SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES – Approved
AUGUST 25, 2009
6:30 PM
1. Call Meeting to Order- Meeting called to order 6:40pm
Attendees: Thomas Smith, Erik Noyd, Mary Allen, Kent, Rich Redelfs (RCA Management)
2. Election of Officers– N/A
3. Approval of Previous Board Meeting Minutes – July 23, 2009 Mary – to resend a copy of the previous minutes to owners
4. Comments or Questions from Homeowners
· Lori
o Curious about start dates of construction
§ Process on loan is completed and being reviewed through attorney.
§ Working with attorney to finalize contract with TR Eggert.
§ Contractor mobilization on site will be an additional time prior to start. Owners will be notified as progress occurs
· Allen
o Curious about an update with colors
§ Color committee has a meeting scheduled with designer Monday of next week
o Project Updates. Curious if there we would receive updates throughout the progress indicating if we were on budget. This will be revisited after building 6 is completed.
o Homeowner thought that cement slabs on ground floor units would be replaced. This is not in scope for the construction project. Follow up will occur regarding this owner’s individual unit and investigation on the need for a repair outside of the construction project. Board indicated that this is not in the scope of work.
o Building 2 – Light repair follow up. There will be a contractor sent to resolve this issue.
5. Financial Report
A. Financial Statement Review
a. CDARS Investments & Replacement Reserve Accounts
B. Delinquency Update ; As of August 25, 2009:
a. Six Significant Balances > 15 Days Past Due
b. Zero Significant Balances > 30 Days Past Due
1. All but 6 homeowners have made their payment either in the form of a complete payment, lump sum payment or minimum payment.
ii. Of the 6, Rich has heard from 2 owners that they are planning on making the payment
1. Special Assessment funds received for August were higher than anticipated – over $1.5 million in special assessment payments made
2. Move funds to CDARs to ensure we have FDIC – CD purchased last Tuesday for 1.2 million
3. Washington Federal – 2 accounts, should we close these?
a. Rich will follow up with a CPA and make a recommendation to the board regarding the best course of action to ensure the right balance of efficiency and due diligence.
6. Property Maintenance Report
A. Skylight Leaks with Temporary Cover – #5306 #6303 & #6306– no action
B. Lighting Maintenance
a. Building 2 Lighting- Rich is going have Jones Lighting Maintenance follow up with outstanding light issues.
C. Janitorial – Alta Building Services- no update
D. Carport Lighting Fixtures Blown – Condo Commercial– no update
E. Dryer Vent Cleaning Follow Up Visit on August 13 – Vent Masters
a. 80 Units Cleaned in May, 16/22 Remaining Cleaned on Aug. 13
b. No Entry Into 1 Unit due to contractor error (they will follow up): # 2105
c. No Entry Into 5 Units: #’s 1302 (Denied Entry 3X), 4303, 5301, 6103 & 6105
d. Connection is broken in wall behind dryer Repaired by Owner: # 2305
e. Vent pipe is broken/fallen in attic repaired in 5 Units: #’s 3301, 3302, 4305, 5304 (vent termination in odd place – OK), 5306
a. 5 units did not provide access
b. Check the authority of the declaration. Motion: Send a notice to the owner to set up an individual appointment at owner’s expense. If they do not provide proof of this action occurin within 30 days of notice, there is a $50 each month penalty.
i. Motion (Eric), Second (Tom)
F. Storm Drain Cleaning Completed – Davidson Macri Sweeping, Inc. – no update
7. Committee Reports – Volunteers Needed!!!
A. Landscaping – No Update
B. Rules Enforcement- Wait until there is a schedule with the contractor and remind homeowners to remove items
C. Community Website– No Action
D. Design/Color Committee
a. Hired CORE to create renderings
b. Color committee will narrow down a color scheme and seek input from the community. Final approval made by board vote
8. Old Business
A. Restoration Plan
c. Association Loan – Foundation Bank - Loan is ready for signature, reviewing through lawyer
d. Contractor Proposal – Eggert Strand Hunt Construction Under legal review
e. Project Management & Reserve Study – Morrison Hershfield Under review
f. Cable Upgrade – Subcontractor? TR Eggert was going to follow up with the subcontractor
g. Electrical Outlets/Covers & Other Potential Change Orders? Communicate with the contractor that we would like to replace items (such as outlet covers)
h. Approved Permit Notification & Invoices – City of Redmond Ready for pick up as soon as we are willing to write a check. We are waiting to pay for the permit until we are closer to signing the contract with the construction company.
B. Review Signage in Common Area – Tabled Until After Major Project– No Update/ Tabled
C. Resident Manager Job Description – Tabled Until After Major Project– No Update/ Tabled
D. Draft Assessment Collection Policy – Law Offices of James L. Strichartz Unanimous agreement to use Strichartz original assessment collection policy.
E. Trail Maintenance – New Gravel & ‘No Trespassing’ Signage– Tabled until after construction
a. Landwork Enterprises Bid Proposal:
Stated ½” or ¾” Not available in Red Cinder – Tabled until after construction
1” Red Cinder Unpacked – $4,700– Tabled until after construction
5/8” Crushed Unpacked $3,000
(Packed is an additional $750)
Brush Hog on Blackberries (Same Price as Last Time): $1,200– Tabled until after construction
F. Parking Spot Numbers Tom to install parking signs. Ask them to screw in the signs, flush with the bottom of the back of the beam.
G. Tow Contract Updated – Shannon Towing– added 5 board members to paperwork
H. Other?
I. Kent to follow up with Skylar to see if the city would be ok with us access the back of our condo to place a job trailer during the project duration
9. New Business
A. Invoice for Pipe Leak & Water Damage in #1106 – Maintco - Include a 60 day grace period until there is delinquency.
a. The board discussed this is the owner’s responsibility. Motion: Kent moves that we put the fault on the owner, Tom seconded the motion
a) Other?
a. Noted that owner Brad Williamson raised a concern with property management regarding the handling of his payment of the special assessment. We had a discussion as to the actions by property manager responsibilities, determined that the issue was handled appropriately.
10. Set Date, Time, & Location of Next Meeting September 22, 2009 6:30 LWSD tentative.
11. Adjourn 8:04pm
