SAMMAMISH WATERWAY CONDOMINIUM ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
OCTOBER 9, 2008
6:30 PM
1. Board President Robert Folgedalen Called the Meeting to Order 6:50
2. Present at the meeting: Board Members; Robert Folgedalen, Erik Noyd, Thomas Smith & Kent Hutchings, Richard Redelfs Property Manager
3. Approval of Previous Board Meeting Minutes – August 12, 2008. Motion to approve made by Erik, seconded by Kent, passed with changes to describe the separation of the votes for the two amendments to the Declarations which had previously been planned/discussed.
4. Comments or Questions from Homeowners
A. Hard surface floor request- Property Manager indicated that he had received an email request for an update on an owner’s request to install hard surface flooring in his unit. Board members feel the written, required “approval” from the lower level neighbor contained conditions. That is, that the language indicated that it was “OK” if there was no impact on them. Requesting owner needs to present a written, signed and dated statement from the unit owner indicating simply, that it is acceptable. There is no remedy for later finding out that there is an impact. Owners are reminded that it is a violation of SWC rules to install hard surface flooring in any area other than kitchen and baths without written approval from the unit below you and permission granted by the SWC Board.
B. Abandoned Mattresses at Dumpster: Board member commented that mattresses were removed as needed from dumpster area. Thanks to property manager for taking action once made aware of this. Someone used the SWC dumpster area to abandon several mattresses (likely someone from off site). Residents/owners are reminded that only household garbage may be thrown away at dumpsters. Any items left outside the dumpsters will result in extra charges incurred by everyone and is a violation of SWC rules. Used appliances can be removed for a very small fee by “JACO”. Resident’s assistance in monitoring for any persons dumping is greatly appreciated!
5. Financial Report
A. Financial Statement Review
a. CDs – Venture Bank & WAFed- CD will not be renewed in lieu of better Money Market Account rate. Treasurer will monitor CD rates. Funds from maturing CD will be placed in reserve account in anticipation that they may be needed for repair project.
b. Insurance Reserve Check – Need Signatures-Completed-signed by Board President
B. Delinquency Update – One Account > 30 Days Past Due as of 08/12/08
Dorothy Leigh, #2205 – $670 Past Due- SWC is still maintaining very low delinquency rate.
6. Property Maintenance Report
A. Recycle Dumpsters – Waste Management
B. Skylight Leak – #5306 –Temporary repair made that should suffice till major roof work done. Board was reluctant to do more than needed with the prospect that the roof area would be significantly modified during building repair project.
C. Fire Alarm Fault – FPI- Resolved -fault found in attic detector, replaced.
D. Landscaping – Condo Commercial- Tree damaged in storm along trail behind building 2-major limb came down-cleaned up by contractor. Decision made to remove tree as it has had repeated major damage and is diseased. Concerns about continued cost and liability. Davey Tree Service to be called.
E. Lighting Maintenance – Sun Lighting. Contractor acknowledged that repairs are urgent. Many fixtures are outside of warranty so contractor using efforts to obtain under warranty coverage. Contractor will make effort to address all that he can within a few days and follow up on the remaining ones ASAP. Pathways and safety areas of high priority.
F. Janitorial – ALTA- Mattresses removed. Board directed that ALTA should go ahead with cleaning of stair well areas, approving bid of $400 for work.
G. Building One, third floor unit: roof leak- Maintco repair of $2500 included interior repairs-completed. Board encourages all top floor residents to watch for signs of leakage as this has been an ongoing problem. Owners of rented units may want to request an interior inspection of their units to check for themselves rather than relying on tenant observations.
7. Committee Reports – Volunteers Needed!!!
A. Landscaping – No action till following exterior repair project
B. Rules Enforcement – No action. Future exterior “walk around” anticipated. Residents are reminded that personal property, other than those items permitted by SWC rules, are not to be stored on patio/decks. Examples of non acceptable items: Charcoal BBQs (fire hazard), bikes, recreational equipment, “décor”.
8. Old Business
A. Restoration Plan
a. Association Funding for Proposed Repair Project – Foundation Bank, Venture Bank. SWC has received preliminary approval for 10 year term loan. This loan would result in monthly payment reductions, for those persons using association financing for the repair project, reduced from what was previously described. Final approval is still pending. Discussed two alternative lenders who we are still considering our project. Hopefully we can obtain a 15 year term loan option.
b. Mortgage Company Contact Information – 75 of 102 Received-Tabled till annual meeting
c. Second Special Owners Meeting – Lake Washington School District Board Room-Tentative dates of Oct 30th & Nov 12th. Watch for mailing announcing date.
B. Review Signage in Common Area – Tabled Until After Major Project
a. Building 5 Handicap Sign
C. Resident Manager Job Description – Tabled Until After Major Project
9. New Business
A. Internet access upgrade option– Verizon requesting ability to install fiber optic cables to all units. The only seemingly viable option would be to have this done during a community wide exterior repair, otherwise buildings would have obvious surface mounted cables. Robert Folgedalen volunteered to communicate with contractor about feasibility to coordinate this upgrade during exterior rehab if project is approved by owners.
B. Blackberry Bushes-Cut Back- Required City of Redmond permit applied for.
C. SWC Community Website- Some SWC owners have set up “blogs”. Owners are reminded that while these sites are perfectly acceptable, they are not sanctioned by the Board of Directors of SWC. Discussion continues about best means for communicating ideas and information. Board members are volunteers and have concerns about meeting owner expectations about ongoing communication with other owners online in addition to the regular meetings which have a required, formal format. Board member gatherings must achieve a quorum to become official SWC communication and representative of SWC Board decisions.
D. Posting Minutes- Board member suggested that posting the next Board meeting time/date on the web site set up by Board member, Derek Moore, would be a good way to communicate this information as well as changes. Board will make effort to post this information promptly and update it. Any owner planning on attending a Board meeting is strongly encouraged to check with the property manager and the site listed below, the day before the scheduled meeting, as meeting changes can occur with short notice.
E. Information and Minutes can be found at http://swcondos.blogspot.com/
F. Lots of “For Sale” signs- Suggestion made that community adopt single “For Sale” sign that was generic allowing for space for flyers/information on individual units. Proposals will be sought for design, size & cost. Numerous signs out side our entrance are not only unsightly, they send a negative message about the community.
10. Set Date, Time, & Location of Next Meeting: Tentative 11/25/08, 6:30pm- Location TBD.
11. Meeting Adjourned 7:45pm.
