A. Financial Statement Review
a. Insurance Payment – Need Signatures
b. Payment Application #8 – Eggert Strand Hunt/Morrison Hershfield: Payment was $275,586. $288k outstanding. Withdraw 250k from the loan. Restoration Project Loan Balance as of August 11 = $1,100,000.00
c. Restoration Project Cost Summary– Rich will have an update by next meeting.
B. Delinquency Update; Six Significant Balances As of July 31 – we will monitor new delinquencies
#1203 – $441.70
#4303 – $663.64
#1302 – IN COLLECTIONS
#2205 – IN COLLECTIONS
#2303 – IN COLLECTIONS
#5101 – IN COLLECTIONS
#5106 – IN COLLECTIONS
#5301 – $461.70
#6105 – $255.00
5. Property Maintenance Report
A. Janitorial – Alta Building Services
a. Dump Run performed on June 2 – Request for a dump run and go through with the flat bladed shovel.
b. Flat Bladed Shovel Around Dumpsters
B. Pest Control – Sprague Pest Solutions
a. Wasp Nest at #6301
C. Parking Violations
D. Irrigation – Condo Commercial. – Jacob is going to have an electrician take a look. Electrician was supposed to come out this week. No update. Rich will follow up with Jacob.
E. 2010 Resident Information Form Update – 96/102 Received as of 08/11/10
a. Unit #’s Remaining: 1203, 1302, 2303, 4303, 5201 & 5301 – Rich will keep following up.
F. Plumbing issue in one of the buildings 6203 and 6103 and it was concluded that it is the homeowners responsibility. The owner is going to discontinue use until it is repaired.
6. Committee Reports – Volunteers Needed!!!
A. Landscaping – Davie Tree is going to provide an update to Rich for the next meeting
B. Entrance Signage
C. Rules Enforcement
D. Community Website
E. Design/Color Committee
7. Old Business
A. Restoration Project – Eggert Strand Hunt Construction(ESH)/Morrison Hershfield(MH) – ESH is working on getting a quote for the garbage disposal. Bldg 6 will remain in the same configuration, Dumpster in front of Bldg 3 will remain the same configuration due to space limitations. Dumpster by bldg. 4 will now have 2 enclosures within the existing space. One will be for garbage, the other for recycling. The recycling in front of bldg. 3 will be moved. The design will be improved for this center along with the center in front of bldg. 1.
B. Storage Room Hardware Replacement – Bulger Safe & Lock – Rich has the keys and will be sending them out in padded envelopes for storage rooms and bike units. Rich to email the rules to the board members for approval so we can send it with the key.
C. Review Signage in Common Area – Parking Signs –We have the new signs which will be installed. Mary will send out a proposed location for the 10 signs and 2 red signs.
D. Seal Coat/Asphalt/Curb Bid Proposals – Northwest, Superior, & Rainier – We have decided to move forward with Rainier. Erik makes a motion to approve, Tom seconded. Add curb stop and handicap. Ensure bid is includes all stencils. Follow up with the logistics around process. We will need have of the parking lot useable at all times.
E. Illegal Alteration – Cat Door Installed Through Siding @ #7414 -
a. Owner Responded This Was Not at His Unit – board has notified all owners that they cannot modify exterior without written permission.
F. High Consumption Advisory – City of Redmond – Level of consumption was not out of line.
G. Draft Letter Regarding Six Month Super Priority Lien – Rich will send the letter to the bank.
H. Tight Line at Building 4 – Wu Construction - We need to have Rota Rooter come out to fix this.
I. Tree Evaluation – Davey Tree. Update will be given next meeting.
J. Door Paint – Paint will be redone. Costs will be determined. Some of the doors are not fixable.
Tabled Until After Restoration Project:
K. Resident Manager Job Description – no update
L. Trail Maintenance – no update
M. Other? – no update
8. New Business
A. Building 2 Crawl Space – no update
B. Property Map – Rich made a map with the grid
C. Parking Permit – addressed earlier in the meeting, tabled for next meeting.
D. Kitchen – numbers from ESH requested. Tom to provide a letter to the association indicating that he is responsible for the countertop
9. Set Date, Time, & Location of Next Meeting – Sept 8 at 6:30pm at LWSD
10. Adjourn
